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8.2D TITLE IV-E, Adoption Assistance Program, Payments

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05/13/2013 - 07/17/2013 (Original Record)
QuestionMust a title IV-E agency discontinue title IV-E adoption assistance payments provided per 475(8)(B) of the Act for a youth who is age 18 or older if the title IV-E agency determines that the youth is no longer meeting the education or employment criteria or is no longer incapable of meeting any of these criteria due to a medical condition, as elected by the title IV-E agency?
AnswerIn general, the training topics must be closely related to one of the examples cited in 45 CFR 1356.60(c)(1) and (2) as allowable administrative activities under the title IV-E program. The regulatory examples of allowable activities include:

  • Eligibility determinations and re-determinations
  • Fair hearings and appeals
  • Rate setting
  • Referral to services
  • Preparation for and participation in judicial determinations
  • Placement of the child
  • Development of the case plan
  • Case reviews
  • Case management and supervision
  • Recruitment and licensing of foster homes and institutions

Additional examples of allowable administrative activities specifically applicable to the title IV-E adoption assistance program include, but are not limited to:

  • Grievance procedures
  • Negotiation and review of adoption assistance agreements
  • Post-placement management of subsidy payments
  • Home studies
  • A proportionate share of the development and use of adoption exchanges

There are many training topics that are closely related to these title IV-E allowable activities that the State may train its workers on and claim at the 75 percent rate. The following are some examples:

  • Social work practice, such as family centered practice and social work methods including interviewing and assessment.
  • Cultural competency related to children and families.
  • Title IV-E policies and procedures.
  • Child abuse and neglect issues, such as the impact of child abuse and neglect on a child, and general overviews of the issues involved in child abuse and neglect investigations, if the training is not related to how to conduct an investigation of child abuse and neglect.
  • Permanency planning including using kinship care as a resource for children involved with the child welfare system.
  • General substance abuse, domestic violence, and mental health issues related to children and families in the child welfare system, if the training is not related to providing treatment or services.
  • Effects of separation, grief and loss, child development, and visitation.
  • Communication skills required to work with children and families.
  • Activities designed to preserve, strengthen, and reunify the family, if the training is not related to providing treatment or services.
  • Assessments to determine whether a situation requires a child?s removal from the home, if the training is not related directly to conducting a child abuse and neglect investigation. Training on how to conduct specialized assessments such as psychiatric, medical or educational assessments are not permitted.
  • Ethics training associated with a title IV-E State plan requirement, such as the confidentiality requirements in section 471(a)(8) of the Act.
  • Contract negotiation, monitoring or voucher processing related to the IV-E program.
  • Adoption and Foster Care Analysis and Reporting System (AFCARS), Statewide Automated Child Welfare Information System (SACWIS) or other child welfare automated system functionality that is closely related to allowable administrative activities in accordance with 45 CFR 1356.60(d) that the State has chosen to claim as title IV-E training rather than as SACWIS developmental or operational costs (see AT-ACF-OISM-001).
  • Independent living and the issues confronting adolescents preparing for independent living consistent with section 477(b)(3)(D) of the Act and the Child Welfare Policy Manual (CWPM), Section 3.1H, Q/A #1.
  • Foster care candidate determinations and pre-placement activities directed toward reasonable efforts in 471(a)(15), if the training is not related to providing a service.
  • Training on referrals to services, not how to perform the service.
an for title IV-B. States will be reimbursed under title IV-E for such costs only if the activities and costs are described and included in the State''s jointly developed and approved title IV-B plan.

All training costs must be allocated to Title IV-E, State foster care and other State/Federal programs in such a manner as to ensure that the cost is charged to the program in accordance with the relative benefits that the program receives from the training. States may determine the manner in which they allocate costs but must do so in accordance with the principles delineated at OMB Circular A-87 (also located at 2 C.F.R. 225).

Legal and Related ReferencesSocial Security Act section 475(8)(B); ACYF-CB-PI-10-11

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