Administration for Children and Families
 
 
Office of Community Services
 
Community Services Block Grant (CSBG): Risk Mitigation Training and Technical Assistance Center
HHS-2013-ACF-OCS-ET-0581
Application Due Date: 07/25/2013

 

Community Services Block Grant (CSBG): Risk Mitigation Training and Technical Assistance Center
HHS-2013-ACF-OCS-ET-0581
TABLE OF CONTENTS
Overview
Executive Summary
Section I. Funding Opportunity Description
Section II. Award Information
Section III. Eligibility Information
  1. Eligible Applicants
  2. Cost Sharing or Matching
  3. Other - (if applicable)
Section IV. Application and Submission Information
  1. Address to Request Application Package
  2. Content and Form of Application Submission
  3. Submission Dates and Times
  4. Intergovernmental Review
  5. Funding Restrictions
  6. Other Submission Requirements
Section V. Application Review Information
  1. Criteria
  2. Review and Selection Process
  3. Anticipated Announcement and Award Dates
Section VI. Award Administration Information
  1. Award Notices
  2. Administrative and National Policy Requirements
  3. Reporting
Section VII. Agency Contact(s)
Section VIII. Other Information
Community Services Block Grant (CSBG): Risk Mitigation Training and Technical Assistance Center
HHS-2013-ACF-OCS-ET-0581
ANNOUNCEMENT MODIFICATION | VALIDATE & APPROVE
 
Department of Health & Human Services
Administration for Children and Families
 
Program Office:Office of Community Services
Funding Opportunity Title:Community Services Block Grant (CSBG): Risk Mitigation Training and Technical Assistance Center
Announcement Type:Modification
Funding Opportunity Number:HHS-2013-ACF-OCS-ET-0581
Primary CFDA Number: 93.569
Due Date for Applications: 07/25/2013
 
Executive Summary

 

Notices:

  • On January 1, 2012, the Administration for Children and Families implemented required electronic application submission via www.grants.gov for discretionary grant applications. Please see Section III.3. Disqualification Factors, Section IV.2. Content and Form of Application Submission and Application Submission Options, and Section IV.3. Explanation of Due Dates and Times for information on electronic application submission and the availability of exemptions allowing applicants to submit applications in paper format.

  • This Fiscal Year (FY 2013) ACF has implemented a new application upload requirement. Each applicant applying electronically via www.grants.gov is required to upload only two electronic files, excluding Standard Forms and OMB-approved forms. No more than two files will be accepted for the review, and additional files will be removed.  Standard Forms and OMB-approved forms will not be considered additional files.  Please see Section IV.2 Content and Form of Application Submission for detailed information on this requirement.

This announcement is modified.

  • In Section III.1. Eligible Applicants, this section has been clarified and the CSBG Act citation number has been changed.

The Office of Community Services (OCS) within the Administration for Children and Families (ACF) announces funding for one 2-year cooperative agreement to expand and support the coordination of Community Services Block Grant (CSBG) nationwide Training and Technical Assistance (T/TA) through the CSBG Risk Mitigation Training and Technical Assistance Center (T/TA Center). The efforts supported through this cooperative agreement will focus on the coordination of federal, state, and local risk mitigation and corrective action processes to assure appropriate assessment and corrective action within the CSBG Network. The T/TA Center will work with states and with local entities to identify significant performance deficiencies, such as significant audit issues, lack of corrective action based on audit and state monitoring findings, Board compliance issues, failure to submit appropriate performance information, lack of documentation for services delivered, and other significant management concerns.  Details about the T/TA Center can be found in Section I. Funding Opportunity Description. 

OCS will announce a separate funding opportunity announcement for a CSBG Learning Communities Resource Center (Funding Announcement Number (FON): HHS-2013-ACF-OCS-ET-0582). The CSBG Risk Mitigation Training and Technical Assistance Center will coordinate with the Learning Communities Resource Center technical assistance provider to add high-quality materials relating to risk mitigation efforts, quality control, and capacity development to the Learning Communities Resource Center’s resource database.

I. Funding Opportunity Description

Statutory Authority

This program is authorized by Sections 674(b)(2)(A) and 678A of the CSBG Act, as amended (42 U.S.C. §§ 9903(b)(2)(A) and 9913).

Description

CSBG BACKGROUND

The role of OCS, as it relates to CSBG, is to provide assistance to states and local communities working through a network of CSBG-eligible entities for the reduction of poverty, the revitalization of low-income communities, and the empowerment of low-income families and individuals to become self-sufficient.  CSBG provides states, the District of Columbia, the Commonwealth of Puerto Rico, U.S. Territories, and federal and state-recognized Indian tribes and tribal organizations, Community Action Agencies (CAAs), migrant and seasonal farm workers, or other organizations designated by the states, funds to alleviate the causes and conditions of poverty in communities.  The funds provide a range of services and activities to assist the needs of low-income individuals including the homeless, migrants, and the elderly.  Grantees receiving funds under the CSBG program are required to provide services and activities addressing employment, education, better use of available income, housing, nutrition, emergency services, and/or health.  

HISTORY OF THE TRAINING AND TECHNICAL RESOURCE CENTER

In 2010, OCS provided cooperative agreement funding for a CSBG State Performance Management Clearinghouse as well as a CSBG National Risk Mitigation and Quality Improvement Training and Technical Assistance Center. The State Performance Management Clearinghouse was funded to serve as the central gateway to information and resources, including research and evaluation products that promote evidence-based exemplary practices and communication among the CSBG Network. The purpose of the clearinghouse was to build the long-term capacity and improve access to quality information and resources (i.e., evidence-based, evidence-informed, field tested, exemplary, and/or promising practices) to help State CSBG Lead Agencies and others support CSBG activities and services and improve program outcomes. The purpose of the National Risk Mitigation and Quality Assurance Training and Technical Assistance Center was to create a national training and technical assistance (T/TA) center that identifies, coordinates, and disseminates T/TA resources in the areas of risk mitigation, quality improvement, and capacity development throughout the CSBG Network. The grantee was also expected to refer State CSBG Lead Agencies and CSBG-eligible entities to organizations that could provide relevant risk mitigation, quality improvement support, and capacity-building T/TA services and activities at specific local agencies and assist with the implementation of corrective actions where necessary.

The two grantees under these prior cooperative agreements collaborated in developing the CSBG T/TA Resource Center. This ongoing project contains a broad array of resources intended to assist CAAs, State Community Action Agency Associations (State CAA Associations), and State CSBG Lead Agencies in their important anti-poverty work. The current CSBG T/TA Resource Center allows electronic submission of requests for training or technical assistance, ensures the coordination of resources, and connects State CSBG Lead Agencies and CSBG-eligible entities with organizations that provide T/TA services. The database contains modules for a consultant bank with information on organizations and/or individuals that can provide T/TA to the CSBG Network; a resource bank that provides a broad array of evidence-based, evidence-informed, and exemplary practice program models; a shared calendar with events pertaining to the CSBG Network; and a discussion forum that provides federal, state, and local partners the opportunity to engage with other users about topics that impact the CSBG Network.

OVERVIEW OF THE CSBG NATIONAL T/TA STRATEGY

As outlined in Information Memorandum No. 123, "Reorganization of CSBG T/TA Resources - A New Strategy for Excellence, the National T/TA Strategy for Promoting Exemplary Practices and Risk Mitigation for the CSBG program" is a strategic plan presented in the context of T/TA funding priorities designed to stimulate and strengthen accountability within the CSBG program.  The Risk Mitigation Training and Technical Assistance Center (T/TA Center) will incorporate the goals of the CSBG National T/TA Strategy into the Center's activities to promote efficient coordination of T/TA to the CSBG Network. 

The goals of the CSBG National T/TA Strategy are to:  

  • Mitigate risks associated with the use of CSBG grant funds;
  • Promote exemplary practices and innovative programming that stimulates the creation and sharing of information and knowledge in the CSBG Network;
  • Measure and document performance in accordance with CSBG reporting requirements;
  • Work with States to help ensure CSBG-eligible entity boards know, understand, and meet their fiduciary responsibilities to the CSBG program (i.e. participation in the development, planning, implementation, and evaluation of CSBG-funded activities and services); and
  • Ensure the management and delivery of CSBG-funded services creates and strengthens sustainable economic resources in communities.   

RISK MITIGATION T/TA CENTER PURPOSE AND GOALS 

The purpose of the T/TA Center is to focus on the coordination of federal, state, and local risk mitigation and corrective action processes to assure appropriate assessment and corrective action within the CSBG Network. The T/TA Center will work with State CSBG Lead Agencies and CSBG-eligible entities to identify significant performance deficiencies, such as significant audit findings, lack of corrective action based on audit findings and state monitoring findings, board compliance issues, failure to submit appropriate performance information, lack of documentation for services delivered, or other significant performance concerns. 

Under this funding opportunity announcement, OCS will support one cooperative agreement to improve the validity, quality, and quantity of risk mitigation, quality improvement and capacity development T/TA information and resources available to State CSBG Lead Agencies and CSBG-eligible entities and help achieve the CSBG program purpose to alleviate the causes and conditions of poverty in communities.

The states' role of oversight and accountability is key to the administration and success of this program. A key focus for the successful grantee under this FOA will be to recommend strategies for enhanced coordination of T/TA supported at federal, state, and community levels to ensure the use of exemplary risk mitigation efforts, quality improvement support, and capacity development practices and policies across the CSBG Network. 

There may be challenges of varying degrees related to services to alleviate the causes and conditions of poverty in communities that affect the CSBG Network. It is expected that strengthening and expanding the ability of State CSBG Lead Agencies, Regional Performance and Innovation Consortium (RPIC) grantees, CAAs, and State CAA Associations to deal with these issues will lead to: 

  • Stronger planning and coordination that is more responsive to challenges that hinder efforts to effectively address the local needs and conditions of low-income individuals, families, and communities;
  • The development, improvement, or creation of practices, activities, and services that maximize the resources of CSBG-eligible entities; and
  • An increase in the use of innovative, effective, and legally sound risk mitigation efforts, quality improvement support, and capacity development policies and operational procedures that support efforts to help ensure accountability and sustainability. 

RISK MITIGATION T/TA CENTER PROGRAM REQUIREMENTS 

The grantee chosen under this FOA will work in partnership with OCS to implement the core functions of the Risk Mitigation Training and Technical Assistance Center. The technical assistance strategy must be focused on the following:   

  • Development of a targeted approach for risk-based T/TA. This multi-faceted approach to help identify, manage, and prioritize CSBG T/TA needs related to risk mitigation efforts, quality improvement, and capacity development and includes 1) create a national T/TA Center that incorporates various information from agency self-identification or State CSBG Lead Agencies, OCS, and State CAA Associations that indicates risk factors exist and need mitigation; 2) evaluate and assess the impact that individual risks present, prioritize risks for mitigation based on the severity of the potential impact and probability of occurrence within State CSBG Lead Agencies and CSBG-eligible entities; 3) routinely convene key partners, such as State CSBG Lead Agencies, RPIC grantees, State CAA Associations, and other CSBG technical assistance providers to develop state-by-state comprehensive mitigation strategies and corrective action plans for State CSBG Lead Agencies and CSBG-eligible entities and provide resources and consultation on T/TA efforts focused on risk assessments, risk mitigation, quality improvement support, and capacity development to eliminate the risk or reduce the risk’s impact on the organization. States will have a substantial involvement in the convening of key partners to develop an effective corrective action plan. Risk mitigation strategy planning will include assigned tasks/responsibilities and a detailed timeline for mitigation strategies; 4) review and track the status of the risk mitigation strategy planning efforts and effectiveness to ensure that the risk’s impact is minimized and that the mitigation strategies achieve desired results.
  • Coordination of T/TA activities and services for CSBG-eligible entities, staff, and leadership, including board members, located in the same regional area. Region-specific T/TA coordination 1) creates a forum for identifying and discussing processes and procedures for risk mitigation efforts, quality improvement and capacity development plans; 2) promotes transparency and accountability among CSBG service providers; 3) fosters support and innovation through peer-to-peer exchanges; 4) increases awareness and access to diverse T/TA approaches to risk mitigation efforts, quality improvement, and capacity development; and 5) accounts for the diversity between and within regions, including state and local resources, working relationships between CSBG-eligible entities and State CSBG Lead Agencies, and characteristics of service recipients and communities.
  • Development of training curricula with standards, approaches, and resources to help CSBG-eligible entities systematically identify, analyze, quantify, track, and mitigate risk and increase organizational stability. Training curricula and resource development 1) serves as a vehicle for communicating information and resources; 2) operationalizes key concepts that foster an understanding of risk mitigation efforts, quality improvement, and capacity development strategies; 3) reinforces federal standards for internal controls; 4) uses tools to assist states with identifying and categorizing potential risks; 5) includes resources and materials designed to help participants translate key concepts to relevant staff and leadership; 6) leads to measurable gains based on pre-identified training and continuing education performance outcomes; and 7) supports statutory and regulatory requirements and processes for terminating organizational eligibility or otherwise reducing the share of funding allocated to any CSBG-eligible entity.
  • Dissemination of knowledge and resources that demonstrate the T/TA Center as a national resource and viable member of the CSBG T/TA Network.  Information dissemination is 1) accessible, applicable, and accountable to the diversity within the CSBG Network, including the organizational needs and circumstances of CSBG-eligible entities; 2) supports the purpose of the CSBG Act and National T/TA Strategy; 3) includes replicable risk mitigation efforts, quality improvement, and capacity development plans and practice models; and 4) uses principles of universal design to ensure that products and resources are available in multiple accessible formats. 
  • Preparation and continuing education of State CSBG Lead Agency program contacts and relevant staff, CSBG eligible-entity staff and leadership, including board members, and other CSBG Network partners to strengthen their capacity to assess and mitigate risk as well as increase the likelihood of establishing and maintaining organizational stability.  Training and continuing education coordination efforts are designed to ensure participants receive T/TA in a structured environment, such as conferences, webinars, conference calls, and online training sessions and 1) include risk identification and analysis activities; 2) prepare participants to identify and implement processes that address issues related to risk mitigation efforts, quality improvement, and capacity development; 3) address organization-specific T/TA needs applicable to a cross-section of staff and leadership; 4) provide toolkits, guides, online training modules, etc., to help participants facilitate the process of changing organizational culture and responsiveness to risk mitigation efforts, quality improvement, and capacity development issues; 5) include continuing education T/TA opportunities that prepare participants to provide peer-to-peer support; and 6) use a cadre of consultants that are geographically disbursed to allow for ongoing assistance throughout the CSBG Network.

Resources provided through this cooperative agreement may support direct T/TA projects for State CSBG Lead Agencies and CSBG-eligible entities as well as creation of an enhanced infrastructure to help OCS prepare to address long-term T/TA needs of the CSBG program. 

DEFINITIONS OF TERMS 

For the purpose of this announcement, the following definitions apply: 

Capacity-Building - Activities that assist CSBG-eligible entities to improve or enhance their capability to plan, deliver, manage and evaluate programs efficiently and effectively to produce intended results for low-income individuals. This may include upgrading internal financial management, or computer systems, establishing new external linkages with other organizations, improving board functioning, adding or refining a program component or replicating techniques or programs piloted in another local community, or making other cost-effective improvements.   

Capacity Development - Strengthening the skills, competencies and abilities of people, communities and the CSBG Network by effectively delivering T/TA activities and services. 

Community Action Agency (CAA) - Local-level organizations that are CSBG-eligible entities (as described in Section 673(1)(A) of the CSBG Act). They provide a number of types of assistance with the goals of reducing poverty and enabling low-income families to become economically self-sufficient. 

Cooperative Agreement - An award instrument of financial assistance used when substantial involvement is anticipated between the awarding office (the federal government) and the recipient during performance of the project. Substantial involvement may include collaboration or participation by OCS staff in activities specified in the award and, as appropriate, decision-making at specified milestones related to performance. The involvement may range from joint conduct of a project to OCS approval.   

CSBG Network - A national network of CAAs, State CSBG Lead Agencies, State CAA Associations, Tribal Organizations, National T/TA Partner organizations, and the federal Office of Community Services working together to alleviate the conditions of poverty and help families and communities achieve economic self-sufficiency.

Eligible Entities - An eligible entity as described in Section 673(1)(A) of the CSBG Act (as in effect on the day before the date of enactment of the COATES Human Services Reauthorization Act of 1998) as of the day before such date of enactment or is designated by the process described in Section 676A (including an organization serving migrant or seasonal farmworkers that is so described or designated); and that has a tripartite board or other mechanism described in the subsection (a) or (b), as appropriate, of Section 676B. 

Internal Controls - A process effected by an entity’s board of directors, management, and other personnel, designed to provide reasonable assurance regarding achievement of objectives in 1) effectiveness and efficiency, 2) reliability of financial reporting, and 3) compliance with applicable laws and regulations. 

Knowledge Management - The process of gathering, classifying, analyzing and sharing information so that an organization can collectively pursue its objectives efficiently. Components of knowledge management include people, processes, and technology. The process of knowledge management should be supported by an appropriate investment in training and technology. 

Learning Communities - Convening of information-sharing sessions among representatives of state, local, and county governments. These sessions may be in-person or virtual and facilitate sharing details about best practices that relate to specific social service outcome data and practices, strategies, or models associated with positive outcomes.

Promising Practice - One with at least preliminary evidence of effectiveness in small-scale interventions or for which there is potential for generating data that will be useful for making decisions about taking the intervention to scale and generalizing the results to diverse populations and settings. 

Performance Reporting - An accounting of activities and services provided, including those activities related to the direct delivery of T/TA activities and services.   

Quality Improvement Support - Continuous and ongoing efforts to achieve measurable improvements in the efficiency, effectiveness, performance, accountability, outcomes, and other indicators of quality services or processes which achieve equity and improve the community and the CSBG Network. 

Regional Performance Innovation Consortium (RPIC) - Support an ongoing state, regional, and National T/TA Strategy for collaboration, capacity-building, and exemplary practice in the CSBG program and among State CAA Associations. The 11 RPIC serve as regional focal points and leads the development of a comprehensive and integrated system of T/TA capacity-building activities. Each RPIC coordinates regional T/TA activities among State CAA Associations with the central mission of ensuring that all CSBG-eligible entities are able to meet high-quality performance standards and utilize evidence-informed service approaches to address the identified needs of low-income people in communities. 

Risk - The potential for an adverse outcome resulting from an incident, event, or occurrence, as determined by its likelihood and the associated consequences. 

Risk Analysis - The systematic examination of the components and characteristics of risk.

Risk Assessment - The product or process which collects information and assigns value to risks for the purpose of informing priorities, developing or comparing courses of action, and informing decision making. 

Risk Mitigation - The application of a measure or measures to reduce the likelihood of an unwanted occurrence and/or its consequences.  

State CSBG Lead Agency - The agency designated by the Governor or Chief Executive Officer of a state to submit the state’s official CBSG plan, monitor the activities of eligible entities, and assures compliance with all statutory and regulatory requirements for CSBG. 

State Community Action Agency Associations (State CAA Associations) - Network of Community Action Agencies (CAAs) empowered to produce measurable outcomes and results to eliminate poverty by providing resource development, coordination of efforts, technical assistance and training designed to increase the capacity of local CSBG-eligible entities to carry out the mandate of the CSBG Act and measure results. 

Sustainability - The ability of an eligible entity (or one of its programs) to continue to meet the needs of the community on an ongoing basis - beyond the life of specific grants or with diminishing support. 

Technical Assistance - An activity, generally utilizing the services of an expert (often a peer), aimed at enhancing capacity, improving programs and systems, or solving specific problems. Such services may be provided proactively to improve systems or as an intervention to solve specific problems. 

Training - An educational activity or event that is designed to impart knowledge and understanding or increase the development of skills. Such training activities may be in the form of assembled events such as workshops, seminars, conferences, or programs of self-instructional activities. 

TRAVEL FOR CONFERENCES AND PRESENTATIONS

The budget for the project must include funding for the entrance meeting for the purpose of discussing details of the project work plan and cooperative agreement with the Federal Project Officer and other OCS staff. The meeting will also address activities related to infrastructure development and the implementation plan (see Section IV.2. Content and Form of Application Submission, The Project Description Approach). Applicants are advised to propose having three project staff members to make the presentation: the project director, the Management Information System (MIS) coordinator (i.e., request and tracking system development and maintenance staff), and one other key partner.  The applicant may opt to attend this meeting at the OCS office in Washington, DC or via a webinar/conference call. 

The budget must also include funding for travel for one key staff member to attend and present at a T/TA conference in Washington, DC, during each year of the grant.

PROJECT CLOSEOUT

In accordance with 45 CFR §74.36 and 45 CFR §92.34, the funding agency shall maintain its royalty-free, nonexclusive and irrevocable right to reproduce all curricula, online training modules, products and tools developed under this cooperative agreement and to make these available to the targeted users for the benefit of the public. Prior to 90 days of the end of the project period, the grantee must transfer all resources to the funding agency or its designee.

II. Award Information
Funding Instrument Type: Cooperative Agreement
Estimated Total Funding: $400,000
Expected Number of Awards: 1
Award Ceiling: $400,000 Per Budget Period
Award Floor: $400,000 Per Budget Period
Average Projected Award Amount: $400,000 Per Budget Period

Length of Project Periods:

24-month project with two 12-month budget periods

Additional Information on Awards:

Awards made under this announcement are subject to the availability of federal funds.

Applications requesting an award amount that exceeds the Award Ceiling per budget period or per project period, as stated in this section, will be disqualified from competitive review and from funding under this announcement. This disqualification applies only to the Award Ceiling listed for the first 12-month budget period for projects with multiple budget periods. If the project and budget period are the same, the disqualification applies to the Award Ceiling listed for the project period. Please see Section III.3. Application Disqualification Factors.

Note: For those programs that require matching or cost sharing, grantees will be held accountable for projected commitments of non-federal resources in their application budgets and budget justifications by budget period or by project period for fully funded awards, even if the projected commitment exceeds the required amount of match or cost share. A grantee’s failure to provide the required matching amount may result in the disallowance of federal funds.

Description of ACF's Anticipated Substantial Involvement Under the Cooperative Agreement

In order to ensure that OCS meets its compliance and T/TA responsibilities for CSBG and continues its partnership with the CSBG Network, awards will be funded in the form of Cooperative Agreements. Federal involvement may include the following:  

  • Participating in a kick-off meeting, webinar, or conference call for State CSBG Lead Agencies, State CAA Associations, and RPIC grantees to introduce the Risk Mitigation Training and Technical Assistance Center and pending T/TA information and resources;
  • Convening State CSBG Lead Agencies, State CAA Associations, RPIC grantees, and other CSBG technical assistance providers to develop comprehensive corrective action plans focused on reducing state or local organizational risk. 
  • Convening in-person planning and coordination meetings involving CSBG T/TA providers to share information about proposed T/TA projects, identify areas for potential coordination of efforts, and identify priority areas for T/TA projects;
  • Convening routine (e.g., monthly) conference calls, reviewing project timelines and assessing progress in addressing goals among CBSG T/TA providers and other key stakeholder organizations; 
  • Reviewing recommendations and work plans to assess performance of TA projects in improving the quality of grantee activities and to assure coordination with other CSBG T/TA projects and activities;
  • Identifying CSBG T/TA grantees that require T/TA assistance in compiling innovative, exemplary practices related to a full range of services to alleviate the causes and conditions of poverty in communities; and
  • Participating in webinars with CSBG T/TA service providers and facilitate the exchange of information that helps to identify common quality improvement issues.

Please see Section IV.5 Funding Restrictions for limitations on the use of federal funds awarded under this announcement.

III. Eligibility Information
III.1. Eligible Applicants

As prescribed by Section 678A(c)(2) of the CSBG Act, eligible applicants are CSBG-eligible entities or statewide or local organizations or associations with demonstrated expertise in providing training on methods of effectively addressing the needs of low-income families and communities.

Individuals, foreign entities, and sole proprietorship organizations are not eligible to compete for, or receive, awards under this announcement. See Section III.3. Other.

Faith-based and community organizations that meet the eligibility requirements are eligible to receive awards under this funding opportunity announcement. Faith-based organizations are encouraged to review the ACF Policy on Grants to Faith-Based Organizations at: http://www.acf.hhs.gov/acf-policy-on-grants-to-faith-based-organizations.
 
III.2. Cost Sharing or Matching
Cost Sharing / Matching Requirement: No
 
III.3. Other

DUNS Number and System for Award Management Eligibility Requirements (SAM.gov)


All applicants must have a DUNS number (www.dnb.com) and be registered with the System for Award Management (SAM, www.sam.gov) and maintain an active SAM registration until the application process is complete, and should a grant be made, throughout the life of the award. Finalize a new, or renew an existing, registration at least two weeks before the application deadline. This action should allow you time to resolve any issues that may arise. Failure to comply with these requirements may result in your inability to submit your application or receive an award. Maintain documentation (with dates) of your efforts to register or renew at least two weeks before the deadline. See the SAM Quick Guide for Grantees at: https:// www.sam.gov /sam /transcript /SAM_Quick_Guide_Grants_Registrations-v1.6.pdf.

HHS requires all entities that plan to apply for, and ultimately receive, federal grant funds from any HHS Agency, or receive subawards directly from recipients of those grant funds to:   

  • Be registered in the SAM prior to submitting an application or plan;
  • Maintain an active SAM registration with current information at all times during which it has an active award or an application or plan under consideration by an OPDIV; and
  • Provide its active DUNS number in each application or plan it submits to the OPDIV.

ACF is prohibited from making an award until an applicant has complied with these requirements.  At the time an award is ready to be made, if the intended recipient has not complied with these requirements, ACF:   

  • May determine that the applicant is not qualified to receive an award; and
  • May use that determination as a basis for making an award to another applicant.

APPLICATION DISQUALIFICATION FACTORS


Applications from individuals, foreign entities, or sole proprietorship organizations will be disqualified from competitive review and from funding under this announcement.

Award Ceiling Disqualification

Applications that request an award amount exceeding the Award Ceiling per budget period, or per project period, as stated in Section II. Award Information, will be disqualified from competitive review and from funding under this announcement. This disqualification applies only to the Award Ceiling listed for first 12-month budget period for projects with multiple budget periods. If the project and budget period are the same, the disqualification applies to the Award Ceiling listed for the project period.

Application Submission Disqualifications

ACF requires electronic submission of applications at www.Grants.govApplicants that do not have an Internet connection or sufficient computing capacity to upload large documents to the Internet may contact ACF for an exemption that will allow these applicants to submit an application in paper format. Information on requesting an exemption from electronic application submission is found in Section IV.2. Application Submission Options.

The deadline for electronic application submission is 11:59 p.m., ET, on the due date listed in the Overview and in Section IV.3. Submission Dates and Times. Electronic applications submitted to www.Grants.gov after 11:59 p.m., ET, on the due date, as indicated by a dated and time-stamped email from www.Grants.gov, will be disqualified from competitive review and from funding under this announcement. That is, applications submitted to www.Grants.gov, on or after 12:00 a.m., ET, on the day after the due date will be disqualified from competitive review and from funding under this announcement.

Applications submitted to www.Grants.gov at any time during the open application period, and prior to the due date and time, which fail the Grants.gov validation check, will not be received at or acknowledged by ACF.

Each time an application is submitted via www.Grants.gov, the application will receive a new date and time-stamp email. Only those applications with on-time date and time stamps that result in a validated application, which is transmitted to ACF, will be acknowledged.

The deadline for receipt of paper applications is 4:30 p.m., ET, on the due date listed in the
Overview and in Section IV.3. Submission Dates and Times. Paper applications received after 4:30 p.m., ET, on the due date will be disqualified from competitive review and from funding under this announcement.  Paper applications received from applicants that have not received approval of an exemption from required electronic submission will be disqualified from competitive review and from funding under this announcement. See "Request an Exemption from Required Electronic Application Submission" in Section IV.2. Content and Form of Application Submission.

Applications that are disqualified under any of these circumstances will receive written notification by letter or by email.

 

IV. Application and Submission Information

IV.1. Address to Request Application Package

Seth Hassett
Office of Community Services
Grant Operations Center
1400 Key Boulevard
Suite 910
Arlington, VA 22209
Phone: (800) 281-9519
Email: Info@grantreview.org


Electronic Application Submission:
The electronic application submission package is available at www.Grants.gov.

Applications in Paper Format:
For applicants that have received an exemption to submit applications in paper format, Standard Forms, assurances, and certifications are available at the ACF Funding Opportunities Forms webpage at http://www.acf.hhs.gov/grants-forms. See Section IV.2.Request an Exemption from Required Electronic Application Submission if applicants do not have an Internet connection or sufficient computing capacity to upload large documents (files) to www.Grants.gov.

Standard Forms that are compliant with Section 508 of the Rehabilitation Act (29 U.S.C. § 794d): Available at the Grants.gov Forms Repository website and at http://www.whitehouse.gov/omb/grants_forms.

Federal Relay Service:
Hearing-impaired and speech-impaired callers may contact the Federal Relay Service for assistance at 1-800-877-8339 (TTY - Text Telephone or ASCII - American Standard Code For Information Interchange).

IV.2. Content and Form of Application Submission

Section IV.2. Content and Form of Application Submission

FORMATTING ACF APPLICATIONS


FOR ALL ACF APPLICATIONS:

Authorized Organizational Representative (AOR)

The AOR is an individual(s), named by the applicant/recipient organization, who is authorized to act for the applicant/recipient and to assume the obligations imposed by the federal laws, regulations, requirements, and conditions that apply to grant applications or awards.  Each applicant must designate an AOR.

AOR authorization is part of the registration process at www.Grants.gov, where the AOR will create a short profile and obtain a username and password from the Grants.gov Credential Provider. AORs will only be authorized for the DUNS number registered in the System for Award Management (SAM).

Point of Contact

In addition to the AOR, a point of contact on matters involving the application must also be identified. The point of contact, known as the Project Director or Principal Investigator, should not be identical to the person identified as the AOR. The point of contact must be available to answer any questions pertaining to the application.

Application Checklist

Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may be used in developing and organizing application materials. Details concerning acknowledgment of received applications are available in Section IV.3. Submission Dates and Times of this announcement.

Follow the instructions provided in this application formatting section to ensure that your application does not exceeded the page limitations and can be printed efficiently and consistently for the competitive review.

Accepted Font Styles:

All applicants must use 12-point font in Times New Roman (TNR).

Page Limitations for Application Submissions

Applicants must observe the page limitations listed later in this section. Page limitations do not include OMB-approved Standard Forms (SFs) and OMB-approved forms

All applications must be double-spaced and in Times New Roman, 12-point font.  An application that exceeds the cited page limitation for double-spaced pages in the Project Description file or the Appendices file will have the extra pages removed and these pages will not be reviewed.

Page limitations apply to electronically submitted and paper format applications. For applications that are single-spaced and/or one-and-a-half spaced (in whole or in part, except for the exempted elements listed later in this section) and/or use a font smaller than TNR, 12-point, ACF will use a formula to determine the actual number of pages. The formula counts the number of characters an applicant uses when following the instructions and using 12-point TNR and then compares the resulting number with that of the submitted application. For example, an applicant using TNR, 11-point font, with 1-inch margins all around, and single-spacing, would have an additional 26 lines, or 1500 characters, which is equal to 4/5 of an additional page. Extra pages resulting from this formula will be removed and will not be reviewed.

Be sure to print the Project Description and Appendices documents on paper and count the number of pages for each file before submission. Keep the printed copy as a hard copy of your application for your files.

Copies Required

Applicants must submit one complete copy of the application package electronically. Applicants submitting electronic applications need not provide additional copies of their application package.

Applicants submitting applications in paper format must submit one original and two copies of the complete application, including all Standard Forms and OMB-approved forms. The original copy must have original signatures.

Signatures

Applicants submitting electronic applications must follow the AOR Authorization and E-Biz POC instructions provided at www.Grants.gov.

The original of a paper format application must include original signatures.

Accepted Application Format

With the exception of the required Standard Forms and OMB-approved forms, all application materials must be formatted so that they will print out onto 8 ½" x 11" white paper with 1-inch margins all around. The Project Description and Appendices files must be numbered separately. The font size on any scanned documents must be large enough so that it is readable. Do not scan more than one page of a document on a single page. Application pages with two or more pages of a document scanned to it will be removed and will not be reviewed.

Elements Exempted from Double-Spacing Requirements

The following elements of the application submission are exempt from the double-spacing requirements listed earlier in this section: the one-page Project Summary/Abstract, required Assurances and Certifications, required Standard Forms, required OMB-approved forms, resumes, logic models, proof of legal status/non-profit status, contracts, and the Budget Justification. These items may be single-spaced. The Project Summary/Abstract is required to be one single-spaced page in 12-point font with 1-inch margins.  The Budget Justification may be single-spaced but must be in 12-point font.  Resumes must be in 12-point font, but are not required to be double-spaced. The font size on any scanned documents must be large enough so that it is readable.

ELECTRONIC APPLICATION SUBMISSION INSTRUCTIONS

Applicants are required to submit their applications electronically unless they have requested and received an exemption that will allow submission in paper format. See Section IV.2. Application Submission Options for information about requesting an exemption.

Electronic applications will only be accepted via www.Grants.gov. ACF will not accept applications submitted via email or via facsimile.

Application Upload Requirements

Each applicant is required to upload ONLY two electronic files, excluding Standard Forms and OMB-approved forms. No more than two files will be accepted for the review, and additional files will be removed.  Standard Forms and OMB-approved forms will not be considered additional files.   

ACF strongly recommends that electronic applications be uploaded as Portable Document Files (PDFs). One file must contain the entire Project Description and Budget Justification; the other file must contain all documents required in the Appendices. Details on the content of each of the two files, as well as page limitations for each, are listed later in this section.

To adhere to the two file requirement, applicants may need to convert and/or merge documents together using a PDF converter software. Many recent versions of Microsoft Office include the ability to save documents to the PDF format without need of additional software. Applicants using the Adobe Professional software suite will be able to merge these documents together.  ACF recommends merging documents electronically rather than scanning multiple documents into one document manually, as scanned documents may have reduced clarity and readability.    

However, ACF understands that all applicants may not have access to this software. Grants.gov offers a listing of several free PDF conversion programs. These programs can be found on Grants.gov by clicking on ‘Applicant Resources’ on the far left side of the home page, and then by following the link to ‘Download Software’ near the top of the screen, or by clicking HERE . Free PDF software is available on this page that will allow users to convert and merge PDF documents. As an example, ACF is providing written instructions on downloading and using one type of free software listed at Grants.gov at the following link: https:// www.acf.hhs.gov/ sites/default/ files/assets/ pdf995_instructions_ for_video.pdf.  A video demonstrating this process is also available at: http://www. youtube.com/ watch?v=lOly0HwXPsA. ACF does not endorse any of the software listed on Grants.gov, and applicants are not required to use a specific type of PDF conversion software to submit an application.    

NOTE: Applications submitted via www.Grants.gov will undergo a validation check. See Section IV.2. Application Submission Options for more information. The validation check can affect whether the application is accepted for review. If an application fails the Grants.gov validation check and is not resubmitted by 11:59 p.m., ET, on the due date, it will not be transmitted to ACF and will be excluded from the review. If an applicant resubmits their application to Grants.gov by 11:59 p.m., ET, on the due date and the application does not pass the validation check, it will not be transmitted to ACF and will be excluded from the review.

Required Standard Forms (SFs) and OMB-approved Forms

Standard Forms (SFs) and OMB-approved forms, such as the SF-424 application and budget forms and the SF-P/PSL (Project/Performance Site Location), are uploaded separately at Grants.gov. These forms are submitted separately from the Project Description and Appendices files. See Section IV.2. Required Forms, Assurances, and Certifications for the listing of required Standard Forms, OMB-approved forms, and required assurances and certifications.

Carefully observe the file naming conventions required by www.Grants.gov
Limit file names to 50 characters and do not use special characters (example: &,-,*,%,/,#) including periods (.), blank spaces, and accent marks, within application form fields, and file attachment names. An underscore (_) may be used to separate a file name.

Use only file formats supported by ACF
It is critical that applicants submit applications using only the supported file formats listed here. While ACF supports all of the following file formats, we strongly recommend that the two application submission files (Project Description and Appendices) are uploaded as PDF documents in order to comply with the two file upload limitation. Documents in file formats that are not supported by ACF will be removed from the application and will not be used in the competitive review. This may make the application incomplete and ACF will not make any awards based on an incomplete application.

ACF supports the following file formats:

  • Adobe PDF – Portable Document Format (.pdf)
  • Microsoft Word (.doc or .docx)
  • Microsoft Excel (.xls or .xlsx)
  • Microsoft PowerPoint (.ppt)
  • Corel WordPerfect (.wpd)
  • Image Formats (.JPG, .GIF, .TIFF, or .BMP only)

Do Not Encrypt or Password-Protect the Electronic Application Files

If ACF cannot access submitted electronic files because they are encrypted or password protected, the affected file will be removed from the application and will not be reviewed. This removal may make the application incomplete and ACF will not make awards based on an incomplete application.

FORMATTING FOR PAPER APPLICATION SUBMISSIONS:

The following requirements are only applicable to applications submitted in paper format. Applicants must receive an exemption from ACF in order for a paper format application to be accepted for review. See Section IV.2. Request an Exemption from Required Electronic Application Submission later in this section under Application Submission Options for more information. 

Signatures

An original signature of the AOR is required only on the original copy of paper format application submissions. A point of contact on matters involving the application must be identified on the SF-424 at item 8f. The point of contact, known as the Project Director or Principal Investigator, should not be identical to the person identified as the AOR.

Format Requirements for Paper Applications

All application materials must be submitted on 8 ½" x 11" white paper with 1-inch margins. Applications must be in two sections. The first section must contain the entire Project Description and Budget Justification, and the second section must contain all required Appendices. The pages of the two sections must be separately and sequentially numbered.

All copies of mailed or hand-delivered paper applications must be submitted in a single package. If an applicant is submitting multiple applications under a single FOA, or multiple applications under separate FOAs, each application submission must be packaged separately. The package(s) must be clearly labeled for the specific FOA it addresses by FOA title and by Funding Opportunity Number (FON).

Because each application will be duplicated, do not use or include separate covers, binders, clips, tabs, plastic inserts, maps, brochures, or any other items that cannot be processed easily on a photocopy machine with an automatic feed. Do not bind, clip, staple, or fasten in any way separate sections of the application. Applicants are advised that the copies of the application submitted, not the original, will be reproduced by the federal government for review. All application materials must be one-sided for duplication purposes.

Instructions on the order of assembly for paper application submissions are available later in this formatting section.

Addresses for Submission of Paper Applications

See Section IV.6. Other Submission Requirements for addresses for paper format application submissions.

Page Limitations and Content of the Application for All Submission Formats:

The Project Description is limited to 75 pages and must include the following items in this order.  All items must be labeled, numbered, and organized clearly in the Table of Contents. 

  • Table of Contents
  • Project Summary/Abstract
  • Objectives and Need for Assistance
  • Outcomes Expected
  • Approach
  • Organizational Capacity
  • Dissemination Plan
  • Project Timeline and Milestones
  • Program Performance Evaluation Plan
  • Plan for Oversight of Federal Award Funds
  • Project Budget and Budget Justification 

The Appendices are limited to 75 pages and must include the following in this order.  Please include a Table of Contents for all items provided in the appendices.  All items must be labeled, numbered, and organized clearly in the Table of Contents. 

  • Table of Contents
  • Proof of Legal Status of Entity/Proof of Non-Profit Status
  • Logic Model
  • Protection of Sensitive and/or Confidential Information
  • Third-party Agreements
  • Letters of Support
  • Resumes
  • Other Supporting Documentation

 

Required Forms, Assurances, and Certifications

Applicants seeking grant or cooperative agreement awards under this announcement must submit the listed Standard Forms (SFs), assurances, and certifications with the application. All required Standard Forms, assurances, and certifications are available at ACF Funding Opportunities Forms or at the Grants.gov Forms Repository unless specified otherwise.

 
Forms / Assurances / Certifications Submission Requirement Notes / Description

Certification Regarding Lobbying

Submission required of all applicants with the application package.  If it is not submitted with the application package, it may also be submitted prior to the award of a grant.

Submission of this Certification is required for all applications.

SF-424 Key Contact Form

Submission is required for all applicants by the application due date.

Required for all applications.

SF-LLL - Disclosure of Lobbying Activities

If applicable, submission of this form is due at the time of application. 

If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the applicant shall complete and submit the SF-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

SF-424 - Application for Federal Assistance

and

SF-P/PSL - Project/Performance Site Location(s)

Submission is required for all applicants by the application due date.

Required for all applications.

Certification of Filing and Payment of Federal Taxes

Submission of a certification is required prior to award for grantees receiving more than $5,000,000 in Federal funding for the first budget year of a multi-year project; or for grantees receiving more than $5,000,000 in Federal funding for a one-year (12 months) project period; or for grantees receiving more than $5,000,000 in Federal funding for a multiyear project
 to be fully funded.

Applicants are advised of the following requirement contained in Section 523 of the "Departments of Labor, Health and Human Services, and Education and Related Agencies Appropriations Act, 2008," (P.L. 110-161, Division G).  This requirement remains in effect:

Sec. 523.  

None of the funds appropriated or otherwise made available by this Act may be used to enter into a contract in an amount greater than $5,000,000 or to award a grant in excess of such amount unless the prospective contractor or grantee certifies in writing to the agency awarding the contract or grant that, to the best of its knowledge and belief, the contractor or grantee has filed all Federal tax returns required during the three years preceding the certification, has not been convicted of a criminal offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding. [Emphasis Added] 

Accordingly, if applicants request more than $5 million in Federal funds for the first budget year of a multiyear project to be funded in FY 2010, or as a multiyear project to be fully funded in FY 2010, the applicant will be required to submit a certification complying with the requirements, prior to receiving an award. 

DUNS Number (Universal Identifier) and Systems for Award Management (SAM) registration.

A DUNS number is required of all applicants.

To obtain a DUNS number, go to 

http:// fedgov.dnb. com/ webform

Active registration at the

Systems Award Management (SAM)

website must be maintained throughout

the application and project award period.

SAM registration is available at 

http://www.sam.gov.

A DUNS number and SAM

registration are eligibility

requirements for all applicants.

See Section III.3. Other

for information on obtaining

a DUNS number at

http:// fedgov. dnb.com / webform

and registration at SAM.gov

at http://www.sam.gov.

SF-424A - Budget Information - Non-Construction Programs

and

SF-424B - Assurances - Non-Construction Programs

Submission is required for all applicants when applying for a non-construction project. Standard Forms must be used.  Forms must be submitted by the application due date.

Required for all applications when applying for a non-construction project. By signing and submitting the SF-424B, applicants are making the appropriate certification of their compliance with all federal statutes relating to nondiscrimination.


Non-Federal Reviewers

Since ACF will be using non-federal reviewers in the review process, applicants have the option of omitting from the application copies (not the original) specific salary rates or amounts for individuals specified in the application budget as well as Social Security Numbers, if otherwise required for individuals. The copies may include summary salary information.If applicants are submitting their application electronically, ACF will omit the same specific salary rate information from copies made for use during the review and selection process.
IV.2. Content and Form of Application Submission (contd.)

The Project Description

Part I: The Project Description Overview

Purpose

The project description provides the majority of information by which an application is evaluated and ranked in competition with other applications for available assistance.  It should address the activity for which federal funds are being requested, and should be consistent with the goals and objectives of the program as described in Section I. Funding Opportunity Description.  Supporting documents should be included where they can present information clearly and succinctly.  When appropriate, applicants should cite the evaluation criteria that are relevant to specific components of their project description.   Awarding offices use this and other information in making their funding recommendations.  It is important, therefore, that this information be included in the application in a manner that is clear and complete.

General Expectations and Instructions

Applicants should develop project descriptions that focus on outcomes and convey strategies for achieving intended performance. Project descriptions are evaluated on the basis of substance and measurable outcomes, not length. Extensive exhibits are not required. Cross-referencing should be used rather than repetition. Supporting information concerning activities that will not be directly funded by the grant or information that does not directly pertain to an integral part of the grant-funded activity should be placed in an appendix.

Part II: General Instructions for Preparing a Full Project Description

Introduction

Applicants must prepare the project description statement in accordance with the following instructions while being aware of the specified evaluation criteria in Section V.1. Criteria.  The text options give a broad overview of what the project description should include while the evaluation criteria identify the measures that will be used to evaluate applications.

Table of Contents

List the contents of the application including corresponding page numbers. The table of contents must be single spaced and will be counted against the total page limitations.

Project Summary/Abstract

Provide a summary of the application’s project description. The summary must be clear, accurate, concise, and without reference to other parts of the application. The abstract must include a brief description of the proposed grant project including the needs to be addressed, the proposed services, and the population group(s) to be served. 

 Please place the following at the top of the abstract: 

  • Project Title
  • Applicant Name
  • Address
  • Contact Phone Numbers (Voice, Fax)
  • E-Mail Address
  • Web Site Address, if applicable 

The project abstract must be single-spaced, in Times New Roman 12-point font, and limited to one page in length. Additional pages will be removed and will not be reviewed.


Objectives And Need For Assistance

Clearly identify the physical, economic, social, financial, institutional, and/or other problem(s) requiring a solution.  The need for assistance including the nature and scope of the problem must be demonstrated, and the principal and subordinate objectives of the project must be clearly and concisely stated; supporting documentation, such as letters of support and testimonials from concerned interests other than the applicant, may be included.  Any relevant data based on planning studies should be included or referred to in the endnotes/footnotes.  Incorporate demographic data and participant/beneficiary information, as well as data describing the needs of the target population and the proposed service area as needed. When appropriate, a literature review should be used to support the objectives and needs described in this section.

Outcomes Expected

Identify the outcomes to be derived from the project.  Outcomes should relate to the overall goals of the project as described in Section I. Funding Opportunity Description. If research is part of the proposed work, outcomes must include hypothesized results and implications of the proposed research.

Describe in detail the expected achievements from this project. Describe likely outcomes for CSGB-eligible entities, State CSBG Lead Agencies, State CAA Associations, and local CAAs that receive proposed T/TA activities. Describe likely benefits for the CSBG Network due to the proposed T/TA activities.

Approach

Outline a plan of action that describes the scope and detail of how the proposed project will be accomplished.  Applicants must account for all functions or activities identified in the application. Describe any design or technological innovations, reductions in cost or time, or extraordinary social and/or community involvement in the project. Provide a list of organizations, cooperating entities, consultants, or other key individuals that will work on the project, along with a short description of the nature of their effort or contribution.

 Cite potential obstacles and challenges to accomplishing project goals and explain strategies that will be used to address these challenges.

Applicants are expected to propose a plan that clearly and concisely describes a strategy for infrastructure development and a vision of how the Risk Mitigation Training and Technical Assistance Center (T/TA Center) will operate (i.e., implementation plan).  The plan will include efforts to address the core functions of the T/TA Center as well as the proposed approach to work with OCS, State CSBG Lead Agencies, CSBG-eligible entities, and leading national organizations associated with the CSBG program.  Applicants are expected to propose a plan that addresses the overall goals of this project as described Section I. Funding Opportunity Description Risk Mitigation T/TA Center Purpose and Goals, and Program Requirements.   

INFRASTRUCTURE DEVELOPMENT  

  • The plan for the T/TA Center must include a description of the systematic approach that clearly defines the roles, responsibilities, and core functions of the resource center.  The plan must present an approach for creating partnerships with states to assess organization-specific needs.  The plan must provide a strategy to help identify, manage, and prioritize CSBG T/TA needs related to risk mitigation efforts, quality improvement, and capacity development. 
  • The plan must include an approach to establish and maintain a process for states and CSBG-eligible entities to request organizational-specific T/TA.  The plan must include a well-conceived approach for developing a T/TA request and tracking system for cataloguing and monitoring T/TA requests, activities, and outcomes to ensure that the risk’s impact is minimized and the desired results are achieved.  
  • The application must include a clear description of the development of training curricula that consist of standards, approaches and resources to help CSBG-eligible entities systematically identify, analyze, quantify, track, and mitigate risk, and increase organizational capacity.
  • The application provides an approach for ensuring that resources provided by the T/TA Center 1) serves as a vehicle for communicating information and resources; 2) operationalizes key concepts that foster an understanding of risk mitigation efforts, quality improvement, and capacity development strategies; 3) reinforces Federal standards for internal controls; 4) uses tools to assist states with identifying and categorizing potential risks; 5) includes resources and materials designed to help participants translate key concepts to relevant staff and leadership; 6) leads to measurable gains based on pre-identified training and continuing education performance outcomes; and 7) supports statutory and regulatory requirements and processes for terminating organizational eligibility or otherwise reducing the share of funding allocated to any CSBG-eligible entity. 

IMPLEMENTATION PLAN  

The plan for the T/TA Center must present a well-conceived overall approach to the project, including details demonstrating that the project will be implemented in an effective way and will achieve the purpose and goals stated in Section I Funding Opportunity Description.  The implementation plan must include a clear and comprehensive vision of how the proposed T/TA Center would operate.  An approach must focus on risk mitigation efforts, quality control, and capacity development.  The plan must include the following:  

  • A strategy for providing training and continuing education to the CSBG Network to mitigate risk, and strengthen capacity and organizational stability. The application provides a plan for training and continuing education coordination efforts.
  • A strategy for convening State CSBG Lead Agencies, RPIC grantees, and other CSBG technical assistance providers to develop a comprehensive corrective action plan focused on risk mitigation efforts, quality improvement, and capacity development to eliminate or reduce the organization’s risk.  The plan must include a process for assigning tasks/responsibilities, developing a timeline for mitigation strategies, and incorporate substantial involvement from the states.
  • The plan must include a description of region-specific T/TA coordination plan designed to promote information-sharing with and among State CSBG Lead Agencies, RPIC grantees, and other CSBG technical assistance providers.
  • A strategy for information dissemination, including quality control, and fostering and strengthening communication and coordination activities with other CSBG T/TA service providers.  The plan includes processes for coordination with the CSBG Learning Communities Resource Center T/TA provider to add high-quality resources relating to risk mitigation efforts, quality control, and capacity development to the Learning Communities Resource Center’s database.
  • A strategy for convening, physically and/or virtually, CSBG Network partners to develop a risk mitigation plan for a specific agency (or to develop a multi-level risk mitigation strategy addressing needs in local and state systems).
  • A strategy for developing educational materials and T/TA documents such as "toolkits" for addressing specific risk mitigation efforts and quality improvement issues or concerns.
  • A strategy for developing strategic plans and recommendations to OCS regarding ongoing T/TA needs in the CSBG Network.
  • A strategy for promoting T/TA that focuses on knowledge management for purposes of assisting CSBG-eligible entities with integrating enhanced or newly acquired information on risk mitigation efforts, corrective action plans, quality improvement, and capacity development into their administrative, fiscal, and programmatic policies and operational procedures.
  • A strategy to participate in a webinar with other CSBG T/TA service providers to facilitate the exchange of information that helps to identify common risk mitigation and quality improvement issues.
  • A strategy to incorporate content from existing T/TA providers to help states and CSBG-eligible entities to rapidly resolve high-priority risks.
  • A strategy to utilize a cadre of individuals and organizations with relevant expertise and skills to provide T/TA in risk assessment, mitigation/corrective action planning, and on-site support for struggling organizations in the CSBG Network.
  • A strategy to promote peer-to-peer networking such as workgroups, meetings, and conference calls through region-specific T/TA coordination efforts.
  • A strategy to provide long-term, intensive, coordinated, and individualized risk assessment and risk mitigation T/TA to State CSBG Lead Agencies and CSBG-eligible entities that promotes an ongoing and integrated process for assessing, addressing, and alleviating organizational risk and sustainability issues including reviewing and tracking the status of the risk mitigation strategy and effectiveness to ensure that the risk’s impact is minimized and that  mitigation strategies achieved desired results.
  • A strategy to strengthen the ability and systems of State CSBG Lead Agencies and CSBG-eligible entities to make sound decisions to improve administrative, financial, and program operations.
Project Timeline and Milestones

Provide quantitative monthly or quarterly projections of the accomplishments to be achieved for each function, or activity, in such terms as the number of people to be served and the number of activities accomplished. Data may be organized and presented as project tasks and subtasks with their corresponding timelines during the project period. For example, each project task could be assigned to a row in the first column of a grid. Then, a unit of time could be assigned to each subsequent column, beginning with the first unit (i.e., week, month, quarter) of the project and ending with the last.  Shading, arrows, or other markings could be used across the applicable grid boxes or cells, representing units of time, to indicate the approximate duration and/or frequency of each task and its start and end dates within the project period.

When accomplishments cannot be quantified by activity or function, list them in chronological order to show the schedule of accomplishments and their target dates.

Program Performance Evaluation Plan

Applicants must describe the plan for the program performance evaluation that will contribute to continuous quality improvement. The program performance evaluation should monitor ongoing processes and the progress towards the goals and objectives of the project.  Include descriptions of the inputs (e.g., organizational profile, collaborative partners, key staff, budget, and other resources), key processes, and expected outcomes of the funded activities. The plan must be supported by a logic model and must explain how the inputs, processes and outcomes will be measured, and how the resulting information will be used to inform improvement of funded activities. 

Applicants must describe the systems and processes that will support the organization's performance management requirements through effective tracking of performance outcomes, including a description of how the organization will collect and manage data (e.g. assigned skilled staff, data management software) in a way that allows for accurate and timely reporting of performance outcomes. Applicants must describe any potential obstacles for implementing the program performance evaluation and how those obstacles will be addressed.

The applicant must describe how the proposed plan for performance evaluation will help ensure that immediate T/TA needs are addressed as well as the ways in which creation of an enhanced infrastructure will help OCS address long-term T/TA needs related to quality improvement support in the CSBG network. The applicant must describe how the proposed plan will evaluate and measure program effectiveness.

Logic Model

Applicants must submit a logic model for designing and managing their project. A logic model is a one-page diagram that presents the conceptual framework for a proposed project and explains the links among program elements. While there are many versions of logic models, for the purposes of this announcement the logic model should summarize the connections between the:
  • Goals of the project (e.g., objectives, reasons for proposing the interventions, if applicable);
  • Assumptions (e.g., beliefs about how the program will work and its supporting resources. Assumptions should be based on research, best practices, and experience);
  • Inputs (e.g., organizational profile, collaborative partners, key staff, budget);
  • Target population (e.g., the individuals to be served);
  • Activities (e.g., approach, listing key intervention, if applicable);
  • Outputs (i.e., the direct products or deliverables of program activities); and
  • Outcomes (i.e., the results of a program, typically describing a change in people or systems).

Organizational Capacity

Provide the following information on the applicant organization and, if applicable, on any cooperating partners:

  • Organizational charts;
  • Resumes (no more than two single-spaced pages in length);
  • List of Board of Directors;
  • Audit reports or statements from Certified Public Accountants/Licensed Public Accountants, if available, submit statements for up to the two most recently completed fiscal years (this requirement does not apply to start-up organizations);
  • Copy or description of the applicant organizationís fiscal control and accountability procedures;
  • Evidence that the applicant organization, and any partnering organizations, have relevant experience and expertise with administration, development, implementation, management, and evaluation of programs similar to that offered under this announcement;
  • Copy or description of the applicant organizationís personnel policies;
  • Information on compliance with federal/state/local government standards;
  • Job descriptions for each vacant key position.
Protection of Sensitive and/or Confidential Information

If any confidential or sensitive information will be collected during the course of the project, whether from staff (e.g., background investigations) or project participants and/or project beneficiaries, provide a description of the methods that will be used to ensure that confidential and/or sensitive information is properly handled and safeguarded. Also provide a plan for the disposition of such information at the end of the project period.

Dissemination Plan

Applicants must propose a plan to disseminate reports, products, and/or grant project outputs so that project information is provided to key target audiences. Dissemination plans must include:

  • Dissemination goals and objectives;
  • Strategies to identify and engage with target audiences;
  • Allocation of sufficient staff time and budget for dissemination purposes;
  • A preliminary plan to evaluate the extent to which target audiences have received project information and have used it as intended.
Third-Party Agreements

Third-party agreements include Memoranda of Understanding (MOU) and Letters of Commitment. General letters of support are not considered to be third-party agreements. Third-party agreements must clearly describe the project activities and support to which the third party is committing.  Third-party agreements must be signed by the person in the third-party organization with the authority to make such commitments on behalf of their organization.

Provide written and signed agreements between grantees and subgrantees, or subcontractors, or other cooperating entities. These agreements must detail the scope of work to be performed, work schedules, remuneration, and other terms and conditions that structure or define the relationship.
Letters Of Support

Provide statements from community, public, and commercial leaders that support the project proposed for funding.  All submissions must be included in the application package.

Plan for Oversight of Federal Award Funds

Provide a plan describing how oversight of federal funds will be ensured and how grant activities and partner(s) will adhere to applicable federal and programmatic regulations. Applicants must identify staff that will be responsible for maintaining oversight of program activities, staff, and partner(s). Applicants must describe procedures and policies used to oversee staff and/or partners/contractors.

Describe organizational records systems that relate financial data to performance data by identifying the source and application of federal funds so that they demonstrate effective control over and accountability for funds, compare outlays with budget amounts, and provide accounting records supported by source documentation.

The Project Budget and Budget Justification

All applicants are required to submit a project budget and budget justification with their application. The project budget is entered on the Budget Information Standard Form, either SF-424A or SF-424C, according to the directions provided with the SFs. The budget justification consists of a budget narrative and a line-item budget detail that includes detailed calculations for "object class categories" identified on the Budget Information Standard Form.

Project budget calculations must include estimation methods, quantities, unit costs, and other similar quantitative detail sufficient for the calculation to be duplicated. If matching or cost sharing is a requirement, applicants must include a detailed listing of any funding sources identified in Block 18 of the SF-424 (Application for Federal Assistance). See the table in Section IV.2. Required Forms, Assurances, and Certifications listing the appropriate budget forms to use in this application.

Special Note: The Consolidated Appropriations Act, 2012 (Pub.L. 112-74), enacted December 23, 2011, limits the salary amount that may be awarded and charged to ACF grants and cooperative agreements. Award funds issued under this announcement may not be used to pay the salary, or any percentage of salary, to an individual at a rate in excess of Executive Level II. The Executive Level II salary of the Federal Executive Pay scale is $179,700 (http://www.opm.gov/oca/12tables/html/ex.asp). This amount reflects an individual’s base salary exclusive of fringe benefits and any income that an individual may be permitted to earn outside of the duties to the applicant organization.  This salary limitation also applies to subawards/subcontracts under a ACF grant or cooperative agreement.

Provide a budget justification using the 424A and/or 424C, as applicable, for each year of the proposed project. Provide a budget justification, which includes a budget narrative and a line-item detail, for each year of the proposed project. The budget narrative should describe how the categorical costs are derived. Discuss the necessity, reasonableness, and allocation of the proposed costs.

The budget for the project must include funding for the entrance meeting for the purpose of discussing details of the project work plan and cooperative agreement. The applicant may opt to attend this meeting at the OCS office in Washington, DC or via a webinar/conference call. 

The budget must also include funding for travel for one key staff member to attend and present at a T/TA conference in Washington, DC, during each year of the grant.

General

Use the following guidelines for preparing the budget and budget justification.  When a match or cost share is required, both federal and non-federal resources must be detailed and justified in the budget and budget narrative justification. "Federal resources" refers only to the ACF grant funds for which the applicant is applying. “Non-federal resources” are all other non-ACF federal and non-federal resources. It is suggested that budget amounts and computations be presented in a columnar format:  first column, object class categories; second column, federal budget; next column(s), non-federal budget(s); and last column, total budget. The budget justification should be in a narrative form.

Personnel

Description:  Costs of employee salaries and wages.

Justification: Identify the project director or principal investigator, if known at the time of application.  For each staff person provide:  the title; time commitment to the project in months; time commitment to the project as a percentage or full-time equivalent: annual salary; grant salary; wage rates; etc.  Do not include the costs of consultants, personnel costs of delegate agencies, or of specific project(s) and/or businesses to be financed by the applicant. Contractors and consultants should not be placed under this category.

Fringe Benefits

Description:  Costs of employee fringe benefits unless treated as part of an approved indirect cost rate.   

Justification:  Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance, Federal Insurance Contributions Act (FICA) taxes, retirement insurance, and taxes.


Travel

Description:  Costs of out-of-state or overnight project-related travel by employees of the applicant organization. Do not include in-state travel or consultant travel.

Justification:  For each trip show the total number of traveler(s); travel destination; duration of trip; per diem; mileage allowances, if privately owned vehicles will be used to travel out of town; and other transportation costs and subsistence allowances.  If appropriate for this project, travel costs for key project staff to attend ACF-sponsored workshops/conferences/grantee orientations should be detailed in the budget.

Equipment

Description:  "Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year per unit and an acquisition cost that equals or exceeds the lesser of:  (a) the capitalization level established by the organization for the financial statement purposes, or (b) $5,000.  (Note:  Acquisition cost means the net invoice unit price of an item of equipment, including the cost of any modifications, attachments, accessories, or auxiliary apparatus necessary to make it usable for the purpose for which it is acquired.  Ancillary charges, such as taxes, duty, protective in-transit insurance, freight, and installation, shall be included in or excluded from acquisition cost in accordance with the applicant organization's regular written accounting practices.) 

Justification:  For each type of equipment requested applicants must provide a description of the equipment; the cost per unit; the number of units; the total cost; and a plan for use of the equipment in the project; as well as a plan for the use, and/or disposal of, the equipment after the project ends.  An applicant organization that uses its own definition for equipment should provide a copy of its policy, or section of its policy, that includes the equipment definition.

Supplies

Description:  Costs of all tangible personal property other than that included under the Equipment category.  This includes office and other consumable supplies with a per-unit cost of less than $5,000.

Justification:  Specify general categories of supplies and their costs.  Show computations and provide other information that supports the amount requested.

Contractual

Description:  Costs of all contracts for services and goods except for those that belong under other categories such as equipment, supplies, construction, etc.  Include third-party evaluation contracts, if applicable, and contracts with secondary recipient organizations (with budget detail), including delegate agencies and specific project(s) and/or businesses to be financed by the applicant.  This area is not for individual consultants.

Justification:  Demonstrate that all procurement transactions will be conducted in a manner to provide, to the maximum extent practical, open, and free competition. Recipients and subrecipients, other than states that are required to use 45 CFR Part 92 procedures, must justify any anticipated procurement action that is expected to be awarded without competition and exceeds the simplified acquisition threshold fixed by 41 U.S.C. § 134 and currently set at $100,000.  Recipients may be required to make pre-award review and procurement documents, such as requests for proposals or invitations for bids, independent cost estimates, etc., available to ACF.

Note: Whenever the applicant intends to delegate part of the project to another agency, the applicant must provide a detailed budget and budget narrative for each contractor/sub-contractor, by agency title, along with the same supporting information referred to in these instructions.  If the applicant plans to select the contractors/sub-contractors post-award and a detailed budget is not available at the time of application, the applicant must provide information on the nature of the work to be delegated, the estimated costs, and the process for selecting the delegate agency.

Other

Description: Enter the total of all other costs.  Such costs, where applicable and appropriate, may include but are not limited to:  consultant costs, local travel; insurance; food (when allowable); medical and dental costs (noncontractual); professional services costs (including audit charges); space and equipment rentals; printing and publication; computer use; training costs, such as tuition and stipends; staff development costs; and administrative costs.

Justification:  Provide computations, a narrative description, and a justification for each cost under this category.

Indirect Charges

Description:  Total amount of indirect costs.  This category should be used only when the applicant currently has an indirect cost rate approved by the Department of Health and Human Services (HHS) or another cognizant federal agency. 

Justification:  An applicant that will charge indirect costs to the grant must enclose a copy of the current rate agreement.  If the applicant organization is in the process of initially developing or renegotiating a rate, upon notification that an award will be made, it should immediately develop a tentative indirect cost rate proposal based on its most recently completed fiscal year, in accordance with the cognizant agency's guidelines for establishing indirect cost rates, and submit it to the cognizant agency. Applicants awaiting approval of their indirect cost proposals may also request indirect costs. When an indirect cost rate is requested, those costs included in the indirect cost pool should not be charged as direct costs to the grant.  Also, if the applicant is requesting a rate that is less than what is allowed under the program, the authorized representative of the applicant organization must submit a signed acknowledgement that the applicant is accepting a lower rate than allowed.

Paperwork Reduction Disclaimer

As required by the Paperwork Reduction Act of 1995, 44 U.S.C. §§ 3501-3521, the public reporting burden for the Project Description is estimated to average 60 hours per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection information. The Project Description information collection is approved under OMB control number 0970-0139, which expires 10/31/2015. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.

IV.2. Content and Form of Application Submission

Application Submission Options

Electronic Submission via www.Grants.gov

  • Additional guidance on the submission of electronic applications can be found at http://www.grants.gov/applicants/get_registered.jsp.
  • If applicants encounter any technical difficulties in using www.Grants.gov, contact the Grants.gov Contact Center at: 1-800-518-4726, or by email at support@grants.gov, to report the problem and obtain assistance. Hours of Operation: 24 hours a day, 7 days a week. The Grants.gov Contact Center is closed on federal holidays.
  • Applicants should always retain Grants.gov Contact Center service ticket number(s) as they may be needed for future reference.
  • Contact with the Grants.gov Contact Center prior to the listed application due date and time does not ensure acceptance of an application. If difficulties are encountered, the Grants Management Officer listed in Section VII. Agency Contacts will determine whether the submission issues are due to Grants.gov system errors or user error.

Application Validation at www.Grants.gov

After an application has been successfully submitted to www.Grants.gov, it still must pass a series of validation checks.  After an application is submitted, Grants.gov generates a submission receipt via email and also sets the application status to "Received." This receipt verifies that the application has been successfully delivered to the Grants.gov system.

Next, Grants.gov verifies the submission is valid by ensuring it does not contain viruses, the opportunity is still open, and the applicant login and applicant DUNS number match. If the submission is valid, Grants.gov generates a submission validation receipt via email and sets the application status to "Validated."

If the application is not validated, the application status is set to "Rejected." The system sends a rejection email notification to the applicant and the applicant must re-submit the application package. See "What to Expect After Submitting" at www.Grants.gov for more information.

Each time an application is submitted, or resubmitted, via www.Grants.gov, the application will receive a new date and time stamp. Only those applications with on-time date and time stamps that result in a validated application, which are transmitted to ACF, will be acknowledged.

Applicants will be provided with an acknowledgement from Grants.gov that the submitted application package has passed, or failed, a series of checks and validations. Applications that are submitted on time that fail the validation check will not be transmitted to ACF and will not be acknowledged.

Request an Exemption from Required Electronic Application Submission

ACF recognizes that some applicants may have limited or no Internet access, and/or limited computer capacity, which may prohibit them from uploading large files at www.Grants.gov. To accommodate such applicants, ACF offers an exemption from required electronic submission. The exemption will allow applicants to submit hard copy, paper applications by hand-delivery, applicant courier, overnight/express mail couriers, or by other representatives of the applicant.

To receive an exemption from required electronic application submission, applicants must submit a written request to ACF that must state that the applicant qualifies for the exemption for one of the two following reasons:

  • Lack of Internet access or Internet connection, or
  • Limited computer capacity that prevents the uploading of large documents (files) at www.Grants.gov.

Applicants may request and receive the exemption from required electronic application submission by either:

  • Submitting an email request to electronicappexemption@acf.hhs.gov, or
  • Sending a written request to the Office of Grants Management Contact listed in Section VII. Agency Contacts in this announcement.

Requests for exemption from required electronic application submission will be acknowledged with an approval or disapproval.

Requests that do not state one of the two listed reasons will not be approved.

An exemption is applicable to all applications submitted by the applicant organization during the Federal Fiscal Year (FFY) in which it is received. Applicants need only request an exemption once in a FFY.  Applicants must request a new exemption from required electronic submission for any succeeding FFY.

Please Note: electronicappexemption@acf.hhs.gov may only be used to request an exemption from required electronic submission. All other inquiries must be directed to the appropriate Agency Contact listed in Section VII. of this announcement. Queries or requests submitted to this email address for any reason other than a request for an exemption from electronic application submission will not be acknowledged or answered.

All exemption requests must include the following information:

  • Funding Opportunity Announcement Title,
  • Funding Opportunity Number (FON),
  • The listed Catalog of Federal Domestic Assistance (CFDA) number,
  • Name of Applicant Organization and DUNS Number,
  • AOR name and contact information,
  • Name and contact information of person to be contacted on matters involving the application (i.e., the Point of Contact), and
  • The reason for which the applicant is requesting an exemption from electronic application submission. The request for exemption must state one of the following two reasons: 1) lack of Internet access or Internet connection; or 2) lack of computer capacity that prevents uploading large documents (files) to the Internet.

Exemption requests must be received by ACF no later than two weeks before the application due date, that is, 14 calendar days prior to the application due date listed in the Overview and in Section IV.3. Submission Dates and Times. If the fourteenth calendar day falls on a weekend or federal holiday, the due date for receipt of an exemption request will move to the next federal business day that follows the weekend or federal holiday.

Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may be used in developing and organizing application materials. Details concerning acknowledgment of received applications are available in Section IV.3. Submission Dates and Times of this announcement.

Paper Format Application Submission

An exemption is now required for the submission of paper applications. See the preceding section on "Request an Exemption from Required Electronic Application Submission."

Applicants with exemptions that submit their applications in paper format, by mail or delivery, must submit one original and two copies of the complete application with all attachments. The original and each of the two copies must include all required forms, certifications, assurances, and appendices, be signed by the AOR, and be unbound.  The original copy of the application must have original signature(s). See Section IV.6. of this announcement for address information for paper format application submissions.


Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may be used in developing and organizing application materials.  Details concerning acknowledgment of received applications are available in Section IV.3. Submission Dates and Times in this announcement.

IV.3. Submission Dates and Times

IV.3. Submission Dates and Times

Due Date for Applications: 07/25/2013

Explanation of Due Dates

The due date for receipt of applications is listed in the Overview section and in this section. See Section III.3. Application Disqualification Factors.

Electronic Applications

The deadline for submission of electronic applications via www.Grants.gov is 11:59 p.m., ET, on the due date. Electronic applications submitted at 12:00 a.m., ET, on the day after the due date will be considered late and will be disqualified from competitive review and from funding under this announcement.

Applicants are required to submit their applications electronically via www.Grants.gov unless they received an exemption through the process described in Section IV.2. Request an Exemption from Required Electronic Application Submission.

ACF does not accommodate transmission of applications by email or facsimile.

Instructions for electronic submission via www.Grants.gov are available at: http://www.grants.gov/applicants/apply_for_grants.jsp.

Applications submitted to www.Grants.gov at any time during the open application period prior to the due date and time that fail the Grants.gov validation check will not be received at ACF. These applications will not be acknowledged.

Mailed Paper Format Applications

The deadline for mailed paper applications is 4:30 p.m., ET, on the due date. Mailed paper applications received after the due date and deadline time will be considered late and will be disqualified from competitive review and from funding under this announcement.

Paper format application submissions will be disqualified if the applicant organization has not received an exemption through the process described in Section IV.2. Request an Exemption from Required Electronic Application Submission.

Hand-Delivered Paper Format Applications

Applications that are hand-delivered by applicants, applicant couriers, by overnight/express mail couriers, or other representatives of the applicant must be received on, or before, the due date listed in the Overview and in this section. These applications must be delivered between the hours of 8:00 a.m. and 4:30 p.m., ET,Monday through Friday (excluding federal holidays). Applications should be delivered to the address provided in Section IV.6.Other Submission Requirements.

Hand-delivered paper applications received after the due date and deadline time will be considered late and will be disqualified from competitive review and from funding under this announcement.

Hand-delivered paper format application submissions will be disqualified if the applicant organization has not received an exemption through the process described in Section IV.2. Request an Exemption from Required Electronic Application Submission.

No appeals will be considered for applications classified as late under the following circumstances:

  • Applications submitted electronically via www.Grants.gov are considered late when they are dated and time-stamped after the deadline of 11:59 p.m., ET, on the due date.
  • Paper format applications received by mail or hand-delivery after 4:30 p.m., ET, on the due date will be classified as late and will be disqualified.
  • Paper format applications received from applicant organizations that were not approved for an exemption from required electronic application submission under the process described in Section IV.2. Request an Exemption from Required Electronic Submission will be disqualified.

Extensions and/or Waiving Due Date and Receipt Time Requirements

ACF may extend an application due date and receipt time when circumstances make it impossible for applicants to submit their applications on time. These events include natural disasters (floods, hurricanes, tornados, etc.), or when there are widespread disruptions of electrical service, or mail service, or in other rare cases. The determination to extend or waive due date and/or receipt time requirements rests with the Grants Management Officer listed as the Office of Grants Management Contact in Section VII. Agency Contacts.

Acknowledgement from www.Grants.gov

Applicants will receive an initial email upon submission of their application to www.Grants.gov. This email will provide a Grants.gov Tracking Number. Applicants should refer to this tracking number in all communication with Grants.gov. The email will also provide a date and time stamp, which serves as the official record of application's submission. Receipt of this email does not indicate that the application is accepted or that is has passed the validation check.

Applicants will be provided with an acknowledgement from www.Grants.gov that the submitted application package has passed, or failed, a series of checks and validations. Applications that are submitted on time that fail the validation check will not be transmitted to ACF and will not be acknowledged.

See "What to Expect After Submitting" at www.Grants.gov for more information.

Acknowledgement from ACF of an electronic application's submission:

Applicants will be sent additional email(s) from ACF acknowledging that the application has been retrieved from www.Grants.gov by ACF. Receipt of these emails is not an indication that the application is accepted for competition.

Acknowledgement from ACF of receipt of a paper format application

ACF will not provide acknowledgement of receipt of hard copy application packages submitted via mail or courier services.

IV.4. Intergovernmental Review of Federal Programs (SPOC)

IV.4. Intergovernmental Review of Federal Programs

This program is covered under Executive Order (E.O.) 12372, "Intergovernmental Review of Federal Programs," and 45 CFR Part 100, "Intergovernmental Review of Department of Health and Human Services Programs and Activities." Under the Executive Order, States may design their own processes for reviewing and commenting on proposed Federal assistance under covered programs.

Applicants should go to the following URL for the official list of the jurisdictions that have elected to participate in E.O. 12372 http://www.whitehouse.gov/omb/grants_spoc/.
Applicants from participating jurisdictions should contact their SPOC, as soon as possible, to alert them of their prospective applications and to receive instructions on their jurisdiction's procedures. Applicants must submit all required application materials to the SPOC and indicate the date of submission on the Standard Form (SF) 424 at item 19.

Under 45 CFR 100.8(a)(2), a SPOC has 60 days from the application due date to comment on proposed new awards.

SPOC comments may be submitted directly to ACF to: U.S. Department of Health and Human Services, Administration for Children and Families, Office of Grants Management, Division of Discretionary Grants, 370 L'Enfant Promenade SW., 6th Floor East, Washington, DC 20447.

Entities that meet the eligibility requirements of this announcement are still eligible to apply for a grant even if a State, Territory or Commonwealth, etc., does not have a SPOC or has chosen not to participate in the process. Applicants from non-participating jurisdictions need take no action with regard to E.O. 12372. Applications from Federally-recognized Indian Tribal governments are not subject to E.O. 12372.
IV.5. Funding Restrictions

IV.5. Funding Restrictions

Costs of organized fund raising, including financial campaigns, endowment drives, solicitation of gifts and bequests, and similar expenses incurred solely to raise capital or obtain contributions, are considered unallowable costs under grants or cooperative agreements awarded under this funding opportunity announcement.

Note: Costs incurred for grant application preparation are not considered allowable costs under an award and may not be included in the project budget or budget justification.

Grant awards will not allow reimbursement of pre-award costs.
Construction is not an allowable activity or expenditure under this grant award.
Purchase of real property is not an allowable activity or expenditure under this grant award.

Grant funds may not be used to cover costs incurred in connection with any criminal, civil or administrative proceeding commenced by the Federal Government or a State or local government if the proceeding relates to a violation of, or failure to comply with, a Federal, State or local statute or regulation by the organization and results in the imposition of a monetary penalty or a final decision to debar or suspend the organization, rescind or void an award, or to terminate an award (OMB Circular A-122, Att. B, paragraph 10.2, 2 CFR Part 230, App. B, paragraph 10.b.).  Moreover, costs of legal, accounting, and consultant services, and related costs, incurred "in connection with defense against Federal Government claims or appeals . . .or the prosecution of claims or appeals against the Federal Government, are unallowable" (OMB Circular A-122, Att. B, paragraph 10.7, 2 CFR Part 230, App. B, paragraph 10.g.).  

Sub-Contracting or Delegating Projects

OCS will not fund any project where the role of the applicant is primarily to serve as a conduit for funds to organizations other than the applicant.  The applicant is expected to have a substantive role in the implementation of the project for which funding is requested.  This prohibition does not bar the making of sub-grants or sub-contracting for specific services or activities that are needed to conduct the project.

IV.6. Other Submission Requirements

IV.6. Other Submission Requirements

Submit paper applications to one of the following addresses. See Section IV.2. Request an Exemption from Required Electronic Application Submission.

Submission By Mail

Attn: HHS-2013-ACF-OCS-ET-0581
U.S. Department of Health and Human Services
Administration for Children and Families
Office of Community Services
Grant Operations Center
1400 Key Boulevard, Suite 910
Arlington, VA 22209

Hand Delivery

Attn: HHS-2013-ACF-OCS-ET-0581
U.S. Department of Health and Human Services
Administration for Children and Families
Office of Community Services
Grant Operations Center
1400 Key Boulevard, Suite 910
Arlington, VA 22209

Electronic Submission

See Section IV.2 for application requirements and for guidance when submitting applications electronically via http://www.Grants.gov.

For all submissions, see Section IV.3 for information on due dates and times.

V. Application Review Information

V.1. Criteria

Please note: Reviewers will not access, or review, any materials that are not part of the application documents.  This includes information accessible on websites via hyperlinks that are referenced, or embedded, in the application.  Though an application may include web links, or embedded hyperlinks, reviewers will not review this information as it is not considered to be part of the application documents.  Nor will the information on websites be taken into consideration in scoring of evaluation criteria presented in this section. Reviewers will evaluate and score an application based on the documents that are presented in the application and will not refer to, or access, external links during the objective review.

Applications competing for financial assistance will be reviewed and evaluated using the criteria described in this section. The corresponding point values indicate the relative importance placed on each review criterion. Points will be allocated based on the extent to which the application proposal addresses each of the criteria listed. Applicants should address these criteria in their application materials, particularly in the project description and budget justification, as they are the basis upon which competing applications will be judged during the objective review. The required elements of the project description and budget justification may be found in Section IV.2 of this announcement.
 
OBJECTIVES AND NEED FOR ASSISTANCE Maximum Points: 20

In this section, reviewers will consider the extent to which: 

(1) The applicant clearly identifies the need for assistance, the significant features and components of the Risk Mitigation Training and Technical Assistance Center, clearly states the goals (i.e., products of an effective project) and subordinate objectives (i.e., measurable steps for reaching these goals) of the project, and provides rationale for the project goals. The applicant clearly describes how the goals and objectives of proposed project activities will address the needs of State CSBG Lead Agencies, CSBG-eligible entities, and other organizations in the CSBG Network.  (0 – 5 points). 

(2) The project description is clear and complete and includes a timeline with specific and measurable goals and objectives. The project narrative of the application presents a clear statement of work to be undertaken and objectives for the period of the proposed work.  (0 – 10 points).

  • The applicant outlines a clear plan of action that describes the scope and detail of how the proposed work will be accomplished, accounts for all functions or activities identified in the application, states the reasons for taking the proposed approach rather than others, and describes any unusual feature of the project such as design or technological innovation, reductions in cost or time, or extraordinary social and community involvement.
  • The overall project goals and objectives, and the plans and procedures for achieving them, are well developed.  Goals and objectives parallel those of the logic model.
  • The applicant presents a well-defined logic model which guides the proposed project.  The logic model demonstrates strong links between proposed inputs and activities and intended short-term, intermediate, and long-term outcomes.
  • Applicant describes a plan to assess and document the success of the project, and to measure the effectiveness of the T/TA Center and the benefits to the targeted population.

(3)  The applicant demonstrates its commitment to use funds only for activities as described in Section I Funding Opportunity Description.  (0 – 5 points). 

  • The applicant’s written statement describing its commitment to use funds only for ACF program activities is clear and specific.  For example, the statement directly includes references of a commitment that funds will only be used for the activities identified in the FOA.
  • The applicant presents a sound plan in compliance with the funding restrictions as noted in Section IV.5 of this FOA. 
INFRASTUCTURE DEVELOPMENT Maximum Points: 10

In this section, reviewers will consider the extent to which: 

(1)  The applicant clearly describes a strategy to help identify, manage, and prioritize CSBG T/TA needs related to risk mitigation efforts, quality improvement, and capacity development.  (0 – 5 points). 

  • The applicant provides an approach to create partnerships with State CSBG Lead Agencies to identify, manage, and prioritize CSBG needs related to risk mitigation, quality improvement, and capacity development. 
  • The applicant provides an approach to establish and maintain a process for states and CSBG-eligible entities to request organizational-specific T/TA utilizing a well-conceived T/TA request and tracking system for cataloguing and monitoring T/TA requests, activities, and outcomes to ensure that the risk’s impact is minimized and the desired results are achieved.   

(2)  The application provides a description of the development of training curricula that consist of standards, approaches and resources to help CSBG-eligible entities systematically identify, analyze, quantify, track, and mitigate risk, and increase organizational capacity.  (0 – 5 points).

IMPLEMENTATION PLAN Maximum Points: 25

In this section, reviewers will consider the extent to which: 

(1) The applicant presents a well-conceived overall approach to the project, including a preliminary design for the implementation and details describing how project will be implemented in an effective way to achieve the purpose and goals stated in Section 1. Funding Opportunity Description Risk Mitigation T/TA Center Purpose and Goals.  (0 - 10 points). 

  • Applicant presents a clear approach to provide long-term, intensive, coordinated, and individualized risk assessment and risk mitigation T/TA to State CSBG Lead Agencies and CSBG-eligible entities.
  • Applicant describes a strategy to strengthen the ability and systems of State CSBG Lead Agencies and CSBG-eligible entities to make sound decisions to improve administrative, financial, and program operations. 
  • Applicant clearly describes the approach for coordination with the CSBG Learning Communities Resource Center T/TA provider to add resources to the Learning Communities Resource Center’s database.
  • Applicant clearly describes the quality control process to manage and assess the validity and quality of informational resources.
  • The applicant provides an approach for providing training and continuing education coordination as described in Section I and Section IV.2 of this FOA.
  • Applicant describes a strategy to promote peer-to-peer networking such as workgroups, meetings, and conference calls through region-specific T/TA coordination efforts.

 (2) The applicant presents a clear approach for convening key partners, as noted in Section I and IV.2 of this FOA.  (0 – 5 points). 

  • The applicant presents a clear plan to facilitate T/TA efforts by convening State CSBG Lead Agencies, RPIC grantees and other CSBG technical assistance providers to develop comprehensive corrective action plans.
  • The applicant provides a process for assigning task/responsibilities and developing a timeline for the mitigation strategies.
  • The applicant provides an approach for ensuring that the states have a substantial involvement in developing corrective action plans and risk mitigation efforts. 

(3) The applicant describes an approach for developing training curricula and resources. (0 – 5 points). 

  • Applicant clearly describes a plan to ensure that training curricula and resources meet the criteria as noted in Section IV.2.

(4) The applicant describes an approach that includes the method for coordination of region-specific T/TA. (0 – 5 points). 

  • Applicant describes strategy for region-specific T/TA coordination plans designed to promote information-sharing with and among State CSBG Lead Agencies and CSBG-eligible entities.
OUTCOMES EXPECTED Maximum Points: 20

In reviewing the outcomes expected, reviewers will consider the extent to which:  

(1) The applicant describes how the project will assure long-term program and management improvements for State CSBG Lead Agencies in the interest of enhancing CSBG services and activities throughout the CSBG Network.  (0 – 5 points). 

(2) The applicant describes how the project will contribute to and promote risk mitigation and corrective action processes to assure appropriate assessment and corrective action within the CSBG Network. (0 – 5 points). 

(3) If the applicant proposes to develop workshops or training events, the application will be evaluated on the number and types of beneficiaries. (0 – 5 points). 

(4) The applicant describes methods of securing participant feedback and evaluations of proposed project activities. (0 – 5 points).

ORGANIZATIONAL CAPACITY Maximum Points: 15

In reviewing the organizational capacity, reviewers will consider the extent to which:  

(1) The responsibilities and roles of the organization's staff and its partner(s) are specifically stated and substantiated by requirements stated in Section IV.2, The Project Description, Organizational Capacity.  (0 – 15 points). 

  • The applicant provides strong evidence of sufficient experience and expertise in the program areas of this FOA; in collaboration with partner organizations; in culturally competent service delivery; and in administration, development, implementation, management, and evaluation of similar projects.  
  • The applicant describes, for example in a resume, the level of knowledge, skills, and abilities of the proposed project director and primary staff members, and documents how their specific qualifications and level of expertise will support the successful implementation of the proposed project activities, particularly as it relates to a full range of services to alleviate the causes and conditions of poverty in communities, programmatic aspects of community services, knowledge management, website development, and maintenance.
  • The applicant clearly documents the roles, responsibilities, and time commitments of each proposed project staff position, including consultants, subcontractors, and/or partners.  These are well defined and appropriate to the successful implementation of the proposed project with respect to the target population.  
  • The applicant clearly describes a plan to ensure that confidential and/or sensitive information is properly handled and safeguarded. 
BUDGET AND BUDGET JUSTIFICATION Maximum Points: 10

In reviewing the budget and budget justification, reviewers will consider the extent to which:  

(1) The budget is clearly outlined and aligned with the project proposal and includes a narrative justification for the amount requested. (0 – 10 points). 

  • The applicant includes a budget that details the itemized expenses for the project. The narrative budget justification clearly states how each itemized expense will be utilized.
  • The costs of the project are reasonable, allocable and program-related and are commensurate with the types and range of activities and services to be conducted, the number of participants to be served, and the expected goals and objectives. 
V.2. & V.3. Review and Selection Process
V.2. Review and Selection Process

No grant award will be made under this announcement on the basis of an incomplete application.  No grant award will be made to an applicant or sub-recipient that does not have a DUNS number (www.dbn.com) and an active registration at SAM (www.sam.gov). See Section III.3. Other.
 
Initial ACF Screening

Each application will be screened to determine whether it meets one of the following disqualification criteria as described in Section III.3. Application Disqualification Factors

  • Applications that are designated as late according to Section IV.3. Submission Dates and Times,
  • Applications that are submitted in paper format without prior approval of an exemption from required electronic submission (Section IV.2. Request an Exemption from Required Electronic Application Submission), or
  • Applications with requests that exceed the award ceiling stated in Section II. Award Information

For those applications that have been disqualified under the initial ACF screening, notice will be provided by postal mail or by email. See Section IV.3. Explanation of Due Dates for information on Grants.gov's and ACF's acknowledgment of received applications.

Objective Review and Results

Applications competing for financial assistance will be reviewed and evaluated by objective review panels using the criteria described in Section V.1. Criteria of this announcement. Each panel is composed of experts with knowledge and experience in the area under review. Generally, review panels include three reviewers and one chairperson.

Results of the competitive objective review are taken into consideration by ACF in the selection of projects for funding; however, objective review scores and rankings are not binding. They are one element in the decision-making process.

ACF may elect not to fund applicants with management or financial problems that would indicate an inability to successfully complete the proposed project. Applications may be funded in whole or in part. Successful applicants may be funded at an amount lower than that requested.  ACF reserves the right to consider preferences to fund organizations serving emerging, unserved, or under-served populations, including those populations located in pockets of poverty. ACF will also consider the geographic distribution of federal funds in its award decisions.

ACF may refuse funding for projects with what it regards as unreasonably high start-up costs for facilities or equipment, or for projects with unreasonably high operating costs.
Please refer to Section IV.2. of this announcement for information on non-federal reviewers in the review process.

Approved but Unfunded Applications

Applications recommended for approval that were not funded under the competition because of the lack of available funds may be held over by ACF and reconsidered in a subsequent review cycle if a future competition under the program area is planned.  These applications will be held over for a period of up to one year and will be re-competed for funding with all other competing applications in the next available review cycle.  For those applications that have been deemed as approved but unfunded, notice will be given of such determination by postal mail.

 
V.3. Anticipated Announcement and Award Dates
Announcement of awards and the disposition of applications will be provided to applicants at a later date.
VI. Award Administration Information
VI.1. Award Notices

Successful applicants will be notified through the issuance of a Notice of Award (NOA) that sets forth the amount of funds granted, the terms and conditions of the grant, the effective date of the grant, the budget period for which initial support will be given, the non-federal share to be provided (if applicable), and the total project period for which support is contemplated. The NOA will be signed by the Grants Officer and transmitted via postal mail or email. Following the finalization of funding decisions, organizations whose applications will not be funded will be notified by letter signed by the cognizant Program Office head. Any other correspondence that announces to a Principal Investigator, or a Project Director, that an application was selected is not an authorization to begin performance. 

Project costs that are incurred prior to the receipt of the NOA are at the recipient's risk and may be reimbursed only to the extent that they are considered allowable as approved pre-award costs. Information on allowable pre-award costs and the time period under which they may be incurred is available in Section IV.5. Funding Restrictions.

 
VI.2. Administrative and National Policy Requirements

Awards issued under this announcement are subject to the uniform administrative requirements and cost principles of 45 CFR Part 74 (Awards And Subawards To Institutions Of Higher Education, Hospitals, Other Nonprofit Organizations, And Commercial Organizations) or 45 CFR Part 92 (Grants And Cooperative Agreements To State, Local, And Tribal Governments).  The Code of Federal Regulations (CFR) is available at http://www.gpo.gov.

An application funded with the release of federal funds through a grant award does not constitute, or imply, compliance with federal regulations.  Funded organizations are responsible for ensuring that their activities comply with all applicable federal regulations.

Prohibition Against Profit

Grantees are subject to the limitations set forth in 45 CFR Part 74, Subpart E-Special Provisions for Awards to Commercial Organizations (45 CFR § 74.81_Prohibition against profit), which states that, "... no HHS funds may be paid as profit to any recipient even if the recipient is a commercial organization.  Profit is any amount in excess of allowable direct and indirect costs." 

Equal Treatment for Faith-Based Organizations

Grantees are also subject to the requirements of 45 CFR § 87.1(c), Equal Treatment for Faith-Based Organizations, which says, "Organizations that receive direct financial assistance from the [Health and Human Services] Department under any Department program may not engage in inherently religious activities such as worship, religious instruction, or proselytization, as part of the programs or services funded with direct financial assistance from the Department."  Therefore, organizations must take steps to completely separate the presentation of any program with religious content from the presentation of the Federally funded program by time or location in such a way that it is clear that the two programs are separate and distinct. If separating the two programs by time but presenting them in the same location, one program must completely end before the other program begins.

A faith-based organization receiving HHS funds retains its independence from federal, state, and local governments, and may continue to carry out its mission, including the definition, practice, and expression of its religious beliefs. For example, a faith-based organization may use space in its facilities to provide secular programs or services funded with federal funds without removing religious art, icons, scriptures, or other religious symbols. In addition, a faith-based organization that receives federal funds retains its authority over its internal governance, and it may retain religious terms in its organization's name, select its board members on a religious basis, and include religious references in its organization's mission statements and other governing documents in accordance with all program requirements, statutes, and other applicable requirements governing the conduct of HHS-funded activities. 

Regulations pertaining to the Equal Treatment for Faith-Based Organizations, which includes the prohibition against federal funding of inherently religious activities, Understanding the Regulations Related to the Faith-Based and Neighborhood Partnerships Initiative" are available at http://www.hhs.gov/ partnerships/about/r egulations/. Additional information, resources, and tools for faith-based organizations is available through The Center for Faith-based and Neighborhood Partnerships website at http://www.hhs.gov/ partnerships/index.html and at the Capacity BuildingToolkits for Faith-based and Community Organizations.

Award Term and Condition under the Trafficking Victims Protection Act of 2000

Awards issued under this announcement are subject to the requirements of Section 106 (g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104).  For the full text of the award term, go to http://www.acf.hhs.gov /grants/ award-term- and-condition-for-trafficking- in-persons.  If you are unable to access this link, please contact the Grants Management Contact identified in Section VII. Agency Contacts of this announcement to obtain a copy of the term.

Requirements for Drug-Free Workplace

The Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106) requires that all organizations receiving grants from any federal agency agree to maintain a drug-free workplace. By signing the application, the Authorizing Official agrees that the grantee will provide a drug-free workplace and will comply with the requirement to notify ACF if an employee is convicted of violating a criminal drug statute. Failure to comply with these requirements may be cause for debarment. Government-wide requirements for Drug-Free Workplace for Financial Assistance are found in 2 CFR part 182; HHS implementing regulations are set forth in 2 CFR § 382.400. All recipients of ACF grant funds must comply with the requirements in Subpart B - Requirements for Recipients Other Than Individuals, 2 CFR § 382.225. The rule is available at Requirements for Drug-Free Workplace.

Debarment and Suspension

HHS regulations published in 2 CFR Part 376 implement the governmentwide debarment and suspension system guidance (2 CFR Part 180) for HHS' non-procurement programs and activities. "Non-procurement transactions" include, among other things, grants, cooperative agreements, scholarships, fellowships, and loans. ACF implements the HHS Debarment and Suspension regulations as a term and condition of award. Grantees may decide the method and frequency by which this determination is made and may check the Excluded Parties List System (EPLS) located at https://www.sam.gov/, although checking the EPLS is not required. More information is available at  https://www.acf.hhs.gov/ grants-forms.

Pro-Children Act

The Pro-Children Act of 2001, 20 U.S.C. §§ 7181 through 7184, imposes restrictions on smoking in facilities where federally funded children's services are provided. HHS grants are subject to these requirements only if they meet the Act's specified coverage.  The Act specifies that smoking is prohibited in any indoor facility (owned, leased, or contracted for) used for the routine or regular provision of kindergarten, elementary, or secondary education or library services to children under the age of 18.  In addition, smoking is prohibited in any indoor facility or portion of a facility (owned, leased, or contracted for) used for the routine or regular provision of federally funded health care, day care, or early childhood development, including Head Start services to children under the age of 18.  The statutory prohibition also applies if such facilities are constructed, operated, or maintained with federal funds.  The statute does not apply to children's services provided in private residences, facilities funded solely by Medicare or Medicaid funds, portions of facilities used for inpatient drug or alcohol treatment, or facilities where WIC coupons are redeemed.  Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000 per violation and/or the imposition of an administrative compliance order on the responsible entity.

HHS Grants Policy Statement

The HHS Grants Policy Statement (HHS GPS) is the Department of Health and Human Services' single policy guide for discretionary grants and cooperative agreements.  ACF grant awards are subject to the requirements of the HHS GPS, which covers basic grants processes, standard terms and conditions, and points of contact, as well as important agency-specific requirements.  Appendices to the HHS GPS include a glossary of terms and a list of standard abbreviations for ease of reference.  The general terms and conditions in the HHS GPS will apply as indicated unless there are statutory, regulatory, or award-specific requirements to the contrary that are specified in the Notice of Award (NOA). The HHS GPS is available at https://www.acf.hhs.gov/ grants/ discretionary-competitive-grants

Freedom of Information Act (FOIA)

Applications funded by federal grant programs are subject to disclosure under the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and are frequently requested under the FOIA.  In accordance with the FOIA requirement to proactively disclose frequently requested materials at 5 U.S.C. § 552(a)(2)(D), and as part of on-going efforts to promote openness in government programs, ACF will post some of the top-ranked applications funded under this FOA in its online FOIA Reading Room at http://www.acf.hhs.gov/ e-reading-room. As required under the FOIA, each of the top-ranked applications will receive appropriate redaction of specific information to protect personal privacy and competitively sensitive commercial information. Applications chosen for posting to the FOIA Reading Room will be placed on the internet website without further notice to the applicants.

 
Other Administrative and National Policy Requirements

PROJECT CLOSEOUT

In accordance with 45 CFR §74.36 and 45 CFR §92.34, the funding agency shall maintain its royalty-free, nonexclusive and irrevocable right to reproduce all curricula, online training modules, products and tools developed under this cooperative agreement and to make these available to the targeted users for the benefit of the public.  Prior to 90 days of the end of the project period, the grantee must transfer all of these resources to the funding agency or its designee.

VI.3. Reporting

Grantees under this funding opportunity announcement will be required to submit performance progress and financial reports periodically throughout the project period. The frequency of required reporting is listed later in this section.  Final reports may be submitted in hard copy to the Grants Management Office Contact listed in Section VII. Agency Contacts of this announcement.  Instructions on submission of reports electronically will be provided with award documents.

Performance Progress Reports (PPR)

Notice of Award documents will inform grantees of the appropriate performance progress report form or format to use.  Grantees should consult their Notice of Award documents to determine the appropriate performance progress report format required under their award.  Performance progress reports are due 30 days after the end of the reporting period.

Final program performance reports are due 90 days after the close of the project period.  For awards that implement the use of the SF-PPR, that form may be found under "Reporting" at https://www.acf.hhs.gov/ grants-forms.

Federal Financial Reports (FFR)

As of February 1, 2011, HHS began the transition from use of the SF-269, Financial Status Report (Short Form or Long Form) to the use of the SF-425 Federal Financial Report for expenditure reporting. SF-269s will no longer be accepted for expenditure reports due after that date. If an SF-269 is submitted, the ACF will return it and require the recipient to complete the SF-425.

The transition strategy is allowing individual HHS Operating Divisions to select--from a limited number of options--the approach that best fits their programs and business process. This transition does not affect completion or submission of the cash reporting to the HHS Division of Payment Management's Payment Management System (PMS). The primary features of this transition for recipients are that OPDIVs that previously required electronic submission of the SF-269 will receive the SF-425 expenditure reports electronically and, until further notice, OPDIVs that have been receiving expenditure reports in hard copy will continue to do so.

All expenditure reports will be due on one of the standard due dates by which cash reporting is required to be submitted to PMS or at the end of a calendar quarter as determined by the Operating Division. As a result, a recipient that receives awards from more than one OPDIV may be subject to more than one approach, but will not be required to change its current means of submission or be subjected to more than eight standard due dates.

Beginning with budget periods which end from January 1 - March 31, 2011, and for all budget periods thereafter, all affected ACF grantees will be required to submit an SF-425 report as frequently as is required in the terms and conditions of their award using due dates for reports to PMS.
 

For budget periods ending in the months of:

The FFR (SF-425) is due to ACF on:

January 01 through March 31

April 30

April 01 through June 30

July 30

July 01 through September 30

October 30

October 01 through December 31

January 30


Fillable versions of the SF-425 form in Adobe PDF and MS-Excel formats, along with instructions, are available at http://www.whitehouse.gov/ omb/ grants_forms, www.forms.gov, and on at https://www.acf.hhs.gov/ grants-forms. Further instructions will be provided, as necessary, with award terms and conditions that will address specific reporting periods and due dates on an award-by-award basis.

For planning purposes, ACF reporting periods for awards made under this announcement are as follows:

 
Program Progress Reports: Semi-Annually
Financial Reports: Semi-Annually

Awards issued as a result of this funding opportunity may be subject to the Transparency Act subaward and executive compensation reporting requirements of 2 CFR Part 170.  See ACF's Award Term for Federal Financial Accountability and Transparency Act (FFATA) Subaward and Executive Compensation Reporting Requirement implementing this requirement and additional award applicability information at https:// www.acf.hhs.gov/ grants/ discretionary-competitive-grants.

SF-428 Tangible Property Report and SF-429 Real Property Status Report


As of April 1, 2012, the Administration for Children and Families has been requiring the use of the SF-428 (Tangible Personal Property Form) as well as the SF-429 (Real Property Status Report).

The SF-428 is a standard form used by awarding agencies to collect information related to tangible personal property (equipment and supplies) when required by a federal financial assistance award. The form consists of the cover sheet, SF-428, and three attachments to be used as required: Annual Report; Final (Award Closeout) Report and a Disposition Request/Report. A Supplemental Sheet, SF-428S, may be used to provide detailed individual item information.

The SF-429 is a standard report used by recipients of federal financial assistance to report real property status (Attachment A) or to request agency instructions on real property (Attachments B, C) that has been/will be provided as Government Furnished Property (GFP) or acquired (i.e., purchased or constructed) in whole or in part under a federal financial assistance award (i.e., grant, cooperative agreement, etc.). This includes real property that was improved using federal funds and real property that was donated to a federal project in the form of a match or cost share donation. This report is used for awards that establish a federal Interest on real property.

Beginning with budget periods ending September 30, 2012, and for all budget periods thereafter, all ACF grantees are required to submit (as applicable) an SF-428 and SF-429 report as frequently as required in the terms and conditions of their award(s).


The forms are available at http:// www.whitehouse.gov/ omb/ grants_forms.

Successful applicants will be subject to reporting requirements consistent with current CSBG regulations at 45 CFR §96.17.

VII. Agency Contacts

Program Office Contact

Seth Hassett
Administration for Children and Families
Office of Community Services
Division of State Assistance
Grant Operations Center
1400 Key Boulevard, Suite 910
Arlington, VA 22209
Phone: (800) 281-9519
Email: Info@grantreview.org
 

Office of Grants Management Contact

Katrina Morgan
Administration for Children and Families
Office of Community Services
Division of State Assistance
Grant Operations Center
1400 Key Boulevard, Suite 910
Arlington, VA 22209
Phone: (800) 281-9519
Email: Info@grantreview.org
 

Federal Relay Service:

Hearing-impaired and speech-impaired callers may contact the Federal Relay Service for assistance at 1-800-877-8339 (TTY - Text Telephone or ASCII - American Standard Code For Information Interchange).

VIII. Other Information

Reference Websites


U.S. Department of Health and Human Services (HHS) on the Internet http:// www.hhs.gov/.

Administration for Children and Families (ACF) on the Internet http:// www.acf.hhs.gov/.

Administration for Children and Families - GRANTS homepage https:// www.acf.hhs.gov /grants.           

Catalog of Federal Domestic Assistance (CFDA) https:// www.cfda.gov/.

Code of Federal Regulations (CFR)  http:// www.gpo.gov.  

United States Code (U.S.C.)  http:// www.gpoaccess.gov /uscode/ .

All required Standard Forms (SF), assurances, and certifications are available on the ACF Grants-Forms page at https:// www.acf.hhs.gov /grants -forms.

Grants.gov Forms Repository webpage at http://www.grants.gov /agencies / aforms_repository_information .jsp.

Versions of other Standard Forms (SF) are available on the Office of Management and Budget (OMB) Grants Management Forms web site at

http:// www. whitehouse.gov /omb /grants_forms/.

For information regarding accessibility issues, visit the Grants.gov Accessibility Compliance Page at http:// www07.grants.gov /aboutgrants / accessibility_compliance.jsp.

Sign up to receive notification of ACF Funding Opportunities at www.Grants.gov

http:// www.grants.gov / applicants /email_subscription.jsp.

Application Checklist

Applicants may use the checklist below as a guide when preparing your application package.
 
What to Submit Where Found When to Submit

Certification Regarding Lobbying

Referenced in Section IV.2. Required Forms, Assurances, and Certifications. Found at

http:// www.acf.hhs.gov /grants-forms

Submission is due with the application package. If it is not submitted
with the application package, it may also be submitted prior to the
award of a grant.

SF-424 Key Contact Form

Referenced in Section IV.2. Required Forms, Assurances, and Certifications. Found at http://www.acf.hhs.gov/ grants-forms and at the Grants.gov Forms Repository at http://www. grants.gov/ agencies/  aforms_repository_information.jsp.

Submission is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

SF-LLL - Disclosure of Lobbying Activities

"Disclosure Form to Report Lobbying" is referenced in Section IV.2. Required Forms, Assurances, and Certifications. Found at
http://www. acf.hhs.gov /grants-forms
.

If applicable, submission of this form is required if any funds have been paid, or will be paid, to any person for influencing, or attempting to influence, an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan.

If applicable, submission of this form is applicable,
it is due prior at the time of application.  It may also be
submitted prior to the award of a grant.

Certification of Filing and Payment of Federal Taxes

Referenced in Section IV.2. Forms, Assurances, and Certifications of the announcement. The Certification may be found at http://www.acf.hhs.gov/grants-forms.

If applicable to the applicant, it must be submitted prior to the award of a grant.

DUNS Number (Universal Identifier) and Systems for Award Management (SAM) registration.

Referenced in Section III.3. Other in the announcement. To obtain a DUNS number, go to
http:// fedgov. dnb.com / webform.

To register at SAM, go to 

http:// www.sam. gov.

A DUNS number and registration at SAM.gov are required for
all applicants. Active registration
at SAM must be maintained throughout the application and
project award period.

SF-424 - Application for Federal Assistance

and

SF-P/PSL - Project/Performance Site Location(s)

Referenced in Section IV.2.Required Forms, Assurances, and Certifications. Found at 

http://www.acf.hhs.gov/ grants-forms

and at the Grants.gov Forms Repository at

http://www.grants.gov/ agencies/ aforms_repository_information.jsp.

Submission is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

SF-424A - Budget Information - Non-Construction Programs

and

SF-424B - Assurances - Non-Construction Programs

Referenced in Section IV.2. Required Forms, Assurances, and Certifications. Found at

http://www. acf.hhs.gov /grants-forms.

For electronic application submission, these forms are available on the FOA's Grants.gov "Download Opportunity Instructions and Application" page under "Download Application Package" in the section entitled, "Optional Documents."

These forms are required for applications under this FOA:

  • Projects that include only non-construction activities must submit the SF-424A and SF-424B, along with the SF-424 and SF-P/PSL.

Submission is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

Table of Contents

Referenced in Section IV.2. The Project Description

Submission is due as part of the Project Description by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

Project Summary/Abstract

Referenced in Section IV.2. The Project Description. The Project Summary/Abstract is limited to one single-spaced page.

Submission is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

The Project Description

Referenced in Section IV.2. The Project Description.  This is the title for the project narrative that describes the applicant's plan for the project.

Submission is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

The Project Budget and Budget Justification

Referenced in Section IV.2. The Project Budget and Budget Justification of the announcement.

Submission of the Project Budget is required on the appropriate Standard Form (424A or 424C) is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

Logic Model

Referenced in Section IV.2. The Project Description.  

Submission is due with the application package by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

Third-Party Agreements

Referenced in Section IV.2. Project Description.

If available, submission is due by the application due date found in the Overview and in Section IV.3
If not available at the time of application submission, due by the time of award.

Letters of Support

Referenced in Section IV.2. The Project Description

Submission is due by the application due date listed in the Overview and in Section IV.3. Submission Dates and Times.