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NDNH Guide for Data Submission

Version 13.2

Published: September 30, 2016

The National Directory of New Hires (NDNH) Guide for Data Submission provides general information about the NDNH and its purpose as well as technical information for submitting data.

This guide is divided into five parts:

Part 1–NDNH purpose and function

  • Technical information
  • Social Security number verification
  • Data transmission software
  • Management information
  • Data retention

Part 2—New Hire (NH)

  • Transmitting data
  • Validating NH information
  • Updating NH data
  • Returning data to the submitter and multistate employers

Part 3—Quarterly Wage (QW)

  • Transmitting data
  • Validating QW
  • Updating QW data
  • Returning data to the submitter

Part 4—Unemployment Insurance (UI)

  • Transmitting data
  • Validating UI record
  • Updating UI data
  • Returning data to the submitter

Appendices

  • Federal law
  • Security
  • Transmission recommendations
  • Reference material, error, and warning codes
  • Input and output record layouts for all three sub-systems of the NDNH
  • summary of changes to this version of the guide.

Whenever OCSE makes changes to the NDNH system, we update this guide.

Last Reviewed: September 30, 2016

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