Administration for Children and Families
 
 
Administration on Children, Youth and Families
 
Street Outreach Program
HHS-2014-ACF-ACYF-YO-0790
Application Due Date: 05/12/2014

 

Street Outreach Program
HHS-2014-ACF-ACYF-YO-0790
TABLE OF CONTENTS
 
  1. Overview
  2. Executive Summary
  3. Program Description
  4. Award Information
  5. Eligibility Information
    1. Eligible Applicants
    2. Cost Sharing or Matching
    3. Other - (if applicable)
  6. Application and Submission Information
    1. Address to Request Application Package
    2. Content and Form of Application Submission
    3. Submission Dates and Times
    4. Intergovernmental Review
    5. Funding Restrictions
    6. Other Submission Requirements
  7. Application Review Information
    1. Criteria
    2. Review and Selection Process
    3. Anticipated Announcement and Award Dates
  8. Award Administration Information
    1. Award Notices
    2. Administrative and National Policy Requirements
    3. Reporting
  9. Agency Contacts
  10. Other Information
 
Street Outreach Program
HHS-2014-ACF-ACYF-YO-0790
ANNOUNCEMENT PUBLICATION | VALIDATE & APPROVE
 
Department of Health & Human Services
Administration for Children and Families
 
Program Office:Administration on Children, Youth and Families - Family and Youth Services Bureau
Funding Opportunity Title:Street Outreach Program
Announcement Type:Initial
Funding Opportunity Number:HHS-2014-ACF-ACYF-YO-0790
Primary CFDA Number: 93.557
Due Date for Applications: 05/12/2014
 
Executive Summary

Notices: 

  • In Fiscal Year (FY) 2013 ACF implemented a new application upload requirement. Each applicant applying electronically via www.grants.gov is required to upload only two electronic files, excluding Standard Forms and OMB-approved forms. No more than two files will be accepted for the review and additional files will be removed. Standard Forms and OMB-approved forms will not be considered additional files. Please see Section IV.2. Content and Form of Application Submission for detailed information on this requirement.
  • Applicants are strongly encouraged to read the entire funding opportunity announcement (FOA) carefully and observe the application formatting requirements listed in Section IV.2. Content and Form of Application Submission. For more information on applying for grants, please visit “How to Apply for a Grant” on the ACF Grants Page at http://www.acf.hhs.gov/grants/how-to-apply-for-grants.

The Administration for Children and Families (ACF), Administration on Children, Youth and Families (ACYF), Family and Youth Services Bureau (FYSB) is accepting applications for the Street Outreach Program (SOP). The purpose of the SOP is to conduct outreach services designed to build relationships between grantee staff and runaway, homeless, and street youth with the ultimate goal being to keep youth safe and help them leave the streets.

ACYF is committed to facilitating healing and recovery and promoting the social and emotional well-being of children, youth, and families who have experienced negelect, safety, stability, and exposure to violence, and/or trauma. This funding opportunity announcement (FOA) and other discretionary spending this fiscal year are designed to ensure that effective interventions are in place to build skills and capacities that contribute to the healthy, positive, and productive functioning of children and youth into adulthood.

SOP grantees provide support services that aim to move youth into stable housing and prepare them for independence. The program's ultimate goal is to prevent the sexual abuse or exploitation of young people living on the streets or in unstable housing.

I. Funding Opportunity Description

Statutory Authority

Grants for Runaway and Homeless Youth Street Outreach Programs (SOP) are authorized by §351 of the Runaway and Homeless Youth Act, 42 U.S.C. § 5714-41, as most recently amended by the Reconnecting Homeless Youth Act of 2008, Pub. L. 110-378 on October 8, 2008. Text of this legislation can be located at http://www.acf.hhs.gov/programs/fysb/content/aboutfysb/rhycomp08.htm.

 

 

Description

BACKGROUND

Every day, in communities across the country, young people run from or are asked to leave homes characterized by abuse, neglect, or parental drug and alcohol abuse. Once on the streets, these young people often lose touch with the caring adults in their extended families, schools, and communities that can help and protect them. As a result, they frequently fall victim to exploitation and abuse. Young people disproportionately suffer from serious health, behavioral, and emotional problems. Often, they are unable to find or keep the safe, stable housing that is so crucial to a successful transition to adulthood.

Since 1996, projects funded by the SOP have provided services to youth living on the streets and in unstable situations by reaching out to them. These projects aim to increase young people's safety, well-being, and self-sufficiency, and to help them build permanent connections with caring adults, with the goal of getting them off the streets.

In Fiscal Year (FY) 2013, $16.7 million was allocated for SOP, which funded 52 new projects and 56 continuation projects in their second or third year of operation.

Ensuring the Well-Being of Vulnerable Children and Families 

Children, youth, and families who have experienced neglect, exposure to violence, and/or trauma are impacted along several domains, each of which must be addressed in order to foster social and emotional well-being and promote healthy, positive functioning:

  • Understanding Experiences: A fundamental aspect of the human experience is the development of a world view through which one's experiences are understood. Whether that perspective is generally positive or negative impacts how experiences are interpreted and integrated. For example, one is more likely to approach a challenge as a surmountable, temporary obstacle if his or her frame includes a sense that "things will turn out alright." On the contrary, negative experiences can color how future experiences are understood. Ongoing exposure to family violence might lead children, youth, and adults to believe that relationships are generally hostile in nature and affect their ability to enter into and stay engaged in safe and healthy relationships. Interventions must seek to address how children, youth, and adults frame what has happened to them in the past and shape their beliefs about the future. 
  • Developmental Tasks: People grow physically and psychosocially along a fairly predictable course, encountering normal challenges and establishing competencies as they pass from one developmental stage to another. However, adverse events have a marked effect on the trajectory of normal social and emotional development, delaying the growth of certain capacities, and, in many cases, accelerating the maturation of others. Intervention strategies must be attuned to the developmental impact of negative experiences and address related strengths and deficits to ensure children, youth, and families develop along a healthy trajectory. 
  • Coping Strategies: The methods that children, youth, and families develop to manage challenges both large and small are learned in childhood, honed in adolescence, and practiced in adulthood. Those who have been presented with healthy stressors and opportunities to overcome them with appropriate encouragement and support are more likely to have an array of positive, productive coping strategies available to them as they go through life. For children, youth, and families who grow up in unsafe, unpredictable environments, the coping strategies that may have been protective in that context may not be appropriate for safer, more regulated situations. Interventions must help children, youth, and families transform maladaptive coping methods into healthier, more productive strategies. 
  • Protective Factors: A wealth of research has demonstrated that the presence of certain contextual factors (e.g., supportive relatives, involvement in after-school activities) and characteristics (e.g., self-esteem, relationship skills) can moderate the impacts of past and future negative experiences. These protective factors are fundamental to resilience; building them is integral to successful intervention with children, youth, and families.

The skills and capacities in these areas support children, youth, and families as challenges, risks, and opportunities arise.  In particular, each domain impacts the capacity of children, youth, and families to establish and maintain positive relationships with caring adults and supportive peers. The necessity of these relationships to social and emotional well-being and lifelong success in school, community, and at home cannot be overstated and should be central to all interventions with vulnerable children, youth, and families.  

An important component of promoting social and emotional well-being includes addressing the impact of trauma, which can have a profound effect on the overall functioning of children, youth, and families. ACYF promotes a trauma-informed approach, which involves understanding and responding to the symptoms of chronic interpersonal trauma and traumatic stress across the domains outlined above, as well as the behavioral and mental health consequences of trauma. 

ACYF anticipates a continued focus on social and emotional well-being as a critical component of its overall mission to ensure positive outcomes for all children, youth, and families.

Using evidence-informed practices derived from the best available research, professional expertise, and input from youth and families, SOP projects focus on boosting the "protective factors" around street youth.  Protective factors are the positive influences that reduce the effects of stressful life events on young people, increase their ability to make good decisions, and promote the social and emotional competence that will help them thrive now and in the future.

According to the National Research Council in its 2009 report Preventing Mental, Emotional, and Behavioral Disorders in Young People, protective factors associated with positive outcomes for youth include:

  • Physical and psychological safety and security;
  • Clear expectations for behavior, as well as increasing opportunities to make decisions, to participate in governance and rule-making, and to take on leadership roles as one matures and gains more expertise;
  • Emotional and moral support from supportive adult relationships;
  • Opportunities to form connections with peers that support and reinforce healthy behaviors;
  • A sense of belonging and personal value;
  • Opportunities to develop positive social values and norms;
  • Opportunities for skill building and mastery;
  • Opportunities to make a contribution to their community and to develop a sense of mattering; and
  • Strong links between families, schools, and broader community resources.

In order to build protective factors, street outreach staff build relationships by meeting with runaway, homeless, and street youth where they congregate, using an array of proven and effective outreach strategies that are language appropriate, culturally sensitive, and respectful of the complex identities of youth.  Projects first address the immediate needs of street youth (e.g., food, clothing, shelter) through direct interventions or appropriate referrals. Then they work on improving the behavioral, psychological, and physical health of street youth, providing them with employment and educational supports, and either reunifying them with family or finding alternative, safe residential placements.

PROGRAM REQUIREMENTS

A.  Positive Youth Development (PYD): In keeping with the Runaway and Homeless Youth (RHY) Act (42 U.S.C. § 5701(3)), grantees are required to develop and implement their programs using a PYD approach. PYD is based on a body of research suggesting that certain protective factors, like those listed in the previous section, can help young people succeed and keep them from having problems. PYD is a comprehensive framework outlining the supports all young people need to be successful. Runaway and homeless youth programs that embrace this developmental model provide ongoing and intentional opportunities for young people to participate in meaningful activities. A variety of opportunities that have real life application are available for youth to design, implement, and evaluate the types of services they receive to best meet their needs. The program environment is caring and supportive, has high expectations, and offers youth the chance to develop positive relationships and connection with adults, peers, and the larger community. Youth development views young people as “resources” who have much to offer rather than as “problems” that need to be treated or fixed.

B.  Service Activities:

i.  Operations:

Grantees are required to have an operational structure that utilizes evidence-informed practices to adequately address the needs of street youth. The program model must meet the needs of the target community by demonstrating appropriate hours of operation, supporting the projected number of youth to receive services, and utilizing a flexible staffing plan and schedule that supports adequate supervision and services. Grantees may undertake appropriate contracting for required services (as needed).

ii.  Program Activities: 

Grantees are required to provide services to runaway, homeless, and street youth designed to increase their safety, well-being, and self-sufficiency, and help them build permanent connections with caring adults. At a minimum, activities should include:

  • Contacting runaway, homeless, or street youth through street-based or site-based outreach and/or a drop-in center;
  • Engaging street youth through harm-reduction and trauma-informed approaches that build trusting and meaningful relationships between street outreach staff and youth;
  • Providing information on employment, job readiness, and support services at the local, state, and federal levels;
  • Responding to the educational needs of youth by informing them of their rights and working with the appropriate McKinney-Vento liaison to ensure their rights are honored. (The McKinney-Vento Homeless Assistance Act is title X, part C, of the No Child Left Behind Act. This federal law ensures that children and youth experiencing homelessness have full and equal access to an appropriate public education and that they experience success in school.);
  • Offering education, prevention, and access to intervention services on issues related to domestic violence, sexual abuse, or exploitation affecting runaway, homeless, and street youth;
  • Responding to the immediate needs of youth in crisis, including food, clothing, emergency shelter, survival aid, treatment, counseling and referrals, individual assessments, and follow-up support or aftercare; and
  • Helping youth exit the street and achieve safe, stable living arrangements. 

iii.  Access to Shelter: 

Grantees must be able to guarantee runaway, homeless, and street youth access to age-appropriate emergency shelter 24 hours a day, including host homes. If shelter is provided through referral, grantees must have a signed agreement with the organization guaranteeing that street outreach staff can enter the shelter 24 hours a day to access clients in residence. 

C.  Administrative Activities:

i.  Training: 

Grantees must provide staff with ongoing training on the following topics:  effectively approaching and engaging youth on the street; homelessness and poverty; case management; safety protocols; ethics and boundaries; harm reduction; crisis intervention; trauma-informed care; positive youth development; basic counseling skills; healthy sexual behavior; gay, lesbian, bisexual, and transgender issues; cultural awareness and sensitivity; mental health awareness; alcohol, drug, and chemical dependency awareness; domestic trafficking, bullying, and harassment; and sexual exploitation and commercial sexual exploitation.

ii.  Safety Protocol: 

Grantees must have policies prohibiting harassment based on race, sexual orientation, gender, gender identity (or expression), religion, and national origin.  Grantees must have procedures established to monitor harassment claims, address them seriously, and document their corrective action(s) so all participants are assured that programs are safe, inclusive, and non-stigmatizing by design and in operation.

iii.  Supervision: 

Grantees must ensure that there is sufficient supervision to provide for the safety and oversight of outreach workers.

iv.  Confidentiality: 

Grantees must protect the records containing the identity of individual youth and the rights of youth with respect to their confidential and personal information. 

v.  Quality Improvement: 

Grantees must undertake periodic, formal assessments of program services to improve outcomes, specifically in respect to increasing the safety, well-being, and self-sufficiency of runaway, homeless, and street youth, and helping them build permanent connections with caring adults. Through use of the Runaway and Homeless Youth Management Information System (RHYMIS), grantees will gather, store, and report consistent information on youth demographics, services provided, and youth status at exit from the RHY programs. These data will enable FYSB to explore trends in youth issues and improve service delivery. See Section VI.3. Runaway and Homeless Youth Management Information System (RHYMIS).

vi.  Emergency Preparedness and Management Plan: 

Grantees must have policies and procedures on how the organization will prepare, respond, and recover from disasters. Policies and procedures must include a plan to notify FYSB immediately in the event of a disaster. For guidance on creating an emergency preparedness plan, please see FYSB's Ready for Anything: A Disaster Planning Manual for Runaway and Homeless Youth Programs at:   http​://ncfy​.acf​.hhs​.gov​ /tools​ /publi​catio​ns​ /ready​-for​-anyth​ing​ .

vii. Service Linkages:

Grantees must create service linkage plans with local community partners that support the safety, well-being, permanent connections, and self-sufficiency of RHY. At a minimum, this must include law enforcement, physical and mental health providers, social services, child welfare, juvenile justice, ethnic/multicultural organizations, and school systems.

viii. Criminal Background Checks: 

Grantees must have policies and procedures on criminal background and Child Abuse Registry checks on all employees, volunteers & interns who may potentially could come in contact with youth are being conducted.  Grantees must have policies and procedures for services under the contract, Memorandum of Understanding, fee for service and or Pro Bono services conduct criminal background and Child Abuse Registry checks on all employees, volunteers & interns who may potentially could come in contact with youth. 

ix. Sustainability:

Grantees must have a plan for project sustainability after the period of federal funding ends.

For more information on application requirements specific to this FOA, please reference Section IV.2. The Project Description.

II. Award Information
Funding Instrument Type: Grant
Estimated Total Funding: $2,248,804
Expected Number of Awards: 20
Award Ceiling: $200,000 Per Budget Period
Award Floor: $90,000 Per Budget Period
Average Projected Award Amount: $112,441 Per Budget Period

Length of Project Periods:

36-month project with three 12-month budget periods

Additional Information on Awards:

Awards made under this announcement are subject to the availability of federal funds.

Applications requesting an award amount that exceeds the Award Ceiling per budget period or per project period, as stated in this section, will be disqualified from competitive review and from funding under this announcement. This disqualification applies only to the Award Ceiling listed for the first 12-month budget period for projects with multiple budget periods. If the project and budget period are the same, the disqualification applies to the Award Ceiling listed for the project period. Please see Section III.3. Other, Application Disqualification Factors.

Note: For those programs that require matching or cost sharing, grantees will be held accountable for projected commitments of non-federal resources in their application budgets and budget justifications by budget period or by project period for fully funded awards, even if the projected commitment exceeds the required amount of match or cost share. A grantee’s failure to provide the required matching amount may result in the disallowance of federal funds.

Continuation of Project

An initial grant award will be for a 12-month budget period. The award of continuation grants beyond the initial 12-month budget period will be subject to the availability of funds, satisfactory progress on the part of the grantee, and a determination that the continued funding would be in the best interest of the Federal Government.

Please see Section IV.5 Funding Restrictions for limitations on the use of federal funds awarded under this announcement.

III. Eligibility Information
III.1. Eligible Applicants

Public and nonprofit private agencies are eligible for awards under this funding opportunity, in accordance with section 351 of the RHY Act. (Runaway and Homeless Youth Act, 42 U.S.C. § 5714-41). They may include:

  • State governments;
  • County governments;
  • City or township governments;
  • Independent school districts;
  • Private nonprofit institutions of higher education;
  • Special district governments;
  • Public and state controlled institutions of higher education;
  • Public housing authorities/Indian housing authorities;
  • Native American tribal governments (federally recognized);
  • Native American tribal organizations (other than federally recognized tribal governments); 
  • Non-profit having a 501(c)(3) status with the IRS, other than institutions of higher education;
  • Non-profit without 501(c)(3) status with the IRS, other than institutions of higher education.

Eligible applicants include public and non-profit private entities that include states, localities, and coordinated networks of such entities.  Per the RHY Act section 351, for-profit organizations are not eligible. 

In selecting eligible applicants to receive grants under this FOA, priority will be given to entities that have experience in providing shelter and services to runaway, homeless, or street youth as required by the RHY Act.

 

Applications from individuals (including sole proprietorships) and foreign entities are not eligible and will be disqualified from competitive review and from funding under this announcement. See Section III.3. Other, Application Disqualification Factors.

 

 

Faith-based and community organizations that meet the eligibility requirements are eligible to receive awards under this funding opportunity announcement. Faith-based organizations are encouraged to review the ACF Policy on Grants to Faith-Based Organizations at: http://www.acf.hhs.gov/acf-policy-on-grants-to-faith-based-organizations.
See "Legal Status of Applicant Entity" in Section IV.2 for documentation required to support eligibility.
 
III.2. Cost Sharing or Matching
Cost Sharing / Matching Requirement: Yes
Grantees are required to meet a non-federal share of the project cost, in accordance with section 383 of the RHY Act. (Runaway and Homeless Youth Act, 42 U.S.C. § 5716).
Grantees must provide at least 10 percent of the total approved cost of the project. The total approved cost of the project is the sum of the ACF (federal) share and the non-federal share. The non-federal share may be met by cash or in-kind contributions, although applicants are encouraged to meet their match requirements through cash contributions. For example, in order to meet the match requirements, a project requesting $200,000.00 in ACF (federal) funds must provide a non-federal share of the approved total project cost of at least $22,222.00 , which is 10 percent of total approved project cost of $222,222.00 .

Note: Grantees will be held accountable for projected commitments of non-federal resources in their application budgets and budget justifications, even when the projected non-federal commitment exceeds the required amount of matching or cost share. A grantee’s failure to provide the required matching amount will result in the disallowance of federal funds. However, lack of supporting documentation at the time of application submission will not exclude the application from competitive review.

For examples of matching requirements based on specific award amounts, see "Appendix B: Sample Chart of Matching Funding Amounts" at the end of this announcement.

Matching Waiver Pursuant to 48 U.S.C. § 1469a(d)

Matching requirements (including in-kind contributions) of less than $200,000 (up to $199,999) are waived under grants made to the governments of American Samoa, Guam, the U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Islands (other than those consolidated under other provisions of 48 U.S.C. 1469) pursuant to 48 U.S.C. 1469a(d). This waiver applies whether the matching required under the grant equals or exceeds $200,000.
 
III.3. Other

DUNS Number and System for Award Management Eligibility Requirements (SAM.gov)

All applicants must have a DUNS Number (http://fedgov.dnb.com/webform) and an active registration with the Central Contractor Registry (CCR) on the System for Award Management (SAM.gov, www.sam.gov).

Obtaining a DUNS Number may take 1 to 2 days.

All applicants are required to maintain an active SAM registration until the application process is complete. If a grant should be made, registration in the CCR at SAM must be active throughout the life of the award. Finalize a new, or renew an existing, registration at least two weeks before the application deadline. This action should allow you time to resolve any issues that may arise. Failure to comply with these requirements may result in your inability to submit your application or receive an award. Maintain documentation (with dates) of your efforts to register or renew at least two weeks before the deadline. See the SAM Quick Guide for Grantees at: https:// www.sam.gov /sam /
transcript /SAM_Quick_Guide_Grants_Registrations-v1.6.pdf
.

HHS requires all entities that plan to apply for, and ultimately receive, federal grant funds from any HHS Agency, or receive subawards directly from recipients of those grant funds to:   

  • Be registered in the SAM prior to submitting an application or plan;
  • Maintain an active SAM registration with current information at all times during which it has an active award or an application or plan under consideration by an OPDIV; and
  • Provide its active DUNS number in each application or plan it submits to the OPDIV.

ACF is prohibited from making an award until an applicant has complied with these requirements.  At the time an award is ready to be made, if the intended recipient has not complied with these requirements, ACF:

  • May determine that the applicant is not qualified to receive an award; and
  • May use that determination as a basis for making an award to another applicant.

Application Disqualification Factors


Applications from individuals (including sole proprietorships) and foreign entities are not eligible and will be disqualified from competitive review and from funding under this announcement.

Award Ceiling Disqualification

Applications that request an award amount that exceeds the Award Ceiling per budget period or per project period as stated in Section II. Award Information, will be disqualified from competitive review and from funding under this announcement. This disqualification applies only to the Award Ceiling listed for first 12-month budget period for projects with multiple budget periods. If the project and budget period are the same, the disqualification applies to the Award Ceiling listed for the project period.

Required Electronic Application Submission

ACF requires electronic submission of applications atwww.Grants.gov. Paper applications received from applicants that have not been approved for an exemption from required electronic submission will be disqualified from competitive review and from funding under this announcement.

Applicants that do not have an Internet connection or sufficient computing capacity to upload large documents to the Internet may contact ACF for an exemption that will allow the applicant to submit applications in paper format. Information and the requirements for requesting an exemption from required electronic application submission are found in "Request an Exemption from Electronic Application Submission" in Section IV.2. Content and Form of Application Submission.

Application Deadlines

The deadline for electronic application submission is 11:59 p.m., ET, on the due date listed in the Overview and in Section IV.3. Submission Dates and Times. Electronic applications submitted to www.Grants.gov after 11:59 p.m., ET, on the due date, as indicated by a dated and time-stamped email from www.Grants.gov, will be disqualified from competitive review and from funding under this announcement. That is, applications submitted to www.Grants.gov, on or after 12:00 a.m., ET, on the day after the due date will be disqualified from competitive review and from funding under this announcement.

Applications submitted to www.Grants.gov at any time during the open application period, and prior to the due date and time, which fail the www.Grants.gov validation check, will not be received at, or acknowledged by, ACF.

Each time an application is submitted via www.Grants.gov, the submission will generate a new date and time-stamp email notification. Only those applications with on-time date and time stamps that result in a validated application, which is transmitted to ACF, will be acknowledged.

The deadline for receipt of paper applications is 4:30 p.m., ET, on the due date listed in the Overview and in Section IV.3. Submission Dates and Times.
Paper applications received after 4:30 p.m., ET, on the due date will be disqualified from competitive review and from funding under this announcement. Paper applications received from applicants that have not received approval of an exemption from required electronic submission will be disqualified from competitive review and from funding under this announcement.

Notification of Application Disqualification

Applications that are disqualified under these criteria are considered to be “non-responsive” and are excluded from the competitive review process. Applicants will be notified of a disqualification determination by email or by USPS postal mail within 30 federal business days from the closing date of this funding opportunity announcement.

IV. Application and Submission Information

IV.1. Address to Request Application Package

Administration for Children and Families
Office of Grants Management
Attn: Street Outreach Program FOA
370 L'Enfant Promenade, S.W.
Washington, DC 20447


Electronic Application Submission:
The electronic application submission package is available in the FOA's listing at www.Grants.gov.

Applications in Paper Format:
For applicants that have received an exemption to submit applications in paper format, Standard Forms, assurances, and certifications are available at the ACF Funding Opportunities Forms webpage at http://www.acf.hhs.gov/grants-forms and on the Grants.gov Forms page under "424 Family." See Section IV.2.Request an Exemption from Required Electronic Application Submission if applicants do not have an Internet connection or sufficient computing capacity to upload large documents (files) to www.Grants.gov.

Standard Forms that are compliant with Section 508 of the Rehabilitation Act (29 U.S.C. § 794d):
Available at the Grants.gov Forms Repository website at http://www.grants.gov/web/grants/forms/sf-424-family.html.

Federal Relay Service:
Hearing-impaired and speech-impaired callers may contact the Federal Relay Service for assistance at 1-800-877-8339 (TTY - Text Telephone or ASCII - American Standard Code For Information Interchange).

IV.2. Content and Form of Application Submission

Section IV.2. Content and Form of Application Submission

FORMATTING ACF APPLICATIONS


In FY 2013 ACF implemented a new application upload requirement. Each applicant applying electronically via 
www.grants.gov is required to upload only two electronic files, excluding Standard Forms and OMB-approved forms. No more than two files will be accepted for the review, and additional files will be removed. Standard Forms and OMB-approved forms will not be considered additional files.  

FOR ALL APPLICATIONS:

Authorized Organizational Representative (AOR)

AOR is the designated representative of the applicant/recipient organization with authority to act on the organization’s behalf in matters related to the award and administration of grants. In signing a grant application, this individual agrees that the organization will assume the obligations imposed by applicable Federal statutes and regulations and other terms and conditions of the award, including any assurances, if a grant is awarded.

AOR authorization is part of the registration process at www.Grants.gov. where the AOR will create a short profile and obtain a username and password from the Grants.gov Credential Provider. AORs will only be authorized for the DUNS number registered in the System for Awards Management (SAM).

Point of Contact

In addition to the AOR, a point of contact on matters involving the application must also be identified.  The point of contact, known as the Project Director or Principal Investigator, should not be identical to the person identified as the AOR.  The point of contact must be available to answer any questions pertaining to the application.

Application Checklist

Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may be used in developing and organizing application materials.

Details concerning acknowledgment of received applications are available in Section IV.3. Submission Dates and Times of this announcement.

Accepted Font Style

Applications must be in Times New Roman (TNR), 12-point font, except for footnotes, which may be TNR 10-point font.

Page Limitations

Applicants must observe the page limitation(s) listed under“PAGE LIMITATIONS AND CONTENT FOR ALL SUBMISSION FORMATS:".  Page limitation(s) do not include SFs and OMB-approved forms.

All applications must be double-spaced and in Times New Roman, 12-point font.  An application that exceeds the cited page limitation for double-spaced pages in the Project Description file or the Appendices file will have the last extra pages removed and the removed pages will not be reviewed.

Application Elements Exempted from Double-Spacing Requirements

The following elements of the application submission are exempt from the double-spacing requirements and may be single-spaced: the one-page Project Summary/Abstract, required Assurances and Certifications, required SFs, required OMB-approved forms, resumes, logic models, proof of legal status/non-profit status, third-party agreements, letters of support,  footnotes, tables, the line-item budget and/or the budget justification.

Adherence to FOA Formatting, Font, and Page Limitation Requirements

Applications that fail to adhere to ACF’s FOA formatting, font, and page limitation requirements will be adjusted by the removal of page(s) from the application. Pages will be removed before the objective review. The removed page(s) will not be made available to reviewers.   

In instances where formatting and font requirements are not adhered to, ACF uses a formula to determine the actual number of pages to be removed. The formula counts the number of characters an applicant uses when following the instructions and using 12-point TNR and compares the resulting number with that of the submitted application. For example, an applicant using TNR, 11-point font, with 1-inch margins all around, and single-spacing, would have an additional 26 lines, or 1500 characters, which is equal to 4/5 of an additional page. Extra pages resulting from this formula will be removed and will not be reviewed.

Applications that have more than one scanned page of a document on a single page will have the page(s) removed from the review. 

For applicants that submit paper applications, double-sided pages will be counted as two pages. When the maximum allowed number of pages is reached, excess pages will be removed and will not be made available to reviewers.

NOTE: Applicants failing to adhere to ACF’s FOA formatting, font, and page limitation requirements will receive a letter from ACF notifying them that their application was amended. The letter will be sent after awards have been issued and will specify the reason(s) for removal of page(s). 

Copies Required

Applicants must submit one complete copy of the application package electronically. Applicants submitting electronic applications need not provide additional copies of their application package.

Applicants submitting applications in paper format must submit one original and two copies of the complete application, including all Standard Forms and OMB-approved forms. The original copy must have original signatures.

Signatures

Applicants submitting electronic applications must follow the registration and application submission instructions provided at www.Grants.gov.

The original of a paper format application must include original signatures of the authorized representatives.

Accepted Application Format

With the exception of the required Standard Forms (SFs) and OMB-approved forms, all application materials must be formatted so that they are 8 ½" x 11" white paper with 1-inch margins all around. 

If possible, applicants are encouraged to include page numbers for each page within the application.

ACF generally does not encourage submission of scanned documents as they tend to have reduced clarity and readability.  If documents must be scanned, the font size on any scanned documents must be large enough so that it is readable. Documents must be scanned page-for-page, meaning that applicants may not scan more than one page of a document onto a single page.

ELECTRONIC APPLICATION SUBMISSION INSTRUCTIONS

Applicants are required to submit their applications electronically unless they have requested and received an exemption that will allow submission in paper format. See Section IV.2. Application Submission Options for information about requesting an exemption.

Electronic applications will only be accepted via www.Grants.gov. ACF will not accept applications submitted via email or via facsimile.

Each applicant is required to upload ONLY two electronic files, excluding SFs and OMB-approved forms.  

File One: Must contain the entire Project Description, and the Budget and Budget Justification (including a line-item budget and a budget narrative).

File Two: Must contain all documents required in the Appendices. 

Adherence to the Two-File Requirement

No more than two files will be accepted for the review.  Applications with additional files will be amended and files will be removed from the review.  SFs and OMB-approved forms will not be considered additional files.   

Please do not attach additional documents to the SF-424 at Question 14 and/or after Question 15. Instead of providing a separate response to Question 14, all applicants are required to submit the SF for Project/Performance Site Location(s) (SF-P/PSL).  In the SF-P/PSL, applicants may cite their primary location and up to 29 additional performance sites. Documents submitted as attachments to the SF-424 will be removed from the application and will not be reviewed.

Application Upload Requirements

ACF strongly recommends that electronic applications be uploaded as Portable Document Files (PDFs). One file must contain the entire Project Description and Budget Justification; the other file must contain all documents required in the Appendices. Details on the content of each of the two files, as well as page limitations, are listed later in this section.

To adhere to the two-file requirement, applicants may need to convert and/or merge documents together using a PDF converter software. Many recent versions of Microsoft Office include the ability to save documents to the PDF format without need of additional software. Applicants using the Adobe Professional software suite will be able to merge these documents together.  ACF recommends merging documents electronically rather than scanning multiple documents into one document manually, as scanned documents may have reduced clarity and readability.    

However, ACF understands that all applicants may not have access to this software. Grants.gov offers a listing of several free PDF conversion programs. These programs can be found on Grants.gov by clicking on "Applicants" at the top menu bar and selecting "Applicant Resources" from the drop-down list. Go to the "Technical Support & Self-Help" section and click on "Grants.gov Compatible Software." A link to "PDF Conversion Software" is available in the left-hand menu box. Free PDF software, available on this page, will allow users to convert and merge their PDF documents. As an example, ACF is providing written instructions for downloading and using one type of free software listed at Grants.gov at the following link: https:// www.acf.hhs.gov/ sites/default/ files/ assets/ pdf995_instructions_  for_video.pdf. ACF does not endorse any of the software listed on Grants.gov, and applicants are not required to use a specific type of PDF conversion software to submit an application. 

For any systems issues experienced with Grants.gov or with SAM.gov, please refer to ACF’s “Policy for Applicants Experiencing Federal Systems Issues” document for complete guidance at http://www.acf.hhs.gov/grants under "Grants Related Information."

Required Standard Forms (SFs) and OMB-approved Forms

Standard Forms (SFs) and OMB-approved forms, such as the SF-424 application and budget forms and the SF-P/PSL (Project/Performance Site Location), are uploaded separately at Grants.gov. These forms are submitted separately from the Project Description and Appendices files. See Section IV.2. Required Forms, Assurances, and Certifications for the listing of required Standard Forms, OMB-approved forms, and required assurances and certifications.

Naming Application Submission Files


Observe the file naming conventions required by www.Grants.gov.  Applicants should name their application files so that the content is easily identified by ACF.

Use only file formats supported by ACF

It is critical that applicants submit applications using only the supported file formats listed here. While ACF supports all of the following file formats, we strongly recommend that the two application submission files (Project Description and Appendices) are uploaded as PDF documents in order to comply with the two file upload limitation. Documents in file formats that are not supported by ACF will be removed from the application and will not be used in the competitive review. This may make the application incomplete and ACF will not make any awards based on an incomplete application.

ACF supports the following file formats:

  • Adobe PDF – Portable Document Format (.pdf)
  • Microsoft Word (.doc or .docx)
  • Microsoft Excel (.xls or .xlsx)
  • Microsoft PowerPoint (.ppt)
  • Corel WordPerfect (.wpd)
  • Image Formats (.JPG, .GIF, .TIFF, or .BMP only)

Do Not Encrypt or Password-Protect the Electronic Application Files

If ACF cannot access submitted electronic files because they are encrypted or password protected, the affected file will be removed from the application and will not be reviewed. This removal may make the application incomplete and ACF will not make awards based on an incomplete application.

FORMATTING FOR PAPER APPLICATION SUBMISSIONS:

The following requirements are only applicable to applications submitted in paper format. Applicants must receive an exemption from ACF in order for a paper format application to be accepted for review.See Section IV.2. Request an Exemption from Required Electronic Application Submission later in this section under Application Submission Options for more information. 

Format Requirements for Paper Applications

All copies of mailed or hand-delivered paper applications must be submitted in a single package. If an applicant is submitting multiple applications under a single FOA, or multiple applications under separate FOAs, each application submission must be packaged separately. The package(s) must be clearly labeled for the specific FOA it addresses by FOA title and by Funding Opportunity Number (FON).

Because each application will be duplicated, do not use or include separate covers, binders, clips, tabs, plastic inserts, maps, brochures, or any other items that cannot be processed easily on a photocopy machine with an automatic feed. Do not bind, clip, staple, or fasten in any way separate sections of the application. Applicants are advised that the copies of the application submitted, not the original, will be reproduced by the federal government for review. All application materials must be one-sided for duplication purposes.

Addresses for Submission of Paper Applications

See Section IV.6. Other Submission Requirements for addresses for paper format application submissions.

PAGE LIMITATIONS AND CONTENT FOR ALL SUBMISSION FORMATS:

Project Description - The project description is limited to 70 pages and must include the following in this order: Table of Contents; Abstract; Objectives and Need for Assistance; Outcomes Expected; Approach; Organizational Profiles; Staff and Position Data; and Line-Item Budget, and Budget Justification. Applicants should title each section accordingly.

Appendices - The appendices are limited to 20 pages and must include the following in this order: Organizational Capacity (i.e., organizational charts, documentation of experience in the program area, personnel policies, any other pertinent information the applicant deems relevant), Third-Party Agreements, Logic Model and proof of non-profit status.

Required Forms, Assurances, and Certifications

Applicants seeking grant or cooperative agreement awards under this announcement must submit the listed Standard Forms (SFs), assurances, and certifications with the application. All required Standard Forms, assurances, and certifications will be available in the application kit posted for this funding opportunity at www.grants.gov.

Other versions of required Standard Forms, assurances,and certifications are available at ACF Funding Opportunities Forms at https://www.acf.hhs.gov/grants-forms and at Grants.gov http://www.grants.gov/ web/ grants/ forms.html by using the link to "SF-424 Family," unless specified otherwise.

 
Forms / Assurances / Certifications Submission Requirement Notes / Description

SF-LLL - Disclosure of Lobbying Activities

If submission of this form is applicable, it is due at the time of application.  If it not available at the time of application, it may also be submitted prior to the award of a grant.

If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the applicant shall complete and submit the SF-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

Certification of Filing and Payment of Federal Taxes

Submission of a certification is required prior to award for grantees receiving more than $5,000,000 in Federal funding for the first budget year of a multi-year project; or for grantees receiving more than $5,000,000 in Federal funding for a one-year (12 months) project period; or for grantees receiving more than $5,000,000 in Federal funding for a multiyear project to be fully funded.

Applicants are advised of the following requirement contained in Section 523 of the "Departments of Labor, Health and Human Services, and Education and Related Agencies Appropriations Act, 2008," (P.L. 110-161, Division G). 

This requirement remains in effect: Sec. 523.

None of the funds appropriated or otherwise made available by this Act may be used to enter into a contract in an amount greater than $5,000,000 or to award a grant in excess of such amount unless the prospective contractor or grantee certifies in writing to the agency awarding the contract or grant that, to the best of its knowledge and belief, the contractor or grantee has filed all Federal tax returns required during the three years preceding the certification, has not been convicted of a criminal offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding.  

Accordingly, if applicants request more than $5 million in Federal funds for the first budget year of a multiyear project to be funded in FY 2010, or as a multiyear project to be fully funded in FY 2010, the applicant will be required to submit a certification complying with the requirements, prior to receiving an award. 

SF-424A - Budget Information - Non- Construction Programs

and

SF-424B - Assurances - Non- Construction Programs

Submission is required for all applicants when applying for a non-construction project. Standard Forms must be used. Forms must be submitted by the application due date.

Required for all applications when applying for a non-construction project. By signing and submitting the SF-424B, applicants are making the appropriate certification of their compliance with all federal statutes relating to nondiscrimination.

DUNS Number (Universal Identifier) and Systems for Award Management (SAM) registration.

A DUNS number is required of all applicants.

To obtain a DUNS number, go to 
http​://fedgo​v​.dnb​.com​/ webfo​rm​

Active registration at the Systems Award Management (SAM) website must be maintained throughout the application and project award period.

SAM registration is available at 
http​://www​.sam​.gov​.

A DUNS number and SAM registration are eligibility requirements for all applicants.

See Section III.3. Other for information on obtaining DUNS number at

http​://fedgo​v​.dnb​.com​/ webfo​rm​ and registration at SAM.gov at http​://www​.sam​.gov​.

SF-424 - Application for Federal Assistance

Submission is required for all applicants by the application due date.

Required for all applications.

SF-424 Key Contact Form

Submission is required for all applicants by the application due date.

Required for all applications.

SF-Project/Performance Site Location(s) (SF-P/PSL)

Submission is required for all applicants by the application due date.

Required for all applications. In the SF-P/PSL, applicants may cite their primary location and up to 29 additional performance sites. As a Standard Form (SF), this form is not included in the application's page limitation.

Certification Regarding Lobbying
(Grants.gov Lobbying Form)

Submission required of all applicants with the application package.  If it is not submitted with the application package, it must be submitted prior to the award of a grant.

Submission of the certification is required for all applicants.



Additional Assurances

Technical Assistance

By signing and submitting the application, SOP applicants agree to receive and participate in technical assistance as recommended by federal staff to ensure quality programming and implementation. Training and technical assistance are free to SOP grantees through the Runaway and Homeless Youth Training and Technical Assistance Center (RHYTTAC), however, applicants must include the cost of travel and lodging in the application budget. Services include regionally based technical assistance clinics, training sessions, training of trainers, e-learning, webinars, and an annual grantee conference. More information is available at: www​.rhytt​ac​.net​.

Non-Federal Reviewers

Since ACF will be using non-federal reviewers in the review process, applicants have the option of omitting from the application copies (not the original) specific salary rates or amounts for individuals specified in the application budget as well as Social Security Numbers, if otherwise required for individuals. The copies may include summary salary information.If applicants are submitting their application electronically, ACF will omit the same specific salary rate information from copies made for use during the review and selection process.
IV.2. Content and Form of Application Submission (contd.)

The Project Description

Part I: The Project Description Overview

Purpose

The project description provides the majority of information by which an application is evaluated and ranked in competition with other applications for available assistance.  It should address the activity for which federal funds are being requested, and should be consistent with the goals and objectives of the program as described in Section I. Funding Opportunity Description.  Supporting documents should be included where they can present information clearly and succinctly.  When appropriate, applicants should cite the evaluation criteria that are relevant to specific components of their project description.   Awarding offices use this and other information in making their funding recommendations.  It is important, therefore, that this information be included in the application in a manner that is clear and complete.

General Expectations and Instructions

Applicants should develop project descriptions that focus on outcomes and convey strategies for achieving intended performance. Project descriptions are evaluated on the basis of substance and measurable outcomes, not length. Extensive exhibits are not required. Cross-referencing should be used rather than repetition. Supporting information concerning activities that will not be directly funded by the grant or information that does not directly pertain to an integral part of the grant-funded activity should be placed in an appendix.

Part II: General Instructions for Preparing a Full Project Description

Introduction

Applicants must prepare the project description statement in accordance with the following instructions while being aware of the specified evaluation criteria in Section V.1. Criteria.  The text options give a broad overview of what the project description should include while the evaluation criteria identify the measures that will be used to evaluate applications.

Table of Contents

List the contents of the application including corresponding page numbers. The table of contents must be single spaced and will be counted against the total page limitations.

Project Summary/Abstract

Provide a summary of the application’s project description. The summary must be clear, accurate, concise, and without reference to other parts of the application. The abstract must include a brief description of the proposed grant project including the needs to be addressed, the proposed services, and the population group(s) to be served. 

 Please place the following at the top of the abstract: 

  • Project Title
  • Applicant Name
  • Address
  • Contact Phone Numbers (Voice, Fax)
  • E-Mail Address
  • Web Site Address, if applicable 

The project abstract must be single-spaced, in Times New Roman 12-point font, and limited to one page in length. Additional pages will be removed and will not be reviewed.


Objectives And Need For Assistance

Clearly identify the physical, economic, social, financial, institutional, and/or other problem(s) requiring a solution.  The need for assistance including the nature and scope of the problem must be demonstrated, and the principal and subordinate objectives of the project must be clearly and concisely stated; supporting documentation, such as letters of support and testimonials from concerned interests other than the applicant, may be included.  Any relevant data based on planning studies should be included or referred to in the endnotes/footnotes.  Incorporate demographic data and participant/beneficiary information, as well as data describing the needs of the target population and the proposed service area as needed. When appropriate, a literature review should be used to support the objectives and needs described in this section.

Outcomes Expected

Identify the outcomes to be derived from the project.  Outcomes should relate to the overall goals of the project as described in Section I. Funding Opportunity Description. If research is part of the proposed work, outcomes must include hypothesized results and implications of the proposed research.

The outcomes identified must thoroughly demonstrate how the results the applicant will achieve relate to meeting the basic and immediate needs of runaway and homeless youth who have been subjected to, or are at risk of being subjected to sexual abuse, commercial sexual exploitation or sexual exploitation. Applicants must describe their outcomes and program goals to help young people leave the streets by building relationships between street outreach workers and runaway, homeless youth. Applicants must describe their process and outcomes for providing supportive services that aim to move these youth into safe housing upon leaving the street.

Approach

Outline a plan of action that describes the scope and detail of how the proposed project will be accomplished.  Applicants must account for all functions or activities identified in the application. Describe any design or technological innovations, reductions in cost or time, or extraordinary social and/or community involvement in the project. Provide a list of organizations, cooperating entities, consultants, or other key individuals that will work on the project, along with a short description of the nature of their effort or contribution.

Cite potential obstacles and challenges to accomplishing project goals and explain strategies that will be used to address these challenges.

Applicants must specifically address the following SOP program requirements:

A.  Positive Youth Development (PYD):  Describe the approach to incorporating PYD into the project and how that approach will build protective factors in the young people served. Some PYD strategies include intergenerational mentoring, peer mentoring, youth leadership and decision making, volunteerism and service learning, and job preparation and work shadowing.

B.  Service Activities:

i.  Operations:  

  • Describe how the operational structure of the street outreach program will utilize evidence-informed practices to adequately address the needs of street youth. 
  • Describe how the program model meets the needs of the target community by demonstrating appropriate hours of operation, supporting the projected number of youth to receive services, and utilizing a flexible staffing plan and schedule that supports adequate supervision and services. 
  • Applicants must describe what methods were used to determine where runaway, homeless, and street youth congregate in the service area.
  • If applicable, describe how contracting will be used to provide required services. 
  • If the applicant proposes a project that exclusively serves a specific RHY subpopulation (e.g., single-sex; lesbian, gay, bisexual, transgender, and questioning youth; a particular ethnic group), describe the unique characteristics of the community that require such a project, as well as plans for making referrals or otherwise providing for the needs of RHY who are not in the specific population the applicant will serve.

ii.  Program Activities

  • Describe how runaway, homeless, or street youth will be identified and contacted through street-based or site-based outreach and/or a drop-in center. Discuss how outreach strategies will be incorporated into program operations and activities using language appropriateness, cultural sensitivity, and the complex identities of male, female, and transgender youth. Describe how harm-reduction and trauma-informed approaches will be utilized to build trusting and meaningful relationships with youth.
  • Describe how the project will provide runaway, homeless, and street youth with education, prevention, and access to intervention services on issues related to domestic violence, sexual abuse, or exploitation affecting runaway, homeless, and street youth.
  • Describe how the project will respond to the immediate needs of youth in crisis, including food, clothing, emergency shelter, survival aid, treatment, counseling and referrals, individual assessments, and follow-up support or aftercare.
  • Describe how the project will help youth exit the street and achieve safe, stable living arrangements.
  • Describe how the project will provide information on employment, job readiness, and support services at the local, State, and Federal levels;

iii.  Access to Shelter

  • Describe how the project will guarantee runaway, homeless, and street youth access to age-appropriate emergency shelter 24 hours a day. If shelter is provided through referral, applicants must submit in their application packet a third-party agreement with the organization guaranteeing that street outreach staff can enter the shelter 24 hours a day to access clients in residence. If the applicant is providing shelter services in its own facilities or through a subcontract, the application must clearly describe how the shelter services will be carried out.  

C.  Administrative Activities:

i.  Training: Describe how the project will provide staff initial and ongoing training on the following topics:  effectively approaching and engaging youth on the street; safety protocols; ethics and boundaries; harm reduction; crisis intervention; trauma informed care; positive youth development; basic counseling skills; healthy sexual behavior; gay, lesbian, bisexual, and transgender issues; cultural awareness and sensitivity; mental health awareness; alcohol, drug, and chemical dependency awareness; domestic trafficking, bullying, and harassment; and sexual exploitation and commercial sexual exploitation.

ii.  Safety Protocol: Describe policies and procedures around bullying and harassment.

iii. Supervision: Describe the project's supervision plan and how it will ensure that there is sufficient supervision to provide for the safety and oversight of outreach workers.

iv. Confidentiality: Please see Protection of Sensitive and/or Confidential Information.

v.  Quality Improvement: Please see Program Performance Evaluation Plan.

vi. Emergency Preparedness and Management Plan: Describe policies and procedures for addressing the most likely local and national crises that might pose a risk to the health and safety of staff and youth, including a plan for how FYSB will be immediately notified in the event a disaster.  

vii. Service Linkages: Describe the service linkages the program will utilize to support the safety, well-being, permanent connections, and self sufficiency of RHY through community partners.

viii. Criminal Background Checks: Describe policies and procedures on criminal background and Child Abuse Registry checks on all employees, volunteers & interns who may potentially could come in contact with youth are being conducted. Applicants must have policies and procedures for services under the contract, Memorandum of Understanding, fee for service and or Pro Bono services conduct criminal background and Child Abuse Registry checks on all employees, volunteers & interns who may potentially could come in contact with youth.

ix. Sustainability: Please see Project Sustainability Plan.

Program Performance Evaluation Plan

Applicants must describe the plan for the program performance evaluation that will contribute to continuous quality improvement. The program performance evaluation should monitor ongoing processes and the progress towards the goals and objectives of the project.  Include descriptions of the inputs (e.g., organizational profile, collaborative partners, key staff, budget, and other resources), key processes, and expected outcomes of the funded activities. The plan must be supported by a logic model and must explain how the inputs, processes and outcomes will be measured, and how the resulting information will be used to inform improvement of funded activities. 

Applicants must describe the systems and processes that will support the organization's performance management requirements through effective tracking of performance outcomes, including a description of how the organization will collect and manage data (e.g. assigned skilled staff, data management software) in a way that allows for accurate and timely reporting of performance outcomes. Applicants must describe any potential obstacles for implementing the program performance evaluation and how those obstacles will be addressed.

Describe how the grantee will integrate required RHYMIS/HMIS federal performance measures and standardized data collection instruments (which will be provided by the federal government) with grantee-created data collection activities or strategies to assess and improve program performance in the areas of safety, well-being, self-sufficiency, and permanent connections. Include information on the methodology and frequency of the data collection and how the methodology and frequency will document the desired outcomes.

Geographic Location

Describe the precise location of the project and boundaries of the area to be served by the proposed project.

Legal Status of Applicant Entity
Non-profit organizations applying for funding are required to submit proof of their non-profit status. Proof of non-profit status is any one of the following:
  • A reference to the applicant organization's listing in the IRS's most recent list of tax-exempt organizations described in the IRS Code.
  • A copy of a currently valid IRS tax-exemption certificate.
  • A statement from a state taxing body, state attorney general, or other appropriate state official certifying that the applicant organization has non-profit status and that none of the net earnings accrue to any private shareholders or individuals.
  • A certified copy of the organization's certificate of incorporation or similar document that clearly establishes non-profit status.
  • Any of the items in the subparagraphs immediately above for a state or national parent organization and a statement signed by the parent organization that the applicant organization is a local non-profit affiliate.

When applying electronically, it is strongly suggested that the applicant attach proof of non-profit status with the electronic application.

Logic Model

Applicants must submit a logic model for designing and managing their project. A logic model is a tool that presents the conceptual framework for a proposed project and explains the linkages among program elements. While there are many versions of the logic model, they generally summarize the logical connections among the needs that are the focus of the project, project goals and objectives, the target population, project inputs (resources), the proposed activities/processes/outputs directed toward the target population, the expected short- and long-term outcomes the initiative is designed to achieve, and the evaluation plan for measuring the extent to which proposed processes and outcomes actually occur.
Project Sustainability Plan

Applicants must propose a plan for project sustainability after the period of federal funding ends. Grantees are expected to sustain key elements of their grant projects, e.g., strategies or services and interventions, which have been effective in improving practices and those that have led to improved outcomes for children and families.

Describe the approach to project sustainment that will be most effective and feasible. Describe the key individuals and/or organizations whose support will be required in order to sustain program activities. Describe the types of alternative support that will be required to sustain the planned program. If the proposed project involves key project partners, describe how their cooperation and/or collaboration will be maintained after the end of federal funding.

Organizational Capacity

Provide the following information on the applicant organization and, if applicable, on any cooperating partners:

  • Organizational charts;
  • Resumes (no more than two single-spaced pages in length);
  • Copy or description of the applicant organization’s fiscal control and accountability procedures;
  • Evidence that the applicant organization, and any partnering organizations, have relevant experience and expertise with administration, development, implementation, management, and evaluation of programs similar to that offered under this announcement;
  • Evidence that each participating organization, including partners and/or subcontractors, possess the organizational capability to fulfill their role(s) and function(s) effectively;
  • Copy or description of the applicant organization’s personnel policies;
  • Child care licenses and other documentation of professional accreditation;
  • Information on compliance with federal/state/local government standards;
  • Job descriptions for each vacant key position.
Protection of Sensitive and/or Confidential Information

If any confidential or sensitive information will be collected during the course of the project, whether from staff (e.g., background investigations) or project participants and/or project beneficiaries, provide a description of the methods that will be used to ensure that confidential and/or sensitive information is properly handled and safeguarded. Also provide a plan for the disposition of such information at the end of the project period.

Third-Party Agreements

Third-party agreements include Memoranda of Understanding (MOU) and Letters of Commitment. General letters of support are not considered to be third-party agreements. Third-party agreements must clearly describe the project activities and support to which the third party is committing.  Third-party agreements must be signed by the person in the third-party organization with the authority to make such commitments on behalf of their organization.

Provide written and signed agreements between grantees and subgrantees, or subcontractors, or other cooperating entities. These agreements must detail the scope of work to be performed, work schedules, remuneration, and other terms and conditions that structure or define the relationship.

The Project Budget and Budget Justification

All applicants are required to submit a project budget and budget justification with their application. The project budget is entered on the Budget Information Standard Form, either SF-424A or SF-424C, according to the directions provided with the SFs. The budget justification consists of a budget narrative and a line-item budget detail that includes detailed calculations for "object class categories" identified on the Budget Information Standard Form.

Project budget calculations must include estimation methods, quantities, unit costs, and other similar quantitative detail sufficient for the calculation to be duplicated. If matching or cost sharing is a requirement, applicants must include a detailed listing of any funding sources identified in Block 18 of the SF-424 (Application for Federal Assistance). See the table in Section IV.2. Required Forms, Assurances, and Certifications listing the appropriate budget forms to use in this application.

Special Note: The Consolidated Appropriations Act, 2012 (Pub.L. 112-74), enacted December 23, 2011, limits the salary amount that may be awarded and charged to ACF grants and cooperative agreements. Award funds issued under this announcement may not be used to pay the salary, or any percentage of salary, to an individual at a rate in excess of Executive Level II. The Executive Level II salary of the Federal Executive Pay scale is $179,700 (http://www.opm.gov/oca/12tables/html/ex.asp). This amount reflects an individual’s base salary exclusive of fringe benefits and any income that an individual may be permitted to earn outside of the duties to the applicant organization.  This salary limitation also applies to subawards/subcontracts under a ACF grant or cooperative agreement.

Provide a budget using the 424A and/or 424C, as applicable, for each year of the proposed project. Provide a budget justification, which includes a budget narrative and a line-item detail, for the first year of the proposed project. The budget narrative should describe how the categorical costs are derived. Discuss the necessity, reasonableness, and allocation of the proposed costs.

An applicant lacking computer equipment (hardware) for Runaway and Homeless Youth Management Information System (RHYMIS) data collection must include an estimated cost for such equipment in their proposed budget.  If the applicant already has such equipment, this fact must be noted. See Section VI.3. Reporting, regarding FYSB's requirement for keeping adequate statistical data through RHYMIS.

Applicants must include an estimated cost for annual grantee conference and any travel for technical assistance (TA) training in their proposed budget. See the Travel category in this section. 

General

Use the following guidelines for preparing the budget and budget justification.  When a match or cost share is required, both federal and non-federal resources must be detailed and justified in the budget and budget narrative justification. "Federal resources" refers only to the ACF grant funds for which the applicant is applying. “Non-federal resources” are all other non-ACF federal and non-federal resources. It is suggested that budget amounts and computations be presented in a columnar format:  first column, object class categories; second column, federal budget; next column(s), non-federal budget(s); and last column, total budget. The budget justification should be in a narrative form.

Personnel

Description:  Costs of employee salaries and wages.

Justification: Identify the project director or principal investigator, if known at the time of application.  For each staff person provide:  the title; time commitment to the project in months; time commitment to the project as a percentage or full-time equivalent: annual salary; grant salary; wage rates; etc.  Do not include the costs of consultants, personnel costs of delegate agencies, or of specific project(s) and/or businesses to be financed by the applicant. Contractors and consultants should not be placed under this category.

Fringe Benefits

Description:  Costs of employee fringe benefits unless treated as part of an approved indirect cost rate.   

Justification:  Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance, Federal Insurance Contributions Act (FICA) taxes, retirement insurance, and taxes.


Travel

Description:  Costs of out-of-state or overnight project-related travel by employees of the applicant organization. Do not include in-state travel or consultant travel.

Justification:  For each trip show the total number of traveler(s); travel destination; duration of trip; per diem; mileage allowances, if privately owned vehicles will be used to travel out of town; and other transportation costs and subsistence allowances.  If appropriate for this project, travel costs for key project staff to attend ACF-sponsored workshops/conferences/grantee orientations should be detailed in the budget.

Equipment

Description:  "Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year per unit and an acquisition cost that equals or exceeds the lesser of:  (a) the capitalization level established by the organization for the financial statement purposes, or (b) $5,000.  (Note:  Acquisition cost means the net invoice unit price of an item of equipment, including the cost of any modifications, attachments, accessories, or auxiliary apparatus necessary to make it usable for the purpose for which it is acquired.  Ancillary charges, such as taxes, duty, protective in-transit insurance, freight, and installation, shall be included in or excluded from acquisition cost in accordance with the applicant organization's regular written accounting practices.) 

Justification:  For each type of equipment requested applicants must provide a description of the equipment; the cost per unit; the number of units; the total cost; and a plan for use of the equipment in the project; as well as a plan for the use, and/or disposal of, the equipment after the project ends.  An applicant organization that uses its own definition for equipment should provide a copy of its policy, or section of its policy, that includes the equipment definition.

Supplies

Description:  Costs of all tangible personal property other than that included under the Equipment category.  This includes office and other consumable supplies with a per-unit cost of less than $5,000.

Justification:  Specify general categories of supplies and their costs.  Show computations and provide other information that supports the amount requested.

Contractual

Description:  Costs of all contracts for services and goods except for those that belong under other categories such as equipment, supplies, construction, etc.  Include third-party evaluation contracts, if applicable, and contracts with secondary recipient organizations (with budget detail), including delegate agencies and specific project(s) and/or businesses to be financed by the applicant.  This area is not for individual consultants.

Justification:  Demonstrate that all procurement transactions will be conducted in a manner to provide, to the maximum extent practical, open, and free competition. Recipients and subrecipients, other than states that are required to use 45 CFR Part 92 procedures, must justify any anticipated procurement action that is expected to be awarded without competition and exceeds the simplified acquisition threshold fixed by 41 U.S.C. § 134 and currently set at $100,000.  Recipients may be required to make pre-award review and procurement documents, such as requests for proposals or invitations for bids, independent cost estimates, etc., available to ACF.

Note: Whenever the applicant intends to delegate part of the project to another agency, the applicant must provide a detailed budget and budget narrative for each contractor/sub-contractor, by agency title, along with the same supporting information referred to in these instructions.  If the applicant plans to select the contractors/sub-contractors post-award and a detailed budget is not available at the time of application, the applicant must provide information on the nature of the work to be delegated, the estimated costs, and the process for selecting the delegate agency.

Other

Description: Enter the total of all other costs.  Such costs, where applicable and appropriate, may include but are not limited to:  consultant costs, local travel; insurance; food (when allowable); medical and dental costs (noncontractual); professional services costs (including audit charges); space and equipment rentals; printing and publication; computer use; training costs, such as tuition and stipends; staff development costs; and administrative costs.

Justification:  Provide computations, a narrative description, and a justification for each cost under this category.

Indirect Charges

Description:  Total amount of indirect costs.  This category should be used only when the applicant currently has an indirect cost rate approved by the Department of Health and Human Services (HHS) or another cognizant federal agency. 

Justification:  An applicant that will charge indirect costs to the grant must enclose a copy of the current rate agreement.  If the applicant organization is in the process of initially developing or renegotiating a rate, upon notification that an award will be made, it should immediately develop a tentative indirect cost rate proposal based on its most recently completed fiscal year, in accordance with the cognizant agency's guidelines for establishing indirect cost rates, and submit it to the cognizant agency. Applicants awaiting approval of their indirect cost proposals may also request indirect costs. When an indirect cost rate is requested, those costs included in the indirect cost pool should not be charged as direct costs to the grant.  Also, if the applicant is requesting a rate that is less than what is allowed under the program, the authorized representative of the applicant organization must submit a signed acknowledgement that the applicant is accepting a lower rate than allowed.

Commitment of Non-Federal Resources

Description:  Amounts of non-federal resources that will be used to support the project as identified in Block 18 of the SF-424.  The match calculation applies to the total project cost (including match) and not just to the federal share. 

Justification:  If an applicant is relying on match from a third party, then a firm commitment of these resources (letter or other documentation) is required with the application.  Detailed budget information must be provided for every funding source identified in Block 18 of the SF-424.

Note: Applicants are required to fully identify and document in their applications the specific costs or contributions they propose in order to meet a matching or cost-sharing requirement. Applicants are also required to provide documentation in their applications on the sources of funding or contribution(s) and, for in-kind contributions, a justification of how the stated valuation was determined.

Paperwork Reduction Disclaimer

As required by the Paperwork Reduction Act of 1995, 44 U.S.C. §§ 3501-3521, the public reporting burden for the Project Description and Budget/Budget Justification is estimated to average 60 hours per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection information. The Project Description information collection is approved under OMB control number 0970-0139, which expires 10/31/2015. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.

IV.2. Content and Form of Application Submission

Application Submission Options

Electronic Submission via www.Grants.gov

  • Additional guidance on the submission of electronic applications can be found at http://www.grants.gov/web/grants/applicants/organization-registration.html.
  • If applicants encounter any technical difficulties in using www.Grants.gov, contact the Grants.gov Contact Center at: 1-800-518-4726, or by email at support@grants.gov, to report the problem and obtain assistance. Hours of Operation: 24 hours a day, 7 days a week. The Grants.gov Contact Center is closed on federal holidays.
  • Applicants should always retain Grants.gov Contact Center service ticket number(s) as they may be needed for future reference.
  • Contact with the Grants.gov Contact Center prior to the listed application due date and time does not ensure acceptance of an application. If difficulties are encountered, the Grants Management Officer listed in Section VII. Agency Contacts will determine whether the submission issues are due to Grants.gov system errors or user error.

Application Validation at www.Grants.gov

After an application has been successfully submitted to www.Grants.gov, it still must pass a series of validation checks.  After an application is submitted, Grants.gov generates a submission receipt via email and also sets the application status to "Received." This receipt verifies that the application has been successfully delivered to the Grants.gov system.

Next, Grants.gov verifies the submission is valid by ensuring it does not contain viruses, the opportunity is still open, and the applicant login and applicant DUNS number match. If the submission is valid, Grants.gov generates a submission validation receipt via email and sets the application status to "Validated."

If the application is not validated, the application status is set to "Rejected." The system sends a rejection email notification to the applicant and the applicant must re-submit the application package. See "What to Expect After Submitting" at www.Grants.gov for more information.

Each time an application is submitted, or resubmitted, via www.Grants.gov, the application will receive a new date and time stamp. Only those applications with on-time date and time stamps that result in a validated application, which are transmitted to ACF, will be acknowledged.

Applicants will be provided with an acknowledgement from Grants.gov that the submitted application package has passed, or failed, a series of checks and validations. Applications that are submitted on time that fail the validation check will not be transmitted to ACF and will not be acknowledged.

NOTE: The Grants.gov validation check can affect whether the application is accepted for review. If an application fails the Grants.gov validation check and is not resubmitted by 11:59 p.m., ET, on the due date, it will not be transmitted to ACF and will be excluded from the review.

Similarly, if an applicant resubmits their application to Grants.gov by 11:59 p.m., ET, on the due date, and the resubmitted application does not pass the validation check, it will not be transmitted to ACF and will be excluded from the review.

Systems Issues

For any systems issues experienced with Grants.gov or with SAM.gov, please refer to ACF’s “Policy for Applicants Experiencing Federal Systems Issues” document for complete guidance at http://www.acf.hhs.gov/grants under "Grants Related Information."

Request an Exemption from Required Electronic Application Submission

ACF recognizes that some applicants may have limited or no Internet access, and/or limited computer capacity, which may prohibit them from uploading large files at www.Grants.gov. To accommodate such applicants, ACF offers an exemption from required electronic submission. The exemption will allow applicants to submit hard copy, paper applications by hand-delivery, applicant courier, overnight/express mail couriers, or by other representatives of the applicant.

To receive an exemption from required electronic application submission, applicants must submit a written request to ACF that must state that the applicant qualifies for the exemption for one of the two following reasons:

  • Lack of Internet access or Internet connection, or
  • Limited computer capacity that prevents the uploading of large documents (files) at www.Grants.gov.

Applicants may request and receive the exemption from required electronic application submission by either:

  • Submitting an email request to electronicappexemption@acf.hhs.gov, or
  • Sending a written request to the Office of Grants Management Contact listed in Section VII. Agency Contacts in this announcement.

Requests for exemption from required electronic application submission will be acknowledged with an approval or disapproval.

Requests that do not state one of the two listed reasons will not be approved.

An exemption is applicable to all applications submitted by the applicant organization during the Federal Fiscal Year (FFY) in which it is received. Applicants need only request an exemption once in a FFY.  Applicants must request a new exemption from required electronic submission for any succeeding FFY.

Please Note: electronicappexemption@acf.hhs.gov may only be used to request an exemption from required electronic submission. All other inquiries must be directed to the appropriate Agency Contact listed in Section VII. of this announcement. Queries or requests submitted to this email address for any reason other than a request for an exemption from electronic application submission will not be acknowledged or answered.

All exemption requests must include the following information:

  • Funding Opportunity Announcement Title,
  • Funding Opportunity Number (FON),
  • The listed Catalog of Federal Domestic Assistance (CFDA) number,
  • Name of Applicant Organization and DUNS Number,
  • AOR name and contact information,
  • Name and contact information of person to be contacted on matters involving the application (i.e., the Point of Contact), and
  • The reason for which the applicant is requesting an exemption from electronic application submission. The request for exemption must state one of the following two reasons: 1) lack of Internet access or Internet connection; or 2) lack of computer capacity that prevents uploading large documents (files) to the Internet.

Exemption requests must be received by ACF no later than two weeks before the application due date, that is, 14 calendar days prior to the application due date listed in the Overview and in Section IV.3. Submission Dates and Times. If the fourteenth calendar day falls on a weekend or federal holiday, the due date for receipt of an exemption request will move to the next federal business day that follows the weekend or federal holiday.

Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may be used in developing and organizing application materials. Details concerning acknowledgment of received applications are available in Section IV.3. Submission Dates and Times of this announcement.

Paper Format Application Submission

An exemption is now required for the submission of paper applications. See the preceding section on "Request an Exemption from Required Electronic Application Submission."

Applicants with exemptions that submit their applications in paper format, by mail or delivery, must submit one original and two copies of the complete application with all attachments. The original and each of the two copies must include all required forms, certifications, assurances, and appendices, be signed by the AOR, and be unbound.  The original copy of the application must have original signature(s). See Section IV.6. of this announcement for address information for paper format application submissions.


Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may be used in developing and organizing application materials.  Details concerning acknowledgment of received applications are available in Section IV.3. Submission Dates and Times in this announcement.

IV.3. Submission Dates and Times

IV.3. Submission Dates and Times

Due Date for Applications: 05/12/2014

Explanation of Due Dates

The due date for receipt of applications is listed in the Overview section and in this section. See Section III.3. Application Disqualification Factors.

Electronic Applications

The deadline for submission of electronic applications via www.Grants.gov is 11:59 p.m., ET, on the due date. Electronic applications submitted at 12:00 a.m., ET, on the day after the due date will be considered late and will be disqualified from competitive review and from funding under this announcement.

Applicants are required to submit their applications electronically via www.Grants.gov unless they received an exemption through the process described in Section IV.2. Request an Exemption from Required Electronic Application Submission.

ACF does not accommodate transmission of applications by email or facsimile.

Instructions for electronic submission via www.Grants.gov are available at: http://www.grants.gov/applicants/apply_for_grants.jsp.

Applications submitted to www.Grants.gov at any time during the open application period prior to the due date and time that fail the Grants.gov validation check will not be received at ACF. These applications will not be acknowledged.

Mailed Paper Format Applications

The deadline for mailed paper applications is 4:30 p.m., ET, on the due date. Mailed paper applications received after the due date and deadline time will be considered late and will be disqualified from competitive review and from funding under this announcement.

Paper format application submissions will be disqualified if the applicant organization has not received an exemption through the process described in Section IV.2. Request an Exemption from Required Electronic Application Submission.

Hand-Delivered Paper Format Applications

Applications that are hand-delivered by applicants, applicant couriers, by overnight/express mail couriers, or other representatives of the applicant must be received on, or before, the due date listed in the Overview and in this section. These applications must be delivered between the hours of 8:00 a.m. and 4:30 p.m., ET,Monday through Friday (excluding federal holidays). Applications should be delivered to the address provided in Section IV.6.Other Submission Requirements.

Hand-delivered paper applications received after the due date and deadline time will be considered late and will be disqualified from competitive review and from funding under this announcement.

Hand-delivered paper format application submissions will be disqualified if the applicant organization has not received an exemption through the process described in Section IV.2. Request an Exemption from Required Electronic Application Submission.

No appeals will be considered for applications classified as late under the following circumstances:

  • Applications submitted electronically via www.Grants.gov are considered late when they are dated and time-stamped after the deadline of 11:59 p.m., ET, on the due date.
  • Paper format applications received by mail or hand-delivery after 4:30 p.m., ET, on the due date will be classified as late and will be disqualified.
  • Paper format applications received from applicant organizations that were not approved for an exemption from required electronic application submission under the process described in Section IV.2. Request an Exemption from Required Electronic Submission will be disqualified.

Extensions and/or Waiving Due Date and Receipt Time Requirements

ACF may extend an application due date and receipt time when circumstances make it impossible for applicants to submit their applications on time. These events include natural disasters (floods, hurricanes, tornados, etc.), or when there are widespread disruptions of electrical service, or mail service, or in other rare cases. The determination to extend or waive due date and/or receipt time requirements rests with the Grants Management Officer listed as the Office of Grants Management Contact in Section VII. Agency Contacts.

Acknowledgement from www.Grants.gov

Applicants will receive an initial email upon submission of their application to www.Grants.gov. This email will provide a Grants.gov Tracking Number. Applicants should refer to this tracking number in all communication with Grants.gov. The email will also provide a date and time stamp, which serves as the official record of application's submission. Receipt of this email does not indicate that the application is accepted or that is has passed the validation check.

Applicants will be provided with an acknowledgement from www.Grants.gov that the submitted application package has passed, or failed, a series of checks and validations. Applications that are submitted on time that fail the validation check will not be transmitted to ACF and will not be acknowledged.

See "What to Expect After Submitting" at www.Grants.gov for more information.

Acknowledgement from ACF of an electronic application's submission:

Applicants will be sent additional email(s) from ACF acknowledging that the application has been retrieved from www.Grants.gov by ACF. Receipt of these emails is not an indication that the application is accepted for competition.

Acknowledgement from ACF of receipt of a paper format application

ACF will not provide acknowledgement of receipt of hard copy application packages submitted via mail or courier services.

IV.4. Intergovernmental Review of Federal Programs (SPOC)

IV.4. Intergovernmental Review of Federal Programs

This program is covered under Executive Order (E.O.) 12372, "Intergovernmental Review of Federal Programs," and 45 CFR Part 100, "Intergovernmental Review of Department of Health and Human Services Programs and Activities." Under the Executive Order, States may design their own processes for reviewing and commenting on proposed Federal assistance under covered programs.

Applicants should go to the following URL for the official list of the jurisdictions that have elected to participate in E.O. 12372 http://www.whitehouse.gov/omb/grants_spoc/.
Applicants from participating jurisdictions should contact their SPOC, as soon as possible, to alert them of their prospective applications and to receive instructions on their jurisdiction's procedures. Applicants must submit all required application materials to the SPOC and indicate the date of submission on the Standard Form (SF) 424 at item 19.

Under 45 CFR 100.8(a)(2), a SPOC has 60 days from the application due date to comment on proposed new awards.

SPOC comments may be submitted directly to ACF to: U.S. Department of Health and Human Services, Administration for Children and Families, Office of Grants Management, Division of Discretionary Grants, 370 L'Enfant Promenade SW., 6th Floor East, Washington, DC 20447.

Entities that meet the eligibility requirements of this announcement are still eligible to apply for a grant even if a State, Territory or Commonwealth, etc., does not have a SPOC or has chosen not to participate in the process. Applicants from non-participating jurisdictions need take no action with regard to E.O. 12372. Applications from Federally-recognized Indian Tribal governments are not subject to E.O. 12372.
IV.5. Funding Restrictions

IV.5. Funding Restrictions

Costs of organized fund raising, including financial campaigns, endowment drives, solicitation of gifts and bequests, and similar expenses incurred solely to raise capital or obtain contributions, are considered unallowable costs under grants or cooperative agreements awarded under this funding opportunity announcement.

Note: Costs incurred for grant application preparation are not considered allowable costs under an award and may not be included in the project budget or budget justification.

Grant awards will not allow reimbursement of pre-award costs.
Construction is not an allowable activity or expenditure under this grant award.
Purchase of real property is not an allowable activity or expenditure under this grant award.

Applicants are advised that no grant funds may be used for any program of distributing sterile needles or syringes for the hypodermic injection of any illegal drug. For more information, please reference Section VI.2., Other Administrative and National Policy Requirements.

IV.6. Other Submission Requirements

IV.6. Other Submission Requirements

Submit paper applications to one of the following addresses. Also see Section IV.2. Request an Exemption from Required Electronic Application Submission.

Submission By Mail

Administration for Children and Families
Office of Grants Management
Attn: Street Outreach Program FOA
370 L'Enfant Promenade, S.W.
Washington, DC 20447

Hand Delivery

Administration for Children and Families
Office of Grants Management
Attn: Street Outreach Program FOA
901 D St, S.W.
Washington, DC 20024

Electronic Submission

See Section IV.2 for application requirements and for guidance when submitting applications electronically via http://www.Grants.gov.

For all submissions, see Section IV.3. Submission Dates and Times.

V. Application Review Information

V.1. Criteria

Please note: Reviewers will not access, or review, any materials that are not part of the application documents.  This includes information accessible on websites via hyperlinks that are referenced, or embedded, in the application.  Though an application may include web links, or embedded hyperlinks, reviewers will not review this information as it is not considered to be part of the application documents.  Nor will the information on websites be taken into consideration in scoring of evaluation criteria presented in this section. Reviewers will evaluate and score an application based on the documents that are presented in the application and will not refer to, or access, external links during the objective review.

Applications competing for financial assistance will be reviewed and evaluated using the criteria described in this section. The corresponding point values indicate the relative importance placed on each review criterion. Points will be allocated based on the extent to which the application proposal addresses each of the criteria listed. Applicants should address these criteria in their application materials, particularly in the project description and budget justification, as they are the basis upon which competing applications will be judged during the objective review. The required elements of the project description and budget justification may be found in Section IV.2 of this announcement.
 
OBJECTIVES, OUTCOMES, AND NEED FOR ASSISTANCE Maximum Points: 15

1. The applicant demonstrates the need for the project through a detailed description of the economic, educational, and relevant social conditions experienced by youth and families in the proposed service area.

2. The applicant clearly describes the methods used to identify areas where runaway, homeless, and street youth congregate in their proposed service area and describes how street outreach services will be made accessible to youth in these areas.

3. The applicant fully describes proposed program activities that are well defined, appropriate for the target population, and consistent with the authorizing RHY legislation and FYSB program requirements.

4. The applicant clearly identifies and describes anticipated program outcomes that will support an increased sense of safety, well-being, self-sufficiency, and permanent connections for youth served through the proposed program.

5. The applicant includes a logic model that illustrates a clear and feasible linkage between the proposed program activities (outputs) and the expected program outcomes as referenced in Section IV.2. The Project Description, Outcomes Expected.

APPROACH Maximum Points: 40

The applicant demonstrates the skillful integration of Positive Youth Development (PYD) and evidence-informed practices into their provision of services to runaway, homeless, and street youth. (0-5 pts)

1. The applicant identifies PYD strategies and clearly describes how those strategies will be incorporated into their street outreach program to help youth build essential protective factors.

2. The applicant identifies evidence-informed practices that address building relationships and capacities, and moving runaway, homeless, and street youth into shelter/host homes or stable housing, the applicant demonstrates how these practices will be utilized in the delivery of services.

The applicant incorporates outreach strategies that support the diversity of street youth and their complex needs. (0-15 pts)

1. The applicant clearly describes how the proposed program model meets the needs of the local community as it pertains to location, hours of operation, services provided, staffing flexibility, and capacity levels needed to ensure youth and staff safety.   

2. If applicable, the applicant clearly identifies the required services that will be contracted and describes the contracting methods that will be used to ensure the full delivery of services.

3. The applicant clearly describes the outreach strategies that will be used to engage hard to reach runaway, homeless, and street youth populations.

4. The applicant clearly describes how diversity and inclusion strategies will be incorporated into program operations and activities using language appropriateness, cultural sensitivity, and an understanding of the complexities of all youth including youth who may identify as lesbian, gay, bisexual, transgender, or questioning (LGBTQ) and trafficked youth.

5. The applicant fully describes the coordination or service linkages with local agencies that will enable runaway, homeless, and street youth to receive important services that fall outside the scope of the required services proposed in this project.

6. If the applicant proposes to serve a specific RHY subpopulation, the applicant clearly describes unique characteristics of this population and the circumstances or conditions of the local community that increases the vulnerability of the targeted population.

7. If the applicant proposes to serve a specific RHY subpopulation, the applicant clearly describes plans for making referrals to youth-serving agencies through a third-party agreement that identifies the services that will be provided to the runaway, homeless, and street youth encountered who are in need of assistance, but who are not a part of the subpopulation proposed to be served by the project.

The program model is clear and complete and is aligned with program requirements as described in the Street Outreach Program funding opportunity announcement. (0-20 pts)

1. The applicant demonstrates a clear understanding of harm-reduction and trauma-informed approaches to care by describing how these specific strategies will be utilized in the proposed provision of services to runaway, homeless, and street youth.

2. The applicant describes a plan for providing runaway, homeless, and street youth with education, prevention, and access to intervention services that address issues related to domestic violence, sexual abuse, or exploitation.

3. The applicant provides a detailed plan for how the project will respond to the immediate needs of youth in crisis to include providing food, clothing, emergency shelter, survival aid, treatment, counseling and referrals, individual assessments, and follow-up support or aftercare.

4. The applicant clearly describes a feasible plan for helping youth leave the street and obtain safe, stable living arrangements.

5. The applicant describes a detailed plan for how the project will administer shelter services to ensure that runaway, homeless, and street youth have 24-hour access to age-appropriate emergency shelter.

6. If shelter is provided through referral, the applicant will submit a third-party agreement with the organization guaranteeing that youth will have 24-hour access to shelter and that street outreach staff will have 24-hour access to referred clients in residence.

7. The applicant describes a detailed plan and methodology for how project performance will be assessed and monitored to achieve the desired outcomes as referenced in Section IV.2 The Project Description, Outcomes Expected. The plan will identify how required RHYMIS/HMIS federal performance measures and standardized data collection instruments (which will be provided by the federal government) will be integrated with grantee-created data collection activities or strategies, what information or data will be collected, how it will be collected, the frequency for which it will be collected, and how it will be used to guide program performance.

ORGANIZATIONAL PROFILES I Maximum Points: 17

The application clearly demonstrates the applicant has the capacity to oversee federal grants.  (0-7 pts)

1. The applicant clearly demonstrates the organizational capacity necessary to oversee federal grants through a description of the organization's fiscal controls and accounting procedures as well an explanation of the organization's governing structure that will ensure fiscal and operational accountability. 

2. If proposing to contract for required services, the applicant clearly describes the role of the subcontractor and how contract monitoring and performance surveillance and evaluation of contractor activities will be utilized to ensure project goals and objectives are being met.

3. The applicant clearly describes the organization's expertise and previous accomplishments in working with runaway, homeless, or street youth.

4. If the agency receives funds from ACF for services that support youth, other than those applied for in this application, the applicant demonstrates how the multiple funding streams will be used to improve the continuum of care for runaway, homeless and street youth populations.

5. The applicant provides an annual operating budget for the entire organization and lists the funding sources that will support the street outreach project.

6. The applicant describes a clear plan for sustainability that details how the proposed project approach will create project self-sufficiency and help to ensure that the impact of the project will continue after federal assistance has ended.

The application provides clear descriptions of their policies related to their program model.  (0-10 pts)

1. The applicant fully describes the organization's policies prohibiting harassment based on race, sexual orientation, gender, gender identity (or expression), religion, and national origin.

2. The applicant fully describes the procedures used to monitor,  investigate, and address harassment claims and document their corrective action(s) so all participants are assured that programs are safe, inclusive, and non-stigmatizing by design and in operation. 

3. The applicant clearly describes the policies and procedures that protect the rights of youth with respect to their confidentiality and personal information. 

4. The applicant clearly describes the policies and procedures for addressing the most likely local and national crises or disasters that might pose a risk to the health and safety of staff and youth and describes a plan for how FYSB will be notified in the event that such disaster occurs.

 

ORGANIZATIONAL PROFILES II Maximum Points: 3

The application clearly demonstrates the applicant has prior experience in providing shelter and services to homeless youth. (0-3 pts)

  1. The applicant sufficiently demonstrates and substantiates how they have experience and previous accomplishments in providing access to shelter and services to runaway, homeless, or street youth.
STAFF AND POSITION DATA Maximum Points: 15

1. The applicant includes an organizational chart for the SOP that demonstrates the relationship between all positions (including consultants, volunteers, and subcontractors) to be funded through this grant.

2. The applicant clearly provides the name of the person employed in each position on the organizational chart or notes if the position is vacant. 

3. The applicant clearly describes the relationship between staff's responsibilities and the educational and professional experience required for staff positions.

4. The applicant provides detailed position descriptions and resumes for all key staff and those staff paid through the grant.

5. The applicant includes the agency's policy for conducting criminal history and child abuse registry checks on all staff and volunteers who come into contact with children and youth served or proposed to be served by the agency and clearly describes how that policy is in compliance with state, local, or other applicable laws. 

6. If an applicant plans to contract with an outside agency to provide the required services, including shelter, the applicant includes the agency's policy for conducting criminal history and child abuse registry checks for all staff and volunteers who come into contact with children and youth served or proposed to be served by the agency and how the applicant will monitor to ensure  criminal history and child abuse registry checks are conducted in compliance with state, local, or other applicable laws. 

7. The applicant provides a detailed plan to train staff on all required training topics listed in Administrative Activities under Program Requirements. (See Section IV.2., The Project Description.)

8. The applicant clearly describes a staffing plan that addresses on-street supervision, back-up personnel, and safety guidelines for outreach workers.

BUDGET AND BUDGET JUSTIFICATION Maximum Points: 10
  1. The applicant includes a realistic and detailed line-item budget for the federal and non-federal share of project costs and demonstrates how cost estimates were derived. Calculations include estimation of methods, quantities, unit costs, and other similar quantitative detail sufficient for the calculation to be duplicated.
  2. The applicant demonstrates how the funds requested are reasonable, necessary, and essential to accomplish the scope of services as required by and consistent with the authorizing RHY legislation and FYSB program requirements.
  3. The applicant provides a narrative budget justification that describes how the categorical costs are derived; discusses the necessity, reasonableness, and allocation of proposed costs; and clearly supports the allocation of any grant resources contracted to outside youth-serving agencies for the delivery of services under this grant.
V.2. & V.3. Review and Selection Process
V.2. Review and Selection Process

No grant award will be made under this announcement on the basis of an incomplete application.  No grant award will be made to an applicant or sub-recipient that does not have a DUNS number (www.dbn.com) and an active registration at SAM (www.sam.gov). See Section III.3. Other.

Initial ACF Screening

Each application will be screened to determine whether it meets any of the disqualification factors described in Section III.3.Other, Application Disqualification Factors.

Disqualified applications are considered to be “non-responsive” and are excluded from the competitive review process. Applicants will be notified of a disqualification determination by email or by USPS postal mail within 30 federal business days from the closing date of this funding opportunity announcement.

Objective Review and Results

Applications competing for financial assistance will be reviewed and evaluated by objective review panels using only the criteria described in Section V.1. Criteria of this announcement. Each panel is composed of experts with knowledge and experience in the area under review. Generally, review panels include three reviewers and one chairperson.

Results of the competitive objective review are taken into consideration by ACF in the selection of projects for funding; however, objective review scores and rankings are not binding. Scores and rankings are only one element used in the award decision-making process.

ACF may elect not to fund applicants with management or financial problems that would indicate an inability to successfully complete the proposed project. Applications may be funded in whole or in part. Successful applicants may be funded at an amount lower than that requested. ACF reserves the right to consider preferences to fund organizations serving emerging, unserved, or under-served populations, including those populations located in pockets of poverty. ACF will also consider the geographic distribution of federal funds in its award decisions.

As required by the RHY Act, priority for funding shall be given to public and private entities with experience in providing services to runaway, homeless, or street youth.  Eligible applicants will be assessed on how well they sufficiently demonstrated and substantiated that they have experience in providing services to runaway, homeless, or street youth.  Applicants will need to address this in Section IV.2 Organizational Capacity.  The review panel will apply this priority as described in Section V.1, criteria, Organizational Profiles II by awarding the maximum of three possible points allotted for this criteria. 

While current SOP grantees are eligible to receive an additional SOP award, it is FYSB's preference to not award new grants to current SOP grantees (including their subgrantees) that have one or two years remaining in their project periods.  It is also FYSB's preference to award one grant to one organization providing services in a defined service area or community. FYSB will make more than one award in a defined services area or community only when there are compelling circumstances to do so.

Please refer to Section IV.2. of this announcement for information on non-federal reviewers in the review process.

Approved but Unfunded Applications

Applications recommended for approval that were not funded under the competition because of the lack of available funds may be held over by ACF and reconsidered in a subsequent review cycle if a future competition under the program area is planned.  These applications will be held over for a period of up to one year and will be re-competed for funding with all other competing applications in the next available review cycle.  For those applications that have been deemed as approved but unfunded, notice will be given of such determination by postal mail.

 
V.3. Anticipated Announcement and Award Dates

FYSB expects that awards will be made by September 30, 2014.  Unsuccessful applicants will be notified in writing subsequent to final determination of awards.

VI. Award Administration Information
VI.1. Award Notices

Successful applicants will be notified through the issuance of a Notice of Award (NOA) that sets forth the amount of funds granted, the terms and conditions of the grant, the effective date of the grant, the budget period for which initial support will be given, the non-federal share to be provided (if applicable), and the total project period for which support is contemplated. The NOA will be signed by the Grants Officer and transmitted via postal mail or email. Following the finalization of funding decisions, organizations whose applications will not be funded will be notified by letter signed by the cognizant Program Office head. Any other correspondence that announces to a Principal Investigator, or a Project Director, that an application was selected is not an authorization to begin performance. 

Project costs that are incurred prior to the receipt of the NOA are at the recipient's risk and may be reimbursed only to the extent that they are considered allowable as approved pre-award costs. Information on allowable pre-award costs and the time period under which they may be incurred is available in Section IV.5. Funding Restrictions.

 
VI.2. Administrative and National Policy Requirements

Awards issued under this announcement are subject to the uniform administrative requirements and cost principles of 45 CFR Part 74 (Awards And Subawards To Institutions Of Higher Education, Hospitals, Other Nonprofit Organizations, And Commercial Organizations) or 45 CFR Part 92 (Grants And Cooperative Agreements To State, Local, And Tribal Governments).  The Code of Federal Regulations (CFR) is available at http://www.gpo.gov.

An application funded with the release of federal funds through a grant award does not constitute, or imply, compliance with federal regulations. Funded organizations are responsible for ensuring that their activities comply with all applicable federal regulations.

Prohibition Against Profit

Grantees are subject to the limitations set forth in 45 CFR Part 74, Subpart E-Special Provisions for Awards to Commercial Organizations (45 CFR § 74.81_Prohibition against profit), which states that, "...no HHS funds may be paid as profit to any recipient even if the recipient is a commercial organization. Profit is any amount in excess of allowable direct and indirect costs." 

Equal Treatment for Faith-Based Organizations

Grantees are also subject to the requirements of 45 CFR § 87.1(c), Equal Treatment for Faith-Based Organizations, which says, "Organizations that receive direct financial assistance from the [Health and Human Services] Department under any Department program may not engage in inherently religious activities such as worship, religious instruction, or proselytization, as part of the programs or services funded with direct financial assistance from the Department." Therefore, organizations must take steps to completely separate the presentation of any program with religious content from the presentation of the Federally funded program by time or location in such a way that it is clear that the two programs are separate and distinct. If separating the two programs by time but presenting them in the same location, one program must completely end before the other program begins.

A faith-based organization receiving HHS funds retains its independence from federal, state, and local governments, and may continue to carry out its mission, including the definition, practice, and expression of its religious beliefs. For example, a faith-based organization may use space in its facilities to provide secular programs or services funded with federal funds without removing religious art, icons, scriptures, or other religious symbols. In addition, a faith-based organization that receives federal funds retains its authority over its internal governance, and it may retain religious terms in its organization's name, select its board members on a religious basis, and include religious references in its organization's mission statements and other governing documents in accordance with all program requirements, statutes, and other applicable requirements governing the conduct of HHS-funded activities. 

Regulations pertaining to the Equal Treatment for Faith-Based Organizations, which includes the prohibition against federal funding of inherently religious activities, Understanding the Regulations Related to the Faith-Based and Neighborhood Partnerships Initiative" are available at http://www.hh s.gov/ partner ships /about/r egulations/. Additional information, resources, and tools for faith-based organizations is available through The Center for Faith-based and Neighborhood Partnerships website at http://www.hhs.gov/ partnerships/ index.html and at the https://www.acf.hhs.gov /progra ms/ocs
/resource/capacity- building- toolkits-for- faith-based-and -community- organizations
.

Award Term and Condition under the Trafficking Victims Protection Act of 2000

Awards issued under this announcement are subject to the requirements of Section 106 (g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104).  For the full text of the award term, go to http://www.acf.hhs.gov / grants/ award-term- and- condition -for-trafficking- in-persons. If you are unable to access this link, please contact the Grants Management Contact identified in Section VII. Agency Contacts of this announcement to obtain a copy of the term.

Requirements for Drug-Free Workplace

The Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106) requires that all organizations receiving grants from any federal agency agree to maintain a drug-free workplace. By signing the application, the Authorizing Official agrees that the grantee will provide a drug-free workplace and will comply with the requirement to notify ACF if an employee is convicted of violating a criminal drug statute. Failure to comply with these requirements may be cause for debarment. Government-wide requirements for Drug-Free Workplace for Financial Assistance are found in 2 CFR part 182; HHS implementing regulations are set forth in 2 CFR § 382.400. All recipients of ACF grant funds must comply with the requirements in Subpart B - Requirements for Recipients Other Than Individuals, 2 CFR § 382.225. The rule is available at http://www.gpo.gov /fdsys /pkg/
CFR-2001-title45-vol1/content-detail.html
.

Debarment and Suspension

HHS regulations published in 2 CFR Part 376 implement the governmentwide debarment and suspension system guidance (2 CFR Part 180) for HHS' non-procurement programs and activities. "Non-procurement transactions" include, among other things, grants, cooperative agreements, scholarships, fellowships, and loans. ACF implements the HHS Debarment and Suspension regulations as a term and condition of award. Grantees may decide the method and frequency by which this determination is made and may check the Excluded Parties List System (EPLS) located at https://www.s am.gov/, although checking the EPLS is not required. More information is available at  https://w ww.acf.hhs.gov/ grants-forms.

Pro-Children Act

The Pro-Children Act of 2001, 20 U.S.C. §§ 7181 through 7184, imposes restrictions on smoking in facilities where federally funded children's services are provided. HHS grants are subject to these requirements only if they meet the Act's specified coverage. The Act specifies that smoking is prohibited in any indoor facility (owned, leased, or contracted for) used for the routine or regular provision of kindergarten, elementary, or secondary education or library services to children under the age of 18.  In addition, smoking is prohibited in any indoor facility or portion of a facility (owned, leased, or contracted for) used for the routine or regular provision of federally funded health care, day care, or early childhood development, including Head Start services to children under the age of 18. The statutory prohibition also applies if such facilities are constructed, operated, or maintained with federal funds. The statute does not apply to children's services provided in private residences, facilities funded solely by Medicare or Medicaid funds, portions of facilities used for inpatient drug or alcohol treatment, or facilities where WIC coupons are redeemed. Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000 per violation and/or the imposition of an administrative compliance order on the responsible entity.

HHS Grants Policy Statement

The HHS Grants Policy Statement (HHS GPS) is the Department of Health and Human Services' single policy guide for discretionary grants and cooperative agreements.  ACF grant awards are subject to the requirements of the HHS GPS, which covers basic grants processes, standard terms and conditions, and points of contact, as well as important agency-specific requirements.  Appendices to the HHS GPS include a glossary of terms and a list of standard abbreviations for ease of reference.  The general terms and conditions in the HHS GPS will apply as indicated unless there are statutory, regulatory, or award-specific requirements to the contrary that are specified in the Notice of Award (NOA). The HHS GPS is available at https://www.acf.hhs.go v/
grants/ discretionary-competitive-grants


Freedom of Information Act (FOIA)

Applications funded by federal grant programs are subject to disclosure under the Freedom of Information Act (FOIA), 5 U.S.C. § 552. Such applications are frequently requested under the FOIA, consistent with the FOIA’s requirement to proactively disclose frequently requested materials at 5 U.S.C. § 552(a)(2)(D). Each released application will receive appropriate redaction of specific information to protect personal privacy and competitively sensitive commercial information. Information on filing a FOIA request is available at http://www.acf.hhs.gov/submit-a-foia-request.

 
Other Administrative and National Policy Requirements

Program Administration Requirements

Applicants are advised that statutory requirements applicable to grants under this FOA can be found in the Runaway and Homeless Youth Act, 42 U.S.C. §§ 5701-5752.
Applicants are further advised that regulations implementing certain requirements of the RHY Act can be found at 45 CFR Part 1351.

Distribution of Sterile Needles or Syringes

Applicants are advised that no grant funds may be used for any program of distributing sterile needles or syringes for the hypodermic injection of any illegal drug. Prospective grantees are advised that entities receiving SOP grant funds and operating a program to distribute sterile needles or syringes for hypodermic injections of illegal drugs must account for all funds used for such programs separately from any expenditure of SOP grant funds (42 U.S.C. § 5752). 

Emergency Preparedness Policies and Procedures Requirement

Applicants are advised that Emergency Preparedness Policies and Procedures must be submitted to ACF within 60 days of grant awards.

Confidentiality

Grantees shall keep adequate statistical records profiling the youth and family members whom it serves (including youth who are not referred to out-of-home shelter services), except that records maintained on individual RHY shall not be disclosed without the consent of the individual youth and parent or legal guardian to anyone other than another agency compiling statistical records, or a government agency involved in the disposition of criminal charges against an individual runaway or homeless youth, and reports or other documents based on such statistical records shall not disclose the identity of individual runaway or homeless youth. Moreover, section 384 of the RHY Act requires that records containing the identity of individual youth pursuant to this Act under no circumstances be disclosed or transferred to any individual or to any public or private agency.

 

VI.3. Reporting

Grantees under this funding opportunity announcement will be required to submit performance progress and financial reports periodically throughout the project period. The frequency of required reporting is listed later in this section. Final reports may be submitted in hard copy to the Grants Management Office Contact listed in Section VII. Agency Contacts of this announcement. Instructions on submission of reports electronically will be provided with award documents.

Performance Progress Reports (PPR)

Notice of Award documents will inform grantees of the appropriate performance progress report form or format to use. Grantees should consult their Notice of Award documents to determine the appropriate performance progress report format required under their award.  Performance progress reports are due 30 days after the end of the reporting period.

Final program performance reports are due 90 days after the close of the project period.  For awards that implement the use of the SF-PPR, that form may be found under "Reporting" at https://www.acf.hhs.gov/ grants-forms

Federal Financial Reports (FFR)

As of February 1, 2011, HHS began the transition from use of the SF-269, Financial Status Report (Short Form or Long Form) to the use of the SF-425 Federal Financial Report for expenditure reporting. SF-269s will no longer be accepted for expenditure reports due after that date. If an SF-269 is submitted, the ACF will return it and require the recipient to complete the SF-425.

The transition strategy is allowing individual HHS Operating Divisions to select--from a limited number of options--the approach that best fits their programs and business process. This transition does not affect completion or submission of the cash reporting to the HHS Division of Payment Management's Payment Management System (PMS). The primary features of this transition for recipients are that OPDIVs that previously required electronic submission of the SF-269 will receive the SF-425 expenditure reports electronically and, until further notice, OPDIVs that have been receiving expenditure reports in hard copy will continue to do so.

All expenditure reports will be due on one of the standard due dates by which cash reporting is required to be submitted to PMS or at the end of a calendar quarter as determined by the Operating Division. As a result, a recipient that receives awards from more than one OPDIV may be subject to more than one approach, but will not be required to change its current means of submission or be subjected to more than eight standard due dates.

Beginning with budget periods which end from January 1 - March 31, 2011, and for all budget periods thereafter, all affected ACF grantees will be required to submit an SF-425 report as frequently as is required in the terms and conditions of their award using due dates for reports to PMS.

For budget periods ending in the months of: The FFR (SF-425) is due to ACF on: 
January 01 through March 31 April 30
April 01 through June 30 July 30
July 01 through September 30 October 30
October 01 through December 31 January 30


Fillable versions of the SF-425 form in Adobe PDF and MS-Excel formats, along with instructions, are available at http://www.whitehouse.gov/ omb/ grants_forms and at https://www.acf.hhs.gov/ grants-forms. Further instructions will be provided, as necessary, with award terms and conditions that will address specific reporting periods and due dates on an award-by-award basis.

For planning purposes, ACF reporting periods for awards made under this announcement are as follows:

 
Program Progress Reports: Semi-Annually
Financial Reports: Semi-Annually

Awards issued as a result of this funding opportunity may be subject to the Transparency Act subaward and executive compensation reporting requirements of 2 CFR Part 170.  See ACF's Award Term for Federal Financial Accountability and Transparency Act (FFATA) Subaward and Executive Compensation Reporting Requirement implementing this requirement and additional award applicability information at https:// www.acf.hhs.gov/ grants/ discretionary-competitive-grants.

Tangible Property Report (SF-428) and Real Property Status Report (SF-429)

As of April 1, 2012, the Administration for Children and Families began requiring the use of the SF-428 (Tangible Personal Property Form) as well as the SF-429 (Real Property Status Report).

Beginning with budget periods ending September 30, 2012, and for all budget periods thereafter, all ACF grantees are required to submit (as applicable) the SF-428 and/or the SF-429 report(s) as frequently as required in the terms and conditions of their award(s).

Tangible Personal Property (SF-428)

The SF-428 is a standard form used by awarding agencies to collect information related to tangible personal property (equipment and supplies) when required by a federal financial assistance award. The form consists of the cover sheet, SF-428, and three attachments to be used as required: Annual Report; Final (Award Closeout) Report and a Disposition Request/Report. A Supplemental Sheet, SF-428S, may be used to provide detailed individual item information.

Real Property Status Report (SF-429)

The SF-429 is a standard report used by recipients of federal financial assistance to report real property status (Attachment A) or to request agency instructions on real property (Attachments B, C) that has been/will be provided as Government Furnished Property (GFP) or acquired (i.e., purchased or constructed) in whole or in part under a federal financial assistance award (i.e., grant, cooperative agreement, etc.). This includes real property that was improved using federal funds and real property that was donated to a federal project in the form of a match or cost share donation. This report is used for awards that establish a federal Interest on real property.

The forms are available under "Reporting" at http://www.acf.hhs.gov/ grants-forms and at http:// www.whitehouse.gov/ omb/ grants_forms.

 

Runaway and Homeless Youth Data Collection Requirement

Grantees are legislatively required to keep adequate statistical records profiling the youth and families assisted under this federal grant. Historically, RHYMIS has served as the designated data collection system, enabling grantees to collect and transmit youth level data to FYSB on a semi-annual basis (April and October). RHYMIS data collection measures are approved under OMB control number 0970-0123, which expires December 31, 2016.

As an integral part of the Opening Doors: Strategic Plan to End Homelessness, FYSB has worked closely with the U.S. Interagency Council on Homelessness (USICH) and the U.S. Department of Housing and Urban Development (HUD) to create a framework for ending homelessness among unaccompanied youth by 2020. Among the many strategies included in the framework, FYSB has committed to improving the quality and accessibility of data about the prevalence and characteristics of youth experiencing homelessness.

As a result of this data strategy, steps are currently being taken to finalize the integration of the RHYMIS and HMIS data systems. During the funding period of this grant, it is anticipated that youth level data typically collected through RHYMIS, will instead be collected using the Housing Management Information System (HMIS) administered in partnership with the U.S. Department of Housing and Urban Development (HUD). This integration is intended to minimize the data collection burden on grantees and to strengthen the federal capacity to share data on youth homelessness.

It is possible that the RHYMIS/HMIS integration may necessitate changes in the required data elements, timing of data collection and/or reporting. Additionally, grantees will be assigned to a Continuum of Care (CoC) in their area to work with other homeless service providers on data collection efforts, technical assistance provision and to participate in service delivery coordination when possible. Grantees will be required to comply with these changes in program policy. RHY grantees who are not also funded by HUD may receive federal support to cover some or all of the CoC membership fees that may be required for full participation.

An applicant lacking the computer equipment (hardware) for data collection must include an estimated cost for such equipment in their proposed budget. If the applicant already has such equipment, please be aware of what constitutes as an allowable expense. (Please see IV.5. Funding Restrictions)

FYSB will put in place a communications strategy to keep grantees informed of the process and will work in collaboration with grantees to identify training needs pertaining to any new developments in data collection and system requirements. Upon award, grantees must be prepared to assign two points of contact regarding RHYMIS data entry. This will assist FYSB in creating and maintaining a formal communications link for sharing important updates and system developments.   In the meantime, grantees will continue to have access to skilled technical assistance staff who can assist with questions regarding RHYMIS system installation, operations, and data transfers.

Our currently designated technical assistance providers can be reached by calling 1-866-749-6474 or by emailing rhymis_help@csc.com. RHYMIS data reports can be generated from the online national database by visiting https​://extra​net​.acf​.hhs​.gov​/rhymi​s​/.  

VII. Agency Contacts

Program Office Contact

Oluwatoyin Akintoye
Administration for Children and Families
Administration on Children,Youth and Families
Family and Youth Services Bureau
1250 Maryland Ave, SW
Portals Building, 8th Floor
Washington, DC 20007
Phone: (202) 205-7745
Email: Oluwatoyin.Akintoye@acf.hhs.gov
 

Office of Grants Management Contact

Katrina Morgan
Administration for Children and Families
Office of Grants Management
370 L'Enfant Promenade, S.W.
Washington, DC 20447
Phone: (202) 401-5513
Email: acfogme-grants@acf.hhs.gov
 

Federal Relay Service:

Hearing-impaired and speech-impaired callers may contact the Federal Relay Service for assistance at 1-800-877-8339 (TTY - Text Telephone or ASCII - American Standard Code For Information Interchange).

VIII. Other Information

Reference Websites


U.S. Department of Health and Human Services (HHS) http:// www.hhs.gov/.

HHS Grants Forecast http://www.acf.hhs.gov/ hhsgrantsforecast/ index.cfm.

Administration for Children and Families (ACF) http:// www.acf.hhs.gov/.

ACF Grants Homepage https:// www.acf.hhs.gov/ grants.    

ACF Funding Opportunties http://www.acf.hhs.gov/grants/open/foa/.

ACF "How to Apply for a Grant" https://www.acf. hhs.gov/ grants/ how-to-apply-for-grants.       

Catalog of Federal Domestic Assistance (CFDA) https:// www.cfda.gov/.

For submission of a paper format application, all required Standard Forms (SF), assurances, and certifications are available on the ACF Grants-Forms page at
https ://www. acf.hhs.gov/ grants -forms
.

Standard grant forms are available at the Grants.gov Forms Repository webpage at

http:// www. grants.gov/web/ grants/ forms.html. See "SF- 424 Family."

For information regarding accessibility issues, visit the Grants.gov Accessibility Compliance Page at http://www07.grants.gov/ web/ grants/ support/ technical-support/
accessibility-compliance.html
.

Code of Federal Regulations (CFR)  http://www.gpo.gov/fdsys/.  See link under "Featured Collections."

The Federal Register http://www.gpo.gov/fdsys/. See link under "Featured Collections."

United States Code (U.S.C.)  http://www.gpo.gov/fdsys/. See link under "Featured Collections."

Grants Policy Statement (GPS) - http​://www​.hhs​.gov​/asfr​/ogapa​/grant​infor​matio​n​/hhsgp​s107​.pdf​

Family and Youth Services Bureau - http​://www​.acf​.hhs​.gov​/progr​ams​/fysb​.

The National Clearinghouse on Families and Youth - http​://ncfy​.acf​.hhs​.gov​/.

Runaway and Homeless Youth Training and Technical Assistance Centers - http​://www​.rhytt​ac​.net​.

REFERENCES

National Research Council and Institute of Medicine. 2009. Preventing Mental, Emotional, and Behavioral Disorders Among Young People. 

 

Application Checklist

Applicants may use the checklist below as a guide when preparing your application package.
 
What to Submit Where Found When to Submit

The Project Budget and Budget Justification

Referenced in Section IV.2. The Project Budget and Budget Justification of the announcement.

Submission is required in addition to submission of SF-424A or SF-424C.
It must be submitted with the application package by the due date in the Overview and in
Section IV.3. Submission Dates and Times
.

The Project Description

Referenced in Section IV.2. The Project Description

Submission is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

Commitment of Non-Federal Resources

Referenced in Section IV.2. The Project Budget and Budget Justification.

Submission is due by the application due date found in the Overview and
Section IV.3. Submission Dates and Times
.

SF-LLL - Disclosure of Lobbying Activities

"Disclosure Form to Report Lobbying" is referenced in
Section IV.2. Required Forms, Assurances, and Certifications.

For electronic application submission, this form is available on
the FOA's Grants.gov "Download Opportunity Instructions and Application"
page under "Download Application Package" in the section entitled, "Optional."

The form is also available at http​://www​. acf​.hhs​.gov​ /grant​s​-forms​

and at http​://www​.grant​s​.gov​/ web​/ grant​s​/ forms​.html​ by using the link to "SF-424 Family."

If applicable, submission of this form is required if any funds have been
paid, or will be paid, to any person for influencing, or attempting to influence,
an officer or employee of any agency, a member of Congress, an officer or
employee of Congress, or an employee of a member of Congress in connection
with this commitment providing for the United States to insure or guarantee a loan.

If submission of this form is applicable, it is due at the time of application. 
If it not available at the time of application, it may also be submitted prior to the
award of a grant.

Certification of Filing and Payment of Federal Taxes

Referenced in Section IV.2. Forms, Assurances, and
Certifications
 of the announcement.

The Certification may be found at
http​:// www​.acf​.hhs​.gov​/ grant​s​-forms​.

If applicable to the applicant, it must be submitted prior to the award of a grant.

SF-424A - Budget Information - Non- Construction Programs

and

SF-424B - Assurances - Non- Construction Programs

Referenced in Section IV.2. Required Forms, Assurances, and Certifications.

For electronic application submission, these forms are available on the FOA's Grants.gov "Download Opportunity Instructions and Application" page under "Download Application Package" in the section entitled, "Mandatory."

Also available at

http​://www​.acf​.hhs​.gov​ /grant​s​-forms​ and at

http​://www​.grant​s​.gov​/ web​/ grant​s​/ forms​.html​ by using the link to "SF-424 Family."

These forms are required for applications under this FOA:

  •  Projects that include only non-construction activities must submit the SF-424A and SF-424B, along with the SF-424 and SF-P/PSL.

Submission is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.


Certification Regarding Lobbying
(Grants.gov Lobbying Form)

Referenced in Section IV.2. Required
Forms, Assurances, and Certifications.

For electronic application
submission, these forms are available
on the FOA's Grants.gov page under the
"Application Package" tab
in the section entitled, "Mandatory."

Available at http​:// www​.acf​.hhs​.gov​/grant​s​- forms​ and at http​://www​. grant​s​.gov​/ web​/ grant​s​/ forms​. html​ by using the link to "SF-424 Family."

 

Submission is due with the application package. If it is not
submitted with the application package, it must be submitted prior
to the award of a grant.

SF-424 - Application for Federal Assistance

Referenced in Section IV.2.Required Forms, Assurances, and Certifications.

For electronic application submission, these forms are available on the
FOA's Grants.gov "Download Opportunity Instructions and Application" page
under "Download Application Package" in the section entitled, "Mandatory."

Also available at http​://www​.acf​.hhs​.gov​/ grant​s​-forms​ and at 

http​://www​.grant​s​.gov​/web​/ grant​s​/ forms​.html​

by using the link to "SF-424 Family."

Submission is due by the application due date found in the
Overview
and in Section IV.3. Submission Dates and Times.

Do not attach required application elements or additional
pages to the SF-424 at Questions 14 or 15!
See Section IV.2. Formatting ACF Applications.

SF-424 Key Contact Form

Referenced in Section IV.2. Required Forms, Assurances, and Certifications.

For electronic application submission, this form is available on the FOA's Grants.gov
"Download Opportunity Instructions and Application" page under "Download Application Package"
in the section entitled, "Optional."

The form is also available at http​://www​.acf​.hhs​.gov​/ grant​s​-forms​ and at

http​:// www​. grant​s​. gov​/ web​/ grant​s​/forms​.html​

by using the link to "SF-424 Family."

Submission is due with the application by the application due date found in the
Overview and in Section IV.3. Submission Dates and Times.

SF-Project/Performance Site Location(s) (SF-P/PSL)

Referenced in Section IV.2.Required Forms, Assurances, and Certifications.

For electronic application submission, these forms are available on the
FOA's Grants.gov "Download Opportunity Instructions and Application" page
under "Download Application Package" in the section entitled, "Mandatory."

Also available at http​://www​.acf​.hhs​.gov​/ grant​s​-forms​ and at 

http​://www​.grant​s​.gov​/web​/ grant​s​/ forms​.html​ 

by using the link to "SF-424 Family."

Submission is due by the application due date found in the
Overview
and in Section IV.3. Submission Dates and Times.

DUNS Number (Universal Identifier) and Systems for Award Management (SAM) registration.

Referenced in Section III.3. Other in the announcement.

To obtain a DUNS number, go to

http​://fedgo​v​.dnb​.com​/webfo​rm​.

To register at SAM, go to http​://www​.sam​.gov​.

A DUNS number and registration at SAM.gov are required for all applicants.

Active registration at SAM must be maintained throughout the application
and project award period.

Table of Contents

Referenced in Section IV.2. The Project Description

Submit with the application by the due date found in the
Overview
and in Section IV.3. Submission Dates and Times.

Project Summary/Abstract

Referenced in Section IV.2. The Project Description. The Project
Summary/Abstract is limited to one single-spaced page.

Submission is due by the application due date found in the
Overview
and in Section IV.3. Submission Dates and Times.

Logic Model

Referenced in Section IV.2. The Project Description.  

Submission is due with the application package by the
application due date found in the Overview and in
Section IV.3. Submission Dates and Times
.

Project Sustainability Plan

Referenced in Section IV.2. The Project Description

Submission is due by the application due date found in the
Overview
and in Section IV.3. Submission Dates and Times.

Third-Party Agreements (also, MOUs and Consortia Agreements)

Referenced in Section IV.2. Project Description.

If available, submission is due by the application due date
found in the Overview and in Section IV.3
If not available at the time of application submission,
due by the time of award.

Proof of Non-Profit Status

Referenced in Section IV.2. The Project Description,
Legal Status of Applicant Entity

Proof of non-profit status should be submitted with the application
package by the due date listed in the Overview and Section IV.3.
Submission Dates and Times.
  If it is not available at the time of
application submission, it must be submitted prior to the award of a grant.

Protection of Sensitive and/or Confidential Information    

Referenced in Section IV.2 of the announcement under Project Description.  

Submission is due by the application due date.

Executive Order 12372, "Intergovernmental Review of Federal Programs," 

and

45 CFR Part 100, "Intergovernmental Review of Department of
Health and Human Services Programs and Activities" 

Applicants should go to the following URL for the official list of the
jurisdictions that have elected to participate in E.O. 12372

http​://www​. white​house​.gov​ /omb​ /grant​s_spo​c​/

as indicated in Section IV.4. Intergovernmental Review of this announcement. 
The Executive Order and CFR require that applicants submit all required
application materials to their State Single Point of Contact (SPOC) and
indicate the date of submission on the SF-424 at item 19.

Submission of application materials is due to SPOC by the
application due date listed in the Overview and in Section IV.3.
Submission Dates and Times
.

Appendix

  Appendix A

Glossary of Terms and Definitions

AFTERCARE SERVICES - The provision of services to runaway or otherwise homeless youth and their families following the youth's return home or the youth's placement in alternative living arrangements that assist in alleviating the problems that contributed to his or her running away or being homeless.  (45 CFR 1351.1 (a))

AREA - A specific neighborhood or section of the locality in which the runaway and homeless youth project is or will be located.  (45 CFR 1351.1(b))

BUDGET PERIOD - The intervals of time into which a multi-year period of assistance is divided for budgetary and funding purposes.  Budget periods are usually 12-months long but may be shorter or longer, if appropriate.  (HHS Grants Policy Statement, I-15)

COORDINATED NETWORKS OF AGENCIES - An association of two or more private agencies, whose purpose is to develop or strengthen services for runaway or otherwise homeless youth and their families.  (45 CFR 1351.1(c))

COUNSELING SERVICES - The provision of guidance, support, and advice to runaway or otherwise homeless youth and their families that are designed to alleviate the problems that contributed to the youth's running away or being homeless, resolve intra-family problems, to reunite such youth with their families, whenever appropriate, and to help them decide upon a future course of action.  (45 CFR 1351.1 (d))

DEMONSTRABLY FREQUENTED BY OR REACHABLE - Located in an area in which runaway or otherwise homeless youth congregate, or an area accessible to such youth by public transportation or by the provision of transportation by the runaway and homeless youth project itself.  (45 CFR 1351.1 (e))

DROP-IN CENTER - A physical building that provides runaway, homeless, and street youth the opportunity to leave the street and access services such as showers, hot meals, laundry, e-mail, phone, and case management services.  The Drop-in Center is a separate program from any other FYSB-funded program, has staff dedicated to the facility, has set operating hours, and provides services beyond those provided on the street during street-based outreach activities.  (For purposes of this announcement.)

DRUG ABUSE EDUCATION AND PREVENTION SERVICES - Services to runaway and homeless youth to prevent or reduce the illicit use of drugs by such youth, and may include individual, family, group, and peer counseling; drop-in services; assistance to runaway and homeless youth in rural areas (including the development of community support groups); information and training related to the illicit use of drugs by runaway and homeless youth for individuals involved in providing services to such youth; and activities to improve the availability of local drug abuse prevention services to runaway and homeless youth. (Section387(1) of the RHY Act, 42 U.S.C. § 5732a(1))

EVIDENCED-BASED PRACTICES - Replicates practices that have been evaluated using rigorous evaluation design such as random controlled or high-quality quasi-experimental trials and that have demonstrated positive impacts for youth, families, and communities. (For purposes of this announcement.)

EVIDENCED-INFORMED PRACTICES - Brings together the best available research, professional expertise, and input from youth and families to identify and deliver services that have promise to achieve positive outcomes for youth, families, and communities. (For purposes of this announcement.) 

HARM-REDUCTION - The Administration on Children, Youth and Families (ACYF) promotes a trauma-informed approach, which involves understanding and responding to the symptoms of chronic interpersonal trauma and traumatic stress across the domains, as well as the behavioral and mental health consequences of trauma. (For the purposes of this announcement.)

HOMELESS YOUTH - An individual (A) who is (i) less than 21 years of age, or in the case of a youth seeking shelter in a center under Part A of the Runaway and Homeless Youth Act, less than 18 years of age or is less than a higher maximum age if the State where the center is located has an applicable State or local law (including a regulation) that permits such higher maximum age in compliance with licensure requirements for child- and youth-serving facilities; and (ii) for the purposes of Part B, not less than 16 years of age and either (I) less than 22 years of age; or (II) not less than 22 years of age as of the expiration of the maximum period of stay permitted under section 322(a)(2) if such individual commences such stay before reaching 22 years of age; (B) for whom it is not possible to live in a safe environment with a relative; and (C) who has no other safe alternative living arrangement. (Section 387(3) RHY Act, 42 U.S.C. § 5732a(3))

JUVENILE JUSTICE SYSTEM - Agencies such as, but not limited to, juvenile courts, law enforcement, probation, parole, correctional institutions, training schools, and detention facilities.  (45 CFR 1351.1 (g))

KEY STAFF - Primary staff responsible for service delivery and oversight of the street outreach project.  (For purposes of this announcement.)

LAW ENFORCEMENT STRUCTURE - Any police activity or agency with legal responsibility for enforcing a criminal code, including police departments and sheriffs' offices.  (45 CFR 1351.1 (h))

PERMANENT CONNECTIONS - Youth having a stable living situation that they do not fear losing or having to leave. They have solid, healthy relationships and connections with family (whether biological or not), friends, mentors, and other significant people to whom they can turn in good times and bad.  (For purposes of this announcement.)

PROJECT PERIOD - The total time stated in the Notice of Grant Award (including any amendments) for which federal support is recommended. The period will consist of one or more budget periods.  It does not constitute a commitment by the Federal Government to fund the entire period.  (HHS Grants Policy Statement, B-8)

PROTECTIVE FACTORS - The positive influences that reduce the effects of stressful life events on young people, increase their ability to make good decisions, and promote the social and emotional competence that will help them thrive now and in the future.  (For purposes of this announcement.)

RUNAWAY AND HOMELESS YOUTH PROJECT - A locally controlled human service program facility outside the law enforcement structure and the juvenile justice system that provides temporary shelter, directly or through other facilities, counseling, and aftercare services to runaway or otherwise homeless youth.  (45 CFR 1351.1 (j))

RUNAWAY YOUTH - An individual who is less than 18 years of age and who absents himself or herself from home or a place of legal residence without the permission of a parent or legal guardian. (Section 387(4)of the RHY Act, 42 U.S.C. § 5732a(4))

SAFETY-Youth are able to live free from violence, abuse, neglect, harassment, stalking, exploitation, and fear. This sense of safety is physical, emotional, and mental. Youth feel supported and protected from harm in relationships and in social settings.  (For purposes of this announcement.)

SELF-SUFFICIENCY- Youth have the skills, or are learning the skills, to live independently, support and take care of themselves, get and stay employed, manage their finances, further their educations, support and take care of a family (now or in the future), contribute to their communities, and plan for the future.  (For purposes of this announcement.)

SITE-BASED SERVICES - Services are provided in a specific location(s) where youth are known to congregate and are easily accessible for youth (e.g. library).  Site-based services must include hours when the site will be staffed by outreach personnel and must provide services beyond educational materials and community education information.  (For purposes of this announcement.)

STAFFING PLAN - Documentation that includes: 1) a description of the positions proposed for the project, including roles, responsibilities, a proposed work schedule that meets the needs of street youth, and percentage of full time equivalent (FTE); 2) the resumes of personnel proposed to fill those positions or an indication that hiring would be needed; and 3) a supervisory structure that allows for adequate oversight to guarantee the safety of staff and youth.  (For purposes of this announcement.)

STREET-BASED SERVICES - Services provided to runaway, homeless, and street youth in areas where they congregate covering multiple areas or geographic neighborhoods. These services are designed to assist such youth in making healthy personal choices regarding where they live and how they behave. These may include identification of and outreach to runaway and homeless and street youth; crisis intervention and counseling; information and referral for housing; information and referral for transitional living and health care services; and advocacy, education, and prevention services related to alcohol and drug abuse, sexual exploitation, sexually transmitted diseases (including human immunodeficiency virus (HIV)) and physical and sexual assault.  (Section 387(5) of the RHY Act, 42 U.S.C. §5732a(5))

STREET YOUTH - An individual who is a runaway youth, or indefinitely or intermittently a homeless youth, and spends a significant amount of time on the street or in other areas that increase the risk to such youth for sexual abuse, sexual exploitation, prostitution, or drug abuse.  (Section 387(6) of the RHY Act, 42 U.S.C. § 5732a(6))

TECHNICAL ASSISTANCE - The provision of expertise or support for the purpose of strengthening the capabilities of grantee organizations to deliver services.  (45 CFR 1351.1(n))

WELL-BEING - Youth enjoy general good health and have access to treatment and care when they need it. Beyond physical health, they have satisfactory life circumstances such as stable living arrangements, enriching educational experiences, job satisfaction, mental health stability, and social connectedness.  (For purposes of this announcement.)

Appendix B

Sample Chart of Matching Funding Amounts

 

Federal Amount

Non-Federal Share

Total Project Cost for  12-month period

$25,000

$2,778

$27,778

$50,000

$5,556

$55,556

$75,000

$8,333

$83,333

$100,000

$11,111

$111,111

$125,000

$13,625

$138,625

$150,000

$16,350

$166,350

$175,000

$19,444

$194,444

$200,000

$22,222

$222,222

 

Appendix C

ASSURANCES

 Street Outreach Program

HHS-2013-ACF-ACYF-YO-0574 

All applicants submitting an application under this funding opportunity announcement must sign and submit the following certifications with their application package. Print the document. The Assurance must be signed and dated by the applicant organizations Authorized Organizational Representative (AOR). Scan the document into PDF format and submit it with the application at www.Grants.gov . See Section IV.2. Formatting for more information on submission of this document. 

As the Authorized Organizational Representative (AOR) signing this application on behalf of

[Insert full, formal name of applicant organization]

I hereby attest and certify that:

The needs of lesbian, gay, bisexual, transgender, and questioning youth are taken into consideration in applicant's program design. Applicant has considered how its programs will be inclusive of and non-stigmatizing toward such participants. If not already in place, applicants and, if applicable, sub-awardees will establish and publicize policies prohibiting harassment based on race, sexual orientation, gender, gender identity (or expression), religion, and national origin. The submission of an application for this funding opportunity constitutes an assurance that applicant has or will have such policies in place prior to receiving the award. Awardee will ensure that all youth-serving staff are trained to prevent and respond to harassment or bullying in all forms. Awardee will be prepared to monitor claims, address them seriously, and document their corrective action(s) so all participants are assured that programs are safe, inclusive, and non-stigmatizing by design and in operation.  In addition, any sub-awardees or subcontractors:

  • Have in place or will have in place, within 30 days of grant award, policies prohibiting harassment based on race, sexual orientation, gender, gender identity (or expression), religion, and national origin;
  • Will enforce these policies;
  • Will ensure that all staff will be trained prior to program implementation on how to prevent and respond to harassment or bullying in all forms, and;
  • Have or will have, within 30 days of grant award, a plan to monitor claims, address them seriously, and document their corrective action(s).

Insert Date of Signature:

Print Name and Title of the AOR:

Signature of AOR: