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Reporting Requirements

Published: December 6, 2016
Audience:
All
Topics:
Grantee Resources, Performance and Accountability
Types:
Guide
Tags:
Reporting

What is required of an ANA Grantee regarding reporting?

This page provides an overview of the reporting requirements for ANA Grantees. Grantees are usually expected to submit the following reports:

  • Objective Progress Report (semi-annually, via GrantSolutions)
  • Annual Data Report (annually, via e-mail)
  • SF-425 Federal Financial Report (Semi Annually and Annual, via Grant Solutions)
  • FFR Federal Cash Transaction Reports (Quarterly, via Division of Payment Management’s Payment Management System)

Please note that reporting requirements are provided in grantees’ Notice of Grant Award. ANA Program Specialists also provide this guidance when they conduct introductory calls, reminders during the Monthly call with the ANA Commissioner, and as part of our monthly e-mails to Grantees. For the most up to date information, or if you have any questions, please contact your Program Specialist or e-mail ANAComments@acf.hhs.gov.

Objective Progress Report (OPR)

This is an OMB approved form used by ANA grantees to report semi-annual project progress. The submission of timely OPRs is a requirement of all grant awards and is one of the most important factors taken into consideration when deciding to continue grant funding. ANA program specialists review these reports against the approved application’s Objective Work Plan and budget and track the implementation of your project. Grantees that are late on these required reports or delayed in implementing the project will jeopardize continuation funding. Furthermore, consistent delinquency can result in actions taken by ANA, such as requiring reporting on a more frequent basis or changing the award to reimbursement rather than advance.

The GrantSolutions Grants Management Module (GMM) and Online Data Collection (OLDC) provide a convenient way for grantees to submit their Objective Progress Report (OPR). Grantees use the OLDC system to enter, certify, submit, and retrieve information pertinent to their OPR. Note: In order to initiate the OPR, the Objective Work Plan (OWP) must first be available in the system. Please email or call your ANA point of contact with any questions.

Guidance on how to complete the OPR in the Online Data Collection system can be located here.

In what format should you send your OPRs?

ANA utilizes the Online Data Collection System (OLDC) through GrantSolutions (grantsolutions.gov) for the submission of your OPR. To submit your OPR please go to GrantSolutions to access your grant file. Once Once you have gained access to your grant, please click on the Online Data Collection on the stop horizontal tool bar.

What information is required?

Each report must provide a project status on all funded objectives and activities and track the progress of the project impact indicators. The OPR must also indicate any project challenges or if there are any exceptions to the approved project approach.

Grantees must respond to ALL questions listed on the form.

Where do you send your reports?

As stated above, your OPR is entered online via OLDC/GrantSolutions. You are not required to send a copy of your OPR to ANA or OGM.

Annual Data Report

In addition to the Objective Progress Report (OPR) (OMB No. 0970-0452, expiration date 06/30/2018) to be filled out in the GrantSolutions system ANA grantees are required to report project progress using the Annual Data Report (ADR) [OMB No. 0970-0475, expiration date: 03/31/2019] to report project data once a year and at the end of the project period.

Please note: This Annual Data Report is a sample report. Each ANA grantee will receive a report customized for their specific award.

Financial Status Reports - Standard Form 425 (SF-425)

When do you submit SF-425s?

These financial reports are due 30 days after the end of each quarter of the budget period (every three months).

A final SF-425 is due 90 days after the end of the project period. It must be marked as the final report in section #6 of the form. Section #9 must cover the entire project period.

Reporting Due Dates are outlined in the charts above.

In what format should you send your reports?

Grantees must use the SF-425. This form is located on the ANA website. The form must be signed by the Authorized Organizational Representative listed on the Notice of Grant Award (NGA) (Click here to view the SF-425 form)

What information is required?

The form requires grantees to report on information such as the federal and non-Federal share outlays, the unobligated balance, and any program income.

ALL PROJECTS: Federal Financial Report – Federal Cash Transaction Report (FFR-FCTR) to Division of Payment Management (DPM)

DPM reports are due quarterly and must be submitted online via the DPM website.

Quarterly due dates are as follows:

Reporting Period

The FFR (SF-425) is due to PMS on:

Q1: Jan. 1 - March 31

April 30

Q2 : April 1 - June 30

July 30

Q3: July 1 - Sept. 30

October 30

Q4: Oct. 1- Dec. 31

January 30

SF-425 FFR Federal Cash Transaction Report (FCTR)

All grantees must submit a SF-425 form to the HHS Payment Management System within 30 days after each quarter of the budget period.

Reporting Deadlines

Reports are due 30 days after the end of each reporting period of the budget period. Annual reports are due 90 days after the end of the budget period.

For grant awards starting on 8/1
 

August 1st Project Start Dates 1st Quarter 2nd Quarter or Semi-Annual 3rd Quarter 4th Quarter/Semi-Annual/Annual Annual and Final Report
Objective Progress Report Period End Date   December 31   July 31  
OPR Due Date   January 30   August 30  
ADR Final Report - Due Date August 1     July 31 October 30
           
PMS Financial Report Period End Date September 30 December 31 March 31 June 30 July 31
SF-425 Federal Cash Transaction Report due to DPM/PMS October 30 January 30 April 30 July 30 October 30
SF-425 Due to ANA/GS   January 30   July 30 October 30

For grant awards starting on 9/30

September 30th Project Start Dates 1st Quarter 2nd Quarter or Semi-Annual 3rd Quarter 4th Quarter/Semi-Annual/Annual Annual and Final Report
Objective Progress Report Period End Date   March 31   September 29  
OPR Due Date   April 30   October 30  
ADR Final Report - Due Date         December 30
           
PMS Financial Report Period End Date   December 31 March 31 June 30 July 31
SF-425 Federal Cash Transaction Report due to DPM/PMS October 30 January 30 April 30 July 30 October 30
SF-425 Due to ANA/GS   April 30   October 30 December 30

 

Failure to complete timely reports may be cause to disapprove future funding for Non-competing continuation awards.

Last Reviewed: December 6, 2016