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Department of Health & Human Services
Administration for Children and Families



EXPIRED

Program Office:

Office of Community Services

Funding Opportunity Title:

Compassion Capital Fund Communities Empowering Youth Program

Announcement Type:

Initial

Funding Opportunity Number:

HHS-2007-ACF-OCS-IC-0141

CFDA Number:

93.009

Due Date for Applications:

07/10/2007

Executive Summary:

The Administration for Children and Families (ACF), Office of Community Services (OCS), announces that applications will be accepted for new grants pursuant to the U.S. Department of Health and Human Services (HHS) Compassion Capital Fund (CCF) authorized under Title XI, Section 1110 of the Social Security Act governing Social Services Research and Demonstration activities and Public Law 110-5, Continuing Appropriations Resolution, FY 2007.

Pursuant to this announcement, under the Communities Empowering Youth (CEY) program, ACF will award funds to build the organizational capacity of experienced organizations, their collaborating faith-based and/or community partners, and the resulting community collaborations to better meet the needs of America's disadvantaged youth.  The applicant will assist its collaborating faith-based and/or community partners through training, technical assistance, and financial assistance.  The applicant will provide training and technical assistance in four CEY critical areas: 1) leadership development, 2) organizational development, 3) program development, and 4) community engagement.  Ultimately, CEY monies are to be used by the lead organization and its collaborating faith-based and/or community partners to increase the overall effectiveness of their community collaboration while increasing the organizational sustainability and capacity of the individual collaboration members.  Capacity building activities are designed to increase the collaboration's and the individual organizations' sustainability and effectiveness and to enhance their ability to provide social services to better serve those most in need.

 




I. FUNDING OPPORTUNITY DESCRIPTION

Legislative Authority

Title XI, Section 1110 of the Social Security Act governing Social Services Research and Demonstration activities and Public Law 110-5, Continuing Appropriations Resolution, FY 2007.

Funding Opportunity Description

Title XI, Section 1110 of the Social Security Act governing Social Services Research and Demonstration activities and Public Law 110-5, Continuing Appropriations Resolution, FY 2007.

Funding Opportunity Description

KEY DEFINITIONS

For the purposes of this program announcement, the following are frequently used terms that may require further clarification:

Capacity Building -- The process of implementing activities critical to the long-term viability of organizations by increasing the effectiveness of programmatic activities and organizational operations.  The goal of capacity building is to increase organizational infrastructure and bolster sustainability and effectiveness, ultimately enabling the organization to serve more people more effectively.

Capacity Building Service Providers -- Organizations or consultants with which the lead organization contracts to assist in providing training and technical assistance to collaboration partners.  Capacity building service providers support the delivery of project activities and are not considered beneficiaries or collaborating partners of the CEY project.

Community Assessment -- Successful CEY applicants must complete a community assessment within 180 days from receipt of their CEY award.  The community assessment must detail the need in their communities in relation to at least one of the following: gang activity, youth violence, and child abuse and neglect. The community assessment process helps the lead and partners refine their understanding of needs and assets within the community, engage stakeholder in setting priorities and goals, and create a more effective capacity strategy with a planned response. 

Community Collaboration -- A collaboration is the process of participation, which involves organizations working together to achieve a desired result. Through a collaboration, members can accomplish a shared vision and build an interdependent system to address issues and opportunities. For the purposes of this CEY program announcement, a community collaboration is comprised of the applicant organization (lead organization) and no less than two independent collaborating faith-based and/or community partners.  FBCOs within the CEY community collaborations, must have working experience in a minimum of one of the CEY social service areas of grant activity, youth violence, and child abuse and neglect.   CEY community collaborations are formalized with written agreements and work assignments with clearly defined roles for the collaborative, the lead organization, and collaborating faith-based and/or community partners. 

Critical Areas of Capacity Building -- For the purposes of the CEY program announcement, there are four critical areas of organizational capacity building: 1) leadership development, 2) organizational development, 3) program development, 4) community engagement.

Distressed Community -- A neighborhood or well-defined geographic community with an unemployment rate and/or poverty rate equal to or greater than the State or national rate.

Lead Organization -- The organization taking the lead on the CEY community collaboration.  The lead organization will also be the applicant organization and, as such, must represent the community collaboration as a whole and be responsible for programmatic and financial oversight of the grant award.  Lead organizations will fall into at least one of the following categories:

  • Public and State-controlled institutions of higher education
  • Indian/Native American Tribal governments (Federally recognized)
  • Indian/Native American Tribal organizations (other than Federally recognized)
  • Non-profits with 501(c)(3) IRS status (other than institutions of higher education)
  • Non-profits without 501(c)(3) IRS status (other than institutions of higher education)
  • Private institutions of higher education
  • For-profit organizations (other than small businesses)
  • Small businesses
  • Others (See below)

The lead organization must have a track record of working to provide alternatives to gang involvement, youth violence, and child abuse and neglect and generally to further foster positive youth development for children and youth in their service area. 

Partners -- The partners of the CEY community collaboration must be faith-based and/or community organizations that have as a part of their mission to further positive youth development for children and youth in their community.  All faith-based and/or community organizations identified as partners through the CEY program receive free training and technical assistance from the lead organization as well as financial assistance for capacity building during each year of the project. All organizations identified as partners are expected to remain partners for the full three-year project period. Organizations that receive funds from the lead organization to provide a service or commodity to the lead organization or the members of the community collaboration (e.g., capacity building service providers) are considered contractors, not CEY partners.

Positive Youth Development -- Positive youth development includes, but is not limited to: promoting a sense of safety; providing appropriate structure; creating supportive relationships; providing opportunities to belong; providing social norms, such as rules for behavior; giving youth responsibilities and meaningful challenges; providing opportunities for skill building; and coordinating family, school, and community programming.

Social Service Priority Areas -- The programmatic service areas upon which the CEY program places focus.  The recognized social service priority areas for the CEY program are:  gang activity, youth violence, and child abuse and neglect.

Well-Defined Geographic Location -- Because the focus of the CEY program is on strengthening community collaborations, the service area of a CEY project is a neighborhood or other well-defined geographic location.  An applicant must describe this service area as part of its application.  CEY projects are limited to one geographic service area.  Applications should not propose projects with multiple locations or service areas or unusually large service areas (e.g. statewide projects).

A. BACKGROUND

The CEY program employs multiple strategies to build the capacity of faith-based and community groups and collaborations that are working to further foster positive youth development and provide alternatives to gang involvement, youth violence, and child abuse and neglect. Given the complexity of issues and the range of organizational skills and strengths needed in the work to help America's youth, even experienced organizations may benefit from further strengthening their organizational capacity to work in this area.  Further, not only must individual organizations be strengthened, but substantial efficiencies and synergy can only be gained through the development and sustained work of community partnerships.  Therefore, to encourage and equip such partnerships, which are vital to improving outcomes for disadvantaged youth, the CEY program is designed to work through a lead organization in collaboration with faith-based and/or community partners.

It is expected that CEY funding will be used to increase the organizational capacity of the lead organization, its collaborating faith-based and/or community partners, and the community collaboration as a whole.  It is expected that the partnering organizations will work together throughout the grant period to strengthen their collaboration in order to address the needs of youth and families in their communities more effectively.  Partnerships between the lead organization and its collaborating faith-based and/or community partners are to remain intact for the full project period.  However, if collaborations wish to add or substitute partners, they may do so as long as the substitutions or new partners receive prior approval by ACF.  The aim of a CEY-funded partnership is to improve the overall capacity of the organizations to develop and implement common strategies for working together to assess the needs of youth in their community and to develop coordinated and strategic responses to those needs.  Approved organizations will demonstrate well-developed working relationships and a history of collaborating with their faith-based and/or community partners prior to submission of an application for CEY funding.  The collaborating partners and their relationship to the lead organization must be described in the application.

ACF anticipates that organizations receiving CEY funds will represent a diverse set of affiliations and collaborative faith-based and/or community partnerships that reflect varied and multi-pronged approaches to encourage positive youth development.  Examples of good partnerships include inclusion of partners that have not historically received Federal funds.  Financial support through the CEY program should be used to assist faith-based and/or community partners in differing stages of development.  For example, a lead organization can partner with a faith-based or community organization that does not have its 501(c)(3) status.

B. PROGRAM PURPOSE AND OBJECTIVES

The CEY program seeks to build the organizational capacity, sustainability, and effectiveness of the lead organization, its faith-based and/or community partners, and the community collaboration as a whole.  The application submitted by the lead organization must represent the collaboration as a whole and identify and define the roles of the collaborating partners involved.  The lead organization and its partners must have a track record of working to provide alternatives to gang involvement, youth violence, and child abuse and neglect and generally to further foster positive youth development for children and youth in their service area.  Positive youth development includes, but is not limited to: promoting a sense of safety; providing appropriate structure; creating supportive relationships; providing opportunities to belong; providing social norms, such as rules for behavior; giving youth responsibilities and meaningful challenges; providing opportunities for skill building; and coordinating family, school, and community programming.

Capacity building activities funded with CEY funds shall focus on strengthening the organizational capacity of the applicant organization, its partners, and their community collaboration in order to improve services to youth.  CEY grantees shall focus on improving organizational capacity among organizations and their collaborations providing services in the following social service priority areas: gang activity, youth violence, and child abuse and neglect.  Capacity building activities shall also build the capacity of the lead organization and partnering organizations to coordinate with each other and with other State and local youth serving agencies, as well as with local law enforcement and other groups working to prevent or prosecute crime.  The goal is to strengthen a broad-based community collaboration that will be better able to address myriad issues that disadvantaged youth in their community face.  Successful lead applicants must demonstrate that they and their community partners provide services in a single well-defined geographic location.  The lead applicant must also show that it has a proven track record of community involvement and experience in providing training and technical assistance to smaller faith-based and/or community organizations in their communities.

The CEY program does not fund direct social service provision. CEY monies must be used to build and improve organizational capability and cannot be used to provide direct services to youth and families by any organization receiving CEY funds.  However, CEY funds may not be used to support capacity building activities for local government, State, or Federal agencies.

CEY-funded activities must address issues critical to the long-term organizational viability of the community collaboration and its non-profit members so that they are better prepared and positioned to meet their organizational missions and the goals of the partnership.

ACF seeks to award CEY funds to experienced organizations that are working through pre-existing collaborations with faith-based and/or community partners to address the issues of gang activity, youth violence, and child abuse and neglect in the proposed geographic service area.  The applicant organization and its partners must be physically located and providing services in the same geographic area that is the focus area under the grant.

OCS will give priority to applicants who document that they are operating in a Weed and Seed community and partnering with a Weed and Seed partnership. (See Section V, Evaluation Criteria.)  Applicants proposing to work in communities with significant minority populations must also demonstrate culturally appropriate partnerships.

Financial Assistance to Members of the Community Collaboration

Successful applicants shall identify their approach to build their own organizational capacity, as well as that of their community partners in order to increase the ability of the collaboration to meet the needs of disadvantaged youth in the community.  CEY funds shall be used to provide financial assistance to both the applicant (lead organization) and its collaborating faith-based and/or community partners.  The lead organization will issue a minimum of 25 percent of the Federal award per year to its faith-based and/or community collaboration partners to support organizational capacity building. This financial assistance must be used to build the organizations' capacity, which will further strengthen the community collaboration and improve services to youth in the community.

The applicant must serve as the lead organization for the community collaboration and will be responsible for programmatic and financial oversight of the grant award. Successful applicants shall detail the amount of funds proposed to be budgeted among their collaborating faith-based and/or community partners each year that will be used to support their organizational capacity building.  CEY funds are to be expended in each of the three 12-month budget periods.  The amount of financial assistance provided to the collaborating faith-based and/or community partners should reflect the level of need as evident by assessments of the capacity of the partner organizations and be in amounts reasonable and manageable for the partner organizations based on the size of their prior and current operational budgets.  Lead organizations must report on the use of CEY funds used by their faith-based and/or community partners.  In no case may a lead organization allocate less than 25 percent per budget period of the annual Federal award as financial assistance to its collaborating faith-based and/or community partners.  The provision of training and technical assistance services and/or resources by the lead organization to the collaborating partners does not constitute financial assistance.

Financial assistance to partner organizations should be provided through partnership agreements, not through open competition or application processes.  Lead organizations must ensure that the partners use CEY financial support consistent with requirements of their CEY grant for capacity building purposes only, not for direct service. CEY financial support may not be used to support religious practices such as religious instruction, worship, or proselytization.

For a collaborating partner to be eligible to receive financial assistance from the lead organization, the partner organization must meet the eligibility criteria for this program announcement.  They must fall into one of the following categories:

  • Public and State-controlled institutions of higher education
  • Indian/Native American Tribal governments (Federally recognized)
  • Indian/Native American Tribal organizations (other than Federally recognized)
  • Non-profits with 501(c)(3) Internal Revenue Service (IRS) status (other than institutions of higher education)
  • Non-profits without 501(c)(3) IRS status (other than institutions of higher education)
  • Private institutions of higher education
  • For-profit organizations (other than small businesses)
  • Small businesses

Training and Technical Assistance to Members of the Community Collaboration

Successful applicants shall identify their approach to build their own organizational capacity, as well as that of their community partners in order to increase the ability of the collaboration to meet the needs of disadvantaged youth in the community.  Each CEY lead organization will be responsible for providing capacity building training and technical assistance to its faith-based and/or community partners in four critical areas of capacity building: 1) leadership development, 2) organizational development, 3) program development, and 4) community engagement, depending on the needs of the partner organizations. For example, one partner may require leadership training for its Chief Executive Officer, while another partner may need help with its community engagement strategy.  Therefore, applicants must demonstrate the ability to address and provide training and technical assistance in all four areas of capacity building and include a reasonable and logical strategy for doing so. 

Training and technical assistance activities must produce measurable results for the organizations served.  Examples of the kinds of allowable activities relating to each topic area are listed below.  This list is intended to be illustrative, not exhaustive:

Critical Areas

Examples

  1. Leadership Development
    • Board Composition and Function
    • Staff Professional and Career Development
    • Training and Development of Volunteers
    • Succession Planning
  1. Organizational Development
    • Board Governance
    • Systems: Management, Human Resources, Financial, Information Technology, Planning
    • Written Policies and Procedures
    • Fiscal Controls
    • Comprehensive Communications Strategy
    • Non-Profit Incorporation
    • Grant Writing Training
  1. Program Development 
    • Curriculum Development
    • Program Monitoring
    • Evaluation of Program Outcomes
  1. Community Engagement
    • Community Asset Mapping
    • Community Needs Assessment
    • Community Outreach

An organization must demonstrate its experience and ability to identify and utilize "high impact" strategies to assess and address the organizational needs of its own agency, those of its faith-based and/or community partners, and those of the community collaboration as a whole.  The lead organization must then describe the approaches it proposes for doing so if funded.

For purposes of this program announcement, training refers to group-based adult education and skill-building activities (i.e., workshops) and technical assistance refers to consultation that is specifically customized or tailored to the needs of each individual faith-based and/or community organization.

Technical assistance must be provided on a long-term, ongoing basis, rather than through single or short-term contacts. The training and technical assistance strategy must address a minimum of two of the critical areas of capacity building for each partner organization served, though, it is expected that in aggregate, the partner organizations served may represent the full range of all four critical areas. A minimum of 25% percent of training and technical assistance provided by the lead organization must be in the form of direct and individualized assistance to address at least two of the critical areas of capacity building as needed by the partner organizations (i.e., "one-on-one" assistance to the organization's leadership, key staff, and/or board).  The lead organization will deliver both training and technical assistance. Training conferences and workshops may be part of an applicant's plan, but they must not be its sole focus.  Training and technical assistance activities funded under CEY are to be offered at no cost to partnering faith-based and/or community organizations.

Community Assessments

Successful CEY applicants will be responsible for completing and providing a community assessment within 180 days from receipt of the Financial Assistance Award detailing the need in their community in relation to gang activity, youth violence, and child abuse and neglect.  Such applicants will describe how the proposed capacity building efforts will increase the ability of the lead organization, its collaborating faith-based and/or community partners, and the community collaboration as a whole to provide alternatives to gang involvement, youth violence, and child abuse and neglect in their service area.  The community assessment report should include an action plan for the project's capacity building activity during the second and third years of the project.  Continued funding will be contingent upon successful completion of the community assessment.

Successful assessments will include input from a broad spectrum of stakeholders beyond staff and volunteers of the youth-serving partners listed in the original proposal.  Such stakeholders could include youth from the target population, representatives of local law enforcement (e.g. probation officers, district attorneys, police), schools, family court/ domestic relations court, child protective services, work force investment agencies, the foster care system, and other faith-based and community organizations that may assist targeted youth (e.g., through substance abuse services, workforce readiness, counseling, after-school programs). Successful assessments use a systematic methodology for assessing community services available (including numbers served and, if possible, outcomes of those services), gaps, bottlenecks, and barriers for services.  A combination of broad information collection and comprehensive analysis will inform CEY-funded partners/coalitions as they work to improve programs and services to reduce youth violence, gang activity, or child abuse and neglect.  The assessment should also analyze the individual organizational needs of partners related to leadership development and other aspects of organizational development.

The program office will provide further guidance and training on the community assessment after the awards are made.

Conditions for the Cooperative Agreement:

Lead organizations selected to receive a CEY award will be responsible for:

  • Implementing activities as described in the project description of the approved application.
  • Developing and implementing work plans that will ensure the services and activities included in the approved application address the needs of the organization and its partner entities in an efficient, effective, and timely manner.
  • Submitting regular semi-annual financial status and progress reports that describe project activities.
  • Working cooperatively and collaboratively with ACF officials, other Federal agency officials conducting related activities, the other community collaborations approved under the CEY program, and other entities or organizations contracted by ACF to assist in carrying out the purposes of the CEY program.
  • Ensuring that key staff attends and participates in any mandatory ACF-sponsored workshops and meetings, including the initial orientation meeting.
  • Ensuring that CEY monies used by both the lead and partner organizations are not used to support religious practices such as religious instruction, worship, or proselytization.
  • Completing and providing a community assessment within 180 days from receipt of the Financial Assistance Award detailing the need in their community in relation to gang activity, youth violence, and child abuse and neglect. Such applicants will describe how the proposed capacity building efforts will increase the ability of the organization, its collaborating faith-based and/or community partners, and the community collaboration as a whole to provide alternatives to gang involvement, youth violence, and child abuse and neglect and generally to further foster positive youth development for children and youth in their service area.
  • Complying with requirements associated with a Federal evaluation of CEY. This may include, but is not limited to, providing administrative data, cooperating with survey data collection, interviews, and site visits involving the lead and partner organizations.

Proposed budgets should include the costs of travel-related expenses for two key personnel from the lead organization with responsibility for the CEY award to attend a mandatory two-day orientation and leadership workshop with Federal officials in Washington, DC.

CEY funds, whether spent by the lead organization or its partners, may not fund direct social service provision.  Rather, the CEY program funds capacity building activities that produce measurable effects that result in more sustainable organizations and collaborations.  By addressing issues that are critical to the long-term viability of non-profit organizations, faith-based and community organizations and their collaborations are better prepared and positioned to understand and meet the needs of their communities.

As a program of ACF, CEY is intended to support organizations that promote the economic and social well-being of families, children, individuals, and communities.  As such, organizations can use CEY funds to pay for capacity building activities to enhance their ability to provide services in the CEY social service areas.  For example, CEY funds may pay for trainings such as board development workshops.  Additionally, CEY funds may purchase equipment or supplies such as computers or computer software that can improve program services.  CEY funds may not pay for capacity building activities that support medical/health care related activities or items such as medical equipment or supplies or medically oriented trainings, certifications, or licensures.

CEY grants are intended to increase the organizational capacity of community and faith-based organizations ultimately to be able to deliver more effective or expanded social services in a secular manner through, among other things, an enhanced ability to compete for Federal grants in the future.  These grants cannot be used to provide direct client services.

Organizations and their faith-based and/or community partners shall not use direct Federal grants or contracts under the CEY program to support inherently religious activities, such as religious instruction, worship, or proselytization. Therefore, both lead organizations and their partners must take steps to separate, in time or location, their inherently religious activities from the CEY-funded services. Some of the ways organizations may accomplish this include, but are not limited to, promoting only the Federally funded program in materials, websites, or commercials purchased with any portion of the Federal funds.  Further, participation in such activity by individuals receiving services must be voluntary.

A faith-based organization receiving HHS funds retains its independence from Federal, State, and local governments, and may continue to carry out its mission, including the definition, practice, and expression of its religious beliefs.  For example, a faith-based organization may use space in its facilities to provide secular programs or services funded with Federal funds without removing religious art, icons, scriptures, or other religious symbols.  Please note that CEY funds cannot be used to provide direct programs or services.  In addition, a faith-based organization that receives Federal funds retains its authority over its internal governance, and it may retain religious terms in its organization's name, select its board members on a religious basis, and include religious references in its organization's mission statements and other governing documents in accordance with all CEY program requirements, statutes, and other applicable requirements governing the conduct of HHS-funded activities.   Regulations pertaining to the Equal Treatment for Faith-Based Organizations, which includes the prohibition against Federal funding of inherently religious activities, can be found at either 45 CFR 87.1 or the HHS website at http://www.os.dhhs.gov/fbci/waisgate21.pdf.

CEY grantee organizations and their partners cannot use CEY monies to contract or otherwise obtain services or technical assistance from other current CCF grantee organizations, unless approved by ACF.  In other words, a CEY grantee may not contract with another CCF grantee (e.g., CCF Demonstration or Targeted Capacity Building Program grantees) for the financial management of its CEY funds.

Lead CEY organizations and their collaborating faith-based and/or community partners must be willing to work closely with ACF, and any entities funded by ACF, to coordinate and/or assist the evaluation of the project activities, particularly the activities of the lead organization providing training and technical assistance to its collaborating faith-based and/or community partners (i.e., either the lead applicant or its partners completing a survey).

Current CEY grantees are not eligible to apply for a 2007 CEY award.  If an organization that is currently serving as a partner organization to a current CEY project wishes to apply as a lead organization, the application must detail how the proposed project will have a significantly different geographic service area, a significantly different programmatic focus, result in no overlap of the currently funded project, and not undermine the success of the prior approved project. 

CCF Demonstration and Targeted Capacity Building applicants and/or current grantees are eligible to apply for the CEY program, but the proposed project must be entirely separate from their other CCF project(s).  Applicants must document in detail within their grant application how their project(s) is (are) different from their proposed CCF CEY project and how they will keep the projects independent from each other.  Applicants must show that any of their proposed CEY partners that also receive CCF funds through either the Demonstration or Targeted Capacity Building Programs will keep their different CCF projects and activities entirely separate from each other.

Priority Area

Description




II. AWARD INFORMATION

Funding Instrument Type:

Cooperative Agreement

Substantial Involvement with Cooperative Agreement:

A cooperative agreement is Federal assistance in which substantial Federal Involvement is anticipated. Responsibilities of Federal staff and the successful applicants are negotiated prior to an award. The grantees funded under this announcement will work collaboratively with the CEY program office on the development of products and prior to finalization and dissemination will submit products such as training and technical assistance plans, financial assistance plans, and community assessments to the CEY program office for review and approval. Please see Section I. Funding Opportunity Description for a detailed description of the cooperative agreement.

Anticipated Total Priority Area Funding:

$7,500,000

Anticipated Number of Awards:

30

Ceiling on Amount of Individual Awards:

$250,000 per budget period

Floor on Amount of Individual Awards:

None

Average Projected Award Amount:

$250,000 per budget period

Length of Project Periods:

36-month project with three 12-month budget periods

Awards under this announcement are subject to the availability of funds.




III. ELIGIBILITY INFORMATION

1. Eligible Applicants:

  • Public and State-controlled institutions of higher education
  • Indian/Native American Tribal governments (Federally recognized)
  • Indian/Native American Tribal organizations (other than Federally recognized)
  • Non-profits with 501(c)(3) IRS status (other than institutions of higher education)
  • Non-profits without 501(c)(3) IRS status (other than institutions of higher education)
  • Private institutions of higher education
  • For-profit organizations (other than small businesses)
  • Small businesses
  • Others (See below)

Faith-based and community organizations that meet the statutory eligibility requirements are eligible to apply under this announcement.

Foreign entities are not eligible under this announcement.

Please see Section IV for required documentation supporting eligibility or funding restrictions if any are applicable.

2. Cost Sharing or Matching: None

3. Other:

Disqualification Factors

    Applications with requests that exceed the ceiling amount (for research projects) or the upper range value (for all other projects) will be deemed non-responsive and will not be considered for funding under this announcement. See Section II., Award Information.
    Any application that fails to satisfy the deadline requirements referenced in Section IV.3., Submission Dates and Times, will be deemed non-responsive and will not be considered for funding under this announcement.



IV. APPLICATION AND SUBMISSION INFORMATION

1. Address to Request Application Package:

Eduardo Hernandez
Administration for Children and Families
Office of Community Services Operations Center
Compassion Capital Fund Communities Empowering Youth Program
1515 Wilson Boulevard, Suite 100
Arlington, VA 22209
Phone:  800-281-9519
Email: ocs@lcgnet.com

2. Content and Form of Application Submission:

GENERAL

The application must be double-spaced and single-sided on 8.5" x 11" plain white paper, with 1'' margins on all sides. The application must use Times New Roman 12-point font or Arial 12-point font. The application should be submitted in the following order:

The Project Abstract must not exceed one page.

The Table of Contents must not exceed one page.

The Project Abstract must not exceed one page.

The Project Narrative must not exceed 25 pages. Pages submitted beyond the first 25 in the application's Project Narrative section will be removed prior to panel review.

The Appendix must not exceed 50 pages.  The Appendix includes the sample assessment tool(s) the applicant will use to assist organizations in identifying organizational needs in the four critical areas of capacity building, support and commitment letters, and any other additional supporting documentation.

All pages of the application must be sequentially numbered. The Budget, Narrative Budget Justification, Standard Forms for Assurances, Certifications, and Disclosures are not included in the Project Narrative and Appendix page limitations.

Applicants should not send pamphlets, brochures, or other printed material along with their applications. These materials, if submitted, will not be included in the review process. In addition, applicants should not submit any additional letters of endorsement beyond any that may be required.

D-U-N-S Requirement

All applicants must have a D&B Data Universal Numbering System (D-U-N-S) number.  On June 27, 2003, the Office of Management and Budget (OMB) published in the Federal Register a new Federal policy applicable to all Federal grant applicants.  The policy requires Federal grant applicants to provide a D-U-N-S number when applying for Federal grants or cooperative agreements on or after October 1, 2003.  The D-U-N-S number will be required whether an applicant is submitting a paper application or using the government-wide electronic portal, Grants.gov.   A D-U-N-S number will be required for every application for a new award or renewal/continuation of an award, including applications or plans under formula, entitlement, and block grant programs, submitted on or after October 1, 2003.

Please ensure that your organization has a D-U-N-S number.  You may acquire a D-U-N-S number at no cost by calling the dedicated toll-free D-U-N-S number request line at 1-866-705-5711 or you may request a number on-line at http://www.dnb.com.

Proof of Non-Profit Status

Non-profit organizations applying for funding are required to submit proof of their non-profit status. 

Proof of non-profit status is any one of the following:

  • A reference to the applicant organization's listing in the IRS's most recent list of tax-exempt organizations described in the IRS Code.

  • A copy of a currently valid IRS tax-exemption certificate.

  • A statement from a State taxing body, State attorney general, or other appropriate State official certifying that the applicant organization has non-profit status and that none of the net earnings accrue to any private shareholders or individuals.

  • A certified copy of the organization's certificate of incorporation or similar document that clearly establishes non-profit status.

  • Any of the items in the subparagraphs immediately above for a State or national parent organization and a statement signed by the parent organization that the applicant organization is a local non-profit affiliate.

When applying electronically, we strongly suggest that you attach your proof of non-profit status with your electronic application.

Private, non-profit organizations are encouraged to submit with their applications the survey titled "Survey on Ensuring Equal Opportunity for Applicants" found under the "Survey" heading at: http://www.acf.hhs.gov/grants/grants_resources.html.

Forms, Assurances, and Certifications

The project description should include all the information requirements described in the specific evaluation criteria outlined in this program announcement under Section V. Application Review Information.  In addition to the project description, the applicant needs to complete all of the Standard Forms required as part of the application process for awards under this announcement.

Applicants seeking financial assistance under this announcement must file the appropriate Standard Forms (SFs) as described in this section.  All applicants must submit an SF-424, Application for Federal Assistance.  For non-construction programs, applicants must also submit an SF-424A, Budget Information and an SF-424B, Assurances.  For construction programs, applicants must also submit SF-424C, Budget Information and SF-424D, Assurances.  For research programs that involve human subjects, the Protection of Human Subjects Assurance Identification/IRB Certification/Declaration of Exemption form must be submitted.  All forms may be reproduced for use in submitting applications. Applicants must sign and return the standard forms with their application.

Applicants must furnish, prior to award, an executed copy of the Certification Regarding Lobbying.   Applicants must sign and return the certification with their application.  The Certification Regarding Lobbying may be found at: http://www.acf.hhs.gov/grants/grants_resources.html.   (If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the applicant shall complete and submit Standard Form (SF)-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.)

Applicants must also understand that they will be held accountable for the smoking prohibition included within Public Law (P.L.) 103-227, Title XII Environmental Tobacco Smoke (also known as the Pro Children Act of 1994).  A copy of the Federal Register notice that implements the smoking prohibition is included with this form.  By signing and submitting the application, applicants are providing the necessary certification and are not required to return it.

Applicants must make the appropriate certification of their compliance with all Federal statutes relating to nondiscrimination.  By signing and submitting the application, applicants are providing the necessary certification and are not required to return it.  Complete the standard forms and the associated certifications and assurances based on the instructions on the forms.  The forms and certifications may be found at: http://www.acf.hhs.gov/grants/grants_resources.html.

Private, non-profit organizations are encouraged to submit with their applications the survey titled "Survey on Ensuring Equal Opportunity for Applicants" found under the "Survey" heading at: http://www.acf.hhs.gov/grants/grants_resources.html.

Please see Section V.1 for instructions on preparing the full project description.

Please reference Section IV.3 for details about acknowledgement of received applications.

Electronic Submission

Applicants to ACF may submit their applications in either electronic or paper format. To submit an application electronically, please use the http://www.Grants.gov site.

When using www.Grants.gov, applicants will be able to download a copy of the application package, complete it off-line, and then upload and submit the application via the www.Grants.gov site.  ACF will not accept grant applications via facsimile or email.

Acceptable electronic formats for the application attachments (narratives, charts, etc.) must use the following standard technologies, i.e., Microsoft (Word and Excel), Word Perfect, Adobe PDF, Jpeg, and Gif.

IMPORTANT NOTE:  Before submitting an electronic application, applicants must complete the organization registration process as well as obtain and register "electronic signature credentials" for the Authorized Organization Representative (AOR). Since this process may take more than five business days, it is important to start this process early, well in advance of the application deadline. Be sure to complete all www.Grants.gov registration processes listed on the Organization Registration Checklist, which can be found at http://www.acf.hhs.gov/grants/registration_checklist.html.

Please note the following if planning to submit an application electronically via www.Grants.gov:

  • Electronic submission is voluntary, but strongly encouraged.
  • Applicants may access the electronic application for this program at http://www.Grants.gov. There applicants can search for the downloadable application package by utilizing the www.Grants.gov FIND function.
  • It is strongly recommended that applicants do not wait until the application deadline date to begin the application process through www.Grants.gov.  Applicants are encouraged to submit their applications well before the closing date and time so that if difficulties are encountered there will still be sufficient time to submit a hard copy via express mail.  It is to an applicant's advantage to submit 24 hours ahead of the closing date and time in order to address any difficulties that may be encountered.
  • To use www.Grants.gov, you, the applicant must have a D-U-N-S number and register in the Central Contractor Registry (CCR).  Applicants should allow a minimum of five days to complete the CCR registration.  REMINDER:   CCR registration expires each year and thus must be updated annually. Applicants cannot upload an application to www.Grants.gov without having a current CCR registration AND electronic signature credentials for the AOR.
  • The electronic application is submitted by the AOR.  To submit electronically, the AOR must obtain and register electronic signature credentials approved by the organization's E-Business Point of Contact who maintains the organization's CCR registration.
  • Applicants may submit all documents electronically, including all information typically included on the SF-424 and all necessary assurances and certifications.
  • Though applying electronically, the application must still comply with any page limitation requirements described in this program announcement.
  • After the application is submitted electronically, the applicant will receive an automatic acknowledgement from www.Grants.gov that contains a www.Grants.gov tracking number.  ACF will retrieve the electronically submitted application from www.Grants.gov.
  • ACF may request that the applicant provide original signatures on forms at a later date.
  • Applicants will not receive additional point value for submitting a grant application in electronic format, nor will ACF penalize an applicant if they submit an application in hard copy.
  • If any difficulties are encountered in using www.Grants.gov, please contact the Grants.gov Contact Center at: 1-800-518-4726, or by email at support@grants.gov to report the problem and obtain assistance.
  • Checklists and registration brochures are maintained to assist applicants in the registration process and may be found at: http://www.grants.gov/applicants/get_registered.jsp.
  • When submitting electronically via www.Grants.gov, applicants must comply with all due dates AND times referenced in Section IV.3. Submission Dates and Times.
  • For applicants that must demonstrate proof of non-profit status before the award date, ACF strongly suggests that proof of non-profit status be attached to the electronic application. Proof of non-profit status and any other required documentation may be scanned and attached as an "Other Attachment." Acceptable types of proof of non-profit status are stated earlier in this section.
  • The Grants.gov website complies with Section 508 of the Rehabilitation Act of 1973. Grants.gov webpages are designed to work with assistive technologies such as screen readers. If an applicant uses assistive technology and is unable to access any material on the site, email the www.Grants.gov contact center at support@grants.gov for assistance.

Hard Copy Submission

Applicants that are submitting their application in paper format should submit one original and two copies of the complete application.  The original and each of the two copies must include all required forms, certifications, assurances, and appendices, be signed by an authorized representative, and be unbound. The original copy of the application must have original signature(s).

Non-Federal Reviewers

Since ACF will be using non-Federal reviewers in the review process, applicants have the option of omitting from the application copies (not the original) specific salary rates or amounts for individuals specified in the application budget as well as Social Security Numbers, if otherwise required for individuals.  The copies may include summary salary information.

If applicants are submitting their application electronically, ACF will omit the same specific salary rate information from copies made for use during the review and selection process.

3. Submission Dates and Times:

Due Date for Applications: 07/10/2007

Explanation of Due Dates

The due date for receipt of applications is referenced above.  Applications received after 4:30 p.m., eastern time, on the due date will be classified as late and will not be considered in the current competition.

Applicants are responsible for ensuring that applications are mailed or hand-delivered or submitted electronically well in advance of the application due date and time.

Mail

Applications that are submitted by mail must be received no later than 4:30 p.m., eastern time, on the due date referenced above at the address listed in Section IV.6.

Hand Delivery

Applications hand carried by applicants, applicant couriers, other representatives of the applicant, or by overnight/express mail couriers must be received on or before the due date referenced above, between the hours of 8:00 a.m. and 4:30 p.m., eastern time, at the address referenced in Section IV.6., between Monday and Friday (excluding Federal holidays).

Electronic Submission

Applications submitted electronically via Grants.gov must be submitted no later than 4:30 p.m., eastern time, on the due date referenced above.

ACF cannot accommodate transmission of applications by facsimile or email.

Late Applications

Applications that do not meet the requirements above are considered late applications.  ACF shall notify each late applicant that its application will not be considered in the current competition.

ANY APPLICATION RECEIVED AFTER 4:30 P.M., EASTERN TIME, ON THE DUE DATE WILL NOT BE CONSIDERED FOR COMPETITION.

Extension of Deadlines

ACF may extend application deadlines when circumstances such as acts of God (floods, hurricanes, etc.) occur; when there are widespread disruptions of mail service; or in other rare cases.  A determination to extend or waive deadline requirements rests with the Chief Grants Management Officer.

Receipt acknowledgement for application packages will not be provided to applicants who submit their package via mail, courier services, or by hand delivery.   Applicants will receive an electronic acknowledgement for applications that are submitted via http://www.Grants.gov.

Checklist

You may use the checklist below as a guide when preparing your application package.

What to SubmitRequired ContentRequired Form or FormatWhen to Submit

SF-424

See Section IV.2

See http://www.acf.hhs.gov/grants/grants_resources.html

By application due date.

SF-424A

See Section IV.2

See http://www.acf.hhs.gov/grants/grants_resources.html

By application due date.

Table of Contents

See Section V

Found in Section V

By application due date.

Budget and Budget Justification

See Sections IV.2 and V

Found in Sections IV.2 and V

By application due date.

Project Summary/Abstract

See Sections IV.2 and V

Found in Sections IV.2 and V

By application due date.

Project Narrative/Description

See Sections IV.2 and V

Found in Sections IV.2 and V

By application due date.

SF-424B

See Section IV.2

See http://www.acf.hhs.gov/grants/grants_resources.html

By application due date.

Third-Party Agreements

-

-

-

Proof of Non-Profit Status

See Sections IV.2 and V

Found in Sections IV.2 and V

By date of award.

Letters of Commitment

See Section V.1

Found in Section V.1

By application due date.

Certification Regarding Lobbying

See Section IV.2

See http://www.acf.hhs.gov/grants/grants_resources.html

By date of award.

Certification Regarding Environmental Tobacco Smoke

See Section IV.2

See http://www.acf.hhs.gov/grants/grants_resources.html

By date of award.


Additional Forms

Private, non-profit organizations are encouraged to submit with their applications the survey titled "Survey on Ensuring Equal Opportunity for Applicants" found under the "Survey" heading at: http://www.acf.hhs.gov/grants/grants_resources.html.

What to SubmitRequired ContentRequired Form or FormatWhen to Submit

Survey on Ensuring Equal Opportunity for Applicants

See form.

See http://www.acf.hhs.gov/grants/grants_resources.html

By application due date.


4. Intergovernmental Review of Federal Programs:

State Single Point of Contact (SPOC)

This program is covered under Executive Order (Exec. Order) 12372, "Intergovernmental Review of Federal Programs," and 45 CFR Part 100, "Intergovernmental Review of Department of Health and Human Services Programs and Activities."   Under the Exec. Order, States may design their own processes for reviewing and commenting on proposed Federal assistance under covered programs.

As of August 1, 2006, the following jurisdictions have elected to participate in the Exec. Order process: Arkansas, California, Delaware, District of Columbia, Florida, Georgia, Illinois, Iowa, Kentucky, Maine, Maryland, Michigan, Mississippi, Missouri, Nevada, New Hampshire, New York, North Dakota, Rhode Island, South Carolina, Texas, Utah, West Virginia, Wisconsin, American Samoa, Guam, Northern Mariana Islands, Puerto Rico, and U.S. Virgin Islands.  As these jurisdictions have elected to participate in the Executive Order process, they have established SPOCs.   Applicants from participating jurisdictions should contact their SPOC, as soon as possible, to alert them of prospective applications and receive instructions.  Applicants must submit all required materials, if any, to the SPOC and indicate the date of this submittal (or the date of contact if no submittal is required) on the Standard Form 424, item 16a.

Under 45 CFR 100.8(a)(2), a SPOC has 60 days from the application deadline to comment on proposed new or competing continuation awards.  SPOCs are encouraged to eliminate the submission of routine endorsements as official recommendations.  Additionally, SPOCs are requested to clearly differentiate between mere advisory comments and those official State process recommendations, which may trigger the "accommodate or explain" rule.

Comments submitted directly to ACF should be addressed to the U.S. Department of Health and Human Services, Administration for Children and Families, Office of Grants Management, Division of Discretionary Grants, 370 L'Enfant Promenade SW., 6th Floor, Washington, DC 20447.

Although the remaining jurisdictions have chosen not to participate in this process, entities that meet the eligibility requirements of the Program Announcement are still eligible to apply for a grant even if a State, Territory, or Commonwealth, etc., does not have a SPOC.  Therefore, applicants from these jurisdictions, or for projects administered by Federally-recognized Indian Tribes, need take no action in regard to Exec. Order 12372.

The official list, including addresses, of the jurisdictions that have elected to participate in Exec. Order 12372 can be found on the following URL: http://www.whitehouse.gov/omb/grants/spoc.html.

5. Funding Restrictions:

Fundraising is not an allowable cost under this program.

Grant awards will not allow reimbursement of pre-award costs.

Construction and purchase of real property are not allowable activities or expenditures under this grant award.

The costs of organized fundraising or solicitation with Federal awards are unallowable per OMB Circulars A-122, A-87, A-21.  For example, CEY monies may be used for grant writing training or donor tracking software, but may not be used to fund solicitations for donations or fundraising events.

The cost of direct services or of augmentation or supplanting direct service delivery funds as part of the proposed activities is not considered capacity building and is therefore not an allowable cost.

6. Other Submission Requirements:

Please see Sections IV.2 and IV.3 for deadline information and other application requirements.

Submit applications to one of the following addresses:

Submission by Mail

Eduardo Hernandez
Administration for Children and Families
Office of Community Services Operations Center
Compassion Capital Fund Communities Empowering Youth Program
1515 Wilson Boulevard, Suite 100
Arlington, VA 22209

Hand Delivery

Eduardo Hernandez
Administration for Children and Families
Office of Community Services Operations Center
Compassion Capital Fund Communities Empowering Youth Program
1515 Wilson Boulevard, Suite 100
Arlington, VA 22209

Electronic Submission

Please see Section IV.2 for guidelines and requirements when submitting applications electronically via http://www.Grants.gov.




V. APPLICATION REVIEW INFORMATION

The Paperwork Reduction Act of 1995 (P.L. 104-13)

Public reporting burden for this collection of information is estimated to average 35 hours per response, including the time for reviewing instructions, gathering and maintaining the data needed and reviewing the collection information.

The project description is approved under OMB control number 0970-0139, which expires 4/30/2007.

An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.  (This information collection is currently under OMB review for extension of the expiration date.  According to OMB policy, the approval will not expire while the collection is under its review.).

1. Criteria:

Part I   THE PROJECT DESCRIPTION OVERVIEW

PURPOSE

The project description provides the majority of information by which an application is evaluated and ranked in competition with other applications for available assistance. The project description should be concise and complete.   It should address the activity for which Federal funds are being requested.  Supporting documents should be included where they can present information clearly and succinctly.  In preparing the project description, information that is responsive to each of the requested evaluation criteria must be provided.  Awarding offices use this and other information in making their funding recommendations.  It is important, therefore, that this information be included in the application in a manner that is clear and complete.

GENERAL EXPECTATIONS AND INSTRUCTIONS

ACF is particularly interested in specific project descriptions that focus on outcomes and convey strategies for achieving intended performance. Project descriptions are evaluated on the basis of substance and measurable outcomes, not length. Extensive exhibits are not required. Cross-referencing should be used rather than repetition. Supporting information concerning activities that will not be directly funded by the grant or information that does not directly pertain to an integral part of the grant-funded activity should be placed in an appendix.

Pages should be numbered and a table of contents should be included for easy reference.

Part II   GENERAL INSTRUCTIONS FOR PREPARING A FULL PROJECT DESCRIPTION

INTRODUCTION

Applicants that are required to submit a full project description shall prepare the project description statement in accordance with the following instructions while being aware of the specified evaluation criteria.  The text options give a broad overview of what the project description should include while the evaluation criteria identify the measures that will be used to evaluate applications.

PROJECT SUMMARY/ABSTRACT

Provide a summary of the project description (one page or less) with reference to the funding request.

OBJECTIVES AND NEED FOR ASSISTANCE

Clearly identify the physical, economic, social, financial, institutional, and/or other problem(s) requiring a solution. The need for assistance must be demonstrated and the principal and subordinate objectives of the project must be clearly stated; supporting documentation, such as letters of support and testimonials from concerned interests other than the applicant, may be included. Any relevant data based on planning studies should be included or referred to in the endnotes/footnotes. Incorporate demographic data and participant/beneficiary information, as needed. In developing the project description, the applicant may volunteer or be requested to provide information on the total range of projects currently being conducted and supported (or to be initiated), some of which may be outside the scope of the program announcement.

RESULTS OR BENEFITS EXPECTED

Identify the results and benefits to be derived.

Describe how the proposed project will affect the sustainability of the lead organization, its collaborating faith-based and/or community partners, and the community collaboration as a whole; and describe the process for determining the relationship between project activities and anticipated outcomes, including any output and outcome measures to be used to assess the proposed project. For purposes of this announcement, an outcome is defined as any benefit or change in the capacity of the lead organization, its collaborating faith-based and/or community partners, and/or the collaboration as a whole as a result of project activities. Also, clearly describe the relationship(s) among project objectives, activities, and anticipated results. The results and benefits proposed by the applicant must be reasonable and likely, quantified, and clearly linked to and supported by the proposed organizational capacity building approach. They must also be linked back to at least one of the CEY social service priority areas.

APPROACH

Outline a plan of action that describes the scope and detail of how the proposed work will be accomplished. Account for all functions or activities identified in the application. Cite factors that might accelerate or decelerate the work and state your reason for taking the proposed approach rather than others. Describe any unusual features of the project such as design or technological innovations, reductions in cost or time, or extraordinary social and community involvement.

Provide quantitative monthly or quarterly projections of the accomplishments to be achieved for each function or activity in such terms as the number of people to be served and the number of activities accomplished.

When accomplishments cannot be quantified by activity or function, list them in chronological order to show the schedule of accomplishments and their target dates.

If any data is to be collected, maintained, and/or disseminated, clearance may be required from the OMB.  This clearance pertains to any "collection of information that is conducted or sponsored by ACF."

Provide a list of organizations, cooperating entities, consultants, or other key individuals who will work on the project along with a short description of the nature of their effort or contribution.

GEOGRAPHIC LOCATION

Describe the precise location of the project and boundaries of the area to be served by the proposed project. Maps or other graphic aids may be attached.

ADDITIONAL INFORMATION

The following are requests for additional information that must be included in the application:

STAFF AND POSITION DATA
Provide a biographical sketch and job description for each key person appointed. Job descriptions for each vacant key position should be included as well. As new key staff is appointed, biographical sketches will also be required.
ORGANIZATIONAL PROFILES

Provide information on the applicant organization(s) and cooperating partners, such as: organizational charts; financial statements; audit reports or statements from Certified Public Accountants/Licensed Public Accountants; Employer Identification Number(s); contact persons and telephone numbers; names of bond carriers; child care licenses and other documentation of professional accreditation; information on compliance with Federal/State/local government standards; documentation of experience in the program area; and, other pertinent information.

If the applicant is a non-profit organization, it should submit proof of its non-profit status in its application.   The non-profit agency can accomplish this by providing any one of the following: a) a reference to the applicant organization's listing in the IRS's most recent list of tax-exempt organizations described in the IRS Code; b) a copy of a currently valid IRS tax exemption certificate; c) a statement from a State taxing body, State attorney general, or other appropriate State official certifying that the applicant organization has a non-profit status and that none of the net earnings accrues to any private shareholders or individuals; d) a certified copy of the organization's certificate of incorporation or similar document that clearly establishes non-profit status; or e) any of the items immediately above for a State or national parent organization and a statement signed by the parent organization that the applicant organization is a local non-profit affiliate.

LETTERS OF SUPPORT

Provide statements from community, public, and commercial leaders that support the project proposed for funding.   All submissions should be included in the application package or by the application deadline.

BUDGET AND BUDGET JUSTIFICATION

Provide a budget with line-item detail and detailed calculations for each budget object class identified on the Budget Information Form (SF-424A or SF-424C).  Detailed calculations must include estimation methods, quantities, unit costs, and other similar quantitative detail sufficient for the calculation to be duplicated.  If matching is a requirement, include a breakout by the funding sources identified in Block 15 of the SF-424.

Provide a narrative budget justification that describes how the categorical costs are derived.  Discuss the necessity, reasonableness, and allocation of the proposed costs.

GENERAL

Use the following guidelines for preparing the budget and budget justification.  Both Federal and non-Federal resources (when required) shall be detailed and justified in the budget and budget narrative justification.   "Federal resources" refers only to the ACF grant funds for which you are applying.  "Non-Federal resources" are all other non-ACF Federal and non-Federal resources.  It is suggested that budget amounts and computations be presented in a columnar format:  first column, object class categories; second column, Federal budget; next column(s), non-Federal budget(s); and last column, total budget.  The budget justification should be in a narrative form.

PERSONNEL

Description:  Costs of employee salaries and wages.

Justification:  Identify the project director or principal investigator, if known at the time of application.   For each staff person, provide:  the title; time commitment to the project in months; time commitment to the project as a percentage or full-time equivalent; annual salary; grant salary; wage rates; etc.  Do not include the costs of consultants, personnel costs of delegate agencies, or of specific project(s) and/or businesses to be financed by the applicant.

FRINGE BENEFITS

Description: Costs of employee fringe benefits unless treated as part of an approved indirect cost rate.

Justification: Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance, FICA, retirement insurance, taxes, etc.

TRAVEL

Description: Costs of project-related travel by employees of the applicant organization.  (This item does not include costs of consultant travel).

Justification:  For each trip show:  the total number of traveler(s); travel destination; duration of trip; per diem; mileage allowances, if privately owned vehicles will be used; and other transportation costs and subsistence allowances.  Travel costs for key staff to attend ACF-sponsored workshops should be detailed in the budget.

EQUIPMENT

Description:  "Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost that equals or exceeds the lesser of:  (a) the capitalization level established by the organization for the financial statement purposes, or (b) $5,000.  (Note:   Acquisition cost means the net invoice unit price of an item of equipment, including the cost of any modifications, attachments, accessories, or auxiliary apparatus necessary to make it usable for the purpose for which it is acquired.   Ancillary charges, such as taxes, duty, protective in-transit insurance, freight, and installation, shall be included in or excluded from acquisition cost in accordance with the organization's regular written accounting practices.)

Justification:  For each type of equipment requested provide:  a description of the equipment; the cost per unit; the number of units; the total cost; and a plan for use on the project; as well as use and/or disposal of the equipment after the project ends.  An applicant organization that uses its own definition for equipment should provide a copy of its policy, or section of its policy, that includes the equipment definition.

SUPPLIES

Description:  Costs of all tangible personal property other than that included under the Equipment category.

Justification:  Specify general categories of supplies and their costs.  Show computations and provide other information that supports the amount requested.

CONTRACTUAL

Description:  Costs of all contracts for services and goods except for those that belong under other categories such as equipment, supplies, construction, etc.  Include third-party evaluation contracts, if applicable, and contracts with secondary recipient organizations, including delegate agencies and specific project(s) and/or businesses to be financed by the applicant.

Justification:  Demonstrate that all procurement transactions will be conducted in a manner to provide, to the maximum extent practical, open and free competition. Recipients and subrecipients, other than States that are required to use 45 CFR Part 92 procedures, must justify any anticipated procurement action that is expected to be awarded without competition and exceeds the simplified acquisition threshold fixed at 41 USC 403(11), currently set at $100,000.

Recipients might be required to make available to ACF pre-award review and procurement documents, such as requests for proposals or invitations for bids, independent cost estimates, etc.

Note:  Whenever the applicant intends to delegate part of the project to another agency, the applicant must provide a detailed budget and budget narrative for each delegate agency, by agency title, along with the required supporting information referred to in these instructions.

OTHER

Enter the total of all other costs.  Such costs, where applicable and appropriate, may include but are not limited to:  insurance; food; medical and dental costs (noncontractual); professional services costs; space and equipment rentals; printing and publication; computer use; training costs, such as tuition and stipends; staff development costs; and administrative costs.

Justification:  Provide computations, a narrative description and a justification for each cost under this category.

INDIRECT CHARGES

Description:  Total amount of indirect costs.  This category should be used only when the applicant currently has an indirect cost rate approved by the Department of Health and Human Services (HHS) or another cognizant Federal agency.

Justification:  An applicant that will charge indirect costs to the grant must enclose a copy of the current rate agreement.  If the applicant organization is in the process of initially developing or renegotiating a rate, upon notification that an award will be made, it should immediately develop a tentative indirect cost rate proposal based on its most recently completed fiscal year, in accordance with the cognizant agency's guidelines for establishing indirect cost rates, and submit it to the cognizant agency.  Applicants awaiting approval of their indirect cost proposals may also request indirect costs.  When an indirect cost rate is requested, those costs included in the indirect cost pool should not be charged as direct costs to the grant.  Also, if the applicant is requesting a rate that is less than what is allowed under the program, the authorized representative of the applicant organization must submit a signed acknowledgement that the applicant is accepting a lower rate than allowed.

PROGRAM INCOME

Description:  The estimated amount of income, if any, expected to be generated from this project.

Justification:  Describe the nature, source and anticipated use of program income in the budget or refer to the pages in the application that contain this information.

TOTAL DIRECT CHARGES, TOTAL INDIRECT CHARGES, TOTAL PROJECT COSTS

EVALUATION CRITERIA:

The corresponding score values indicate the relative importance that ACF places on each evaluation criterion; however, applicants need not develop their applications precisely according to the order presented. Application components may be organized such that a reviewer will be able to follow a seamless and logical flow of information (i.e., from a broad overview of the project to more detailed information about how it will be conducted).

In considering how applicants will carry out the responsibilities addressed under this announcement, competing applications for financial assistance will be reviewed and evaluated against the following criteria:

PROJECT SUMMARY/ABSTRACT - 2 points

An application will be evaluated on the extent to which it includes a project summary/abstract, not to exceed 350 words, that briefly describes the applicant organization, the project strategy, the collaboration partners, the well-defined service area, the needs of the service area, and the project activities.

OBJECTIVES AND NEED FOR ASSISTANCE - 20 points

An application will be evaluated on the extent to which the applicant demonstrates that the organization and/or its faith-based and/or community partners are established and have well-developed connections to and working relationships in the geographic area they propose to serve.

(a) Service Area and Needs of the Service Area (10 points): An application will be evaluated on the extent to which the applicant and its faith-based and/or community partners demonstrate a prior history of involvement in and connectedness to a single well-defined geographic service area (e.g., a neighborhood or other well-defined community) to ensure that the impact of CEY activities provided is local and can be sustained during and after the project period of the grant.  Applications should not propose projects with multiple locations or service areas or unusually large service areas (e.g. state-wide projects). 

ACF seeks to award CEY funds to experienced organizations that are working in collaboration with faith-based and/or community partners in well-developed current collaborations to address the issues of gang activity, youth violence, and child abuse and neglect in the proposed geographic coverage area.  The applicant organization and its partners must be physically located and providing services in the same geographic area that is the focus area under the grant. 

Applications will be evaluated on the extent to which the applicant provides documentation, based on recent, reliable data from published sources, demonstrating that the well-defined geographic service area proposed is in a distressed community, a neighborhood, or geographic community with an unemployment rate and/or poverty rate equal to or greater than the State or national rate.  An application will be evaluated on the extent to which the applicant describes the specific needs within the well-defined geographic area that can be addressed by increasing the applicant's capacity, as well as that of the partnering organizations and the collaboration as a whole. 

(b) Applicant's Capacity Building Needs (5 points):  An application will be evaluated on the extent to which the applicant (i.e., the lead organization) documents plans for its own capacity building needs with regard to a minimum of two of the four critical areas of capacity building: 1) leadership development, 2) organizational development, 3) program development, and 4) community engagement. 

(c) Needs of Partnering Faith-Based and/or Community Organizations (5 points): An application will be evaluated on the extent to which the applicant documents the identity and a description of each of its proposed collaborating faith-based and/or community partners along with a description of each one's relationship with the lead organization.  An application will also be evaluated on the extent to which the applicant documents the capacity building needs of its collaborating partners with regard to a minimum of two of the four critical areas of capacity building: 1) leadership development, 2) organizational development, 3) program development, and 4) community engagement. An applicant is encouraged to provide documentation of those needs from third-party sources, as available.

APPROACH - 28 points

(a) Capacity Building Strategy (8 points):  An application will be evaluated on the extent to which it includes a plan to build the capacity of the lead applicant organization, the collaborating faith-based and/or community partners, and the community collaboration as a whole in a minimum of two critical areas of capacity building each.  Those critical areas of capacity building are: 1) leadership development, 2) organizational development, 3) program development, and 4) community engagement. 

Applicants will be evaluated on the extent to which the capacity building approach or strategy is logical, reasonable, and clearly linked to the desired results or benefits expected. 

(b) Training/Technical Assistance Strategy (10 points): An application will be evaluated on the extent to which the applicant demonstrates that it has a proven track record in providing training and technical assistance to faith-based and/or community organizations and an ability to provide training and technical assistance (T/TA) in all of the four critical areas of capacity building: 1) leadership development, 2) organizational development, 3) program development, and 4) community engagement.

Applications will be evaluated on the extent to which the capacity building T/TA activities proposed to address the needs of the applicant's collaborating faith-based and/or community partners are logical, reasonable, comprehensive, and clearly linked to the desired results or benefits expected.  Applicants must also propose a logical and attainable schedule for accomplishing planned activities.

For purposes of this program announcement, training refers to group-based adult education and skill-building activities (e.g., workshops); and technical assistance refers to consultation that is specifically customized or tailored to the needs of each individual partnering faith-based and/or community organization.  

Applications will be evaluated on the extent to which T/TA plans address the four critical areas of capacity building set out in this announcement for each faith-based and/or community organization partner.  The application will be evaluated on the extent to which the applicant provides sufficient evidence and assurance that the technical assistance provided by the lead organization will be in the form of direct and individualized technical assistance (i.e., "one-on-one" assistance to the organization's leadership, key staff and/or board). 

Applicants must incorporate a description of how they will inform collaborating faith-based and/or community partners that their activities under the grant are governed by all applicable Federal laws and regulations including those in 45 CFR Section 87.1, which includes the restriction that Federal funds under the CEY program shall not be used to support inherently religious activities such as religious instruction, worship, or proselytization, among other provisions.

(c) Financial Assistance Strategy (10 points): An application will be evaluated on the extent to which the applicant describes a strategy for building the capacity of itself and its collaborating faith-based and/or community partners through financial assistance.  An application will be evaluated on the extent to which it lists the organizations that will be partners in the CEY community collaboration.  While the exact dollar amount that will be designated as financial assistance to each organization need not be listed, an application will be evaluated on the extent to which the total amount of CEY funds designated for all the partners is shown.  The total financial assistance to all partners must equal a minimum of 25 percent of the Federal award per year.  The amount of financial assistance provided to the collaborating faith-based and/or community partners should reflect the level of need evidenced by assessments of the capacity of the partner organizations and be in amounts reasonable and manageable for the partner organizations based on the size of their prior and current operational budgets.  Lead organizations must report on the use of CEY funds used by their faith-based and/or community partners. 

CEY funds -- whether used by the applicant or by a partnering organization -- must be used to build that organization's capacity and may not be used for direct service.  CEY partners must agree to some level of oversight of how the funds they receive are spent.

RESULTS OR BENEFITS EXPECTED - 10 points

An application will be evaluated on the extent to which the applicant: identifies the results or benefits expected to be derived from project activities; describes how the proposed project will affect the sustainability of the lead organization, its collaborating faith-based and/or community partners, and the community collaboration as a whole; and describes the process for determining the relationship between project activities and anticipated outcomes, including any output and outcome measures to be used to assess the proposed project.  For purposes of this announcement, an outcome is defined as any benefit or change in the capacity of the lead organization, its collaborating faith-based and/or community partners, and/or the collaboration as a whole as a result of project activities.  In addition, the applicant must clearly describe the relationship(s) among project objectives, activities, and anticipated results.  The results and benefits proposed by the applicant must be reasonable and likely, quantified, and clearly linked to and supported by the proposed organizational capacity building approach.  They must also be linked back to at least one of the CEY social service priority areas.

ORGANIZATIONAL PROFILES - 30 points

(a) Past Experience (10 points):  An application will be evaluated on the extent to which the applicant and its collaborating faith-based and/or community partners demonstrate a history of working together and a well-developed working relationship that existed prior to the announcement of this funding opportunity.  The application must demonstrate that the lead organization, its partners, and the collaboration as a whole have experience and a proven track record of working within at least one of the CEY social service priority areas:  gang activity, youth violence, and child abuse and neglect. 

In addition, the lead organization must demonstrate that it has a proven track record in providing T/TA to faith-based and/or community organizations, including concrete examples with specific dates of T/TA that the applicant has provided relating to all four critical areas of capacity building: 1) leadership development, 2) organizational development, 3) program development, and 4) community engagement.

(b) Strength of Partnerships with Collaboration Members (10 points):  An application will be evaluated on the extent to which the lead applicant's relationships with its collaborating faith-based and/or community partners for purposes of this CEY application are clearly defined and documented (e.g., significant contributions to the proposed project by each partner; a formal agreement among parties; defined roles and responsibilities appropriate to their natural strengths; and shared decision-making responsibility).  An application will be evaluated on the extent to which it includes a signed letter of commitment from each of the listed collaborating faith-based and/or community partners that make up the CEY community collaboration.  Each letter should state that the collaborating partner is supportive of the application and is committed to being an active member of the CEY community collaboration, including agreeing to oversight of how any CEY funds it may receive through financial assistance from the lead organization are being used.

(c) Organizational Capability and Staffing (10 points):  An application will be evaluated on the extent to which the applicant demonstrates how it, as the lead organization, is well positioned to carry out the project and how the proposed project fits into the structure of the applicant's organization and any other activities of the organization during the project period. The applicant should provide evidence of facilities, fiscal controls (e.g., certified accountant, accounting computer systems, audits), and other resources that are adequate to support the project and achieve project goals. An application will be evaluated on the extent that the applicant demonstrates that its financial management systems meet the standards required by 45 CFR 74.21 (for more information, please visit the Government Printing Office Access website at: http://www.access.gpo.gov/nara/cfr/waisidx_05/45cfr74_05.html.

An application will also be evaluated on the appropriateness of the expertise and experience of key staff proposed to have primary responsibility for carrying out the project, including a detailed description of the kind of work they will perform. An application will be evaluated on the extent to which the evidence provided demonstrates the staff's skill, knowledge, and experience in carrying out their assigned activities, such as evidence that demonstrates not only staff's good technical skills, but also a clear record of working with faith-based and/or community organizations.

An application will also be evaluated on the demonstrated appropriateness of the skills and experience of consultants or staff from other organizations proposed to work on the project.

BUDGET AND BUDGET JUSTIFICATION - 10 points

(a) Project Budget (8 points): An application will be evaluated on the extent to which the budget provides a detailed justification for the amount requested and the budget items are clearly associated with, and necessary to, the conduct of the project as proposed.  CEY monies are to be budgeted for and used to improve the long-term efficiency and capacity of the lead organization, its collaborating faith-based and/or community partners, and the community collaboration as a whole.

An applicant will be evaluated on the extent to which it details the amount of funds projected during the three-year project period to be budgeted among its collaborating faith-based and/or community partners.   Lead organizations must budget no less than 25 percent of CEY funds annually as financial assistance to their collaborating partners. 

Proposed budgets should include the costs of travel-related expenses for two key personnel from the lead organization with responsibility for the CEY award to attend a mandatory two-day orientation and leadership workshop with Federal officials in Washington, DC.

(b) Last Two Years' Operating Budgets (2 points): An application will be evaluated on the extent to which it includes a demonstration that the amount of CEY funds being requested is proportional in relation to the size of the applicant's operating budgets during the last two years. The application should present, in general, the recent operating budgets of the applicant (i.e., lead organization) in order to demonstrate that the amount of CEY funds requested is proportional to those budgets.  For example, it would be inappropriate for an organization that operated with $90,000 in 2004 and $100,000 in 2005 to request $300,000 in CEY funds for one year. Additionally, the applicant should briefly describe why the amount requested is logical, given the organization's recent operating budgets.  Detailed breakdowns of the applicant's or its partners' organizational operating budgets are not required.

WEED AND SEED BONUS POINTS - 5 points

Communities Empowering Youth program applicants are encouraged to collaborate with Weed and Seed grantees. In order to receive the five additional bonus points, the application must contain a letter of commitment from the Weed and Seed Steering Committee that outlines the nature of the collaboration between the applicant and the Committee.  The letter must be signed by the Weed and Seed Steering Committee Co-Chair on agency letterhead with contact information. For more information on the Weed and Seed Strategy and locations please go to  http://contacts.weedandseed.info/ to view the Weed and Seed site directory, or you may contact the local U.S. Attorney's Office at http://www.usdoj.gov/usao/offices/index.html to identify Weed and Seed sites in your community.

2. Review and Selection Process:

No grant award will be made under this announcement on the basis of an incomplete application.

Each application will be screened to determine whether it was received by the closing date and time (Section IV.3.) and whether the requested amount exceeds the ceiling or upper range value, whichever is appropriate (Section II.)

No grant award will be made under this announcement on the basis of an incomplete application.

Applications received by the due date will be reviewed and scored competitively. Experts in the field, generally persons from outside the Federal Government, will use the evaluation criteria listed in Section V of this announcement to review and score the applications. The results of this review will be a primary factor in making funding decisions. ACF may also solicit comments from Regional Office staff and other Federal agencies. ACF may consider a variety of factors in addition to the review criteria identified above, including geographic diversity/coverage and types of applicant organizations, in order to ensure that the interests of the Federal Government are met in making the final selections.  Furthermore, ACF may limit the number of awards made to the same or affiliated organizations although they would serve different geographic areas.

As a program of ACF, CCF is intended to support organizations that promote the economic and social well-being of families, children, individuals, and communities.  As such, CCF funds can pay for capacity building activities that support social service programs and activities.  For example, CCF funds may pay for trainings such as board development workshops.  Additionally, CCF funds may purchase equipment or supplies such as computers or computer software that can improve program services.  CCF funds may not pay for capacity building activities that support medical/health care related activities or items such as medical equipment or supplies or medically-oriented trainings, certifications, or licensures.

As stated, CEY monies must be used for organizational capacity building and not for direct services.  Additionally, organizations that receive CEY funds may not engage in inherently religious activities, such as worship, religious instruction, or proselytization, as part of the programs or services funded with CEY funds.  If an organization conducts such inherently religious activities, the activities must be offered separately, in time or location, from the programs or services funded with CEY assistance, and participation must be voluntary for beneficiaries of the CEY-funded programs or services. Some of the ways organizations may accomplish this include, but are not limited to, promoting only the Federally funded program in materials, websites, or commercials purchased with any portion of the Federal funds.   In addition, an organization receiving CEY funds shall not, in providing CEY-funded services, discriminate against a program beneficiary or prospective program beneficiary on the basis of religion or religious belief. 

A faith-based organization receiving HHS funds retains its independence from Federal, State, and local governments, and may continue to carry out its mission, including the definition, practice, and expression of its religious beliefs.  For example, a faith-based organization may use space in its facilities to provide secular programs or services funded with Federal funds without removing religious art, icons, scriptures, or other religious symbols.  In addition, a faith-based organization that receives Federal funds retains its authority over its internal governance, and it may retain religious terms in its organization's name, select its board members on a religious basis, and include religious references in its organization's mission statements and other governing documents in accordance with all CEY program requirements, statutes, and other applicable requirements governing the conduct of HHS-funded activities.

Regulations pertaining to the Equal Treatment for Faith-Based Organizations, which includes the prohibition against Federal funding of inherently religious activities, can be found at either 45 CFR 87.1 or the HHS website at http://www.os.dhhs.gov/fbci/waisgate21.pdf.

CCF grants are intended to expand the capacity of community and faith-based organizations to deliver social services in a secular manner through, among other things, an enhanced ability to compete for Federal grants in the future.  These grants cannot be used to provide direct client services. 

Please reference Section IV.2 for information on non-Federal reviewers in the review process.

Approved but Unfunded Applications

Applications that are approved but unfunded may be held over for funding in the next funding cycle, pending the availability of funds, for a period not to exceed one year.

3. Anticipated Announcement and Award Dates:

July 10, 2007




VI. AWARD ADMINISTRATION INFORMATION

1. Award Notices:

The successful applicants will be notified through the issuance of a Financial Assistance Award document, which sets forth the amount of funds granted, the terms and conditions of the grant, the effective date of the grant, the budget period for which initial support will be given, the non-Federal share to be provided (if applicable), and the total project period for which support is contemplated.