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Department of Health & Human Services
Administration for Children and Families



EXPIRED

Program Office:

Office of Community Services

Funding Opportunity Title:

Community Services Block Grant Training and Technical Assistance Program: Capacity-Building for Ongoing CSBG Programs and Strategic Planning and Coordination Supported by the American Recovery and Reinvestment Act of 2009

Announcement Type:

Initial

Funding Opportunity Number:

HHS-2009-ACF-OCS-EQ-0037

CFDA Number:

93.569, 93.710

Due Date for Applications:

06/12/2009

Executive Summary:

This grant opportunity is being made available under the American Recovery and Reinvestment Act of 2009 (P.L. 111-5) and Section 674(b)(2)(A) of the Community Services Block Grant (CSBG) Act, as amended.

The Administration for Children and Families (ACF), Office of Community Services (OCS) solicits applications for grant awards to fund up to 48 Statewide capacity-building collaborations. Each Statewide collaboration will include the following two major component areas: 1) Capacity-Building for Ongoing CSBG Programs, 2) Strategic Planning and Coordination Supported by the American Recovery and Reinvestment Act of 2009 (ARRA). ACF will provide a separate grant award for each project in order to assure separate tracking of funds and activities. Therefore, a total of 96 grant awards will be made under this announcement. Estimated total program funding for Part 1 (Capacity Building for Ongoing CSBG Programs) is $1,200,000 and estimated total program funding for Part 2 (Strategic Planning and Coordination Supported by ARRA) is $3,840,000. Applicants may apply for up to $25,000 per 12-month budget period for Part 1. Applicants alsomay apply for up to $80,000 per 12-month budget period for Part 2. Successful applicants will receive a separate award for each component area. The "Award Ceiling" listing in this notice represents the ceiling for Part 2 awards, although successful applicants may receive a total of $105,000 for combined awards under Part 1 and Part 2. For both Part 1 and Part 2 grantees, funds will be used to provide training and technical assistance on improving program quality (including financial management), management information and reporting systems, measurement of program results, and responsiveness to identified local needs. For this specific announcement, OCS has determined that key technical assistance needs include Statewide efforts designed to 1) ensure coordination of Community Action Program Recovery Act projects, 2) inform communities of available services, 3) document community results; and 4) prepare communities to sustain the impact of Recovery Act funds.

Successful applicants will be subject to reporting requirements consistent with ARRA and with current CSBG regulations.




I. FUNDING OPPORTUNITY DESCRIPTION

Statutory Authority

The legislative authority for these grants is provided in the American Recovery and Reinvestment Act of 2009 (P.L. 111-5). Full text of the Act is available at the website link below.

http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=111_cong_bills&docid=f:h1enr.pdf

Additional legislative authority and requirements are provided in Section 674(b)(2)(A) of the CSBG Act, as amended, by the Community Opportunity Accountability, and  Training and Educational Services (COATES) Human Services Reauthorization Act of 1998 (P.L. 105-285).

Description

Background

This program announcement is intended to support Statewide capacity development projects for technical assistance in the Community Services Block Grant program.  In addition, the announcement supports Statewide strategic planning efforts related to the American Recovery and Reinvestment Act of 2009.

Section 674(b)(2)(A) of the CSBG Act, mandates that the Secretary of the Department of Health and Human Services award a portion of the CSBG Program's training and technical assistance funds directly to eligible entities, and/or Statewide or local organizations or associations with demonstrated expertise in providing training to individuals and organizations on methods of effectively addressing the needs of low-income families and communities.  OCS is making funds available to be used for State-level technical assistance capacity-building within the Community Services Network.  These funds should be used to improve financial management practices, program performance measurement, information and reporting systems, coordination between fragmented State and local programs, and ensure responsiveness to locally identified community needs.

The American Recovery and Reinvestment Act of 2009 (Recovery Act), signed into law by President Obama on February 17, 2009, is intended to create and save jobs, stimulate economic growth, and build a foundation for long-term economic growth. The Act includes measures to modernize the nation's infrastructure, enhance America's energy independence, expand educational opportunities, increase access to health care, provide tax relief, and protect those in greatest need.  

The Recovery Act includes an appropriation of $1 billion for the CSBG program for Fiscal Years  2009 and 2010.  Of this amount, $985 million (98.5% of the total appropriation) will be allocated in block grants to States, the District of Columbia, the Commonwealth of Puerto Rico, U.S. Territories, and to Federal and State-recognized Indian Tribes and Tribal organizations.  States are required to reserve one (1) percent of the funds for benefits enrollment coordination activities relating to the identification and enrollment of eligible individuals and families in Federal, State, and local benefit programs.  All remaining funds allocated to States (99 percent) will be distributed to eligible community services entities that receive funding through CSBG. 

Remaining CSBG Recovery Act funds ($15 million or 1.5% of the total appropriation) are reserved at the Federal level for training, technical assistance, planning, evaluation, investigations, assistance to States in carrying out corrective action, monitoring, reporting and data collection, and development of performance measurement systems.   OCS has determined that key technical assistance challenges under the Recovery Act will include fiscal management for increased funding, adaptation of data collection systems to ensure responsiveness to reporting requirements under the Recovery Act, and Statewide strategic planning focused on ensuring Statewide coordination of Community Action Program Recovery Act projects.

The Recovery Act projects supported through this announcement are a part of the Federal government's overall support for training and technical assistance activities.  As specified in the CSBG Act, training and technical assistance activities may support improved financial management practices, program performance measurement, information and reporting systems, coordination between fragmented State and local programs, and ensure responsiveness to locally identified community needs.  The focus of strategic planning efforts supported through this grant will be on informing communities of available services supported under the Recovery Act, documenting community results, and preparing communities to sustain the impact of Recovery Act funds after additional Federal support received through the Recovery Act ends. 

Definition of Terms

The following definitions apply:

Capacity-Building - Activities that assist Community Action Agencies (CAAs) and other eligible entities to improve or enhance their overall or specific capability to plan, deliver, manage and evaluate programs efficiently and effectively to produce intended results for low-income individuals.  This may include upgrading internal financial management or computer systems, establishing new external linkages with other organizations, improving board functioning, adding or refining a program component or replicating techniques or programs piloted in another local community, or making other cost-effective improvements.

Community Action Agency (CAA) - Local-level organizations that are eligible entities (as described in Section 673(1)(A) of the CSBG Act). They provide a number of types of assistance with the goals of reducing poverty and enabling low-income families to become economically self-sufficient. 

Special Note: Under the CSBG Act, CAAs are eligible entities; however, not all eligible entities are required to be CAAs. Throughout this announcement, the reference is to organizations defined as eligible entities in Section 673(1)(A) of the CSBG Act whenever CAAs are mentioned in order to acknowledge that there are other types of eligible entities.

Community Services Network - The various organizations involved in planning and implementing programs funded through CSBG. The network includes local CAAs and other eligible entities; CSBG Lead Agencies and their national association; CAA State, regional and national associations; and related organizations that collaborate and participate with CAAs and other eligible entities in their efforts on behalf of low-income people.

Eligible Entities - An eligible entity as described in Section 673(1)(A) of the CSBG Act (as in effect on the day before the date of enactment of the COATES Human Services Reauthorization Act of 1998) as of the day before such date of enactment or is designated by the process described in Section 676A (including an organization serving migrant or seasonal farm workers that is so described or designated); and that has a tripartite board or other mechanism described in the subsection (a) or (b), as appropriate, of Section 676B.

Non-Profit Organization - An organization, including faith-based or community-based ones, which meets the requirement for proof of non-profit status in Section IV.2 of this announcement and has demonstrated experience in providing training to individuals and organizations on methods that effectively address the needs of low-income families and communities.

Outcome Measures - Definable changes in the status or condition of individuals, families, organizations or communities as a result of program services, activities or collaborations.

Performance Measurement - A tool used to assess how a program is accomplishing its mission through the delivery of products, services and activities.

Results-Oriented Management and Accountability (ROMA) System - A system that provides a framework for focusing on results for local agencies funded by the CSBG program. ROMA involves setting goals and strategies and developing plans and techniques that focus on a results-oriented performance-based model for management.

State - Each of the 50 States, the District of Columbia, and the Commonwealth of Puerto Rico. Except where specifically noted, for purposes of this program announcement, it also includes Territories as defined below.

State CSBG Lead Agency - The agency designated by the Governor or Chief Executive Officer of a State to submit the State's official CBSG plan, monitor the activities of eligible entities, and assure compliance with all statutory and regulatory requirements for the CSBG program.

Sustainability- The ability of an eligible entity (or one of its programs) to continue to meet the needs of the community on an ongoing basis - beyond the life of specific grants or with diminishing support.

Technical Assistance - An activity, generally utilizing the services of an expert (often a peer), aimed at enhancing capacity, improving programs and systems, or solving specific problems. Such services may be provided proactively to improve systems or as an intervention to solve specific problems.

Territories - Guam, American Samoa, the United States Virgin Islands, and the Commonwealth of the Northern Mariana Islands.

Training - An educational activity or event that is designed to impart knowledge and understanding or increase the development of skills. Such training activities may be in the form of assembled events such as workshops, seminars, conferences or programs of self-instructional activities

Program Scope and Focus

The overall purpose of this program is to improve the capacity of States in providing training and technical assistance to local eligible entities.  This grant project will support two separate parts: Part 1) Capacity-Building for Ongoing CSBG Programs, and Part 2) Strategic Planning and Coordination Supported by the Recovery Act.  These two project areas are funded through separate Federal appropriations (current or annual funding and ARRA funding) and grantees will be required to maintain separate budgets and program plans for each component.   Grantees will be required to implement both program components.  Grantees must report separately on project activities and expenditures supported in each part of the grant project.

Part 1 Capacity-Building for Ongoing CSBG Programs

The focus of this project component should be on ongoing CSBG activities not directly supported through the Recovery Act.  Capacity-building projects may support training and technical assistance, increase the capacity of local eligible entities to achieve, measure their results and carry out the mandates of the CSBG Act.  The project will provide training and technical assistance focused on specific needs identified by agencies in the applicant's State. The project is expected to assist with training and technical assistance in the areas of fiscal accountability, improving local board governance, modernizing information technology, and strengthening the relationships within the Community Services Network.  In partnership with the applicant's State CSBG Lead Agency, the project should help strengthen the accountability of local eligible entities. The applicant should be a critical partner in the alleviation and prevention of agencies falling into "crisis" situations. 

Part 2 - Strategic Planning and Coordination Supported by the Recovery Act

The focus of this project component, which is separate from Capacity-Building under the Ongoing CSBG program, will be a Statewide strategic planning initiative designed to assist eligible entities receiving funding under the American Recovery and Reinvestment Act of 2009.   Strategic planning efforts must be conducted in partnership with State CSBG Lead Agencies, and the leadership and boards of eligible entities.  Strategic planning efforts will focus on the following areas:

  • ensuring Statewide coordination of CSBG Recovery Act projects;

  • informing communities of available projects and services supported with Recovery Act funds in response to local needs;

  • documentation of community results; and

  • preparing communities to sustain the impact of Recovery Act funds after additional Federal support received through the Recovery Act ends. 

Activities supported through this strategic planning initiative must include the following:

  • Statewide strategic planning activities conducted in partnership with the State CSBG Lead Agency;

  • Technical assistance to help eligible entities develop communication plans related to new initiatives and projects supported with Recovery Act funds;

  • Technical assistance to help eligible entities adapt current reporting systems to document program results and accomplishments; and

  • Technical assistance to help eligible entities develop sustainability plans to ensure that program accomplishments endure beyond the timeframe of additional Federal funding as a result of the Recovery Act, and to ensure that eligible entities have a strategic plan to work with other community agencies in response to ongoing community needs.




II. AWARD INFORMATION

Funding Instrument Type:

Cooperative Agreement

Estimated Total Program Funding:

$5,040,000

Expected Number of Awards:

96

Ceiling on Amount of Individual Awards:

$80,000 per budget period

Floor on Amount of Individual Awards:

None

Average Projected Award Amount:

$105,000 per budget period

Length of Project Periods:

24-month project with two 12-month budget periods

Awards under this announcement are subject to the availability of funds.

Additional Information on Awards:

The Administration for Children and Families (ACF), Office of Community Services (OCS) solicits applications for grant awards to fund up to 48 Statewide capacity-building collaborations focused on the following two major component areas: 1) Capacity-Building for Ongoing CSBG Programs, 2) Strategic Planning and Coordination Supported by the American Recovery and Reinvestment Act of 2009.  For accounting and reporting purposes, these components will be treated as separate grant awards and will require separate SF-424 documents and budgets.   Applicants must apply for both parts.  Successful applicants will receive a separate award for each component area.

Estimated total program funding for Part 1 (Capacity-Building for Ongoing CSBG Programs) is $1,200,000 per year. Applicants may apply for up to $25,000 per 12-month budget period for Part 1. 

Estimated total program funding for Part 2 (Strategic Planning and Coordination Supported by the Recovery Act) is $3,840,000 per year.  Applicants may apply for up to $80,000 per 12-month budget period for Part 2.

  The "Award Ceiling" listed in this notice represents the ceiling for Part 2 awards, although successful applicants may receive a total of $105,000 for combined awards under Part 1 and Part 2. 

Description of Anticipated Substantial Involvement under the Cooperative Agreement:

Substantial Federal involvement is anticipated due to the need for regional and national coordination in technical assistance efforts. Federal review is expected in progress reports, including review of Statewide strategic planning efforts related to communications, data collection, and sustainability of project impact.  Federal involvement may include the following:

  • Coordinating national or regional conference calls, webinars, or in-person meetings to review CSBG progress in implementing Recovery Act projects;

  • Providing special analysis of strategic planning efforts either directly or through contract or cooperative agreement;

  • Coordinating national meetings to present or assess program results; and

  • Providing CSBG-specific guidance in response to new Federal requirements related to the Recovery Act.

Please see Section IV.5 for any restrictions on the use of funds for awards made under this announcement.




III. ELIGIBILITY INFORMATION

1. Eligible Applicants

  • Non-profits with 501(c)(3) IRS status (other than institutions of higher education)

  • Non-profits without 501(c)(3) IRS status (other than institutions of higher education)

As prescribed by Section 678A(c)(2)of the Community Services Block Grant Act, eligible applicants are eligible entities (see definitions), or statewide or local organizations or associations, with demonstrated expertise in providing training to individuals and organizations on methods of effectively addressing the needs of low-income families and communities.

Organizations that applied for and received funding under funding opportunity HHS-2008-ACF-OCS-ET-0041 are eligible for funding under this announcement.   However, applicants that received funding under HHS-2008-ACF-OCS-ET-0041 must describe new proposed capacity-building projects proposed in Part 1 of the grant project (Capacity-Building for Ongoing CSBG Programs) that do not duplicate those supported under the previous application. For example, new projects may focus on populations not included in the previous application or on new types of technical assistance not addressed through the previous application.    

Applicants for funding under this announcement must be recognized by the State CSBG Lead Agency as a technical assistance provider for eligible entities within the State and must include a letter of endorsement from the State CSBG Lead Agency.  Requiring a letter of endorsement indicating that the State recognizes the applicant as a technical assistance provider for eligible entities and that projects will be conducted in partnership with the State agency will have the following beneficial effects:

  • Assuring that technical assistance activities related to data collection, reporting, financial documentation, and strategic planning are conducted in accordance with existing State CSBG Plans and reporting requirements;

  • Facilitating coordination between applicant organizations and State CSBG Lead Agencies prior to the submission of applications.

Because States do not receive additional funds for administration and discretionary projects under the Recovery Act, it is particularly important that CSBG Lead Agencies are consulted in technical assistance activities in order to maintain the integrity of the CSBG monitoring and coordination structure.

Foreign entities are not eligible under this announcement.

Faith-based and community organizations are eligible to apply under this announcement.

Please see "Eligibility Certification" found in Section IV.2 for any required documentation supporting eligibility.

2. Cost Sharing or Matching: None

3. Other:

Disqualification Factors

Applications with requests that exceed the ceiling on the amount of individual awards referenced in Section II. Award Information will be deemed non-responsive and will not be considered for funding under this announcement.

Any application that fails to satisfy the deadline requirements referenced in Section IV.3., Submission Dates and Times, will be deemed non-responsive and will not be considered for funding under this announcement.

Applications that do not include a letter of endorsement from the State CSBG Lead Agency indicating that the applicant organization is recognized as a technical assistance provider for eligible entities and that projects supported through the grant will be conducted in partnership with the State CSBG Lead Agency will not be considered for funding.




IV. APPLICATION AND SUBMISSION INFORMATION

1. Address to Request Application Package:

Seth Hassett
Office of Community Services Operations Center
1515 Wilson Blvd., Suite 100
Arlington, VA 22209
Phone:  800-281-9519
Email: OCS@lcgnet.com

For hearing or speech impaired callers, contact the Federal Relay Service at 1-800-877-8339 (TTY (Text Telephone) / ASCII (American Standard Code For Information Interchange)).

2. Content and Form of Application Submission:

This section provides information on the required form and content of application submissions. Applicants are required to submit one original and two copies of all application materials if applying in hard-copy. The original signature of the Authorized Organization Representative (AOR) is required only on the original. Information on the required format, Standard Forms (SFs) and other forms, D-U-N-S Requirement, Project Description, Certifications, Assurances, Electronic Submission of applications, and Hard Copy submission of applications is available in this section. A Checklist of required application elements is available for applicants' use in Section VIII of this announcement.

General Content and Form information:

The application limit is 65 pages total including all forms and attachments. Pages over this page limit will be removed from the application and will not be reviewed.

As noted in Section I. Program Scope and Focus, this grant project will support two separate parts: Part 1) Capacity-Building for Ongoing CSBG Programs, and Part 2) Strategic Planning and Coordination Supported by the Recovery Act.  Applicants must apply for both parts.  To be considered for funding, applicants must submit one set of standard Federal forms (424, 424A, 424B, Lobbying Certification, SF-LLL (if applicable)) and budget justification for each component area (two sets total).  In Box 15 on the SF 424 (Descriptive Title of Applicant's Project), applicants must indicate which component area for which they are applying.  Applicants should submit only one project description for both component areas.  In other words, applicants do not need to submit different project descriptions for each component area.  Approved applicants will receive separate grant awards for each component area.

The application must be typed, double-spaced, printed on only one side, with at least 1/2 inch margins on each side and 1 inch at the top and bottom, using standard 12-point fonts (such as Times New Roman or Courier). Pages must be numbered.

All copies of an application must be submitted in a single package, and a separate package must be submitted for each funding opportunity. The package must be clearly labeled for the specific funding opportunity it is addressing.

Because each application will be duplicated, do not use or include separate covers, binders, clips, tabs, plastic inserts, maps, brochures, or any other items that cannot be processed easily on a photocopy machine with an automatic feed. Do not bind, clip, staple, or fasten in any way separate subsections of the application, including supporting documentation; however, each complete copy must be stapled securely in the upper left corner. Applicants are advised that the copies of the application submitted, not the original, will be reproduced by the Federal Government for review.

Tips for Preparing a Competitive Application.  It is essential that applicants read the entire announcement package carefully before preparing an application and include all of the required application forms and attachments. The application must reflect a thorough understanding of the purpose and objectives of the applicable legislation.  Reviewers expect applicants to understand the goals of the legislation and OCS interest in each topic. A "responsive application" is one that addresses all of the evaluation criteria in ways that demonstrate this understanding. Applications that are considered to be "unresponsive" generally receive very low scores and are rarely funded.

The OCS website, http://www.acf.hhs.gov/programs/ocs/,  provides a wide range of information and links to other relevant websites. Before preparing an application, OCS suggests the applicant learn more about the mission and programs of OCS by exploring the website.

Originals, copies, and signatures.

If submitting an application in paper format, the original and two copies of the complete application are required.  The original and each of the two copies must include all required forms, certifications, assurances, and appendices, be signed by an authorized representative, have original signatures, and be submitted unbound.

Non-Federal Reviewers

Since ACF will be using non-Federal reviewers in the review process, applicants have the option of omitting from the application copies (not the original) specific salary rates or amounts for individuals specified in the application budget as well as Social Security Numbers, if otherwise required for individuals.  The copies may include summary salary information.

If applicants are submitting their application electronically, ACF will omit the same specific salary rate information from copies made for use during the review and selection process.

Forms

Applicants seeking financial assistance under this announcement must file the appropriate Standard Forms (SFs) as described in this section.  All applicants must submit an SF-424, Application for Federal Assistance.  For non-construction programs, applicants must also submit an SF-424A, Budget Information and an SF-424B, Assurances.   For construction programs, applicants must also submit SF-424C, Budget Information and SF-424D, Assurances.  All required Standard Forms are available at: http://www.acf.hhs.gov/grants/grants_resources.html.

Non-profit private organizations (not including private universities) are encouraged to submit the "Survey on Ensuring Equal Opportunity for Applicants" with their applications.  Applicants using a hard copy application, place the completed survey in an envelope labeled "Applicant Survey." Seal the envelope and include it along with your application package.  Applicants applying electronically, please submit this survey along with your application.   The Survey may be found at http://www.acf.hhs.gov/grants/grants_resources.html.

D-U-N-S Requirement

All applicants must have a D&B Data Universal Numbering System (D-U-N-S) number.   A D-U-N-S number is required whether an applicant is submitting a paper application or using the government-wide electronic portal, Grants.gov.   A D-U-N-S number is required for every application for a new award or renewal/continuation of an award, including applications or plans under formula, entitlement, and block grant programs.  A D-U-N-S number may be acquired at no cost by calling the dedicated toll-free D-U-N-S number request line at 1-866-705-5711 or you may request a number online at http://www.dnb.com.

PROJECT DESCRIPTION

Part I   THE PROJECT DESCRIPTION OVERVIEW

PURPOSE

The project description provides the majority of information by which an application is evaluated and ranked in competition with other applications for available assistance.  The project description should be concise and complete.  It should address the activity for which Federal funds are being requested.  Supporting documents should be included where they can present information clearly and succinctly.  In preparing the project description, information that is responsive to each of the requested evaluation criteria must be provided.   Awarding offices use this and other information in making their funding recommendations.   It is important, therefore, that this information be included in the application in a manner that is clear and complete.

GENERAL EXPECTATIONS AND INSTRUCTIONS

ACF is particularly interested in specific project descriptions that focus on outcomes and convey strategies for achieving intended performance. Project descriptions are evaluated on the basis of substance and measurable outcomes, not length. Extensive exhibits are not required. Cross-referencing should be used rather than repetition. Supporting information concerning activities that will not be directly funded by the grant or information that does not directly pertain to an integral part of the grant-funded activity should be placed in an appendix.

Part II   GENERAL INSTRUCTIONS FOR PREPARING A FULL PROJECT DESCRIPTION

INTRODUCTION

Applicants that are required to submit a full project description shall prepare the project description statement in accordance with the following instructions while being aware of the specified evaluation criteria. The text options give a broad overview of what the project description should include while the evaluation criteria identify the measures that will be used to evaluate applications.

TABLE OF CONTENTS

List the contents of the application including corresponding page numbers.

PROJECT SUMMARY/ABSTRACT

Provide a summary of the project description (one page or less) with reference to the funding request.

OBJECTIVES AND NEED FOR ASSISTANCE

Clearly identify the physical, economic, social, financial, institutional, and/or other problem(s) requiring a solution. The need for assistance must be demonstrated and the principal and subordinate objectives of the project must be clearly stated; supporting documentation, such as letters of support and testimonials from concerned interests other than the applicant, may be included. Any relevant data based on planning studies should be included or referred to in the endnotes/footnotes. Incorporate demographic data and participant/beneficiary information, as needed. In developing the project description, the applicant may volunteer or be requested to provide information on the total range of projects currently being conducted and supported (or to be initiated), some of which may be outside the scope of the program announcement.

RESULTS OR BENEFITS EXPECTED

Identify the results and benefits to be derived.

For example, describe how the project will assist eligible entities to more effectively address community needs through high quality services for low income individuals and families. Provide separate descriptions of expected results and benefits to be derived under Part 1 (Capacity-Building for Ongoing CSBG Programs) and Part 2 (Strategic Planning and Coordination Supported by the Recovery Act). In each description, as applicable to the proposed technical assistance approach, describe any expected results for eligible entities in the following areas 1) improved financial management practices, 2) improved program performance measurement, 3) improved information and reporting systems, 4) improved coordination between fragmented State and local programs, and 5) improved responsiveness to locally identified community needs. Describe proposed methods of securing participant feedback and evaluations of activities to document the achievement of expected results.

APPROACH

Outline a plan of action that describes the scope and detail of how the proposed work will be accomplished. Account for all functions or activities identified in the application. Cite factors that might accelerate or decelerate the work and state your reason for taking the proposed approach rather than others. Describe any unusual features of the project such as design or technological innovations, reductions in cost or time, or extraordinary social and community involvement.

Provide a separate description of activities to be supported through Part 1 of the grant (Capacity-Building for Ongoing CSBG Programs) and activities to be supported through Part 2 of the grant (Strategic Planning and Coordination Supported by the Recovery Act). In the description of the approach under Part 1 Capacity-Building for Ongoing CSBG Programs, describe technical assistance activities focused on ongoing CSBG efforts not directly supported through the Recovery Act. Describe the proposed approach to training and technical assistance. Identify the primary areas of focus of technical assistance, such as fiscal accountability, improving local board governance, modernizing information technology, and/or strengthening the relationships within the Community Services Network. Identify specific projects to be supported to accomplish the expected results or products. Describe how activities will be conducted in partnership with the State CSBG Lead Agency and local eligible entities. In the description of the approach to Part 2 - Strategic Planning and Coordination Supported by the Recovery Act, describe the proposed Statewide strategic planning initiative to assist eligible entities receiving funding under the American Recovery and Reinvestment Act of 2009. Describe how strategic planning activities will be conducted in partnership with the State CSBG Lead Agency, and the leadership and boards of eligible entities. Describe proposed technical assistance approaches to help eligible entities develop communication plans related to new initiatives and projects supported with Recovery Act funds. Describe proposed technical assistance approaches to help eligible entities adapt current reporting systems to document program results and accomplishments under the Recovery Act. Describe plans to measure outcomes of technical assistance activities and plans to assist eligible entities with documentation of outcomes, including outcomes for job creation and preservation. Describe proposed technical assistance approaches to help eligible entities develop sustainability plans to ensure that program accomplishments endure beyond the timeframe of additional Federal funding as a result of the Recovery Act.

Provide quantitative monthly or quarterly projections of the accomplishments to be achieved for each function or activity in such terms as the number of people to be served and the number of activities accomplished.

When accomplishments cannot be quantified by activity or function, list them in chronological order to show the schedule of accomplishments and their target dates.

If any data is to be collected, maintained, and/or disseminated, clearance may be required from OMB.  This clearance pertains to any "collection of information that is conducted or sponsored by ACF."

Provide a list of organizations, cooperating entities, consultants, or other key individuals who will work on the project along with a short description of the nature of their effort or contribution.

ADDITIONAL INFORMATION

The following are requests for additional information that must be included in the application:

ELIGIBILITY CERTIFICATION

Applicants must provide the following as certification of their eligibility under this program announcement. Please provide:

A letter of endorsement from the State CSBG Lead Agency indicating that the applicant organization is recognized as a technical assistance provider for eligible entities and that projects supported through the grant will be conducted in partnership with the State CSBG Lead Agency.

Proof of Non-Profit Status

Non-profit organizations applying for funding are required to submit proof of their non-profit status.  Proof of non-profit status is any one of the following:
  • A reference to the applicant organization's listing in the IRS's most recent list of tax-exempt organizations described in the IRS Code.

  • A copy of a currently valid IRS tax-exemption certificate.

  • A statement from a State taxing body, State attorney general, or other appropriate State official certifying that the applicant organization has non-profit status and that none of the net earnings accrue to any private shareholders or individuals.

  • A certified copy of the organization's certificate of incorporation or similar document that clearly establishes non-profit status.

  • Any of the items in the subparagraphs immediately above for a State or national parent organization and a statement signed by the parent organization that the applicant organization is a local non-profit affiliate.
When applying electronically, proof of non-profit status may be submitted as an attachment; however, proof of non-profit status must be submitted prior to award.

LOGIC MODEL

Applicants are expected to use a model for designing and managing their project. A logic model is a one-page diagram that presents the conceptual framework for a proposed project and explains the links among program elements. While there are many versions of logic models, for the purposes of this announcement the logic model should summarize the connections between the:

  • Goals of the project (e.g., objectives, reasons for proposing the interventions, if applicable);

  • Assumptions (e.g., beliefs about how the program will work and its supporting resources. Assumptions should be based on research, best practices, and experience.)

  • Inputs (e.g., organizational profile, collaborative partners, key staff, budget);

  • Activities (e.g., approach, listing key intervention, if applicable);

  • Outputs (i.e., the direct products or deliverables of program activities); and

  • Outcomes (i.e., the results of a program, typically describing a change in people or systems).
ORGANIZATIONAL PROFILES

Provide information on the applicant organization(s) and cooperating partners, such as: organizational charts; financial statements; audit reports or statements from Certified Public Accountants/Licensed Public Accountants; Employer Identification Number(s); contact persons and telephone numbers; names of bond carriers; child care licenses and other documentation of professional accreditation; information on compliance with Federal/State/local government standards; documentation of experience in the program area; and, other pertinent information.

LETTERS OF SUPPORT

Provide statements from community, public, and commercial leaders that support the project proposed for funding.   All submissions should be included in the application package or by the application deadline.

BUDGET AND BUDGET JUSTIFICATION

Provide a budget with line-item detail and detailed calculations for each budget object class identified on the Budget Information Form (SF-424A or SF-424C).  Detailed calculations must include estimation methods, quantities, unit costs, and other similar quantitative detail sufficient for the calculation to be duplicated.  If matching is a requirement, include a breakout by the funding sources identified in Block 15 of the SF-424.

Provide a narrative budget justification that describes how the categorical costs are derived.  Discuss the necessity, reasonableness, and allocation of the proposed costs.

GENERAL

Use the following guidelines for preparing the budget and budget justification.  Both Federal and non-Federal resources (when required) shall be detailed and justified in the budget and budget narrative justification.   "Federal resources" refers only to the ACF grant funds for which you are applying.  "Non-Federal resources" are all other non-ACF Federal and non-Federal resources.  It is suggested that budget amounts and computations be presented in a columnar format:  first column, object class categories; second column, Federal budget; next column(s), non-Federal budget(s); and last column, total budget.  The budget justification should be in a narrative form.

PERSONNEL

Description:  Costs of employee salaries and wages.

Justification:  Identify the project director or principal investigator, if known at the time of application.   For each staff person, provide:  the title; time commitment to the project in months; time commitment to the project as a percentage or full-time equivalent; annual salary; grant salary; wage rates; etc.  Do not include the costs of consultants, personnel costs of delegate agencies, or of specific project(s) and/or businesses to be financed by the applicant.

FRINGE BENEFITS

Description: Costs of employee fringe benefits unless treated as part of an approved indirect cost rate.

Justification: Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance, FICA, retirement insurance, taxes, etc.

TRAVEL

Description: Costs of project-related travel by employees of the applicant organization.  (This item does not include costs of consultant travel).

Justification:  For each trip show:  the total number of traveler(s); travel destination; duration of trip; per diem; mileage allowances, if privately owned vehicles will be used; and other transportation costs and subsistence allowances.  If appropriate for this project, travel costs for key staff to attend ACF-sponsored workshops should be detailed in the budget.

EQUIPMENT

Description:  "Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost that equals or exceeds the lesser of:  (a) the capitalization level established by the organization for the financial statement purposes, or (b) $5,000.  (Note:   Acquisition cost means the net invoice unit price of an item of equipment, including the cost of any modifications, attachments, accessories, or auxiliary apparatus necessary to make it usable for the purpose for which it is acquired.   Ancillary charges, such as taxes, duty, protective in-transit insurance, freight, and installation, shall be included in or excluded from acquisition cost in accordance with the organization's regular written accounting practices.)

Justification:  For each type of equipment requested provide:  a description of the equipment; the cost per unit; the number of units; the total cost; and a plan for use on the project; as well as use and/or disposal of the equipment after the project ends.  An applicant organization that uses its own definition for equipment should provide a copy of its policy, or section of its policy, that includes the equipment definition.

SUPPLIES

Description:  Costs of all tangible personal property other than that included under the Equipment category.

Justification:  Specify general categories of supplies and their costs.  Show computations and provide other information that supports the amount requested.

CONTRACTUAL

Description:  Costs of all contracts for services and goods except for those that belong under other categories such as equipment, supplies, construction, etc.  Include third-party evaluation contracts, if applicable, and contracts with secondary recipient organizations, including delegate agencies and specific project(s) and/or businesses to be financed by the applicant.

Justification:  Demonstrate that all procurement transactions will be conducted in a manner to provide, to the maximum extent practical, open and free competition. Recipients and subrecipients, other than States that are required to use 45 CFR Part 92 procedures, must justify any anticipated procurement action that is expected to be awarded without competition and exceeds the simplified acquisition threshold fixed at 41 USC 403(11), currently set at $100,000.

Recipients might be required to make available to ACF pre-award review and procurement documents, such as requests for proposals or invitations for bids, independent cost estimates, etc.

Note:  Whenever the applicant intends to delegate part of the project to another agency, the applicant must provide a detailed budget and budget narrative for each delegate agency, by agency title, along with the required supporting information referred to in these instructions.

OTHER

Enter the total of all other costs.  Such costs, where applicable and appropriate, may include but are not limited to:  insurance; food; medical and dental costs (noncontractual); professional services costs; space and equipment rentals; printing and publication; computer use; training costs, such as tuition and stipends; staff development costs; and administrative costs.

Justification:  Provide computations, a narrative description and a justification for each cost under this category.

INDIRECT CHARGES

Description:  Total amount of indirect costs.  This category should be used only when the applicant currently has an indirect cost rate approved by the Department of Health and Human Services (HHS) or another cognizant Federal agency.

Justification:  An applicant that will charge indirect costs to the grant must enclose a copy of the current rate agreement.  If the applicant organization is in the process of initially developing or renegotiating a rate, upon notification that an award will be made, it should immediately develop a tentative indirect cost rate proposal based on its most recently completed fiscal year, in accordance with the cognizant agency's guidelines for establishing indirect cost rates, and submit it to the cognizant agency.  Applicants awaiting approval of their indirect cost proposals may also request indirect costs.  When an indirect cost rate is requested, those costs included in the indirect cost pool should not be charged as direct costs to the grant.  Also, if the applicant is requesting a rate that is less than what is allowed under the program, the authorized representative of the applicant organization must submit a signed acknowledgement that the applicant is accepting a lower rate than allowed.

PROGRAM INCOME

Description:  The estimated amount of income, if any, expected to be generated from this project.

Justification:  Describe the nature, source and anticipated use of program income in the budget or refer to the pages in the application that contain this information.

(As required by the Paperwork Reduction Act of 1995, P.L. 104-13, the public reporting burden for the Project Description is estimated to average 40 hours per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection information. The Project Description information collection is approved under OMB control number 0970-0139, which expires 4/30/2010. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.)

Certifications

Applicants must furnish, prior to award, an executed copy of the Certification Regarding Lobbying.   Applicants must sign and return the certification with their application.   If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the applicant shall complete and submit Standard Form (SF)-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.   The Certification Regarding Lobbying may be found at: http://www.acf.hhs.gov/grants/grants_resources.html.

When required for programs that involve human subjects, the Protection of Human Subjects Assurance Identification/IRB Certification/Declaration of Exemption form must be submitted.  All forms may be reproduced for use in submitting applications.  Applicants must sign and return the appropriate standard forms with their application.  The Protection of Human Subjects Assurance Identification/IRB Certification/Declaration of Exemption (Common Rule) form may be found at: http://www.acf.hhs.gov/grants/grants_resources.html.

Assurances

By signing and submitting the application, applicants are making the appropriate certification of their compliance with all Federal statutes relating to nondiscrimination.

The Pro-Children Act of 1994, 20 U.S.C. 7183, imposes restrictions on smoking in facilities where federally funded children's services are provided.  HHS grants are subject to these requirements only if they meet the Act's specified coverage.  The Act specifies that smoking is prohibited in any indoor facility (owned, leased, or contracted for) used for the routine or regular provision of kindergarten, elementary, or secondary education or library services to children under the age of 18.  In addition, smoking is prohibited in any indoor facility or portion of a facility (owned, leased, or contracted for) used for the routine or regular provision of federally funded health care, day care, or early childhood development, including Head Start services to children under the age of 18.  The statutory prohibition also applies if such facilities are constructed, operated, or maintained with Federal funds.  The statute does not apply to children's services provided in private residences, facilities funded solely by Medicare or Medicaid funds, portions of facilities used for inpatient drug or alcohol treatment, or facilities where WIC coupons are redeemed.  Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000 per violation and/or the imposition of an administrative compliance order on the responsible entity.  Additional information may be found in the HHS Grants Policy Statement at: http://www.acf.hhs.gov/grants/grants_related.html.

Electronic Submission

Applicants to ACF may submit their applications in either electronic or paper (hard copy) format.   To submit an application electronically, applicants must use the http://www.Grants.gov site.  ACF will not accept applications via facsimile or email.

IMPORTANT NOTE:  Before submitting an application electronically, applicants must complete the organization registration process as well as obtain and register "electronic signature credentials" for the Authorized Organization Representative (AOR).  Applicants also must be registered in the Central Contractor Registry (CCR).  CCR registration must be updated annually.  Applicants will not be able to upload an application to Grants.gov without current CCR registration and electronic signature credentials for the AOR.  This process may take more than five business days, so it is important to start this process early, well in advance of the application deadline.

Be sure to complete all Grants.gov registration processes listed on the Organization Registration Checklist at http://www.acf.hhs.gov/grants/registration_checklist.html.

Applicants will be able to download a copy of the application package, complete it off-line, and then upload and submit the application via the Grants.gov site.

If planning to submit an application electronically via http://www.Grants.gov:

  • It is strongly recommended that applicants do not wait until the application due date to begin the application process through Grants.gov.  Applicants are encouraged to submit their applications well before the closing date and time so that, if difficulties are encountered, there will still be sufficient time to submit a hard copy via express mail.


  • In order to address any difficulties that may be encountered during the submission process, it may be to an applicant's advantage to submit their applications 24 hours ahead of the closing date and time.


  • Applicants are encouraged to check the Grants.gov webpage for announcements concerning system issues and updates that may affect the submission of applications.


  • Checklists and registration brochures are maintained at the Grants.gov website to assist applicants in the registration process and may be found at: http://www.grants.gov/applicants/get_registered.jsp


  • If any difficulties are encountered in using Grants.gov, contact the Grants.gov Contact Center at: 1-800-518-4726, or by email at support@grants.gov, to report the problem and obtain assistance.  Remember to retain your service ticket number for reference whenever you have any interaction with the Grants.gov Contact Center.


  • Electronic submission is voluntary, but strongly encouraged.  Applicants will not receive additional point value for submitting an application in electronic format, nor will ACF penalize any applicant that submits an application in hard copy.


  • Applicants may access the electronic application and downloadable application package for this program announcement by using the FIND function at http://www.Grants.gov.


  • Applicants may submit all required documents electronically, including all information typically included on the SF-424s, narratives, charts, etc.


  • Electronic formats for the application attachments, such as narratives, charts, etc., should use standard software formats, e.g., Microsoft (Word and Excel), Word Perfect, Adobe PDF, JPEG, and GIF, etc..


  • Though applying electronically, the application must still comply with any page limitation requirements described in this program announcement.


  • When submitting an application via Grants.gov, applicants must comply with all due dates AND times referenced in Section IV.3.  Submission Dates and Times of this program announcement.


  • Applicants that must demonstrate proof of non-profit status may submit proof at the time of application by attaching the documentation to the electronic application, if they wish to do so.   Proof of non-profit status, and any other required documentation, may be scanned and attached as an "Other Attachment."  Assurances, certifications, and/or proof of non-profit status that are not submitted electronically at the time of application, are required to be submitted to ACF by the time of award and in hard copy.  Acceptable types of proof of non-profit status are stated earlier in this section of the program announcement under "Eligibility Certification."


  • It is strongly recommended that the applicant retain a printed hard copy of the application in case a hard copy must be submitted to ACF.

After the application is submitted electronically, the applicant will receive two emails from Grants.gov:

  • An automatic acknowledgement of the application's submission that will provide a Grants.gov tracking number.

  • An acknowledgement that the submitted application package has passed or failed a series of checks and validations.

ACF will retrieve the electronically submitted application from Grants.gov.  Applicants will receive an email notification from ACF acknowledging that ACF has received the application.

ACF may request that the applicant provide original signatures on forms at a later date.

The Grants.gov website complies with Section 508 of the Rehabilitation Act of 1973.   Grants.gov webpages are designed to work with assistive technologies such as screen readers.   If an applicant uses assistive technology and is unable to access any material on the site, contact the Grants.gov Contact Center at support@grants.gov for assistance.

Hard Copy Submission of Applications

Applicants that are submitting their application in paper format should submit one original and two copies of the complete application with all attachments, unless directed otherwise.  The original and each of the two copies must include all required forms, certifications, assurances, and appendices, be signed by the Authorized Organization Representative (AOR), and be unbound.   The original copy of the application must have original signature(s).  See Section IV.6 of this announcement for address information for application submissions.

Please refer to Section VIII for a checklist of application requirements, their location and due dates that applicants may use in developing and organizing application materials.

Please refer to Section IV.3 for details concerning acknowledgement of received applications.

3. Submission Dates and Times:

Due Date for Applications: 06/12/2009

Explanation of Due Dates

The due date for receipt of applications is referenced above.  Applications received after 4:30 p.m., eastern time, on the due date will be classified as late and will not be considered in the current competition.

Applicants are responsible for ensuring that applications are mailed or hand-delivered or submitted electronically well in advance of the application due date and time.

Mail

Applications that are submitted by mail must be received no later than 4:30 p.m., eastern time, on the due date referenced above at the address listed in Section IV.6.

Hand Delivery

Applications hand carried by applicants, applicant couriers, other representatives of the applicant, or by overnight/express mail couriers must be received on or before the due date referenced above, between the hours of 8:00 a.m. and 4:30 p.m., eastern time, at the address referenced in Section IV.6., between Monday and Friday (excluding Federal holidays).

Electronic Submission

Applications submitted electronically via Grants.gov must be submitted no later than 4:30 p.m., eastern time, on the due date referenced above.

ACF cannot accommodate transmission of applications by facsimile or email.

Late Applications

Applications that do not meet the requirements above are considered late applications.  ACF shall notify each late applicant that its application will not be considered in the current competition.

ANY APPLICATION RECEIVED AFTER 4:30 P.M., EASTERN TIME, ON THE DUE DATE WILL NOT BE CONSIDERED FOR COMPETITION.

Extension of Deadlines

ACF may extend application deadlines when circumstances such as acts of God (floods, hurricanes, etc.) occur; when there are widespread disruptions of mail service; or in other rare cases.  A determination to extend or waive deadline requirements rests with the Chief Grants Management Officer.

Acknowledgement of Received Application

ACF will not provide acknowledgement of receipt of hard copy application packages submitted via mail, courier services, or by hand delivery.  Applicants who submit their application packages electronically via http://www.Grants.gov will receive two email acknowledgements from that website:

  • An automatic acknowledgement of the application's submission that will provide a Grants.gov tracking number.

  • An acknowledgement that the submitted application package has passed or failed a series of checks and validations.

4. Intergovernmental Review of Federal Programs:

State Single Point of Contact (SPOC)

This program is covered under Executive Order (E.O.) 12372, "Intergovernmental Review of Federal Programs," and 45 CFR Part 100, "Intergovernmental Review of Department of Health and Human Services Programs and Activities".  Under the Executive Order, States may design their own processes for reviewing and commenting on proposed Federal assistance under covered programs.

Applicants should go to the following URL for the official list of the jurisdictions that have elected to participate in E.O. 12372 http://www.whitehouse.gov/omb/grants_spoc/.

Applicants from participating jurisdictions should contact their SPOC, as soon as possible, to alert them of their prospective applications and to receive instructions on their jurisdiction's procedures.  Applicants must submit all required application materials to the SPOC and indicate the date of submission on the Standard Form (SF) 424 at item 19.

Under 45 CFR 100.8(a)(2), a SPOC has 60 days from the application due date to comment on proposed new awards.

SPOC comments may be submitted directly to ACF to: U.S. Department of Health and Human Services, Administration for Children and Families, Office of Grants Management, Division of Discretionary Grants, 370 L'Enfant Promenade SW., 6th Floor East, Washington, DC 20447.

Entities that meet the eligibility requirements of this announcement are still eligible to apply for a grant even if a State, Territory or Commonwealth, etc., does not have a SPOC or has chosen not to participate in the process.  Applicants from non-participating jurisdictions need take no action with regard to E.O. 12372.  Applications from Federally-recognized Indian Tribal governments are not subject to E.O. 12372.

5. Funding Restrictions:

Costs of organized fund raising, including financial campaigns, endowment drives, solicitation of gifts and bequests, and similar expenses incurred solely to raise capital or obtain contributions, are unallowable under this grant award.

Grant awards will not allow reimbursement of pre-award costs.

Construction is not an allowable activity or expenditure under this grant award.

Grant projects will have two parts that are funded through separate Federal appropriations (current or annual funding and ARRA funding).  Applicants may apply for up to $25,000 per 12-month budget period for Part 1 (Capacity-Building for Ongoing CSBG Programs).  Applicants also may apply for up to $80,000 per 12-month budget period for Part 2 (Strategic Planning and Coordination Supported by the Recovery Act).  Applicants must apply for both parts.  Successful applicants will receive a separate award for each part.  In addition, they may not co-mingle funds for Part 1 and Part 2 projects, must include separate application forms and budgets for each part, and must be able to separately document program activities and separately account for expenditures under Part 1 and Part 2 projects.  

6. Other Submission Requirements:

Submit applications to one of the following addresses:

Submission by Mail

U.S. Department of Health and Human Services
Administration for Children and Families
Office of Community Services Operations Center
1515 Wilson Blvd., Suite 100
Arlington, VA 22209

Hand Delivery

U.S. Department of Health and Human Services
Administration for Children and Families
Office of Community Services Operations Center
1515 Wilson Blvd., Suite 100
Arlington, VA 22209

Electronic Submission

See Section IV.2 for application requirements and for guidance when submitting applications electronically via http://www.Grants.gov.

For all submissions, see Section IV.3 for information on due dates.




V. APPLICATION REVIEW INFORMATION

1. CRITERIA:

Competing applications for financial assistance will be reviewed and evaluated against the criteria described in this section. The corresponding score values indicate the relative importance that ACF places on each review criterion. Applicants should address these criteria in the process of developing their application, as they are the basis upon which their applications will be judged. Application components may be organized such that a reviewer will be able to follow a seamless and logical flow of information (i.e., from a broad overview of the project to more detailed information about how it will be conducted).

Objectives and Need for Assistance - 10 points

1) The extent to which the applicant documents that the project addresses vital needs related to the purposes stated and discussed under this announcement.

2) The extent to which the applicant provides current supporting documentation or other testimonies regarding needs from State CSBG Directors, CAAs and local service providers, and/or State or Regional organizations of CAAs and other local service providers.

Approach - 50 points

Part 1 - Capacity-Building for Ongoing CSBG Programs (25 points)

1)      The extent to which the applicant specifically identifies the primary areas of focus of proposed technical assistance, such as fiscal accountability, improving local board governance, modernizing information technology, and/or strengthening the relationships within the Community Services Network.  

2)      The extent to which the proposed approach to technical assistance for ongoing CBSG services is results-oriented and appropriately relate to the CSBG legislative mandate.

3)      The extent to which the applicant describes how activities will be conducted in partnership with State CSBG Lead Agencies and local eligible entities. 

4)      The extent to which the applicant addresses: specific outcomes or projects related to the expected results of the project; performance targets that the project is committed to achieving, including the discussion of and how the project will verify the achievement of these targets; critical milestones that must be accomplished if results are to be gained; past performance in similar work; and specific resources contributed to the project that are critical to success.

5)      The extent to which the applicant describes plans to use technological advances to build capacity within their State network, thereby increasing the likelihood for successful outcomes.

6)      The extent to which the applicant describes how they will strengthen the accountability of the Community Services Network and prevent agencies from falling into "crisis" situations; and

7)      The extent to which the proposed technical assistance program describes plans to help eligible entities empower communities and adapt service approaches to culturally and ethnically diverse populations.

Part 2 - Strategic Planning and Coordination Supported by the Recovery Act (25 points)

1)      The extent to which the applicant describes plans for a Statewide strategic planning initiative to assist eligible entities receiving funding under the American Recovery and Reinvestment Act of 2009.  

2)      The extent to which proposed strategic planning activities will be conducted in partnership with State CSBG Lead Agencies, and the leadership and boards of eligible entities. 

3)      The extent to which proposed technical assistance approaches include strategies to help eligible entities develop communication plans related to new initiatives and projects supported with Recovery Act funds. 

4)      The extent to which proposed technical assistance approaches include strategies to help eligible entities adapt current reporting systems to document program results and accomplishments to the requirements of the Recovery Act. 

5)      The extent to which the proposed technical assistance approaches include strategies to help eligible entities develop sustainability plans to ensure that program accomplishments endure beyond the timeframe of additional Federal funding as a result of the Recovery Act.

Results or Benefits Expected - 20 points

1)      The extent to which the applicant clearly distinguishes expected benefits and results related to Part 1 - Capacity-Building for Ongoing CSBG Programs from expected benefits and results related to Part 2 - Strategic Planning and Coordination Supported by the Recovery Act.

2)      The extent to which the applicant describes expected benefits that relate to the proposed technical assistance approach, including any expected results for eligible entities related to improved financial management practices, improved program performance measurement, improved information and reporting systems, improved coordination between fragmented State and local programs, or improved responsiveness to locally identified community needs.

3)      The extend to which the applicant describes how the project will assure long-term program and management improvements for State CSBG Lead Agencies, CAA State and/or regional associations, CAAs and/or other local providers of CSBG services and activities.

4)      The extent to which the applicant describes methods of securing participant feedback and evaluations of activities to document the achievement of expected results.

Organizational Profiles - 10 points

1) The extent to which the applicant demonstrates that it has experience and a successful record of accomplishment relevant to the specific activities it proposes to accomplish.

2) The extent to which the applicant details its abilities to provide training and technical assistance on a statewide basis. If applicable, information provided by the applicant should also address related achievements and competence of each cooperating or sponsoring organization.

3) The extent to which the applicant fully describes, for example in a resume, the experience and skills of the proposed project director and primary staff showing specific qualifications and professional experiences relevant to the successful implementation of the proposed project.

Budget Justification - 10 points

1)      The extent to which the budget and justification clearly distinguish between expenses related to Part 1 - Capacity-Building for Ongoing CSBG Programs and expenses related to Part 2 - Strategic Planning and Coordination Supported by the Recovery Act. (5 points)

2)      The extent to which the resources requested are reasonable and adequate to accomplish the project and are consistent with the proposed approach and anticipated results. (5 points)

2. Review and Selection Process:

No grant award will be made under this announcement on the basis of an incomplete application.

Initial ACF Screening: Each application will be screened to determine whether it was received by the closing date and time and whether the requested amount exceeds the stated ceiling.   Late applications or those exceeding the funding limit will be returned to the applicants with a notation that they were unacceptable and will not be reviewed.

Since ACF will be using non-Federal reviewers in the review process, applicants have the option of omitting from the application copies (not the original) specific salary rates or amounts for individuals specified in the application budget, as well as Social Security Numbers, if otherwise required for individuals. The copies may include summary salary information.

If applicants are submitting their application electronically, ACF will omit the same specific salary rate information from copies made for use during the review and selection process.

Please refer to Section IV.2 of this announcement for information on non-Federal reviewers in the review process.

Approved but Unfunded Applications

Applications that are approved but unfunded may be held over for funding in the next funding cycle, pending the availability of funds, for a period not to exceed one year.

3. Anticipated Announcement and Award Dates:

Not Applicable


VI. AWARD ADMINISTRATION INFORMATION

1. Award Notices:

Successful applicants will be notified through the issuance of a Notice of Award (NoA) document that sets forth the amount of funds granted, the terms and conditions of the grant, the effective date of the grant, the budget period for which initial support will be given, the non-Federal share to be provided (if applicable), and the total project period for which support is contemplated. The NoA will be signed by the Grants Officer and transmitted via postal mail.

Following the finalization of funding decisions, organizations whose applications will not be funded will be notified by letter, signed by the Program Office head.

2. Administrative and National Policy Requirements:

Grantees are subject to the administrative requirements in 45 CFR Part 74 (for non-governmental entities) or 45 CFR Part 92 (for governmental entities).

Direct Federal grants, sub-award funds, or contracts under this ACF program shall not be used to support inherently religious activities such as religious instruction, worship, or proselytization. Therefore, organizations must take steps to separate, in time or location, their inherently religious activities from the services funded under this program.  Regulations pertaining to the Equal Treatment for Faith-Based Organizations, which includes the prohibition against Federal funding of inherently religious activities, can be found at the HHS web site at: http://www.hhs.gov/fbci/waisgate21.pdf.

A faith-based organization receiving HHS funds retains its independence from Federal, State, and local governments, and may continue to carry out its mission, including the definition, practice, and expression of its religious beliefs. For example, a faith-based organization may use space in its facilities to provide secular programs or services funded with Federal funds without removing religious art, icons, scriptures, or other religious symbols. In addition, a faith-based organization that receives Federal funds retains its authority over its internal governance, and it may retain religious terms in its organization's name, select its board members on a religious basis, and include religious references in its organization's mission statements and other governing documents in accordance with all program requirements, statutes, and other applicable requirements governing the conduct of HHS funded activities.

Additional information on "Understanding the Regulations Related to the Faith-Based and Community Initiative" can be found at: http://www.hhs.gov/fbci/regulations/index.html.

HHS Grants Policy Statement

The HHS Grants Policy Statement (GPS) is the Department of Health and Human Services new single policy guide for discretionary grants and cooperative agreements. Unlike previous HHS policy documents, the GPS is intended to be shared with and used by grantees. It became effective October 1, 2006 and is applicable to all Operating Divisions (OPDIVS), such as the Administration for Children and Families (ACF), except the National Institutes of Health (NIH). The GPS covers basic grants processes, standard terms and conditions, and points of contact, as well as important OPDIV-specific requirements. Appendices include a glossary of terms and a list of standard abbreviations for ease of reference. The GPS may be accessed at http://www.acf.hhs.gov/grants/grants_related.html.

3. Reporting Requirements:

Grantees will be required to submit performance progress and financial reports periodically throughout the project period. Frequency of reporting is listed later in this section.

Beginning with FY 2009 awards, most ACF grantees will begin using the a Standard Form (SF) for required performance progress reporting (PPR). The SF-PPR is a standard government-wide performance progress reporting format consisting of a series of forms implemented by Federal agencies to collect performance information from award recipients. Most ACF grantees will begin using the standard format implemented through ACF's Office of Grants Management (OGM), entitled the "ACF-OGM-SF-PPR." Use of the ACF-OGM-SF-PPR will begin for new awards and continuation awards made by ACF in FY 2009. At a minimum, grantees will be required to submit the ACF-OGM-SF-PPR, which consists of the ACF-OGM-SF-PPR Coversheet and the ACF-OGM-SF-PPR Appendix B Program Indicators.

ACF Programs that utilize other SF-PPR reporting formats, or other reporting forms or formats that differ from the new ACF-OGM-SF-PPR, have listed those forms or formats below. Grant award documents will inform grantees of the appropriate performance progress report form or format to use beginning in FY 2009.

Grantees will continue to use the Financial Status Report (FSR) SF-269 (long form) for required financial reporting.

The SF-269 (long form) and the ACF-OGM-SF-PPR may be found at http://www.acf.hhs.gov/grants/grants_resources.html. Grantees should consult their award documents to determine the appropriate performance progress report format required under their award.

Performance progress and financial reports are due 30 days after the end of the reporting period. Final program performance and financial reports are due 90 days after the close of the project period.

Final reports may be submitted in hard copy to the Grants Management Office Contact listed in Section VII. of this announcement.

Program Progress Reports: Semi-Annually
Financial Reports: Semi-Annually

Recovery Act Reporting Requirements

Recipient Reporting

Recipients of Federal awards from funds authorized under Division A of the ARRA must comply with all requirements specified in Division A of the ARRA (Public Law 111-5), including reporting requirements outlined in Section 1512 of the Act.  For purposes of reporting, ARRA recipients must report on ARRA sub-recipient (sub-grantee and sub-contractor) activities as specified below. 

Not later than 10 days after the end of each calendar quarter, starting with the quarter ending June 30, 2009 and reporting by July 10, 2009, the recipient must submit quarterly reports to HHS that will posted to Recovery.gov, containing the following information:

  1. The total amount of ARRA funds under this award;

  2. The amount of ARRA funds received under this award that were obligated and  expended to projects or activities;

  3. The amount of unobligated award balances;

  4. A detailed list of all projects or activities for which ARRA funds under this award were obligated and expended, including
    • The name of the project or activity;

    • A description of the project or activity;

    • An evaluation of the completion status of the project or activity;

    • An estimate of the number of jobs created and the number of jobs retained by the project or activity; and

    • For infrastructure investments made by State and local governments, the purpose, total cost, and rationale of the agency for funding the infrastructure investment with funds made available under this Act, and the name of the person to contact at the agency if there are concerns with the infrastructure investment.
  5. Detailed information on any sub-awards (sub-contracts or sub-grants) made by the grant recipient to include the data elements required to comply with the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282).

    For any sub-award equal to or larger than $25,000, the following information:
    • The name of the entity receiving the sub-award;
    • The amount of the sub-award;
    • The transaction type;
    • The North American Industry Classification System code or Catalog of Federal Domestic Assistance (CFDA) number;
    • Program source;
    • An award title descriptive of the purpose of each funding action;
    • The location of the entity receiving the award;
    • The primary location of performance under the award, including the city, State, congressional district, and country; and
    • A unique identifier of the entity receiving the award and of the parent entity of the recipient, should the entity be owned by another entity.
  6. All sub-awards less than $25,000 or to individuals may be reported in the aggregate, as prescribed by HHS.

  7. Recipients must account for each ARRA award and sub-award (sub-grant and sub-contract) separately.  Recipients will draw down ARRA funds on an award-specific basis.  Pooling of ARRA award funds with other funds for drawdown or other purposes is not permitted.

  8. Recipients must account for each ARRA award separately by referencing the assigned CFDA number for each award.

The definition of terms and data elements, as well as any specific instructions for reporting, including required formats, will be provided in subsequent guidance issued by HHS.

 (See Standard Terms and Conditions, American Recovery and Reinvestment Act of 2009, Division A Funds as Attachment 1 at the end of this announcement.)




VII. AGENCY CONTACTS

Program Office Contact:

Seth Hassett
Director, Division of State Assistance
Department of Health and Human Services
Administration for Children and Families
Office of Community Services Operations Center
1515 Wilson Blvd., Suite 100
Arlington, VA 22209
Phone:   800-281-9519
Email: OCS@lcgnet.com

For hearing or speech impaired callers, contact the Federal Relay Service at 1-800-877-8339 (TTY (Text Telephone) / ASCII (American Standard Code For Information Interchange)).

Grants Management Office Contact:

Katrina Morgan
Grants Management Officer
Division of Discretionary Grants
Administration for Children and Families
Office of Community Services Operations Center
1515 Wilson Blvd., Suite 100
Arlington, VA 22209
Phone:  800-281-9519
Email: OCS@lcgnet.com

For hearing or speech impaired callers, contact the Federal Relay Service at 1-800-877-8339 (TTY (Text Telephone) / ASCII (American Standard Code For Information Interchange)).




VIII. OTHER INFORMATION

Additional information about this program and its purpose can be located on the following website: http://www.acf.hhs.gov/programs/ocs.

Additional information about the American Recovery and Reinvestment Act of 2009 can be located on the following website: http://www.recovery.gov.

Pre-Application Conference Calls

The Office of Community Services will conduct two pre-application conference calls to address technical questions from potential applicant organizations.  Calls will be scheduled on Wednesday, May 6, 2009 at 2:00 p.m. Eastern Time and on Friday, May 8, 2009 at 2:00 p.m. Eastern Time.   

OCS will notify applicants about the call by posting call information on the OCS website at http://www.acf.hhs.gov/programs/ocs/csbg

Transcripts and materials from the conference call will be posted at http://www.acf.hhs.gov/programs/ocs/csbg/ following the conference and will be posted at least 30 days prior to the application due date; it will be available until the closing date of the announcement. 

Checklist

You may use the checklist below as a guide when preparing your application package.

The OCS website, http://www.acf.hhs.gov/programs/ocs/,  provides a wide range of information and links to other relevant websites. Before preparing an application, OCS suggests the applicant learn more about the mission and programs of OCS by exploring the website.

What to SubmitWhere FoundWhen to Submit

This program is covered under E.O. 12372, "Intergovernmental Review of Federal Programs," and 45 CFR Part 100, "Intergovernmental Review of Department of Health and Human Services Programs and activities". Applicants must submit all required application materials to the State Single Point of Contact (SPOC) and indicate the date of submission on the Standard Form (SF) 424 at item 19.

Applicants should go to the following URL for the official list of the jurisdictions that have elected to participate in E.O. 12372 http://www.whitehouse.gov/omb/grants_spoc/ as indicated in Section IV.4 of this announcement.

By application due date found in Overview and Section IV.3.

SF-424

Referenced in Section IV.2 under "Forms" and found at http://www.acf.hhs.gov/grants/grants_resources.html

By application due date found in Overview and Section IV.3.

SF-424A

Referenced in Section IV.2 under "Forms" and found at http://www.acf.hhs.gov/grants/grants_resources.html

By application due date found in Overview and Section IV.3.

Table of Contents

Referenced in Section IV.2 of the announcement.

By application due date found in Overview and Section IV.3.

Project Summary/Abstract

Found in Section V

By application due date found in Overview and Section IV.3.

Project Description

Referenced in Section IV.2 of the announcement.

By application due date found in Overview and Section IV.3.

Budget and Budget Justification

Referenced in Section IV.2 of the announcement.

By application due date found in Overview and Section IV.3.

Proof of Non-Profit Status

Referenced in Section IV.2 of the announcement under "Eligibility Certification."

By date of award.

Certification Regarding Lobbying

Referenced in Section IV.2 of the announcement under "Certifications" and found at http://www.acf.hhs.gov/grants/grants_resources.html

By date of award.

SF-LLL

"Disclosure Form to Report Lobbying" is referenced in Section IV.2 under "Certifications" and found at http://www.acf.hhs.gov/grants/grants_resources.html
Submission of this form is required if any funds have been paid, or will be paid, to any person for influencing, or attempting to influence, an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan.

By application due date found in Overview and Section IV.3.

Letter of Support from State CSBG Lead Agency

Referenced in Section III of the announcement under "Disqualification Factors."

By application due date found in Overview and Section IV.3.

Letters of Support

Referenced in Section IV.2 of the announcement under "Project Description."

By application due date found in Overview and Section IV.3.

Logic Model

Referenced in Section IV.2 of the announcement.

By application due date found in Overview and Section IV.3.







Date:  04/21/2009Yolanda J. Butler, Ph.D.
Acting Director
Office of Community Services






Attachment 1

 

Standard Terms and Conditions

American Recovery and Reinvestment Act of 2009

Division A Funds

February 26, 2009

 

1.  Other Standard Terms and Conditions

All other grant policy terms and conditions contained in applicable Department of Health and Human Services (HHS) Grant Policy Statements apply unless they conflict or are superseded by the following terms and conditions implementing the American Recovery and Reinvestment Act of 2009 (ARRA) requirements below.  Recipients are responsible for contacting their HHS grant/program managers for any needed clarifications.

2.  Recipient Reporting

Recipients of Federal awards from funds authorized under Division A of the ARRA must comply with all requirements specified in Division A of the ARRA (Public Law 111-5), including reporting requirements outlined in Section 1512 of the Act.  For purposes of reporting, ARRA recipients must report on ARRA sub-recipient (sub-grantee and sub-contractor) activities as specified below. 

Not later than 10 days after the end of each calendar quarter, starting with the quarter ending June 30, 2009 and reporting by July 10, 2009, the recipient must submit quarterly reports to HHS that will posted to Recovery.gov, containing the following information:

  1. The total amount of ARRA funds under this award;

  2. The amount of ARRA funds received under this award that were obligated and  expended to projects or activities;

  3. The amount of unobligated award balances;

  4. A detailed list of all projects or activities for which ARRA funds under this award were obligated and expended, including
    • The name of the project or activity;

    • A description of the project or activity;

    • An evaluation of the completion status of the project or activity;

    • An estimate of the number of jobs created and the number of jobs retained by the project or activity; and

    • For infrastructure investments made by State and local governments, the purpose, total cost, and rationale of the agency for funding the infrastructure investment with funds made available under this Act, and the name of the person to contact at the agency if there are concerns with the infrastructure investment.
  1. Detailed information on any sub-awards (sub-contracts or sub-grants) made by the grant recipient to include the data elements required to comply with the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282). 

      For any sub-award equal to or larger than $25,000, the following information:

        The name of the entity receiving the sub-award;

    • The amount of the sub-award;

    • The transaction type;

    • The North American Industry Classification System code or Catalog of Federal Domestic Assistance (CFDA) number;

    • Program source;

    • An award title descriptive of the purpose of each funding action;

    • The location of the entity receiving the award;

    • The primary location of performance under the award, including the city, State, congressional district, and country; and

    • A unique identifier of the entity receiving the award and of the parent entity of the recipient, should the entity be owned by another entity.
  1. All sub-awards less than $25,000 or to individuals may be reported in the aggregate, as prescribed by HHS.

  2. Recipients must account for each ARRA award and sub-award (sub-grant and sub-contract) separately.  Recipients will draw down ARRA funds on an award-specific basis.  Pooling of ARRA award funds with other funds for drawdown or other purposes is not permitted.

  3. Recipients must account for each ARRA award separately by referencing the assigned CFDA number for each award.

The definition of terms and data elements, as well as any specific instructions for reporting, including required formats, will be provided in subsequent guidance issued by HHS.

3.  Buy American - Use of American Iron, Steel, and Manufactured Goods

Recipients may not use any funds obligated under this award for the construction, alteration, maintenance, or repair of a public building or public work unless all of the iron, steel, and manufactured goods used in the project are produced in the United States unless HHS waives the application of this provision.  (ARRA Sec. 1605)

4.  Wage Rate Requirements

[This term and condition shall not apply to tribal contracts entered into by the Indian Health Service funded with this appropriation. (ARRA Title Interior, Environment, and Related Agencies, Department of Health and Human Services, Indian Health Facilities)] 

Subject to further clarification issued by the Office of Management and Budget, and notwithstanding any other provision of law and in a manner consistent with other provisions of ARRA, all laborers and mechanics employed by contractors and subcontractors on projects funded directly by or assisted in whole or in part by and through the Federal Government pursuant to this award shall be paid wages at rates not less than those prevailing on projects of a character similar in the locality as determined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40, United States Code. With respect to the labor standards specified in this section, the Secretary of Labor shall have the authority and functions set forth in Reorganization Plan Numbered 14 of 1950 (64 Stat. 1267; 5 U.S.C. App.) and section 3145 of title 40, United States Code. (ARRA Sec. 1606)

5. Preference for Quick Start Activities (ARRA)

In using funds for this award for infrastructure investment, recipients shall give preference to activities that can be started and completed expeditiously, including a goal of using at least 50 percent of the funds for activities that can be initiated not later than 120 days after the date of the enactment of ARRA. Recipients shall also use grant funds in a manner that maximizes job creation and economic benefit. (ARRA Sec. 1602

6. Limit on Funds (ARRA)

None of the funds appropriated or otherwise made available in ARRA may be used by any State or local government, or any private entity, for any casino or other gambling establishment, aquarium, zoo, golf course, or swimming pool. (ARRA Sec. 1604)

7.  Disclosure of Fraud or Misconduct

Each recipient or sub-recipient awarded funds made available under the ARRA shall promptly refer to the HHS Office of Inspector General any credible evidence that a principal, employee, agent, contractor, sub-recipient, subcontractor, or other person has submitted a false claim under the False Claims Act or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving those funds. The HHS Office of Inspector General can be reached at http://www.oig.hhs.gov/fraud/hotline/

8. ARRA:  One-Time Funding

Unless otherwise specified, ARRA funding to existent or new awardees should be considered one-time funding.

9.  Schedule of Expenditures of Federal Awards

Recipients agree to separately identify the expenditures for each grant award funded under ARRA on the Schedule of Expenditures of Federal Awards (SEFA) and the Data Collection Form (SF-SAC) required by Office of Management and Budget Circular A-133, "Audits of States, Local Governments, and Nonprofit Organizations."  This identification on the SEFA and SF-SAC shall include the Federal award number, the Catalog of Federal Domestic Assistance (CFDA) number, and amount such that separate accountability and disclosure is provided for ARRA funds by Federal award number consistent with the recipient reports required by ARRA Section 1512(c). (2 CFR 215.26, 45 CFR 74.26, and 45 CFR 92.26)

10. Responsibilities for Informing Sub-recipients

Recipients agree to separately identify to each sub-recipient, and document at the time of sub-award and at the time of disbursement of funds, the Federal award number, any special CFDA number assigned for ARRA purposes, and amount of ARRA funds. (2 CFR 215.26, 45 CFR 74.26, and 45 CFR 92.26)



Posted on April 24, 2009





EXPIRED