Administration for Children and Families
 
 
Administration on Children, Youth and Families
 
Competitive Abstinence Education Grant Program
HHS-2013-ACF-ACYF-AR-0640
Application Due Date: 08/29/2013

 

Competitive Abstinence Education Grant Program
HHS-2013-ACF-ACYF-AR-0640
TABLE OF CONTENTS
Overview
Executive Summary
Section I. Funding Opportunity Description
Section II. Award Information
Section III. Eligibility Information
  1. Eligible Applicants
  2. Cost Sharing or Matching
  3. Other - (if applicable)
Section IV. Application and Submission Information
  1. Address to Request Application Package
  2. Content and Form of Application Submission
  3. Submission Dates and Times
  4. Intergovernmental Review
  5. Funding Restrictions
  6. Other Submission Requirements
Section V. Application Review Information
  1. Criteria
  2. Review and Selection Process
  3. Anticipated Announcement and Award Dates
Section VI. Award Administration Information
  1. Award Notices
  2. Administrative and National Policy Requirements
  3. Reporting
Section VII. Agency Contact(s)
Section VIII. Other Information
Competitive Abstinence Education Grant Program
HHS-2013-ACF-ACYF-AR-0640
ANNOUNCEMENT PUBLICATION | VALIDATE & APPROVE
 
Department of Health & Human Services
Administration for Children and Families
 
Program Office:Administration on Children, Youth and Families - Family and Youth Services Bureau
Funding Opportunity Title:Competitive Abstinence Education Grant Program
Announcement Type:Initial
Funding Opportunity Number:HHS-2013-ACF-ACYF-AR-0640
Primary CFDA Number: 93.060
Due Date for Applications: 08/29/2013
 
Executive Summary

 

Notices:

  • On January 1, 2012, the Administration for Children and Families implemented required electronic application submission via www.grants.gov for discretionary grant applications. Please see Section III.3. Disqualification Factors, Section IV.2. Content and Form of Application Submission and Application Submission Options, and Section IV.3. Explanation of Due Dates and Times for information on electronic application submission and the availability of exemptions allowing applicants to submit applications in paper format.

  • This Fiscal Year (FY 2013) ACF has implemented a new application upload requirement. Each applicant applying electronically via www.grants.gov is required to upload only two electronic files, excluding Standard Forms and OMB-approved forms. No more than two files will be accepted for the review, and additional files will be removed.  Standard Forms and OMB-approved forms will not be considered additional files.  Please see Section IV.2 Content and Form of Application Submission for detailed information on this requirement.

The Family and Youth Services Bureau (FYSB) is accepting applications to provide support to public and private entities for the development and implementation of the Competitive Abstinence Education (CAE) Program. Acceptable applications will be designed to provide abstinence education as defined by Section 510(b)(2)(A)-(H) of the Social Security Act, 42 U.S.C. § 710(b)(2). The anticipated number of awards is 5 to 8 funded at $200,000-$800,000 over the 2-year project period.

Grantees under this program will be expected to develop a targeted and medically accurate approach to reducing teen pregnancies through abstinence education. Abstinence education programming is one intervention in a continuum of services that seeks to prevent teen pregnancy. The purpose of the CAE Program is to provide funding for additional tools to address the rates of teen pregnancy among adolescent youth who are at greatest risk of STDs/STIs and most likely to bear children out of wedlock. Program plans will focus on the social, psychological, and health gains to be realized by delaying initiation of sexual activity and engaging in healthy relationships.

I. Funding Opportunity Description

Statutory Authority

The Administration for Children and Families (ACF), Administration on Children, Youth and Families' (ACYF) Family and Youth Services Bureau (FYSB) will be accepting applications from public and private entities, including faith based and community organizations, for the implementation of the Competitive Abstinence Education (CAE) Program. The CAE Program is funded generally under the authority of Section 1110 of the Social Security Act, 42 U.S.C. § 1310, and specifically by the appropriation for General Departmental Management for the Office of the Secretary under Division F, Title II of the Consolidated Appropriations Act, 2012, Pub.L. 112-74, as continued by Division F, Title I of the Consolidated and Further Continuing Appropriations Act, 2013, Pub. L. 113-6, and given below. 

"Provided further, That of the funds made available under this heading, $5,000,000 shall be for making competitive grants to provide abstinence education (as defined by Section 510(b)(2)(A)-(H) of the Social Security Act) to adolescents, and for Federal costs of administering the grant: Provided further, That grants made under the authority of Section 510(b)(2)(A)-(H) of the Social Security Act shall be made only to public and private entities that agree that, with respect to an adolescent to whom the entities provide abstinence education under such grant, the entities will not provide to that adolescent any other education regarding sexual conduct, except that, in the case of an entity expressly required by law to provide health information or services the adolescent shall not be precluded from seeking health information or services from the entity in a different setting than the setting in which abstinence education was provided." 

“Abstinence education,” as referenced in the preceding appropriations language, in defined by Section 510(b)(2) of the Social Security Act (42 U.S.C. § 710(b)(2)) as follows:

           

For purposes of this program, the term "abstinence education" means an educational or motivational program which-

(A) Has as its exclusive purpose, teaching the social, psychological, and health gains to be realized by abstaining   from sexual activity;

(B) Teaches abstinence from sexual activity outside marriage as the expected standard for all school age children;

(C) Teaches that abstinence from sexual activity is the only certain way to avoid out-of-wedlock pregnancy, sexually transmitted diseases, and other associated health problems;

(D) Teaches that a mutually faithful monogamous relationship in the context of marriage is the expected standard of human sexual activity;

(E) Teaches that sexual activity outside of the context of marriage is likely to have harmful psychological and physical effects;

(F) Teaches that bearing children out-of-wedlock is likely to have harmful consequences for the child, the child's parents, and society;

(G) Teaches young people how to reject sexual advances and how alcohol and drug use increases vulnerability to sexual advances; and

(H) Teaches the importance of attaining self-sufficiency before engaging in sexual activity.

 

Description

Background of Funding for the Competitive Abstinence Education Program

The U.S. birth rate for females aged 15 to 19 was 31.3 births per 1,000 females in 2011, based on birth certificate data collected in the National Center for Health Statistics' (NCHS) National Vital Statistics System. (U.S. Department of Health and Human Services, Centers for Disease Control and Prevention, NCHS, Vital and Health Statistics, 2012).  Although this was a historic low for the United States, that rate was higher than in a number of other developed countries. (U.S. Department of Health and Human Services, Centers for Disease Control and Prevention, NCHS, Vital and Health Statistics, 2012). The declines in teen childbearing are attributed to the impact of strong prevention messages (NCHS, Brief #89, 2012).

A recent report from the Centers for Disease Control and Prevention (CDC) shows that many adolescents and young adults in the U.S. engage in sexual risk behaviors and experience negative sexual and reproductive health outcomes. For example:

  • According to the most recent estimates, females aged 15 to 19 continue to have higher rates of chlamydia and gonorrhea than any other age or sex group (U.S. Department of Health and Human Services, CDC, NCHS, Vital and Health Statistics, 2011).
  • About 1 million adolescents and young adults aged 10 to 24 years were reported to have chlamydia, gonorrhea, or syphilis in 2006.
  • Nearly a quarter of females aged 15 to19 years, and 45 percent of those aged 20 to 24 years, had a human papillomavirus (HPV) infection during 2003 and 2004.

Rates of sexually transmitted diseases/infections (STDs/STIs) among adolescents are troubling, and race/ethnicity are also factors.  The gonorrhea rate is approximately 19  times higher among African American adolescents and two times higher among Latino adolescents ages 15 to 19 than their White peers in the U.S. (CDC, 2011).  The chlamydia rate is approximately seven  times higher among African American and two times higher among Latino adolescents ages 15 to 19 than their White peers (CDC, 2011).

Adolescents who are at greatest risk of STDs/STIs and unintended pregnancies are a complex and dynamic group.  A targeted and holistic approach is essential to reducing teen pregnancies.  Abstinence programming is one intervention in a continuum of services that seeks to prevent teen pregnancy.  The purpose of the CAE Program is to provide agencies with funding for additional tools to address the rates of teen pregnancy among those groups who are most likely to bear children out-of-wedlock. 

Purpose and Program Design of the CAE Program

1. Purpose

The CAE program will support projects that are designed to promote abstinence education as defined by Section 510(b)(2) of the Social Security Act, 42 U.S.C. § 710(b)(2), for adolescents with a focus on those groups which are most likely to bear children out-of-wedlock.

2. Promoting Behavioral Health through Positive Youth Development

ACYF is committed to promoting the behavioral health and social and emotional well-being of vulnerable young people through a strengths-based, positive youth development (PYD) approach. Historically, many programs concentrated on a specific problem behavior, like teen sexual activity, and involved narrowly-focused interventions and educational activities for that problem. Increasing research on risk and protective factors, however, has highlighted the important roles that multiple aspects of young people's attitudes, behaviors, relationships, and environments have in predicting problem behaviors like early sexual activity.[1]

Moreover, at least two rigorous reviews of the evidence on teen pregnancy prevention programs indicate that particularly effective interventions are those that use multi-component youth development approaches serving high-risk populations.[2] [3] This body of research indicates that programs need to address broader aspects of youths' social and emotional well-being in order to positively impact risky sexual behavior. In other words, PYD programs not only target early sexual activity, but they also target the risk and protective factors in young people's lives that are known to influence sexual activity.

Positive youth development is an intentional, pro-social approach that engages youth within their communities, schools, organizations, peer groups, and families in a manner that is productive and constructive; recognizes, utilizes, and enhances youths' strengths; and promotes positive outcomes for young people by providing multiple opportunities, fostering positive relationships, and furnishing the support needed to build their skills, sense of mastery, and leadership strengths. Positive youth development programs promote a number of outcomes in youth, including social skills, emotional competence, positive relationships with peers and adults, and civic and school engagement. Typical elements of PYD program models include on-going structured activities that facilitate progressive skill-building, positive interactions between youths and peers as well as adults, and high levels of youth participation and engagement.

A PYD programming approach that works with vulnerable youth should take into account the trauma and mental health needs of many young people who have experienced maltreatment, abuse, or exposure to violence. Childhood abuse, neglect, and exposure to other traumatic stressors, known as adverse childhood experiences (ACE), are common. The short- and long-term outcomes of these childhood exposures include a multitude of health and social problems, including early initiation of sexual activity and adolescent pregnancy.[4] Young people in foster care and those experiencing homelessness have particularly high rates of ACEs. These ACEs, in turn, have important implications for teen pregnancy. By age 19, nearly half (48 percent) of teen girls in foster care have been pregnant and teen girls in foster care are 2.5 times more likely to become pregnant by the age of 19 than their peers not in foster care.[5]  A nationally representative longitudinal survey indicated that running away increased the likelihood of an adolescent girl becoming pregnant within a year by 67 percent.[6] 

All youth in foster care, by the very fact of their placement in out-of-home care, have been exposed to some significant level of ACEs. The consequences of ACEs in this population are clear. National Survey of Child and Adolescent Well-being (NSCAW) data, for example, indicate that nearly half (48 percent) of children who were reported to child protective services, ages 2-14, have clinically significant emotional and behavioral problems.[7]  With regard to ACEs among youth experiencing homelessness, one national study, for instance, reported that 61 percent of runaway and homeless youth have been maltreated, with high rates of physical abuse, emotional abuse, sexual abuse, and neglect.[8]  Adverse experiences remain at high levels for many homeless young people after going to the streets, particularly in the forms of both witnessing and being victims of multiple types of violence.[9]  For youth with experiences of trauma, this means that program planning should take into account underlying skills, competencies, and attitudes that improve basic functioning across a range of life domains. For example, effective programming that supports mental health, development of coping strategies, and increased protective factors in a youth's life can minimize a young person's risk of problematic behavior and increase his or her capacity to thrive.

ACYF anticipates a continued focus on social and emotional well-being as a critical component of its overall mission to ensure positive outcomes for all children, youth and families.

3. Program Effectiveness

There is a growing body of literature on effective interventions for reducing rates of teen pregnancy. These interventions range in program models and target populations. These evidence-based programs have demonstrated impacts on sexual activity, including delaying initiation of sexual activity. We encourage applicants to review effective programs to determine whether those interventions can be adapted, subject to copyright restrictions, to meet the requirements of programs designed for this grant. In addition, some abstinence-only program models have shown effectiveness. Although the following two examples of effective abstinence-only programs do not incorporate all of the A-H elements, they are included here for consideration in making adaptations. Recently a study by Jemmott et al. (2010) reported on an abstinence intervention called  Promoting Health Among Teens that reduced sexual initiation.  The authors described the intervention as promoting: " ... abstinence to eliminate the risk of pregnancy and STIs including HIV."  The curriculum was designed to (1) increase HIV/STI knowledge; (2) strengthen behavioral beliefs supporting abstinence, including the belief that abstinence can prevent pregnancy, STIs, and HIV, and that abstinence can foster attainment of future goals; and (3) increase skills to negotiate abstinence and resist pressure to have sex. The intervention did not contain inaccurate information, portray sex in a negative light, or use a moralistic tone. The training and curriculum manual explicitly instructed the facilitators not to disparage the efficacy of condoms or allow the view that condoms are ineffective to go uncorrected.

For more information go to Promoting Health Among Teens.

In addition, applicants may refer to the Making a Difference program, which is another abstinence-based program.

An intervention that meets federal criteria for abstinence-only programs is Heritage Keepers Abstinence Education, a classroom-based curriculum tested with seventh through ninth grade students that teaches the benefits of remaining abstinent until marriage and the risks associated with premarital sexual activity. It aims to teach students resistance skills and tactics to help them practice abstinence and build relationships without having sex. It also provides information about male and female reproductive systems as well as STIs. It is delivered during required health classes on consecutive days.  The materials are grouped into the five sections, each of which contains writing exercises, discussion, and/or role-playing or other activities: 1) sexual abstinence; 2) family formation; 3) STI facts; 4) love, lust, infatuation; and 5) the SAFE plan (a four-step plan to resist sexual activity).  A year after the program ended, students participating in the intervention were less likely to report having ever had sex. Go to  Heritage Keepers Abstinence Education for more information.

ACF encourages applicants to consider the following approaches as they seek to design effective programs:

  • The research on effective abstinence programs suggests that they are based on sound theoretical frameworks (e.g., social cognitive theory, theory of reasoned action, or theory of planned behavior);
  • The use of intense, high dosage (at least 14 hours) programs implemented over a long period of time[Kirby, 2001];
  • The use of programs that encourage and foster peer support of decisions to delay sexual activity [Trenholm, 2007];
  • The use of programs that select educators with desired characteristics (whenever possible), train them, and provide monitoring, supervision, and support [Kirby, 2007]; and,
  • The use of programs that involved multiple people with expertise in theory, research, and sex and STD/HIV education to develop the curriculum [Kirby, 2007].

4. Target Populations

Abstinence education programs are to focus on the social, psychological, and health development of groups that are most likely to bear children out-of-wedlock. One such population of young people who are significantly more likely than their peers to become pregnant or to father a child at an early age are youth who are in or aging out of foster care.  In one study of a sample of youth in foster care (average age 15.3 years old), half reported having experienced consensual sexual intercourse. Of those, 40.5 percent reported being 13 or younger at age of first consensual intercourse (James et al, 2009). Another study found that nearly half of the young women in the foster care sample reported a pregnancy by age 19, which was more than twice the rate of their non-foster care peers (Bilaver and Courtney, 2006).

Examples of other high-need populations include:

Sexual Minority Youth.  ACYF/FYSB encourages applicants to consider the needs of lesbian, gay, bisexual, transgender, and questioning youth (LGBTQ).  Prgrams should be inclusive and non-stigmatizing towards such youth.  LGBTQ youth face social stigma, discrimination, and frequent rejection by their families that put them at risk for a host of negative outcomes, including increased risk for HIV and STIs (Cochran et al, 2002).  One study found that, compared with LGBTQ young adults who experience very little or no parental rejection, LGBTQ young adults who experienced high levels of rejection were more than three times as likely to engage in unprotected sexual behaviors that put them at increased risk for HIV and other STIs (Ryan et al, 2009).  In a representative sample of 4,159 9th to 12th grade students in public high schools in Massachusetts, gay, lesbian, and bisexual (GLB) respondents were more likely to have reported sexual intercourse in their lifetime, an increased number of sexual partners, and experienced sex against their will (Garofalo et al., 1998). A study of five school-based cohorts found that GLB students reported higher HIV risk behaviors (i.e., drug use, non-condom use) than their heterosexual peers, with even higher risk (two to four times) among GLB students with a history of sexual abuse (Saewyc et al., 2006).  "Some studies suggest that lesbian, gay, bisexual, transgender and questioning (LGBTQ) youth may in fact be at increased risk for pregnancy." 

The following study provides evidence from a British Columbia study on the statistically significant increased risks of pregnancy for both lesbian and/or bisexual females and gay and/or bisexual males: It states "... lesbian, gay, and bisexual teens in British Columbia are at significantly higher risk for pregnancy involvement during their teen years than their heterosexual peers, with odds of 2 to 7 times the rate of heterosexual students pregnancy involvement."

 African American Youth. African American youth have higher rates of STIs than other groups. The gonorrhea rate is approximately 19 times higher among African American adolescents ages 15 to 19 than their White peers in the U.S. (CDC, 2011). The chlamydia rate is approximately seven times higher among African American ages 15 to 19 than their White peers (CDC, 2011).

Latino Youth. Latino youth also have higher rates of STIs than other groups. The gonorrhea rate is approximately two times higher among Latino adolescents ages 15 to 19 than their White peers in the U.S. (CDC, 2011). The chlamydia rate is approximately two times higher among Latino adolescents ages 15 to 19 than their White peers (CDC, 2011).

American Indian/Alaska Native Youth. American Indian/Alaska Native (AI/AN) youth show high vulnerability related to sexual risk behavior. National surveys indicate that 59 percent of AI/AN youth report having had sexual intercourse compared with 46 percent of adolescents overall, and that AI/AN adolescents have 20 percent higher birth rates than White adolescents (Oman et al., 2006). Rates of primary and secondary syphilis among AI/AN males ages 15 to 19 increased between 2008 and 2010 to emerge as the highest rate of infection among racial/ethnic groups after African American youth. The rate of chlamydia among the AI/AN population is more than four times the rate among Whites (CDC, 2010). Urban AI/AN youth have emerged as a population of special interest as data arises on this group. Youth Risk Behavior Survey (YRBS) data from 1997-2003 indicate over twofold higher sexual behaviors and pregnancy among AI/AN youth in urban areas compared to their White counterparts (Rutman et al., 2008).

Homeless Youth. Pregnancy is also far more common among homeless girls and young women than among their housed peers. At least one national study found that homeless teenage girls (ages 13 to 15) are 14 times more likely to become pregnant than housed girls (Levin, Bax & Shoggen, 2006). An earlier study (Greene and Ringwalt, 1998) revealed that young women (ages 14 to 17) who were living on the streets had lifetime pregnancy rates of 48 percent, followed by homeless young women in shelters (33 percent). By comparison, at that time, housed youth were exhibiting pregnancy rates under 10 percent.

5.  Performance Measurement

All grantees are expected to report regularly on performance measures that aid ACF and the grantee in tracking program activities.  Grantees must have in place procedures and systems for collecting and quality checking performance data.  Generally, there are five broad categories of performance measures that ACF anticipates all grantees will be required to track: (1) output measures (e.g., number of youth served, hours of service delivery); (2) fidelity/adaptation to a chosen evidence-based intervention, if applicable; (3) implementation and capacity building (e.g., community partnerships, competence in working with the identified population); (4) outcome measures (e.g., behavioral, knowledge, and intentions); and (5) community data (e.g., STIs, birth rates).  Grantees are encouraged to develop additional indicators of program performance.

6.  Implementation Evaluation

All grantees will conduct implementation evaluations of their programs.  The descriptive implementation evaluation should document program content and operations and be in alignmemt with the proposed logic model.  The evaluation should document and assess key aspects of program implementation. It is the expectation that, in most cases, an independent evaluator will be needed for the implementation evaluation

7.  Program Requirements

The required application components for Competitive Abstinence Education funding are as follows:

The CAE program will support projects that are designed to promote abstinence educationas defined by Section 510(b)(2) of the Social Security Act, 42 U.S.C. § 710(b)(2), for adolescents with a focus on those groups which are most likely to bear children out-of-wedlock. Grantees:

  • Are expected to use CAE funds to promote abstinence education as defined by Section 510(b)(2)(A)–(H) of the Social Security Act (A-H elements) for the reduction of pregnancy rates and birth rates for youth populations, especially youth populations that are the most high-risk or vulnerable for pregnancies or otherwise have special circumstances.
  • Are not required to provide information on contraception, except as required by Section 317P(c)(2) of the Public Health Service Act. In general, any information on contraceptives must be medically accurate and should include information on the effectiveness or lack of effectiveness of the type of contraception discussed in the curriculum and intervention.
  • Are expected to provide medically accurate, developmentally appropriate information, and be welcoming and accessible to LGBTQ youth.   
  • Agree that adolescents provided abstinence education under this award will not receive any other education regarding sexual conduct over the course of the project period; however, when an entity is expressly required by law to provide health information or services, the adolescent can be provided such health information or services in a different setting than the setting in which the abstinence education is provided. Applicants will be required to prepare, sign and submit with their applications a document of assurance that speaks to this separation of federal abstinence education services and private abstinence and/or sex education services. An example of an acceptable statement of assurance is provided.  See  Appendix A at the end of this announcement for required assurances.
  • Will have in place prior to receiving an award, policies prohibiting harassment based on race, sexual orientation, gender, gender identity (or expression), religion, and national origin; will publicize such policies and must ensure that all subawardees also meet this requirement. Awardees must ensure that all youth- serving staff are trained to prevent and respond to harassment or bullying in all forms. Programs serving youths must be prepared to monitor claims, address them seriously, and document their corrective action(s) so all participants are assured that programs are safe, inclusive, and non-stigmatizing by design and in operation. As an assurance, all applicants must sign and return the CAE Assurance.  See  Appendix A at the end of this announcement for required assurances.
  • Proposed approach incorporates the available evidence base and builds on existing evidence of what works and what doesn't in teen pregnancy prevention and abstinence program.

8. Content Requirements:

A curriculum must not contain material that contradicts the A-H elements. The grantee may determine the relative emphasis to place on each of the A-H elements with the funds expended under this program.

  • Educational materials must have as their exclusive purpose teaching the social, psychological, and health gains to be realized by abstaining from sexual activity.
  • A curriculum or intervention must not promote or encourage sexual activity outside of marriage.
  • A curriculum must be age-appropriate with regard to the developmental stage of the intended audience.

9. Medical Accuracy

Programs supported with these funds must be medically accurate. Grantees can take different approaches to covering issues of values; however, youth participating in the program should be able to distinguish between factual information that is being presented and discussions of values and opinions on which individuals may disagree.

Medical accuracy means that medical information must be verified or supported by the weight of research conducted in compliance with accepted scientific methods and published in peer-reviewed journals where applicable, or be comprised of information that leading professional organizations and agencies with relevant expertise in the field recognize as accurate, objective, and complete. As a condition of receiving a grant under this announcement, grantees must certify that all abstinence education materials that are presented as factual will be grounded in scientific research.  See Appendix A. Frequently, prevention programs have used advisory boards or review panels of local professionals or youth educators to act as program and material reviewers. These bodies can help programs ensure the credibility and accuracy of their interventions and selected educational materials.

Grantees are not required to provide information on contraception except in the instances where they produce materials subject to Section 317P(c)(2) of the Public Health Service Act, 42 U.S.C. § 247b-17(c)(2). In general, any information on contraceptives must be medically accurate and should include information on the effectiveness or lack of effectiveness of the type of contraception discussed in the curriculum, including condoms. Grantees should not use interventions that rely on fear-based messaging as a means to support or sustain education objectives. Interventions based on fear-based messaging lack grounding in established psychosocial theory and have not demonstrated rigorous evidence of effectiveness; one of the few abstinence-only interventions to demonstrate efficacy through rigorous evaluation specifically avoided such an approach.

Section 317P(c)(2) of the Public Health Service Act

Mass produced educational materials used by the Department of Health and Human Services (HHS) grantees that are specifically designed to address STIs, including human papilloma virus, are required by Section 317P(c)(2) of the Public Health Service Act, 42 U.S.C. § 247b-17(c)(2), to contain medically accurate information regarding the effectiveness or lack of effectiveness of condoms in preventing the sexually transmitted infections the materials are designed to address. This requirement applies to materials mass produced for the public and health care providers, including the curriculum. In 2006, the Government Accountability Office (GAO) noted that:

"Section 317P(c)(2) of the Public Health Service Act, 42 U.S.C. 247b-17(c)(2) (2000), requires educational and prevention materials prepared and used by the Secretary of HHS and HHS grantees, among others, to contain medically accurate information on condom effectiveness when such materials are specifically designed to address sexually transmitted infections. Section 317P(c)(2) would apply to educational materials prepared and used by recipients of federal abstinence education grants, depending upon the substantive content of those materials."

Abstinence Education: Applicability of Section 317P of the Public Health Service Act, B-308128, Oct. 18, 2006, available online at http://www.gao.gov/products/B-308128.

10. Additional Program Requirements

The acceptance of federal funds under this FOA will signify agreement by the grantee that it will comply with the following requirements:

Have the project fully functioning within 90 days following the Notice of Award for the grant.  Submit in a timely manner to the Federal Project Officer and Grants Management Specialist (as requested) all performance indicator data, and program and financial reports, in recommended format (to be provided). ACYF prefers and will accept the final report on disk or electronically using a standard word-processing program. Submit all required reporting on time and in the appropriate format.  See  Section V1.3 Reporting

All grantees must participate in a Grantee Introductory Meeting and/or conference call. The initial meeting is expected to be held shortly after the official award date.

 

Endnotes

[1] Catalano, R. F., Hawkins, J. D., Berglund, M. L., Pollard, J. A., & Arthur, M. W. (2002). Prevention science and positive youth development: competitive or cooperative frameworks? Journal of Adolescent Health, 31(6, Supplement), 230-239.

[2] Scher, L., Maynard, R.A., & Stagner, M. (2006). Interventions intended to reduce pregnancy-related outcomes among adolescents. Campbell Systematic Reviews.

[3] Gavin, L. E., Catalano, R. F., David-Ferdon, C., Gloppen, K. M., & Markham, C. M. (2010). A Review of Positive Youth Development Programs That Promote Adolescent Sexual and Reproductive Health. Journal of Adolescent Health, 46(3, Supplement), S75-S91.

[4] Centers for Disease Control and Prevention: Adverse Childhood Experiences (ACE) Study, Major Findings  http://www.cdc.gov/ace/findings.htm

[5] Bilaver, L.A., & Courtney, M.E. (2006). Foster Care Youth. Science Says, 27.

[6] Thrane, L. E., Chen, X. (2012). Impact of running away on girls' pregnancy. Journal of Adolescence, 35, 443-449.

[7] Pecora, P. J., White, C. R., Jackson, L. J., & Wiggins, T. (2009). Mental health of current and former recipients of foster care: a review of recent studies in the USA. Child & Family Social Work, 14(2), 132-146.

[8] Powers, J. L., Eckenrode, J., & Jaklitsch, B. (1990). Maltreatment among runaway and homeless youth. Child Abuse & Neglect, 14(1), 87-98.

II. Award Information
Funding Instrument Type: Grant
Estimated Total Funding: $4,165,834
Expected Number of Awards: 8
Award Ceiling: $800,000 Per Project Period
Award Floor: $200,000 Per Project Period
Average Projected Award Amount: $500,000 Per Project Period

Length of Project Periods:

Other

Awards made under this announcement will have one 24-month project and budget period. Applicants will be expected to provide services through the entire 24-month project period such that roughly half of the funds are spent in the first year and half of the funds are spent in the second year.

Additional Information on Awards:

Awards made under this announcement are subject to the availability of federal funds.

Applications requesting an award amount that exceeds the Award Ceiling per budget period or per project period, as stated in this section, will be disqualified from competitive review and from funding under this announcement. This disqualification applies only to the Award Ceiling listed for the first 12-month budget period for projects with multiple budget periods. If the project and budget period are the same, the disqualification applies to the Award Ceiling listed for the project period. Please see Section III.3. Application Disqualification Factors.

Note: For those programs that require matching or cost sharing, grantees will be held accountable for projected commitments of non-federal resources in their application budgets and budget justifications by budget period or by project period for fully funded awards, even if the projected commitment exceeds the required amount of match or cost share. A grantee’s failure to provide the required matching amount may result in the disallowance of federal funds.

Applicants must provide a 24-month budget and budget justification for the full 24-month project and budget period.  See Section IV.2. The Project Budget and Budget Justification.

Please see Section IV.5 Funding Restrictions for limitations on the use of federal funds awarded under this announcement.

III. Eligibility Information
III.1. Eligible Applicants

Applicants may include, but are not limited to:

  • State or county governments
  • City or township governments
  • Special district governments
  • Independent and local school districts
  • Public and state controlled institutions of higher education
  • Native American tribal governments (federally recognized)
  • Public housing authorities/Indian housing authorities
  • Nonprofits having 501(c)(3) status with the IRS
  • Nonprofits without 501 (c)(3) status the IRS
  • Private institutions of higher education
  • For profit organizations other than small businesses
  • Small businesses


Eligible applicants are public and private entities who agree that they will provide adolescents abstinence education under this  grant and not any other education regarding sexual conduct; however, when they are expressly required by law to provide health information or services, they will not prevent the adolescent from seeking health information or services from them in a different setting than the setting in which they provided abstinence education.

Applicants serving an emerging, unserved, or underserved population or remote geographic area are encouraged to apply for funding under this FOA.  Collaborative efforts and interdisciplinary approaches are encouraged.  Applications from collaborative groups (consortia) must identify a primary applicant responsible for administering the grant.  The primary applicant must include a Memorandum of Understanding (MOU) for each partner organization.

Current CAE grantees are not eligible to compete for funds under this FOA.

Individuals, foreign entities, and sole proprietorship organizations are not eligible to compete for, or receive, awards under this announcement. See Section III.3. Other.

Faith-based and community organizations that meet the eligibility requirements are eligible to receive awards under this funding opportunity announcement. Faith-based organizations are encouraged to review the ACF Policy on Grants to Faith-Based Organizations at: http://www.acf.hhs.gov/acf-policy-on-grants-to-faith-based-organizations.
See "Legal Status of Applicant Entity" in Section IV.2 for documentation required to support eligibility.
 
III.2. Cost Sharing or Matching
Cost Sharing / Matching Requirement: No
 
III.3. Other

DUNS Number and System for Award Management Eligibility Requirements (SAM.gov)


All applicants must have a DUNS number (www.dnb.com) and be registered with the System for Award Management (SAM, www.sam.gov) and maintain an active SAM registration until the application process is complete, and should a grant be made, throughout the life of the award. Finalize a new, or renew an existing, registration at least two weeks before the application deadline. This action should allow you time to resolve any issues that may arise. Failure to comply with these requirements may result in your inability to submit your application or receive an award. Maintain documentation (with dates) of your efforts to register or renew at least two weeks before the deadline. See the SAM Quick Guide for Grantees at: https:// www.sam.gov /sam /transcript /SAM_Quick_Guide_Grants_Registrations-v1.6.pdf.

HHS requires all entities that plan to apply for, and ultimately receive, federal grant funds from any HHS Agency, or receive subawards directly from recipients of those grant funds to:   

  • Be registered in the SAM prior to submitting an application or plan;
  • Maintain an active SAM registration with current information at all times during which it has an active award or an application or plan under consideration by an OPDIV; and
  • Provide its active DUNS number in each application or plan it submits to the OPDIV.

ACF is prohibited from making an award until an applicant has complied with these requirements.  At the time an award is ready to be made, if the intended recipient has not complied with these requirements, ACF:   

  • May determine that the applicant is not qualified to receive an award; and
  • May use that determination as a basis for making an award to another applicant.

APPLICATION DISQUALIFICATION FACTORS


Applications from individuals, foreign entities, or sole proprietorship organizations will be disqualified from competitive review and from funding under this announcement.

Award Ceiling Disqualification

Applications that request an award amount exceeding the Award Ceiling per budget period, or per project period, as stated in Section II. Award Information, will be disqualified from competitive review and from funding under this announcement. This disqualification applies only to the Award Ceiling listed for first 12-month budget period for projects with multiple budget periods. If the project and budget period are the same, the disqualification applies to the Award Ceiling listed for the project period.

Application Submission Disqualifications

ACF requires electronic submission of applications at www.Grants.govApplicants that do not have an Internet connection or sufficient computing capacity to upload large documents to the Internet may contact ACF for an exemption that will allow these applicants to submit an application in paper format. Information on requesting an exemption from electronic application submission is found in Section IV.2. Application Submission Options.

The deadline for electronic application submission is 11:59 p.m., ET, on the due date listed in the Overview and in Section IV.3. Submission Dates and Times. Electronic applications submitted to www.Grants.gov after 11:59 p.m., ET, on the due date, as indicated by a dated and time-stamped email from www.Grants.gov, will be disqualified from competitive review and from funding under this announcement. That is, applications submitted to www.Grants.gov, on or after 12:00 a.m., ET, on the day after the due date will be disqualified from competitive review and from funding under this announcement.

Applications submitted to www.Grants.gov at any time during the open application period, and prior to the due date and time, which fail the Grants.gov validation check, will not be received at or acknowledged by ACF.

Each time an application is submitted via www.Grants.gov, the application will receive a new date and time-stamp email. Only those applications with on-time date and time stamps that result in a validated application, which is transmitted to ACF, will be acknowledged.

The deadline for receipt of paper applications is 4:30 p.m., ET, on the due date listed in the
Overview and in Section IV.3. Submission Dates and Times. Paper applications received after 4:30 p.m., ET, on the due date will be disqualified from competitive review and from funding under this announcement.  Paper applications received from applicants that have not received approval of an exemption from required electronic submission will be disqualified from competitive review and from funding under this announcement. See "Request an Exemption from Required Electronic Application Submission" in Section IV.2. Content and Form of Application Submission.

Applications that are disqualified under any of these circumstances will receive written notification by letter or by email.

 

IV. Application and Submission Information

IV.1. Address to Request Application Package

FYSB Operations Center c/o LUX Consulting Group
Attn; Competitive Abstinence Education Program Funding
8405 Colesville Road, Suite 600
Silver Spring, MD 20910
Phone: (866) 796-1591
Email: fysb@luxcg.com


Electronic Application Submission:
The electronic application submission package is available at www.Grants.gov.

Applications in Paper Format:
For applicants that have received an exemption to submit applications in paper format, Standard Forms, assurances, and certifications are available at the ACF Funding Opportunities Forms webpage at http://www.acf.hhs.gov/grants-forms. See Section IV.2.Request an Exemption from Required Electronic Application Submission if applicants do not have an Internet connection or sufficient computing capacity to upload large documents (files) to www.Grants.gov.

Standard Forms that are compliant with Section 508 of the Rehabilitation Act (29 U.S.C. § 794d): Available at the Grants.gov Forms Repository website and at http://www.whitehouse.gov/omb/grants_forms.

Federal Relay Service:
Hearing-impaired and speech-impaired callers may contact the Federal Relay Service for assistance at 1-800-877-8339 (TTY - Text Telephone or ASCII - American Standard Code For Information Interchange).

IV.2. Content and Form of Application Submission

Section IV.2. Content and Form of Application Submission

FORMATTING ACF APPLICATIONS


FOR ALL ACF APPLICATIONS:

Authorized Organizational Representative (AOR)

The AOR is an individual(s), named by the applicant/recipient organization, who is authorized to act for the applicant/recipient and to assume the obligations imposed by the federal laws, regulations, requirements, and conditions that apply to grant applications or awards.  Each applicant must designate an AOR.

AOR authorization is part of the registration process at www.Grants.gov, where the AOR will create a short profile and obtain a username and password from the Grants.gov Credential Provider. AORs will only be authorized for the DUNS number registered in the System for Award Management (SAM).

Point of Contact

In addition to the AOR, a point of contact on matters involving the application must also be identified. The point of contact, known as the Project Director or Principal Investigator, should not be identical to the person identified as the AOR. The point of contact must be available to answer any questions pertaining to the application.

Application Checklist

Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may be used in developing and organizing application materials. Details concerning acknowledgment of received applications are available in Section IV.3. Submission Dates and Times of this announcement.

Follow the instructions provided in this application formatting section to ensure that your application does not exceeded the page limitations and can be printed efficiently and consistently for the competitive review.

Accepted Font Styles:

All applicants must use 12-point font in Times New Roman (TNR).

Page Limitations for Application Submissions

Applicants must observe the page limitations listed later in this section. Page limitations do not include OMB-approved Standard Forms (SFs) and OMB-approved forms

All applications must be double-spaced and in Times New Roman, 12-point font.  An application that exceeds the cited page limitation for double-spaced pages in the Project Description file or the Appendices file will have the extra pages removed and these pages will not be reviewed.

Page limitations apply to electronically submitted and paper format applications. For applications that are single-spaced and/or one-and-a-half spaced (in whole or in part, except for the exempted elements listed later in this section) and/or use a font smaller than TNR, 12-point, ACF will use a formula to determine the actual number of pages. The formula counts the number of characters an applicant uses when following the instructions and using 12-point TNR and then compares the resulting number with that of the submitted application. For example, an applicant using TNR, 11-point font, with 1-inch margins all around, and single-spacing, would have an additional 26 lines, or 1500 characters, which is equal to 4/5 of an additional page. Extra pages resulting from this formula will be removed and will not be reviewed.

Be sure to print the Project Description and Appendices documents on paper and count the number of pages for each file before submission. Keep the printed copy as a hard copy of your application for your files.

Copies Required

Applicants must submit one complete copy of the application package electronically. Applicants submitting electronic applications need not provide additional copies of their application package.

Applicants submitting applications in paper format must submit one original and two copies of the complete application, including all Standard Forms and OMB-approved forms. The original copy must have original signatures.

Signatures

Applicants submitting electronic applications must follow the AOR Authorization and E-Biz POC instructions provided at www.Grants.gov.

The original of a paper format application must include original signatures.

Accepted Application Format

With the exception of the required Standard Forms and OMB-approved forms, all application materials must be formatted so that they will print out onto 8 ½" x 11" white paper with 1-inch margins all around. The Project Description and Appendices files must be numbered separately. The font size on any scanned documents must be large enough so that it is readable. Do not scan more than one page of a document on a single page. Application pages with two or more pages of a document scanned to it will be removed and will not be reviewed.

Elements Exempted from Double-Spacing Requirements

The following elements of the application submission are exempt from the double-spacing requirements listed earlier in this section: the one-page Project Summary/Abstract, required Assurances and Certifications, required Standard Forms, required OMB-approved forms, resumes, logic models, proof of legal status/non-profit status, contracts, and the Budget Justification. These items may be single-spaced. The Project Summary/Abstract is required to be one single-spaced page in 12-point font with 1-inch margins.  The Budget Justification may be single-spaced but must be in 12-point font.  Resumes must be in 12-point font, but are not required to be double-spaced. The font size on any scanned documents must be large enough so that it is readable.

ELECTRONIC APPLICATION SUBMISSION INSTRUCTIONS

Applicants are required to submit their applications electronically unless they have requested and received an exemption that will allow submission in paper format. See Section IV.2. Application Submission Options for information about requesting an exemption.

Electronic applications will only be accepted via www.Grants.gov. ACF will not accept applications submitted via email or via facsimile.

Application Upload Requirements

Each applicant is required to upload ONLY two electronic files, excluding Standard Forms and OMB-approved forms. No more than two files will be accepted for the review, and additional files will be removed.  Standard Forms and OMB-approved forms will not be considered additional files.   

ACF strongly recommends that electronic applications be uploaded as Portable Document Files (PDFs). One file must contain the entire Project Description and Budget Justification; the other file must contain all documents required in the Appendices. Details on the content of each of the two files, as well as page limitations for each, are listed later in this section.

To adhere to the two file requirement, applicants may need to convert and/or merge documents together using a PDF converter software. Many recent versions of Microsoft Office include the ability to save documents to the PDF format without need of additional software. Applicants using the Adobe Professional software suite will be able to merge these documents together.  ACF recommends merging documents electronically rather than scanning multiple documents into one document manually, as scanned documents may have reduced clarity and readability.    

However, ACF understands that all applicants may not have access to this software. Grants.gov offers a listing of several free PDF conversion programs. These programs can be found on Grants.gov by clicking on ‘Applicant Resources’ on the far left side of the home page, and then by following the link to ‘Download Software’ near the top of the screen, or by clicking on   http://www.grants.gov/help/download_software.jsp#pdf_conversion_programs. Free PDF software is available on this page that will allow users to convert and merge PDF documents. As an example, ACF is providing written instructions on downloading and using one type of free software listed at Grants.gov at the following link: https:// www.acf.hhs.gov/ sites/default/ files/assets/ pdf995_instructions_ for_video.pdf.  A video demonstrating this process is also available at: http://www. youtube.com/ watch?v=lOly0HwXPsA. ACF does not endorse any of the software listed on Grants.gov, and applicants are not required to use a specific type of PDF conversion software to submit an application.    

NOTE: Applications submitted via www.Grants.gov will undergo a validation check. See Section IV.2. Application Submission Options for more information. The validation check can affect whether the application is accepted for review. If an application fails the Grants.gov validation check and is not resubmitted by 11:59 p.m., ET, on the due date, it will not be transmitted to ACF and will be excluded from the review. If an applicant resubmits their application to Grants.gov by 11:59 p.m., ET, on the due date and the application does not pass the validation check, it will not be transmitted to ACF and will be excluded from the review.

Required Standard Forms (SFs) and OMB-approved Forms

Standard Forms (SFs) and OMB-approved forms, such as the SF-424 application and budget forms and the SF-P/PSL (Project/Performance Site Location), are uploaded separately at Grants.gov. These forms are submitted separately from the Project Description and Appendices files. See Section IV.2. Required Forms, Assurances, and Certifications for the listing of required Standard Forms, OMB-approved forms, and required assurances and certifications.

Carefully observe the file naming conventions required by www.Grants.gov
Limit file names to 50 characters and do not use special characters (example: &,-,*,%,/,#) including periods (.), blank spaces, and accent marks, within application form fields, and file attachment names. An underscore (_) may be used to separate a file name.

Use only file formats supported by ACF
It is critical that applicants submit applications using only the supported file formats listed here. While ACF supports all of the following file formats, we strongly recommend that the two application submission files (Project Description and Appendices) are uploaded as PDF documents in order to comply with the two file upload limitation. Documents in file formats that are not supported by ACF will be removed from the application and will not be used in the competitive review. This may make the application incomplete and ACF will not make any awards based on an incomplete application.

ACF supports the following file formats:

  • Adobe PDF – Portable Document Format (.pdf)
  • Microsoft Word (.doc or .docx)
  • Microsoft Excel (.xls or .xlsx)
  • Microsoft PowerPoint (.ppt)
  • Corel WordPerfect (.wpd)
  • Image Formats (.JPG, .GIF, .TIFF, or .BMP only)

Do Not Encrypt or Password-Protect the Electronic Application Files

If ACF cannot access submitted electronic files because they are encrypted or password protected, the affected file will be removed from the application and will not be reviewed. This removal may make the application incomplete and ACF will not make awards based on an incomplete application.

FORMATTING FOR PAPER APPLICATION SUBMISSIONS:

The following requirements are only applicable to applications submitted in paper format. Applicants must receive an exemption from ACF in order for a paper format application to be accepted for review. See Section IV.2. Request an Exemption from Required Electronic Application Submission later in this section under Application Submission Options for more information. 

Signatures

An original signature of the AOR is required only on the original copy of paper format application submissions. A point of contact on matters involving the application must be identified on the SF-424 at item 8f. The point of contact, known as the Project Director or Principal Investigator, should not be identical to the person identified as the AOR.

Format Requirements for Paper Applications

All application materials must be submitted on 8 ½" x 11" white paper with 1-inch margins. Applications must be in two sections. The first section must contain the entire Project Description and Budget Justification, and the second section must contain all required Appendices. The pages of the two sections must be separately and sequentially numbered.

All copies of mailed or hand-delivered paper applications must be submitted in a single package. If an applicant is submitting multiple applications under a single FOA, or multiple applications under separate FOAs, each application submission must be packaged separately. The package(s) must be clearly labeled for the specific FOA it addresses by FOA title and by Funding Opportunity Number (FON).

Because each application will be duplicated, do not use or include separate covers, binders, clips, tabs, plastic inserts, maps, brochures, or any other items that cannot be processed easily on a photocopy machine with an automatic feed. Do not bind, clip, staple, or fasten in any way separate sections of the application. Applicants are advised that the copies of the application submitted, not the original, will be reproduced by the federal government for review. All application materials must be one-sided for duplication purposes.

Instructions on the order of assembly for paper application submissions are available later in this formatting section.

Addresses for Submission of Paper Applications

See Section IV.6. Other Submission Requirements for addresses for paper format application submissions.

Page Limitations and Content of the Application for All Submission Formats:

Applicants are now required to upload their application as two electronic files.  One file must contain the entire Project Description, along with the detailed Budget and Budget Justification.  The other file must contain all Appendices.  The exact order of the files and applications are detailed below.

The Project Description file is limited to 50 pages and must include these items in this order: section should reference the order:

1. Table of Contents

2. Abstract

3. Objectives and Need for Assistance

4. Approach

5. Evaluation

6. Organizational Capacity

7. Logic Model

8. Line Item Budget and Budget Justification

 

The Appendices file is limited to 50 pages and must include these items in this order:

1. Staff and Position Data (e.g., resumes, job descriptions, organizational charts)

2. Third-party agreements/Memorandum of Understanding (MOUs)

3. Letters of Support

4. Certifications and Assurances

5. Proof of Legal Status (if applicable)

6. Indirect Cost Rate Letter (if applicable)

7. CAE Assurance

 

Do not include Standard Forms or OMB-approved forms as part of the Project Description file or the Appendices file.  For electronic applicants, Standard Forms are submitted separately at Grants.gov.  Standard Forms and OMB-approved forms are not included in the page limitations.

 

 

 

 

Required Forms, Assurances, and Certifications

Applicants seeking grant or cooperative agreement awards under this announcement must submit the listed Standard Forms (SFs), assurances, and certifications with the application. All required Standard Forms, assurances, and certifications are available at ACF Funding Opportunities Forms or at the Grants.gov Forms Repository unless specified otherwise.

 
Forms / Assurances / Certifications Submission Requirement Notes / Description

Protection of Human Subjects Assurance Identification/IRB Certification/Declaration of Exemption (Common Rule)

Submission of the required information and forms is due with the application package by the due date listed in the Overview and Section IV.3. Submission Dates and Times. If the information is not available at the time of application, it must be submitted prior to the award of a grant.

Form is available at http://www.hhs.gov/ ohrp/assurances/ forms/index.html.

General information about the HHS Protection of Human Subjects regulations can be obtained at http://www. hhs.gov/ ohrp/ . Applicants may also contact OHRP by email (ohrp@csophs .dhhs.gov) or by phone (240-453-6900).

Certification of Filing and Payment of Federal Taxes

Submission of a certification is required prior to award for grantees receiving more than $5,000,000 in Federal funding for the first budget year of a multi-year project; or for grantees receiving more than $5,000,000 in Federal funding for a one-year (12 months) project period; or for grantees receiving more than $5,000,000 in Federal funding for a multiyear project
 to be fully funded.

Applicants are advised of the following requirement contained in Section 523 of the "Departments of Labor, Health and Human Services, and Education and Related Agencies Appropriations Act, 2008," (P.L. 110-161, Division G).  This requirement remains in effect:

Sec. 523.  

None of the funds appropriated or otherwise made available by this Act may be used to enter into a contract in an amount greater than $5,000,000 or to award a grant in excess of such amount unless the prospective contractor or grantee certifies in writing to the agency awarding the contract or grant that, to the best of its knowledge and belief, the contractor or grantee has filed all Federal tax returns required during the three years preceding the certification, has not been convicted of a criminal offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding. [Emphasis Added] 

Accordingly, if applicants request more than $5 million in Federal funds for the first budget year of a multiyear project to be funded in FY 2010, or as a multiyear project to be fully funded in FY 2010, the applicant will be required to submit a certification complying with the requirements, prior to receiving an award. 

DUNS Number (Universal Identifier) and Systems for Award Management (SAM) registration.

A DUNS number is required of all applicants.

To obtain a DUNS number, go to 

http:// fedgov.dnb. com/ webform

Active registration at the

Systems Award Management (SAM)

website must be maintained throughout

the application and project award period.

SAM registration is available at 

http://www.sam.gov.

A DUNS number and SAM

registration are eligibility

requirements for all applicants.

See Section III.3. Other

for information on obtaining

a DUNS number at

http:// fedgov. dnb.com / webform

and registration at SAM.gov

at http://www.sam.gov.

SF-424 - Application for Federal Assistance

and

SF-P/PSL - Project/Performance Site Location(s)

Submission is required for all applicants by the application due date.

Required for all applications.

Competitive Abstinence Education Grant Program Assurance

Submission required of all applicants with the application package.

Required for all applications. Assurance is found in the Appendix section at the end of the announcement.

Certification Regarding Lobbying

Submission required of all applicants with the application package.  If it is not submitted with the application package, it may also be submitted prior to the award of a grant.

Submission of this Certification is required for all applications.

SF-LLL - Disclosure of Lobbying Activities

If applicable, submission of this form is due at the time of application. 

If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the applicant shall complete and submit the SF-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

Survey on Ensuring Equal Opportunity for Applicants

Submission is voluntary.
Submission may be made with the application by the application due date listed in the Overview
and Section IV.3. Submission Dates and Times.  Or, it may be submitted prior to the award of a grant.

Private, non-profit organizations (not including private universities) are encouraged to submit the survey with their applications. Submission of the survey is voluntary.  Applicants applying electronically may submit the survey along with the application as part of an appendix or as a separate document.  Hard copy submissions should include the survey in a separate envelope.

SF-424A - Budget Information - Non-Construction Programs

and

SF-424B - Assurances - Non-Construction Programs

Submission is required for all applicants when applying for a non-construction project. Standard Forms must be used.  Forms must be submitted by the application due date.

Required for all applications when applying for a non-construction project. By signing and submitting the SF-424B, applicants are making the appropriate certification of their compliance with all federal statutes relating to nondiscrimination.



SIGNATURES: For both the electronic and paper application submissions, the signature on the SF-424, SF-424B, and lobbying certification should be that of the AOR.

Non-Federal Reviewers

Since ACF will be using non-federal reviewers in the review process, applicants have the option of omitting from the application copies (not the original) specific salary rates or amounts for individuals specified in the application budget as well as Social Security Numbers, if otherwise required for individuals. The copies may include summary salary information.If applicants are submitting their application electronically, ACF will omit the same specific salary rate information from copies made for use during the review and selection process.
IV.2. Content and Form of Application Submission (contd.)

The Project Description

Part I: The Project Description Overview

Purpose

The project description provides the majority of information by which an application is evaluated and ranked in competition with other applications for available assistance.  It should address the activity for which federal funds are being requested, and should be consistent with the goals and objectives of the program as described in Section I. Funding Opportunity Description.  Supporting documents should be included where they can present information clearly and succinctly.  When appropriate, applicants should cite the evaluation criteria that are relevant to specific components of their project description.   Awarding offices use this and other information in making their funding recommendations.  It is important, therefore, that this information be included in the application in a manner that is clear and complete.

General Expectations and Instructions

Applicants should develop project descriptions that focus on outcomes and convey strategies for achieving intended performance. Project descriptions are evaluated on the basis of substance and measurable outcomes, not length. Extensive exhibits are not required. Cross-referencing should be used rather than repetition. Supporting information concerning activities that will not be directly funded by the grant or information that does not directly pertain to an integral part of the grant-funded activity should be placed in an appendix.

Part II: General Instructions for Preparing a Full Project Description

Introduction

Applicants must prepare the project description statement in accordance with the following instructions while being aware of the specified evaluation criteria in Section V.1. Criteria.  The text options give a broad overview of what the project description should include while the evaluation criteria identify the measures that will be used to evaluate applications.

Table of Contents

List the contents of the application including corresponding page numbers. The table of contents must be single spaced and will be counted against the total page limitations.

Project Summary/Abstract

Provide a summary of the application’s project description. The summary must be clear, accurate, concise, and without reference to other parts of the application. The abstract must include a brief description of the proposed grant project including the needs to be addressed, the proposed services, and the population group(s) to be served. 

 Please place the following at the top of the abstract: 

  • Project Title
  • Applicant Name
  • Address
  • Contact Phone Numbers (Voice, Fax)
  • E-Mail Address
  • Web Site Address, if applicable 

The project abstract must be single-spaced, in Times New Roman 12-point font, and limited to one page in length. Additional pages will be removed and will not be reviewed.


Objectives And Need For Assistance

Clearly identify the physical, economic, social, financial, institutional, and/or other problem(s) requiring a solution.  The need for assistance including the nature and scope of the problem must be demonstrated, and the principal and subordinate objectives of the project must be clearly and concisely stated; supporting documentation, such as letters of support and testimonials from concerned interests other than the applicant, may be included.  Any relevant data based on planning studies should be included or referred to in the endnotes/footnotes.  Incorporate demographic data and participant/beneficiary information, as well as data describing the needs of the target population and the proposed service area as needed. When appropriate, a literature review should be used to support the objectives and needs described in this section.

Outcomes Expected

Identify the outcomes to be derived from the project.  Outcomes should relate to the overall goals of the project as described in Section I. Funding Opportunity Description. If research is part of the proposed work, outcomes must include hypothesized results and implications of the proposed research.

As described in Section I Funding Opportunity Description, the purpose of this funding is to educate young people and create an environment within communities that supports adolescent decisions to postpone sexual activity. 

Applicants are expected, where possible, to incorporate approaches that address the social and emotional well-being of children, youth, and families into the proposed project. 

Examples of ways to incorporate this include:

  • Ensure that the agency has policies and practices in place to adequately address issues related to trauma for youth involved in agency abstinence education programming;
  • Develop and maintain partnerships with agencies that have the capacity to address trauma, such as domestic violence programs, and special issue resource centers; and
  • Provide trainings and resources to facilitators and staff working directly with youth on the impact of traumatic experiences on adolescent decision making.
Approach

Outline a plan of action that describes the scope and detail of how the proposed project will be accomplished.  Applicants must account for all functions or activities identified in the application. Describe any design or technological innovations, reductions in cost or time, or extraordinary social and/or community involvement in the project. Provide a list of organizations, cooperating entities, consultants, or other key individuals that will work on the project, along with a short description of the nature of their effort or contribution.

 Cite potential obstacles and challenges to accomplishing project goals and explain strategies that will be used to address these challenges.

If the applicant is proposing a consortia, the application should include a partnership agreement between the applicant and the project partner(s) that includes a description of roles and the relationship between the applicant and project partner. The agreement(s) should be signed by all parties. Such agreements may also address topics such as regularly providing detailed records documenting appropriate expenditures of grant, cooperation with monitoring efforts,  and the project partner(s) ability to meet all the requirements of CAE funding.

Collaborative efforts and interdisciplinary approaches are encouraged.  Applications from collaborative groups (consortia) must identify a primary applicant responsible for administering the grant.  The primary applicant must include a Memorandum of Understanding (MOU) for each partner organization.

Applicant Approach Activities

All applicants must detail a plan for addressing CAE requirements and the expected activities for delivering the CAE intervention(s) to the target population(s). The application should describe the approach the applicant proposes to take for the entire 24-month project period, including how they will ensure provision of services at the same level through the entire project period. Applicants must show knowledge of the existing evidence with respect to effective teen pregnancy prevention programs generally and abstinence-related programs in particular. 

Applicants must also show how their proposed approach reflects a clear understanding of evidence base, and on research related to adolescent development and decision-making, and seeks to test an approach that is consistent with and that will build upon the existing evidence base.  ACYF is seeking proposals of approaches that will build  knowledge of effective and promising approaches to reducing teen pregnancy and sexually transmitted infections (STIs). The description of the proposed project should include, at a minimum, but is not limited to, the following elements:

  • Identification of the lead entity that will be responsible for administering the grant. If a consortia or collaborative partnerships are being proposed, the application should include in detail the roles and responsibility of each project partner. If partnering organizations have active roles, they should include logic models depicting the subset of their activities, objectives, and goals in alignment with the overall project model.
  • A description of how the intervention will be implemented. The description must clearly relate to project(s) objectives and must address intensity of services.
  • Applicants should cite local and state demographics to support the population of interest in their specific plans.
  • The range of mechanisms that will be used to deliver services and the actual services themselves (i.e., school-based programs and/or youth development programs). The description should include information about how referrals will be made to other services and programs, when appropriate.
  • How the project will emphasize abstinence for the prevention of pregnancy and sexually transmitted infections.
  • A description of the rationale for selecting the target population, as well as a realistic estimate of the overall number of program(s) participants expected to participate in each year of the project.
  • A break out of the types of participants by age groups, specifically ages 10 to 14 and 15 to 19 and race and ethnicity, and other risk factors.
  • Identification of strategies that will be used to effectively recruit and retain youth participants.
  • Identification of the method utilized that will ensure that facilitators/educators who will deliver the program(s) have been or will be formally trained in the program model or elements of the program model, and this training is delivered by professionals who can provide follow-up technical assistance to facilitators.
  • As appropriate, a statement describing how the project will be coordinated, integrated, and linked to existing services within the service area.
  • A plan for sustainability that details how the proposed project approach will create self-sufficiency and help to ensure that the project will continue after federal funding ends. Applicant may include information on plans to secure additional financial resources.
  • A plan for medical accuracy.
  • A plan for cultural and linguistic competence, and accessibility to LGBTQ youth.
  • A description of the applicant's capacity and readiness to report on the performance measures described in Section VI.3. Reporting.
Program Performance Evaluation Plan

Applicants must describe the plan for the program performance evaluation that will contribute to continuous quality improvement. The program performance evaluation should monitor ongoing processes and the progress towards the goals and objectives of the project.  Include descriptions of the inputs (e.g., organizational profile, collaborative partners, key staff, budget, and other resources), key processes, and expected outcomes of the funded activities. The plan must be supported by a logic model and must explain how the inputs, processes and outcomes will be measured, and how the resulting information will be used to inform improvement of funded activities. 

Applicants must describe the systems and processes that will support the organization's performance management requirements through effective tracking of performance outcomes, including a description of how the organization will collect and manage data (e.g. assigned skilled staff, data management software) in a way that allows for accurate and timely reporting of performance outcomes. Applicants must describe any potential obstacles for implementing the program performance evaluation and how those obstacles will be addressed.

All grantees will conduct implementation evaluations of their programs.  Applicants shall describe their capacity to conduct an implementation evaluation, and will describe the plan for such an evaluation.  It is expected that, in most cases, an independent evaluator will be needed for the implementation evaluation. 

The descriptive implementation evaluation should document program content and operations.  This evaluation should be aligned with the proposed logic model and should be designed to achieve the following aims:

  • To describe and document the intervention design and operations within the organization/agency in adequate enough detail to be useful to those who may wish to replicate the program/strategy.
  • To document the extent to which the intervention is implemented with fidelity, meaning the extent to which the actual program implementation matched the intended program implementation.
  • To document the experiences of program participants, including qualitative data collection and analysis.

The evaluation should document and assess key aspects of program implementation, such as:

  • Program activities: What were the key program components? What curriculum or curricula was used for the program?  
  • Recruitment: What was the target population for the program? How did the program recruit participants?
  • Dosage:  How much of the planned program was delivered to participants?  How many hours of service did each participant receive?
  • Quality:  How well were the different program components conducted?  Were the main program elements delivered clearly and correctly?
  • Participant responsiveness:  To what extent were program participants attentive and engaged?
  • Program reach:  What participation rates did the program achieve?  What completion rates (i.e., the rate at which participants completed the program) did the program achieve?  Did the actual program participation rates match the intended participation rates?

In addition, the evaluation may consider over-arching organizational factors that may have influenced program implementation. For example, the evaluation might describe resources (such as fidelity monitoring and feedback) that were available to ensure that program administrators had the skills necessary to implement the program.

Multiple data collection modalities will be needed to collect sufficient data for this effort.  These may include document reviews, interviews, focus groups, and site visits.

Impact evaluation is not required and applicants are not required to discuss impact evaluation. 

Funded Activities Evaluation Plan

Applicants must describe the plan for rigorous evaluation of funded activities. The evaluation must be supported by a logic model.  The evaluation must assess processes and progress towards the goals and objectives of the project, and whether the project is having the expected effects and impacts. The evaluation plan must specify expected outcomes and any research questions. The plan must discuss how the results of this evaluation will provide greater understanding and improvement of the funded activities. The plan must include a valid and reliable measurement plan and sound methodological design. Details regarding the proposed data collection activities, the participants, and data management, and analyses plans must be described. Applicants must describe any potential obstacles foreseen in implementation of the planned evaluation and how those obstacles will be addressed. 

Legal Status of Applicant Entity
Non-profit organizations applying for funding are required to submit proof of their non-profit status. Proof of non-profit status is any one of the following:
  • A reference to the applicant organization's listing in the IRS's most recent list of tax-exempt organizations described in the IRS Code.
  • A copy of a currently valid IRS tax-exemption certificate.
  • A statement from a state taxing body, state attorney general, or other appropriate state official certifying that the applicant organization has non-profit status and that none of the net earnings accrue to any private shareholders or individuals.
  • A certified copy of the organization's certificate of incorporation or similar document that clearly establishes non-profit status.
  • Any of the items in the subparagraphs immediately above for a state or national parent organization and a statement signed by the parent organization that the applicant organization is a local non-profit affiliate.

When applying electronically, it is strongly suggested that the applicant attach proof of non-profit status with the electronic application.

Logic Model

Applicants must submit a logic model for designing and managing their project. A logic model is a one-page diagram that presents the conceptual framework for a proposed project and explains the links among program elements. While there are many versions of logic models, for the purposes of this announcement the logic model should summarize the connections between the:
  • Goals of the project (e.g., objectives, reasons for proposing the interventions, if applicable);
  • Assumptions (e.g., beliefs about how the program will work and its supporting resources. Assumptions should be based on research, best practices, and experience);
  • Inputs (e.g., organizational profile, collaborative partners, key staff, budget);
  • Target population (e.g., the individuals to be served);
  • Activities (e.g., approach, listing key intervention, if applicable);
  • Outputs (i.e., the direct products or deliverables of program activities); and
  • Outcomes (i.e., the results of a program, typically describing a change in people or systems).
Project Sustainability Plan

Applicants must propose a plan for project sustainability after the period of federal funding ends. Grantees are expected to sustain key elements of their grant projects, e.g., strategies or services and interventions, which have been effective in improving practices and those that have led to improved outcomes for children and families.

Describe the approach to project sustainment that will be most effective and feasible. Describe the key individuals and/or organizations whose support will be required in order to sustain program activities. Describe the types of alternative support that will be required to sustain the planned program. If the proposed project involves key project partners, describe how their cooperation and/or collaboration will be maintained after the end of federal funding.

Organizational Capacity

Provide the following information on the applicant organization and, if applicable, on any cooperating partners:

  • Organizational charts;
  • Resumes (no more than two single-spaced pages in length);
  • Curricula Vitae (CV);
  • List of Board of Directors;
  • Evidence that the applicant organization, and any partnering organizations, have relevant experience and expertise with administration, development, implementation, management, and evaluation of programs similar to that offered under this announcement;
  • Evidence that each participating organization, including partners and/or subcontractors, possess the organizational capability to fulfill their role(s) and function(s) effectively;
Third-Party Agreements

Third-party agreements include Memoranda of Understanding (MOU) and Letters of Commitment. General letters of support are not considered to be third-party agreements. Third-party agreements must clearly describe the project activities and support to which the third party is committing.  Third-party agreements must be signed by the person in the third-party organization with the authority to make such commitments on behalf of their organization.

Provide written and signed agreements between grantees and subgrantees, or subcontractors, or other cooperating entities. These agreements must detail the scope of work to be performed, work schedules, remuneration, and other terms and conditions that structure or define the relationship.
Collaboration/consortia applicants must provide letters of commitment or MOU identifying the primary applicant that is responsible for administering the grant. The primary applicant must provide documentation of the commitments made by partnering organizations and describe in detail their roles and responsibilities as partners in the collaboration/consortia.
Letters Of Support

Provide statements from community, public, and commercial leaders that support the project proposed for funding.  All submissions must be included in the application package.

The Project Budget and Budget Justification

All applicants are required to submit a project budget and budget justification with their application. The project budget is entered on the Budget Information Standard Form, either SF-424A or SF-424C, according to the directions provided with the SFs. The budget justification consists of a budget narrative and a line-item budget detail that includes detailed calculations for "object class categories" identified on the Budget Information Standard Form.

Project budget calculations must include estimation methods, quantities, unit costs, and other similar quantitative detail sufficient for the calculation to be duplicated. If matching or cost sharing is a requirement, applicants must include a detailed listing of any funding sources identified in Block 18 of the SF-424 (Application for Federal Assistance). See the table in Section IV.2. Required Forms, Assurances, and Certifications listing the appropriate budget forms to use in this application.

Special Note: The Consolidated Appropriations Act, 2012 (Pub.L. 112-74), enacted December 23, 2011, limits the salary amount that may be awarded and charged to ACF grants and cooperative agreements. Award funds issued under this announcement may not be used to pay the salary, or any percentage of salary, to an individual at a rate in excess of Executive Level II. The Executive Level II salary of the Federal Executive Pay scale is $179,700 (http://www.opm.gov/oca/12tables/html/ex.asp). This amount reflects an individual’s base salary exclusive of fringe benefits and any income that an individual may be permitted to earn outside of the duties to the applicant organization.  This salary limitation also applies to subawards/subcontracts under a ACF grant or cooperative agreement.

Provide a budget using the 424A and/or the 424C, as applicable, for the proposed project that is being fully funded (the budget period and the project period are the same). Provide a budget justification, which includes a budget narrative and a line-item detail, for the proposed project. The budget narrative should describe how the categorical costs are derived. Discuss the necessity, reasonableness, and allocation of the proposed costs.

Budgets and budget justifications should include the costs of sending one key staff person to attend the 2 - 3-day adolescent pregnancy prevention grantee meeting in Washington, DC twice during the project period.

General

Use the following guidelines for preparing the budget and budget justification.  When a match or cost share is required, both federal and non-federal resources must be detailed and justified in the budget and budget narrative justification. "Federal resources" refers only to the ACF grant funds for which the applicant is applying. “Non-federal resources” are all other non-ACF federal and non-federal resources. It is suggested that budget amounts and computations be presented in a columnar format:  first column, object class categories; second column, federal budget; next column(s), non-federal budget(s); and last column, total budget. The budget justification should be in a narrative form.

Personnel

Description:  Costs of employee salaries and wages.

Justification: Identify the project director or principal investigator, if known at the time of application.  For each staff person provide:  the title; time commitment to the project in months; time commitment to the project as a percentage or full-time equivalent: annual salary; grant salary; wage rates; etc.  Do not include the costs of consultants, personnel costs of delegate agencies, or of specific project(s) and/or businesses to be financed by the applicant. Contractors and consultants should not be placed under this category.

Fringe Benefits

Description:  Costs of employee fringe benefits unless treated as part of an approved indirect cost rate.   

Justification:  Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance, Federal Insurance Contributions Act (FICA) taxes, retirement insurance, and taxes.


Travel

Description:  Costs of out-of-state or overnight project-related travel by employees of the applicant organization. Do not include in-state travel or consultant travel.

Justification:  For each trip show the total number of traveler(s); travel destination; duration of trip; per diem; mileage allowances, if privately owned vehicles will be used to travel out of town; and other transportation costs and subsistence allowances.  If appropriate for this project, travel costs for key project staff to attend ACF-sponsored workshops/conferences/grantee orientations should be detailed in the budget.

Equipment

Description:  "Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year per unit and an acquisition cost that equals or exceeds the lesser of:  (a) the capitalization level established by the organization for the financial statement purposes, or (b) $5,000.  (Note:  Acquisition cost means the net invoice unit price of an item of equipment, including the cost of any modifications, attachments, accessories, or auxiliary apparatus necessary to make it usable for the purpose for which it is acquired.  Ancillary charges, such as taxes, duty, protective in-transit insurance, freight, and installation, shall be included in or excluded from acquisition cost in accordance with the applicant organization's regular written accounting practices.) 

Justification:  For each type of equipment requested applicants must provide a description of the equipment; the cost per unit; the number of units; the total cost; and a plan for use of the equipment in the project; as well as a plan for the use, and/or disposal of, the equipment after the project ends.  An applicant organization that uses its own definition for equipment should provide a copy of its policy, or section of its policy, that includes the equipment definition.

Supplies

Description:  Costs of all tangible personal property other than that included under the Equipment category.  This includes office and other consumable supplies with a per-unit cost of less than $5,000.

Justification:  Specify general categories of supplies and their costs.  Show computations and provide other information that supports the amount requested.

Contractual

Description:  Costs of all contracts for services and goods except for those that belong under other categories such as equipment, supplies, construction, etc.  Include third-party evaluation contracts, if applicable, and contracts with secondary recipient organizations (with budget detail), including delegate agencies and specific project(s) and/or businesses to be financed by the applicant.  This area is not for individual consultants.

Justification:  Demonstrate that all procurement transactions will be conducted in a manner to provide, to the maximum extent practical, open, and free competition. Recipients and subrecipients, other than states that are required to use 45 CFR Part 92 procedures, must justify any anticipated procurement action that is expected to be awarded without competition and exceeds the simplified acquisition threshold fixed by 41 U.S.C. § 134 and currently set at $100,000.  Recipients may be required to make pre-award review and procurement documents, such as requests for proposals or invitations for bids, independent cost estimates, etc., available to ACF.

Note: Whenever the applicant intends to delegate part of the project to another agency, the applicant must provide a detailed budget and budget narrative for each contractor/sub-contractor, by agency title, along with the same supporting information referred to in these instructions.  If the applicant plans to select the contractors/sub-contractors post-award and a detailed budget is not available at the time of application, the applicant must provide information on the nature of the work to be delegated, the estimated costs, and the process for selecting the delegate agency.

Other

Description: Enter the total of all other costs.  Such costs, where applicable and appropriate, may include but are not limited to:  consultant costs, local travel; insurance; food (when allowable); medical and dental costs (noncontractual); professional services costs (including audit charges); space and equipment rentals; printing and publication; computer use; training costs, such as tuition and stipends; staff development costs; and administrative costs.

Justification:  Provide computations, a narrative description, and a justification for each cost under this category.

Indirect Charges

Description:  Total amount of indirect costs.  This category should be used only when the applicant currently has an indirect cost rate approved by the Department of Health and Human Services (HHS) or another cognizant federal agency. 

Justification:  An applicant that will charge indirect costs to the grant must enclose a copy of the current rate agreement.  If the applicant organization is in the process of initially developing or renegotiating a rate, upon notification that an award will be made, it should immediately develop a tentative indirect cost rate proposal based on its most recently completed fiscal year, in accordance with the cognizant agency's guidelines for establishing indirect cost rates, and submit it to the cognizant agency. Applicants awaiting approval of their indirect cost proposals may also request indirect costs. When an indirect cost rate is requested, those costs included in the indirect cost pool should not be charged as direct costs to the grant.  Also, if the applicant is requesting a rate that is less than what is allowed under the program, the authorized representative of the applicant organization must submit a signed acknowledgement that the applicant is accepting a lower rate than allowed.

Paperwork Reduction Disclaimer

As required by the Paperwork Reduction Act of 1995, 44 U.S.C. §§ 3501-3521, the public reporting burden for the Project Description is estimated to average 60 hours per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection information. The Project Description information collection is approved under OMB control number 0970-0139, which expires 10/31/2015. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.

IV.2. Content and Form of Application Submission

Application Submission Options

Electronic Submission via www.Grants.gov

  • Additional guidance on the submission of electronic applications can be found at http://www.grants.gov/applicants/get_registered.jsp.
  • If applicants encounter any technical difficulties in using www.Grants.gov, contact the Grants.gov Contact Center at: 1-800-518-4726, or by email at support@grants.gov, to report the problem and obtain assistance. Hours of Operation: 24 hours a day, 7 days a week. The Grants.gov Contact Center is closed on federal holidays.
  • Applicants should always retain Grants.gov Contact Center service ticket number(s) as they may be needed for future reference.
  • Contact with the Grants.gov Contact Center prior to the listed application due date and time does not ensure acceptance of an application. If difficulties are encountered, the Grants Management Officer listed in Section VII. Agency Contacts will determine whether the submission issues are due to Grants.gov system errors or user error.

Application Validation at www.Grants.gov

After an application has been successfully submitted to www.Grants.gov, it still must pass a series of validation checks.  After an application is submitted, Grants.gov generates a submission receipt via email and also sets the application status to "Received." This receipt verifies that the application has been successfully delivered to the Grants.gov system.

Next, Grants.gov verifies the submission is valid by ensuring it does not contain viruses, the opportunity is still open, and the applicant login and applicant DUNS number match. If the submission is valid, Grants.gov generates a submission validation receipt via email and sets the application status to "Validated."

If the application is not validated, the application status is set to "Rejected." The system sends a rejection email notification to the applicant and the applicant must re-submit the application package. See "What to Expect After Submitting" at www.Grants.gov for more information.

Each time an application is submitted, or resubmitted, via www.Grants.gov, the application will receive a new date and time stamp. Only those applications with on-time date and time stamps that result in a validated application, which are transmitted to ACF, will be acknowledged.

Applicants will be provided with an acknowledgement from Grants.gov that the submitted application package has passed, or failed, a series of checks and validations. Applications that are submitted on time that fail the validation check will not be transmitted to ACF and will not be acknowledged.

Request an Exemption from Required Electronic Application Submission

ACF recognizes that some applicants may have limited or no Internet access, and/or limited computer capacity, which may prohibit them from uploading large files at www.Grants.gov. To accommodate such applicants, ACF offers an exemption from required electronic submission. The exemption will allow applicants to submit hard copy, paper applications by hand-delivery, applicant courier, overnight/express mail couriers, or by other representatives of the applicant.

To receive an exemption from required electronic application submission, applicants must submit a written request to ACF that must state that the applicant qualifies for the exemption for one of the two following reasons:

  • Lack of Internet access or Internet connection, or
  • Limited computer capacity that prevents the uploading of large documents (files) at www.Grants.gov.

Applicants may request and receive the exemption from required electronic application submission by either:

  • Submitting an email request to electronicappexemption@acf.hhs.gov, or
  • Sending a written request to the Office of Grants Management Contact listed in Section VII. Agency Contacts in this announcement.

Requests for exemption from required electronic application submission will be acknowledged with an approval or disapproval.

Requests that do not state one of the two listed reasons will not be approved.

An exemption is applicable to all applications submitted by the applicant organization during the Federal Fiscal Year (FFY) in which it is received. Applicants need only request an exemption once in a FFY.  Applicants must request a new exemption from required electronic submission for any succeeding FFY.

Please Note: electronicappexemption@acf.hhs.gov may only be used to request an exemption from required electronic submission. All other inquiries must be directed to the appropriate Agency Contact listed in Section VII. of this announcement. Queries or requests submitted to this email address for any reason other than a request for an exemption from electronic application submission will not be acknowledged or answered.

All exemption requests must include the following information:

  • Funding Opportunity Announcement Title,
  • Funding Opportunity Number (FON),
  • The listed Catalog of Federal Domestic Assistance (CFDA) number,
  • Name of Applicant Organization and DUNS Number,
  • AOR name and contact information,
  • Name and contact information of person to be contacted on matters involving the application (i.e., the Point of Contact), and
  • The reason for which the applicant is requesting an exemption from electronic application submission. The request for exemption must state one of the following two reasons: 1) lack of Internet access or Internet connection; or 2) lack of computer capacity that prevents uploading large documents (files) to the Internet.

Exemption requests must be received by ACF no later than two weeks before the application due date, that is, 14 calendar days prior to the application due date listed in the Overview and in Section IV.3. Submission Dates and Times. If the fourteenth calendar day falls on a weekend or federal holiday, the due date for receipt of an exemption request will move to the next federal business day that follows the weekend or federal holiday.

Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may be used in developing and organizing application materials. Details concerning acknowledgment of received applications are available in Section IV.3. Submission Dates and Times of this announcement.

Paper Format Application Submission

An exemption is now required for the submission of paper applications. See the preceding section on "Request an Exemption from Required Electronic Application Submission."

Applicants with exemptions that submit their applications in paper format, by mail or delivery, must submit one original and two copies of the complete application with all attachments. The original and each of the two copies must include all required forms, certifications, assurances, and appendices, be signed by the AOR, and be unbound.  The original copy of the application must have original signature(s). See Section IV.6. of this announcement for address information for paper format application submissions.


Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may be used in developing and organizing application materials.  Details concerning acknowledgment of received applications are available in Section IV.3. Submission Dates and Times in this announcement.

IV.3. Submission Dates and Times

IV.3. Submission Dates and Times

Due Date for Applications: 08/29/2013

Explanation of Due Dates

The due date for receipt of applications is listed in the Overview section and in this section. See Section III.3. Application Disqualification Factors.

Electronic Applications

The deadline for submission of electronic applications via www.Grants.gov is 11:59 p.m., ET, on the due date. Electronic applications submitted at 12:00 a.m., ET, on the day after the due date will be considered late and will be disqualified from competitive review and from funding under this announcement.

Applicants are required to submit their applications electronically via www.Grants.gov unless they received an exemption through the process described in Section IV.2. Request an Exemption from Required Electronic Application Submission.

ACF does not accommodate transmission of applications by email or facsimile.

Instructions for electronic submission via www.Grants.gov are available at: http://www.grants.gov/applicants/apply_for_grants.jsp.

Applications submitted to www.Grants.gov at any time during the open application period prior to the due date and time that fail the Grants.gov validation check will not be received at ACF. These applications will not be acknowledged.

Mailed Paper Format Applications

The deadline for mailed paper applications is 4:30 p.m., ET, on the due date. Mailed paper applications received after the due date and deadline time will be considered late and will be disqualified from competitive review and from funding under this announcement.

Paper format application submissions will be disqualified if the applicant organization has not received an exemption through the process described in Section IV.2. Request an Exemption from Required Electronic Application Submission.

Hand-Delivered Paper Format Applications

Applications that are hand-delivered by applicants, applicant couriers, by overnight/express mail couriers, or other representatives of the applicant must be received on, or before, the due date listed in the Overview and in this section. These applications must be delivered between the hours of 8:00 a.m. and 4:30 p.m., ET,Monday through Friday (excluding federal holidays). Applications should be delivered to the address provided in Section IV.6.Other Submission Requirements.

Hand-delivered paper applications received after the due date and deadline time will be considered late and will be disqualified from competitive review and from funding under this announcement.

Hand-delivered paper format application submissions will be disqualified if the applicant organization has not received an exemption through the process described in Section IV.2. Request an Exemption from Required Electronic Application Submission.

No appeals will be considered for applications classified as late under the following circumstances:

  • Applications submitted electronically via www.Grants.gov are considered late when they are dated and time-stamped after the deadline of 11:59 p.m., ET, on the due date.
  • Paper format applications received by mail or hand-delivery after 4:30 p.m., ET, on the due date will be classified as late and will be disqualified.
  • Paper format applications received from applicant organizations that were not approved for an exemption from required electronic application submission under the process described in Section IV.2. Request an Exemption from Required Electronic Submission will be disqualified.

Extensions and/or Waiving Due Date and Receipt Time Requirements

ACF may extend an application due date and receipt time when circumstances make it impossible for applicants to submit their applications on time. These events include natural disasters (floods, hurricanes, tornados, etc.), or when there are widespread disruptions of electrical service, or mail service, or in other rare cases. The determination to extend or waive due date and/or receipt time requirements rests with the Grants Management Officer listed as the Office of Grants Management Contact in Section VII. Agency Contacts.

Acknowledgement from www.Grants.gov

Applicants will receive an initial email upon submission of their application to www.Grants.gov. This email will provide a Grants.gov Tracking Number. Applicants should refer to this tracking number in all communication with Grants.gov. The email will also provide a date and time stamp, which serves as the official record of application's submission. Receipt of this email does not indicate that the application is accepted or that is has passed the validation check.

Applicants will be provided with an acknowledgement from www.Grants.gov that the submitted application package has passed, or failed, a series of checks and validations. Applications that are submitted on time that fail the validation check will not be transmitted to ACF and will not be acknowledged.

See "What to Expect After Submitting" at www.Grants.gov for more information.

Acknowledgement from ACF of an electronic application's submission:

Applicants will be sent additional email(s) from ACF acknowledging that the application has been retrieved from www.Grants.gov by ACF. Receipt of these emails is not an indication that the application is accepted for competition.

Acknowledgement from ACF of receipt of a paper format application

ACF will not provide acknowledgement of receipt of hard copy application packages submitted via mail or courier services.

IV.4. Intergovernmental Review of Federal Programs (SPOC)

IV.4. Intergovernmental Review of Federal Programs

This program is covered under Executive Order (E.O.) 12372, "Intergovernmental Review of Federal Programs," and 45 CFR Part 100, "Intergovernmental Review of Department of Health and Human Services Programs and Activities." Under the Executive Order, States may design their own processes for reviewing and commenting on proposed Federal assistance under covered programs.

Applicants should go to the following URL for the official list of the jurisdictions that have elected to participate in E.O. 12372 http://www.whitehouse.gov/omb/grants_spoc/.
Applicants from participating jurisdictions should contact their SPOC, as soon as possible, to alert them of their prospective applications and to receive instructions on their jurisdiction's procedures. Applicants must submit all required application materials to the SPOC and indicate the date of submission on the Standard Form (SF) 424 at item 19.

Under 45 CFR 100.8(a)(2), a SPOC has 60 days from the application due date to comment on proposed new awards.

SPOC comments may be submitted directly to ACF to: U.S. Department of Health and Human Services, Administration for Children and Families, Office of Grants Management, Division of Discretionary Grants, 370 L'Enfant Promenade SW., 6th Floor East, Washington, DC 20447.

Entities that meet the eligibility requirements of this announcement are still eligible to apply for a grant even if a State, Territory or Commonwealth, etc., does not have a SPOC or has chosen not to participate in the process. Applicants from non-participating jurisdictions need take no action with regard to E.O. 12372. Applications from Federally-recognized Indian Tribal governments are not subject to E.O. 12372.
IV.5. Funding Restrictions

IV.5. Funding Restrictions

Costs of organized fund raising, including financial campaigns, endowment drives, solicitation of gifts and bequests, and similar expenses incurred solely to raise capital or obtain contributions, are considered unallowable costs under grants or cooperative agreements awarded under this funding opportunity announcement.

Note: Costs incurred for grant application preparation are not considered allowable costs under an award and may not be included in the project budget or budget justification.

Grant awards will not allow reimbursement of pre-award costs.
Construction is not an allowable activity or expenditure under this grant award.
Purchase of real property is not an allowable activity or expenditure under this grant award.

Funds may be used to cover costs of personnel, consultants, equipment, supplies, grant-related travel, and other grant-related costs. Funds may not be used for building alterations or renovations, construction, fundraising activities, political education, or lobbying. Funds under this announcement cannot be used for the following purposes:

•  To supplant or replace current public or private funding.

•  To supplant ongoing or usual activities of any organization involved in the project.

•  To purchase or improve land, or to purchase, construct, or make permanent improvements to any building.

•  To reimburse pre-award costs.

•  To support planning efforts and other activities associated with the development and submission of the grant applications.

Funds must be used in a manner consistent with program requirements as outlined in this announcement.

Allowable administrative functions/costs include:

•  Usual and recognized overhead, including indirect rates for all consortium organizations that have a federally approved indirect cost rate; and

•  Management and oversight of specific project components funded under this program. 

Costs of organized fundraising, including financial campaigns, endowment drives, solicitation of gifts and bequests, and similar expenses incurred solely to raise capital or obtain contributions, are considered unallowable costs under grants or cooperative agreements awarded under this FOA.

IV.6. Other Submission Requirements

IV.6. Other Submission Requirements

Submit paper applications to one of the following addresses. See Section IV.2. Request an Exemption from Required Electronic Application Submission.

Submission By Mail

ACYF Operations Center c/o Lux Consulting Group
Attn: Competitive Abstinence Funding
8405 Colesville Road, Suite 600
Silver Spring, MD 20910

Hand Delivery

ACYF Operations Center c/o Lux Consulting Group
Attn: Competitive Abstinence Funding
8405 Colesville Road, Suite 600
Silver Spring, MD 20910

Electronic Submission

See Section IV.2 for application requirements and for guidance when submitting applications electronically via http://www.Grants.gov.

For all submissions, see Section IV.3 for information on due dates and times.

V. Application Review Information

V.1. Criteria

Please note: Reviewers will not access, or review, any materials that are not part of the application documents.  This includes information accessible on websites via hyperlinks that are referenced, or embedded, in the application.  Though an application may include web links, or embedded hyperlinks, reviewers will not review this information as it is not considered to be part of the application documents.  Nor will the information on websites be taken into consideration in scoring of evaluation criteria presented in this section. Reviewers will evaluate and score an application based on the documents that are presented in the application and will not refer to, or access, external links during the objective review.

Applications competing for financial assistance will be reviewed and evaluated using the criteria described in this section. The corresponding point values indicate the relative importance placed on each review criterion. Points will be allocated based on the extent to which the application proposal addresses each of the criteria listed. Applicants should address these criteria in their application materials, particularly in the project description and budget justification, as they are the basis upon which competing applications will be judged during the objective review. The required elements of the project description and budget justification may be found in Section IV.2 of this announcement.
 
Objectives, Outcomes and Need for Assistance Maximum Points: 20

In reviewing the objectives and need for assistance, reviewers will consider the extent to which: 

  1. The application describes a clear need for the proposed project and a clear plan for how the project will address those needs.
  2. The application clearly identifies and justifies the target population (jurisdictions) to be served under the proposed project and provides current STI/teen pregnancy data to support the selection of service area(s).
  3. The application presents a clear statement of the goals (i.e., the intended end products of an effective project) and objectives (i.e., measurable steps for reaching these goals) of the proposed project.
  4. The application demonstrates a sound relationship between planned project activities and intended outcomes and outputs (see logic model as defined by Section IV.2. of this FOA).
  5. The application incorporates approaches that address the social and emotional well-being of children, youth, and families into the proposed project.
  6. The application proposes a program that will meet the diverse needs of participants, including sexual and gender minorities. 
Approach Maximum Points: 35

In reviewing the approach, reviewers will consider the extent to which:

  1. The application provides a clear and reasonable process and timeline for conducting the proposed activities, including major milestones and target dates.
  2. The application describes its plans designed to ensure implementing the project within 90 days of an award.
  3. The application describes an approach that reflects a thorough understanding of abstinence education as defined by Section I. of this FOA.
  4. The application describes the mechanisms that will be used to deliver services  (i.e., school-based programs and/or youth development programs). The description should also include information about how referrals will be made to other services and programs, when appropriate.
  5. The application describes the rationale for selecting the target population, as well as a realistic estimate of the overall number of program(s) participants are expected to participate in each year of the project.
  6. The application breaks out the types of participants by age groups, specifically ages 10 to 14 and 15 to 19  and race and ethnicity, and other risk factors.
  7. The application  identifies  strategies that will be used to effectively recruit and retain youth participants.
  8. The applicant identifies the method utilized that will ensure that facilitators/educators who will deliver the program(s) have been or will be formally trained in the program model or elements of the program model, and this training is delivered by professionals who can provide follow-up  technical assistance to facilitators.
  9. The application demonstrates that its proposed approach is likely to result in the establishment of a high-quality, effective abstinence education program that is culturally responsive to the target population(s), including gender and sexual minorities within that target population, and reflects up-to-date knowledge on the subject of teen pregnancy prevention.

  10. The application demonstrates a clear understanding of issues associated with establishing a mechanism for ensuring that the project prioritizes high-risk groups and ensures that all services to young people will be voluntary.

  11. The application clearly demonstrates that the information and resources delivered are medically accurate and age appropriate. 

  12. The applicant should include a plan for incorporating a positive youth development approach, including targeting risk and protective factors in young people's lives that are known to influence sexual activity and taking into account the trauma needs of vulnerable youth. 

  13. The applicant describes a plan to replicate a program intervention that has been rigorously evaluated or an innovative approach to abstinence by explaining how the project builds upon the existing evidence base in both abstinence and other pregnancy prevention programs that may have elements that can prove useful in this context.

  14. The applicant provides a plan for sustainability that details how the proposed project approach will create self-sufficiency to ensure that the project will continue after federal assistance has ended.
Evaluation Maximum Points: 10

In reviewing the evaluation, reviewers will consider the extent to which:

  1. The application clearly describes the methods that will be used to determine if the project results are being achieved.
  2. The application describes a basic plan for conducting an implementation evaluation that will document and assess key aspects of program implementation, potential barriers to implementation, and how the implementation evaluation will inform future implementation efforts.  The implementation evaluation must provide adequate enough detail to be useful to those who may wish to replicate the program/strategy.   Specifically:
    • Applicants shall describe their capacity to conduct an implementation evaluation;
    • Applicants shall describe the plan for such an evaluation, including the timing of the evaluation, data collection modalities, and resources devoted to the evaluation; 
    • Applicants shall detail whether an independent evaluator will be needed for the implementation evaluation (and if not, why an independent evaluator will not be needed); and
    • Applicants shall discuss briefly the domains of program implementation it expects to document through the evaluation, such as program content and operations, participant recruitment and dosage, fidelity, program reach, the experiences and responsiveness of program participants, and over-arching organizational factors that may influence program implementation.
  3. The applicant describes the evaluation plans to document the program outputs. (Output examples include the unduplicated number of clients served, total number of service hours received by clients, and the number of youth that complete at least 75 percent of the planned intervention(s) program).
  4. The application describes the capacity and readiness to report on performance measures, including: (1) output measures (e.g., number of youth served, hours of service delivery); (2) fidelity/adaptation to a chosen evidence-based intervention, if applicable; (3) implementation and capacity building (e.g., community partnerships, competence in working with the identified population); (4) outcome measures (e.g., behavioral, knowledge, and intentions); and (5) community data (e.g., STIs, birth rates). 
Organizational Profile Maximum Points: 25

In reviewing the organizational profile, reviewers will consider the extent to which: 

  1. The application demonstrates relevant experience and expertise providing abstinence education services of the lead entity and any partner organizations. 
  2. The application documents an organizational executive leadership and staffing structure that will support full program implementation within 90 days of grant award, including its plan to ensure the effective management and coordination of activities by any partners, subgrantees, contractors and subcontractors, and consultants (if applicable).
  3. The application includes an organizational chart and Board of Directors list and a partnership agreement for each project entity (if a consortium or partners are proposed).
  4. The application demonstrates that the proposed project director and key project staff demonstrate sufficient relevant knowledge, experience, and capabilities (as demonstrated by a resume or curriculum vitae) to institute and manage a project of this topic, size, scope, and complexity effectively. 
  5. The application clearly describes the role and responsibilities (e.g., job description) and time commitments for each proposed project staff position, including partners, subgrantees, consultants, contractors and/or subcontractors and each proposed position is appropriate and relevant to the successful implementation of the proposed project. 
Budget and Budget Justification Maximum Points: 10

In reviewing the budget and budget justification, reviewers will consider the extent to which: 

  1. A detailed line-item budget of project costs is included and demonstrates how cost estimates were derived.
  2. The proposed budget and budget justification are feasible for the proposed approach; and are logical, reasonable, and appropriate.
  3. The application demonstrates that its fiscal controls and accounting procedures will ensure prudent use, proper and timely disbursement, and accurate accounting of federal funds received under this FOA.
V.2. & V.3. Review and Selection Process
V.2. Review and Selection Process

No grant award will be made under this announcement on the basis of an incomplete application.  No grant award will be made to an applicant or sub-recipient that does not have a DUNS number (www.dbn.com) and an active registration at SAM (www.sam.gov). See Section III.3. Other.
 
Initial ACF Screening

Each application will be screened to determine whether it meets one of the following disqualification criteria as described in Section III.3. Application Disqualification Factors

  • Applications that are designated as late according to Section IV.3. Submission Dates and Times,
  • Applications that are submitted in paper format without prior approval of an exemption from required electronic submission (Section IV.2. Request an Exemption from Required Electronic Application Submission), or
  • Applications with requests that exceed the award ceiling stated in Section II. Award Information

For those applications that have been disqualified under the initial ACF screening, notice will be provided by postal mail or by email. See Section IV.3. Explanation of Due Dates for information on Grants.gov's and ACF's acknowledgment of received applications.

Objective Review and Results

Applications competing for financial assistance will be reviewed and evaluated by objective review panels using the criteria described in Section V.1. Criteria of this announcement. Each panel is composed of experts with knowledge and experience in the area under review. Generally, review panels include three reviewers and one chairperson.

Results of the competitive objective review are taken into consideration by ACF in the selection of projects for funding; however, objective review scores and rankings are not binding. They are one element in the decision-making process.

ACF may elect not to fund applicants with management or financial problems that would indicate an inability to successfully complete the proposed project. Applications may be funded in whole or in part. Successful applicants may be funded at an amount lower than that requested.  ACF reserves the right to consider preferences to fund organizations serving emerging, unserved, or under-served populations, including those populations located in pockets of poverty. ACF will also consider the geographic distribution of federal funds in its award decisions.

To be selected to receive a grant, an applicant must demonstrate the following:

  • Documented experience in the areas of abstinence and/or adolescent pregnancy prevention education;
  • Organizational executive leadership and staffing structure that will support full program implementation within 90 days of grant award;
  • A record of demonstrated effectiveness in providing services that are culturally and linguistically relevant to the populations being served.
Please refer to Section IV.2. of this announcement for information on non-federal reviewers in the review process.

Approved but Unfunded Applications

Applications recommended for approval that were not funded under the competition because of the lack of available funds may be held over by ACF and reconsidered in a subsequent review cycle if a future competition under the program area is planned.  These applications will be held over for a period of up to one year and will be re-competed for funding with all other competing applications in the next available review cycle.  For those applications that have been deemed as approved but unfunded, notice will be given of such determination by postal mail.

 
V.3. Anticipated Announcement and Award Dates

FYSB expects that awards will be made by September 30, 2013.  Unsuccessful applicants will be notified in writing subsequent to final determination of awards.

VI. Award Administration Information
VI.1. Award Notices

Successful applicants will be notified through the issuance of a Notice of Award (NOA) that sets forth the amount of funds granted, the terms and conditions of the grant, the effective date of the grant, the budget period for which initial support will be given, the non-federal share to be provided (if applicable), and the total project period for which support is contemplated. The NOA will be signed by the Grants Officer and transmitted via postal mail or email. Following the finalization of funding decisions, organizations whose applications will not be funded will be notified by letter signed by the cognizant Program Office head. Any other correspondence that announces to a Principal Investigator, or a Project Director, that an application was selected is not an authorization to begin performance. 

Project costs that are incurred prior to the receipt of the NOA are at the recipient's risk and may be reimbursed only to the extent that they are considered allowable as approved pre-award costs. Information on allowable pre-award costs and the time period under which they may be incurred is available in Section IV.5. Funding Restrictions.

 
VI.2. Administrative and National Policy Requirements

Awards issued under this announcement are subject to the uniform administrative requirements and cost principles of 45 CFR Part 74 (Awards And Subawards To Institutions Of Higher Education, Hospitals, Other Nonprofit Organizations, And Commercial Organizations) or 45 CFR Part 92 (Grants And Cooperative Agreements To State, Local, And Tribal Governments).  The Code of Federal Regulations (CFR) is available at http://www.gpo.gov.

An application funded with the release of federal funds through a grant award does not constitute, or imply, compliance with federal regulations.  Funded organizations are responsible for ensuring that their activities comply with all applicable federal regulations.

Prohibition Against Profit

Grantees are subject to the limitations set forth in 45 CFR Part 74, Subpart E-Special Provisions for Awards to Commercial Organizations (45 CFR § 74.81_Prohibition against profit), which states that, "... no HHS funds may be paid as profit to any recipient even if the recipient is a commercial organization.  Profit is any amount in excess of allowable direct and indirect costs." 

Equal Treatment for Faith-Based Organizations

Grantees are also subject to the requirements of 45 CFR § 87.1(c), Equal Treatment for Faith-Based Organizations, which says, "Organizations that receive direct financial assistance from the [Health and Human Services] Department under any Department program may not engage in inherently religious activities such as worship, religious instruction, or proselytization, as part of the programs or services funded with direct financial assistance from the Department."  Therefore, organizations must take steps to completely separate the presentation of any program with religious content from the presentation of the Federally funded program by time or location in such a way that it is clear that the two programs are separate and distinct. If separating the two programs by time but presenting them in the same location, one program must completely end before the other program begins.

A faith-based organization receiving HHS funds retains its independence from federal, state, and local governments, and may continue to carry out its mission, including the definition, practice, and expression of its religious beliefs. For example, a faith-based organization may use space in its facilities to provide secular programs or services funded with federal funds without removing religious art, icons, scriptures, or other religious symbols. In addition, a faith-based organization that receives federal funds retains its authority over its internal governance, and it may retain religious terms in its organization's name, select its board members on a religious basis, and include religious references in its organization's mission statements and other governing documents in accordance with all program requirements, statutes, and other applicable requirements governing the conduct of HHS-funded activities. 

Regulations pertaining to the Equal Treatment for Faith-Based Organizations, which includes the prohibition against federal funding of inherently religious activities, Understanding the Regulations Related to the Faith-Based and Neighborhood Partnerships Initiative" are available at http://www.hhs.gov/ partnerships/about/r egulations/. Additional information, resources, and tools for faith-based organizations is available through The Center for Faith-based and Neighborhood Partnerships website at http://www.hhs.gov/ partnerships/index.html and at the Capacity BuildingToolkits for Faith-based and Community Organizations.

Award Term and Condition under the Trafficking Victims Protection Act of 2000

Awards issued under this announcement are subject to the requirements of Section 106 (g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104).  For the full text of the award term, go to http://www.acf.hhs.gov /grants/ award-term- and-condition-for-trafficking- in-persons.  If you are unable to access this link, please contact the Grants Management Contact identified in Section VII. Agency Contacts of this announcement to obtain a copy of the term.

Requirements for Drug-Free Workplace

The Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106) requires that all organizations receiving grants from any federal agency agree to maintain a drug-free workplace. By signing the application, the Authorizing Official agrees that the grantee will provide a drug-free workplace and will comply with the requirement to notify ACF if an employee is convicted of violating a criminal drug statute. Failure to comply with these requirements may be cause for debarment. Government-wide requirements for Drug-Free Workplace for Financial Assistance are found in 2 CFR part 182; HHS implementing regulations are set forth in 2 CFR § 382.400. All recipients of ACF grant funds must comply with the requirements in Subpart B - Requirements for Recipients Other Than Individuals, 2 CFR § 382.225. The rule is available at Requirements for Drug-Free Workplace.

Debarment and Suspension

HHS regulations published in 2 CFR Part 376 implement the governmentwide debarment and suspension system guidance (2 CFR Part 180) for HHS' non-procurement programs and activities. "Non-procurement transactions" include, among other things, grants, cooperative agreements, scholarships, fellowships, and loans. ACF implements the HHS Debarment and Suspension regulations as a term and condition of award. Grantees may decide the method and frequency by which this determination is made and may check the Excluded Parties List System (EPLS) located at https://www.sam.gov/, although checking the EPLS is not required. More information is available at  https://www.acf.hhs.gov/ grants-forms.

Pro-Children Act

The Pro-Children Act of 2001, 20 U.S.C. §§ 7181 through 7184, imposes restrictions on smoking in facilities where federally funded children's services are provided. HHS grants are subject to these requirements only if they meet the Act's specified coverage.  The Act specifies that smoking is prohibited in any indoor facility (owned, leased, or contracted for) used for the routine or regular provision of kindergarten, elementary, or secondary education or library services to children under the age of 18.  In addition, smoking is prohibited in any indoor facility or portion of a facility (owned, leased, or contracted for) used for the routine or regular provision of federally funded health care, day care, or early childhood development, including Head Start services to children under the age of 18.  The statutory prohibition also applies if such facilities are constructed, operated, or maintained with federal funds.  The statute does not apply to children's services provided in private residences, facilities funded solely by Medicare or Medicaid funds, portions of facilities used for inpatient drug or alcohol treatment, or facilities where WIC coupons are redeemed.  Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000 per violation and/or the imposition of an administrative compliance order on the responsible entity.

HHS Grants Policy Statement

The HHS Grants Policy Statement (HHS GPS) is the Department of Health and Human Services' single policy guide for discretionary grants and cooperative agreements.  ACF grant awards are subject to the requirements of the HHS GPS, which covers basic grants processes, standard terms and conditions, and points of contact, as well as important agency-specific requirements.  Appendices to the HHS GPS include a glossary of terms and a list of standard abbreviations for ease of reference.  The general terms and conditions in the HHS GPS will apply as indicated unless there are statutory, regulatory, or award-specific requirements to the contrary that are specified in the Notice of Award (NOA). The HHS GPS is available at https://www.acf.hhs.gov/ grants/ discretionary-competitive-grants

Freedom of Information Act (FOIA)

Applications funded by federal grant programs are subject to disclosure under the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and are frequently requested under the FOIA.  In accordance with the FOIA requirement to proactively disclose frequently requested materials at 5 U.S.C. § 552(a)(2)(D), and as part of on-going efforts to promote openness in government programs, ACF will post some of the top-ranked applications funded under this FOA in its online FOIA Reading Room at http://www.acf.hhs.gov/ e-reading-room. As required under the FOIA, each of the top-ranked applications will receive appropriate redaction of specific information to protect personal privacy and competitively sensitive commercial information. Applications chosen for posting to the FOIA Reading Room will be placed on the internet website without further notice to the applicants.

VI.3. Reporting

Grantees under this funding opportunity announcement will be required to submit performance progress and financial reports periodically throughout the project period. The frequency of required reporting is listed later in this section.  Final reports may be submitted in hard copy to the Grants Management Office Contact listed in Section VII. Agency Contacts of this announcement.  Instructions on submission of reports electronically will be provided with award documents.

Performance Progress Reports (PPR)

Notice of Award documents will inform grantees of the appropriate performance progress report form or format to use.  Grantees should consult their Notice of Award documents to determine the appropriate performance progress report format required under their award.  Performance progress reports are due 30 days after the end of the reporting period.

Final program performance reports are due 90 days after the close of the project period.  For awards that implement the use of the SF-PPR, that form may be found under "Reporting" at https://www.acf.hhs.gov/ grants-forms.

Federal Financial Reports (FFR)

As of February 1, 2011, HHS began the transition from use of the SF-269, Financial Status Report (Short Form or Long Form) to the use of the SF-425 Federal Financial Report for expenditure reporting. SF-269s will no longer be accepted for expenditure reports due after that date. If an SF-269 is submitted, the ACF will return it and require the recipient to complete the SF-425.

The transition strategy is allowing individual HHS Operating Divisions to select--from a limited number of options--the approach that best fits their programs and business process. This transition does not affect completion or submission of the cash reporting to the HHS Division of Payment Management's Payment Management System (PMS). The primary features of this transition for recipients are that OPDIVs that previously required electronic submission of the SF-269 will receive the SF-425 expenditure reports electronically and, until further notice, OPDIVs that have been receiving expenditure reports in hard copy will continue to do so.

All expenditure reports will be due on one of the standard due dates by which cash reporting is required to be submitted to PMS or at the end of a calendar quarter as determined by the Operating Division. As a result, a recipient that receives awards from more than one OPDIV may be subject to more than one approach, but will not be required to change its current means of submission or be subjected to more than eight standard due dates.

Beginning with budget periods which end from January 1 - March 31, 2011, and for all budget periods thereafter, all affected ACF grantees will be required to submit an SF-425 report as frequently as is required in the terms and conditions of their award using due dates for reports to PMS.
 

For budget periods ending in the months of:

The FFR (SF-425) is due to ACF on:

January 01 through March 31

April 30

April 01 through June 30

July 30

July 01 through September 30

October 30

October 01 through December 31

January 30


Fillable versions of the SF-425 form in Adobe PDF and MS-Excel formats, along with instructions, are available at http://www.whitehouse.gov/ omb/ grants_forms, www.forms.gov, and on at https://www.acf.hhs.gov/ grants-forms. Further instructions will be provided, as necessary, with award terms and conditions that will address specific reporting periods and due dates on an award-by-award basis.

For planning purposes, ACF reporting periods for awards made under this announcement are as follows:

 
Program Progress Reports: Semi-Annually
Financial Reports: Semi-Annually

Awards issued as a result of this funding opportunity may be subject to the Transparency Act subaward and executive compensation reporting requirements of 2 CFR Part 170.  See ACF's Award Term for Federal Financial Accountability and Transparency Act (FFATA) Subaward and Executive Compensation Reporting Requirement implementing this requirement and additional award applicability information at https:// www.acf.hhs.gov/ grants/ discretionary-competitive-grants.

SF-428 Tangible Property Report and SF-429 Real Property Status Report


As of April 1, 2012, the Administration for Children and Families has been requiring the use of the SF-428 (Tangible Personal Property Form) as well as the SF-429 (Real Property Status Report).

The SF-428 is a standard form used by awarding agencies to collect information related to tangible personal property (equipment and supplies) when required by a federal financial assistance award. The form consists of the cover sheet, SF-428, and three attachments to be used as required: Annual Report; Final (Award Closeout) Report and a Disposition Request/Report. A Supplemental Sheet, SF-428S, may be used to provide detailed individual item information.

The SF-429 is a standard report used by recipients of federal financial assistance to report real property status (Attachment A) or to request agency instructions on real property (Attachments B, C) that has been/will be provided as Government Furnished Property (GFP) or acquired (i.e., purchased or constructed) in whole or in part under a federal financial assistance award (i.e., grant, cooperative agreement, etc.). This includes real property that was improved using federal funds and real property that was donated to a federal project in the form of a match or cost share donation. This report is used for awards that establish a federal Interest on real property.

Beginning with budget periods ending September 30, 2012, and for all budget periods thereafter, all ACF grantees are required to submit (as applicable) an SF-428 and SF-429 report as frequently as required in the terms and conditions of their award(s).


The forms are available at http:// www.whitehouse.gov/ omb/ grants_forms.

Performance Measures

All applicants and subawardees are required to monitor and report on program(s) implementation and outcomes through performance measures.  Performance measures are intended for monitoring purposes and to provide feedback about whether grantees are implementing programs as intended and seeing outcomes as expected. 

In the first year of the project, HHS will provide suitable performance measures that will be uniformly collected by grantees.  By the end of the grant year, grantees will be required to report on these measures.  HHS will provide training on how to implement performance measure data collection and reporting. 

Generally, there are five broad categories of performance measures that HHS anticipates all grantees will be required to track: (1) output measures (e.g., number of youth served, hours of service delivery); (2) fidelity/adaptation; (3) implementation and capacity building (e.g., community partnerships, competence in working with the identified population); (4) outcome measures (e.g., behavioral, knowledge, and intentions); and (5) community data (e.g. STIs, birth rates, etc.).

VII. Agency Contacts

Program Office Contact

Jewellynne Tinsley
Administration for Children and Families
Administration on Children, Youth and Families
Family and Youth Services Bureau Headquarters
Portals Building
1250 Maryland Ave. SW
Washington, DC 20024
Phone: (202) 205-9462
Email: Jewellynne.Tinsley@ACF.hhs.gov
 

Office of Grants Management Contact

Daphne Weeden
Administration for Children and Families
Office of Grants Management
c/o LUX Consulting Group
8405 Colesville Road,Suite 600
Silver Spring, MD 20910
Phone: (866) 796-1591
Email: fysb@luxcg.com
 

Federal Relay Service:

Hearing-impaired and speech-impaired callers may contact the Federal Relay Service for assistance at 1-800-877-8339 (TTY - Text Telephone or ASCII - American Standard Code For Information Interchange).

VIII. Other Information

Reference Websites


U.S. Department of Health and Human Services (HHS) on the Internet http:// www.hhs.gov/.

Administration for Children and Families (ACF) on the Internet http:// www.acf.hhs.gov/.

Administration for Children and Families - GRANTS homepage https:// www.acf.hhs.gov /grants.           

Catalog of Federal Domestic Assistance (CFDA) https:// www.cfda.gov/.

Code of Federal Regulations (CFR)  http:// www.gpo.gov.  

United States Code (U.S.C.)  http:// www.gpoaccess.gov /uscode/ .

All required Standard Forms (SF), assurances, and certifications are available on the ACF Grants-Forms page at https:// www.acf.hhs.gov /grants -forms.

Grants.gov Forms Repository webpage at http://www.grants.gov /agencies / aforms_repository_information .jsp.

Versions of other Standard Forms (SF) are available on the Office of Management and Budget (OMB) Grants Management Forms web site at

http:// www. whitehouse.gov /omb /grants_forms/.

For information regarding accessibility issues, visit the Grants.gov Accessibility Compliance Page at http:// www07.grants.gov /aboutgrants / accessibility_compliance.jsp.

Sign up to receive notification of ACF Funding Opportunities at www.Grants.gov

http:// www.grants.gov / applicants /email_subscription.jsp.

Application Checklist

Applicants may use the checklist below as a guide when preparing your application package.
 
What to Submit Where Found When to Submit

Protection of Human Subjects Assurance Identification/IRB Certification/Declaration of Exemption (Common Rule)

Referenced in Section IV.2. Forms, Assurances, and Certifications.  Additional information and necessary forms are available at

http://www.hhs.gov/ ohrp/assurances/   forms /index.html.

Submission of the required information and forms is due with the application package by the due date listed in the Overview and Section IV.3. Submission Dates and Times. If the information is not available at the time of application, it must be submitted prior to the award of a grant.

Competitive Abstinence Education Grant Program Assurance

See Section IV. 2 for submission requirements.

See Appendix A for the complete assurance description.

Certification of Filing and Payment of Federal Taxes

Referenced in Section IV.2. Forms, Assurances, and Certifications of the announcement. The Certification may be found at http://www.acf.hhs.gov/grants-forms.

If applicable to the applicant, it must be submitted prior to the award of a grant.

DUNS Number (Universal Identifier) and Systems for Award Management (SAM) registration.

Referenced in Section III.3. Other in the announcement. To obtain a DUNS number, go to
http:// fedgov. dnb.com / webform.

To register at SAM, go to 

http:// www.sam. gov.

A DUNS number and registration at SAM.gov are required for
all applicants. Active registration
at SAM must be maintained throughout the application and
project award period.

SF-424 - Application for Federal Assistance

and

SF-P/PSL - Project/Performance Site Location(s)

Referenced in Section IV.2.Required Forms, Assurances, and Certifications. Found at 

http://www.acf.hhs.gov/ grants-forms

and at the Grants.gov Forms Repository at

http://www.grants.gov/ agencies/ aforms_repository_information.jsp.

Submission is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

SF-424A - Budget Information - Non-Construction Programs

and

SF-424B - Assurances - Non-Construction Programs

Referenced in Section IV.2. Required Forms, Assurances, and Certifications. Found at

http://www. acf.hhs.gov /grants-forms.

For electronic application submission, these forms are available on the FOA's Grants.gov "Download Opportunity Instructions and Application" page under "Download Application Package" in the section entitled, "Optional Documents."

These forms are required for applications under this FOA:

  • Projects that include only non-construction activities must submit the SF-424A and SF-424B, along with the SF-424 and SF-P/PSL.

Submission is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

Certification Regarding Lobbying

Referenced in Section IV.2. Required Forms, Assurances, and Certifications. Found at

http:// www.acf.hhs.gov /grants-forms

Submission is due with the application package. If it is not submitted
with the application package, it may also be submitted prior to the
award of a grant.

SF-LLL - Disclosure of Lobbying Activities

"Disclosure Form to Report Lobbying" is referenced in Section IV.2. Required Forms, Assurances, and Certifications. Found at
http://www. acf.hhs.gov /grants-forms
.

If applicable, submission of this form is required if any funds have been paid, or will be paid, to any person for influencing, or attempting to influence, an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan.

If applicable, submission of this form is applicable,
it is due prior at the time of application.  It may also be
submitted prior to the award of a grant.

Survey on Ensuring Equal Opportunity for Applicants

Private, non-profit organizations (not including private universities) are encouraged to submit the survey with their applications. Applicants applying electronically, may submit this survey along with the application as part of the appendix or as a separate document. Applicants submitting in paper, please place the completed survey in an envelope labeled "Applicant Survey." Seal the envelope and include it along with the application package.

The survey is referenced in Section IV.2. The survey may be found at
https://www .acf.hhs.gov /grants-forms
.

The survey will not count in the page limitations.

Submission is voluntary.
Submission may be made with the application by the application due date listed in the Overview
and Section IV.3. Submission Dates and Times.  Or, it may be submitted prior to the award of a grant.

The Project Budget and Budget Justification

Referenced in Section IV.2. The Project Budget and Budget Justification of the announcement.

Submission of the Project Budget is required on the appropriate Standard Form (424A or 424C) is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

The Project Description

Referenced in Section IV.2. The Project Description.  This is the title for the project narrative that describes the applicant's plan for the project.

Submission is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

Third-Party Agreements

Referenced in Section IV.2. Project Description.

If available, submission is due by the application due date found in the Overview and in Section IV.3
If not available at the time of application submission, due by the time of award.

Table of Contents

Referenced in Section IV.2. The Project Description

Submission is due as part of the Project Description by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

Proof of Non-Profit Status

Referenced in Section IV.2. The Project Description, Legal Status of Applicant Entity

Proof of non-profit status should be submitted with the application package by the due date listed in the Overview and Section IV.3. Submission Dates and Times.  If it is not available at the time of application submission, it must be submitted prior to the award of a grant.

Letters of Support

Referenced in Section IV.2. The Project Description

Submission is due by the application due date listed in the Overview and in Section IV.3. Submission Dates and Times.

Project Summary/Abstract

Referenced in Section IV.2. The Project Description. The Project Summary/Abstract is limited to one single-spaced page.

Submission is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

Project Sustainability Plan

Referenced in Section IV.2. The Project Description

Submission is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

Logic Model

Referenced in Section IV.2. The Project Description.  

Submission is due with the application package by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

Appendix

Appendix A- Assurances  

                                                                              

Competitive Abstinence Education Grant Program

HHS-2013-ACF-ACYF-AR-0640

All applicants submitting an application under this funding opportunity announcement must sign and submit the following certifications with their application package. Print the document. The Assurance must be signed and dated by the applicant organizations Authorized Organizational Representative (AOR). Scan the document into PDF format and submit it with the application at www.Grants.gov . See Section IV.2. Formatting for more information on submission of this document.

As the Authorized Organizational Representative (AOR) signing this application on behalf of

[Insert full, formal name of applicant organization]

I hereby attest and certify that:

(1) With respect to an adolescent to whom abstinence education is provided under the Competitive Abstinence Education Program, that adolescent will not be provided any other education regarding sexual conduct, except in the case of an entity expressly required by law to provide health information or services. In this circumstance, health information or services (expressly required by law) will be conducted in a different setting, either in time or place, than where and when the abstinence-only course is being conducted.

(2) All medical materials proposed in this application and funded during the project period of this grant are medically accurate.

(3) Any subawardees or subcontractors:

  • Have in place or will have in place, within 30 days of grant award, policies prohibiting harassment based on race, sexual orientation, gender, gender identity (or expression), religion, and national origin;
  • Will enforce these policies;
  • Will ensure that all staff will be trained prior to program implementation on how to prevent and respond to harassment or bullying in all forms, and;
  • Have or will have, within 30 days of grant award, a plan to monitor claims, address them seriously, and document their corrective action(s).

 

Insert Date of Signature:

Print Name and Title of the AOR:

Signature of AOR: