Administration for Children and Families
 
 
Office of Refugee Resettlement
 
Rescue & Restore Victims of Human Trafficking Regional Program
HHS-2014-ACF-ORR-ZV-0773
Application Due Date: 04/21/2014

 

Rescue & Restore Victims of Human Trafficking Regional Program
HHS-2014-ACF-ORR-ZV-0773
TABLE OF CONTENTS
 
  1. Overview
  2. Executive Summary
  3. Program Description
  4. Award Information
  5. Eligibility Information
    1. Eligible Applicants
    2. Cost Sharing or Matching
    3. Other - (if applicable)
  6. Application and Submission Information
    1. Address to Request Application Package
    2. Content and Form of Application Submission
    3. Submission Dates and Times
    4. Intergovernmental Review
    5. Funding Restrictions
    6. Other Submission Requirements
  7. Application Review Information
    1. Criteria
    2. Review and Selection Process
    3. Anticipated Announcement and Award Dates
  8. Award Administration Information
    1. Award Notices
    2. Administrative and National Policy Requirements
    3. Reporting
  9. Agency Contacts
  10. Other Information
 
Rescue & Restore Victims of Human Trafficking Regional Program
HHS-2014-ACF-ORR-ZV-0773
ANNOUNCEMENT PUBLICATION | VALIDATE & APPROVE
 
Department of Health & Human Services
Administration for Children and Families
 
Program Office:Office of Refugee Resettlement
Funding Opportunity Title:Rescue & Restore Victims of Human Trafficking Regional Program
Announcement Type:Initial
Funding Opportunity Number:HHS-2014-ACF-ORR-ZV-0773
Primary CFDA Number: 93.598
Due Date For Letter of Intent: 03/24/2014
Due Date for Applications: 04/21/2014
 
Executive Summary

Notices: 

  • In Fiscal Year (FY) 2013 ACF implemented a new application upload requirement. Each applicant applying electronically via www.grants.gov is required to upload only two electronic files, excluding Standard Forms and OMB-approved forms. No more than two files will be accepted for the review and additional files will be removed. Standard Forms and OMB-approved forms will not be considered additional files. Please see Section IV.2. Content and Form of Application Submission for detailed information on this requirement.
  • Applicants are strongly encouraged to read the entire funding opportunity announcement (FOA) carefully and observe the application formatting requirements listed in Section IV.2. Content and Form of Application Submission. For more information on applying for grants, please visit “How to Apply for a Grant” on the ACF Grants Page at http://www.acf.hhs.gov/grants/how-to-apply-for-grants.

The central purpose of these cooperative agreements is to increase the identification and protection of human trafficking victims in the United States and to promote local capacity to prevent human trafficking and protect human trafficking victims.  The Office of Refugee Resettlement (ORR) within the Administration for Children and Families (ACF) seeks to accomplish this purpose by awarding cooperative agreements to organizations that will serve as regional focal points for an intensification of local outreach to and identification of foreign victims of severe forms of trafficking in persons, as defined by the Trafficking Victims Protection Act of 2000, and their referral for protection and assistance in a targeted geographic area.  Trafficking victim identification activities include direct outreach to victims; anti-trafficking training and outreach to local professionals and organizations or entities that may encounter victims of trafficking; active participation in a strong, multidisciplinary anti-trafficking coalition or task force; and strategic public awareness activities.

I. Funding Opportunity Description

Statutory Authority

These grants are authorized by the Trafficking Victims Protection Act of 2000 (TVPA), as amended, Sections 106(b) and 107(b)(1)(B), 22 U.S.C. 7104(b) and 7105(b)(1)(B); and Immigration and Nationality Act Sec. 412(c)(1)(A), 8 U.S.C. 1522(c)(1)(A).

Section 106(b) of the TVPA provides: "The President, acting through the Secretary of Labor, the Secretary of Health and Human Services, the Attorney General, and the Secretary of State, shall establish and carry out programs to increase public awareness, particularly among potential victims of trafficking, of the dangers of trafficking and the protections that are available for victims of trafficking."

Section 107(b)(1)(B) of the TVPA, as amended, provides that ". . . The Secretary of Health and Human Services . . . shall expand benefits and services to victims of severe forms of trafficking in persons in the United States and aliens classified as a nonimmigrant under section 101(a)(15)(T)(ii) of Title 8, without regard to the immigration status of such victims."  The provision also notes that "In the case of non-entitlement programs funded by the Secretary of Health and Human Services, such benefits and services may include services to assist potential victims of trafficking in achieving certification and to assist minor dependent children of victims of severe forms of trafficking in persons or potential victims of trafficking."  This provision anticipates activities to assist victims prior to Department of Health and Human Services (HHS) certification, which would otherwise be required in order for victims to access most federally funded benefits.

Description

BACKGROUND ON HUMAN TRAFFICKING

Human trafficking is a crime involving the exploitation of someone for the purposes of compelled labor or a commercial sex act through the use of force, fraud, or coercion.  Where a person younger than 18 is induced to perform a commercial sex act, it is a crime regardless of whether there is any force, fraud, or coercion.  Human trafficking victims are difficult to identify and assist without targeted identification and referral efforts.  Victims can be anyone from around the world or right next door: women and men, adults and children, citizens and noncitizens.

The Trafficking Victims Protection Act of 2000 (TVPA), as amended, designates HHS as the agency responsible for helping foreign victims of a severe form of trafficking in persons, as defined by the TVPA, become eligible to receive federal and state benefits and services to the same extent as a refugee, so they may rebuild their lives safely in the United States. The TVPA authorizes HHS to provide case management and services to foreign victims located in the United States.

The TVPA also authorizes HHS to conduct public awareness, which it does through a national public awareness campaign, including the operation of a national hotline, outreach, education, and the provision of technical assistance and training to build local and regional capacity to address human trafficking.

PURPOSE AND SCOPE

The purpose of the Rescue & Restore Victims of Trafficking Regional Program (Rescue & Restore Program) is to increase the identification and protection of human trafficking victims in the United States and to promote local capacity to prevent human trafficking and protect human trafficking victims.  The Rescue & Restore Program also seeks to remove barriers to prevention and protection specific to foreign human trafficking victims who live in the United States.

The Rescue & Restore Program is designed to identify and refer for assistance foreign victims of labor and sex trafficking, adults and minors, in a specific geographic location.

Definitions and Terms

For the purposes of this announcement, these terms will be defined as follows:

  • Foreign refers to a person who is not a U.S. citizen or lawful permanent resident (LPR);
  • Outreach is an activity carried out by an individual or organization to contact and offer assistance to a person or community;
  • Training is an organized activity to impart information or instructions to improve a recipient's knowledge or skills;
  • Anti-trafficking coalition is an alliance of distinct parties or persons for joint actions, including identification of and assistance to victims of trafficking;
  • Public awareness is information provided to a community or group to increase the knowledge or understanding of a subject, issue, or situation; and
  • Demand-reduction strategies are measures to decrease procurement of trafficked victims or of their labor or services.

PROJECT OBJECTIVES

The Rescue & Restore Program has the following objectives:

1) Identification and Referral of Foreign Victims of Human Trafficking: To identify foreign victims of trafficking and refer them to service delivery systems.

2) Training and Technical Assistance:  To build local capacity by providing training and technical assistance on human trafficking to local organizations that are not involved in the coalition.

3) Coalition Building:  To lead or actively participate in a community-led effort to bring together and leverage local resources to address human trafficking in a region, such as a Rescue & Restore Coalition or law enforcement task force ("coalition").

4) Public Awareness:  To promote the public’s awareness of human trafficking by educating the public about the dangers of human trafficking, possible indicators of sex and labor trafficking, and the protections available to victims.

PROJECT REQUIREMENTS

Geographic Location

Geographic location is defined by the applicant and can include cities, counties, or specific areas in which it will conduct the Rescue & Restore project.  A geographic area must be no bigger than a state or territory, although an applicant can propose to work in a metropolitan area that crosses one or more state lines. All parts of the geographic area must be contiguous.

A successful applicant must have its principal office or the office of the affiliate responsible for implementing the Rescue & Restore project in the geographic area to be served by the proposed project.  Any partnering organizations must also be located within the geographic area of the proposed project.

Identification and Referral of Foreign Victims of Human Trafficking

Rescue & Restore Program grant recipients must be able to identify and connect foreign victims to service delivery systems, which can include:

  • ACF/ORR's National Human Trafficking Resource Center (NHTRC);
  • ACF/ORR's Trafficking Victim Assistance Program;
  • ACF/ORR's Unaccompanied Alien Children's Program; and
  • U.S. Department of Justice's Office for Victims of Crime (OVC) Services for Victims of Human Trafficking Program.

Training and Technical Assistance

Rescue & Restore Program grant recipients must build local capacity by providing training and technical assistance on human trafficking to local individuals and organizations that are not involved in the anti-trafficking coalition.  These activities must improve the ability of these individuals and organizations to identify and assist victims of human trafficking in the geographic area of the project.

Topics for training and technical assistance must include, but are not limited to the following:

  • The federal definition of severe forms of trafficking in persons;
  • Information about human trafficking, including types of trafficking and tactics used by traffickers to recruit and retain victims;
  • Indicators that a person may be a victim of human trafficking;
  • Community outreach strategies;
  • Safety protocols for those in direct contact with potential trafficking victims;
  • Modifications to organizations’ intake forms to screen for trafficking indicators;
  • Services available for foreign victims who have or have not yet received a Certification Letter or Eligibility Letter from ORR;
  • How trafficking victims become eligible for benefits and services to the same extent as refugees;
  • Continued Presence and T nonimmigrant status;
  • HHS anti-trafficking programs and resources;
  • Special considerations for child trafficking victims, which may include relevant legal and social welfare systems such as juvenile justice, child welfare, and immigration; and
  • State anti-trafficking laws in the specified geographic area.

Coalition Building

A successful applicant must lead or actively participate in an anti-trafficking coalition that builds local capacity to address human trafficking by engaging several different but relevant sectors in their communities, such as law enforcement, social service organizations, faith-based and community groups, immigrant outreach programs, health care providers, and legal assistance providers.  A significant part of the coalition’s purpose must be to raise awareness about both sex and labor trafficking, as defined by the federal TVPA, and to assist the identification and referral of victims. 

Coalitions must develop an understanding of the local context regarding human trafficking but should not focus all coalition activities on only sex or labor trafficking, or a limited group of victims or potential victims, such as adults or minors, males or females.

Coalitions must ensure that the information they provide is factual and properly sourced, particularly when representing the activities that constitute trafficking in persons and the extent of trafficking in the United States or the world.

Public Awareness

Public awareness activities must inform members of the public about the dangers of human trafficking, possible indicators of sex and labor trafficking, and the protections available to trafficking victims.  Public awareness activities must be strategic and address the trafficking problem that exists in the geographic area.

Public awareness materials, which include but are not limited to print materials, electronic media, radio, television, websites, etc., created using Rescue & Restore Program funds, must include the following disclaimer: “Funding for this project was provided by the United States Department of Health and Human Services, Administration for Children and Families, Grant No. 90ZV0XXX".

No more than 20 percent of funds awarded may be used to conduct public awareness activities per budget period. Please reference Section IV.5 Funding Restrictions.

Program Performance Evaluation Plan

ORR Performance Indicators

Under the Rescue & Restore Program, ORR is in the process of seeking OMB approval for an information collection form under the Paperwork Reduction Act of 1995. Grantees will be required to input numbers for each numeric indicator on this form during the project period. ORR will be collecting data for the following indicators:

Identification and Referral of Foreign Victims of Human Trafficking

  • The number of outreach events conducted by the grantee;
  • The number of people reached at outreach events;
  • The number of potential male and female, adult and minor foreign human trafficking victims identified through Rescue & Restore project efforts;
  • The number of potential male and female, adult and minor foreign human trafficking victims referred by the grantee to service providers; and
  • The number of male and female, adult and minor foreign human trafficking victims who receive Certification, Eligibility, and/or Interim Assistance Letters as a result of the grantee's efforts.

Training and Technical Assistance

  • The number of persons in social service agencies, law enforcement agencies, and other relevant professional, community-based, and faith-based organizations who were trained by the grantee;
  • The number of persons whose knowledge of human trafficking measurably increased as a result of grantee training as evidenced by the use of established practices in assessing learning; and
  • The number of social service, law enforcement, health, legal, education, or other professionals provided technical assistance on identifying human trafficking victims and referring them for services or to law enforcement.

Coalition Building

  • The number and percentage of coalition meetings led or attended by the grantee; and
  • The number of coalition meetings in which the applicant proposed or promoted new or more efficient ways to combat human trafficking, improve coalition effectiveness, or assist trafficking victims in the targeted geographic location.

Public Awareness

  • The number of people, distinguished by professional, occupational, community, or demographic sector, reached during strategic public awareness activities conducted by the grantee; and
  • The number of people who reported knowledge of human trafficking information that was distributed as a result of the applicant's public awareness efforts.

No more than 5 percent of funds awarded may be used to conduct evaluation activities during the project period.  Please reference Section IV.5 Funding Restrictions. 

ADDITIONAL PROJECT INFORMATION

Identification and Referral of Foreign Victims of Human Trafficking

Rescue & Restore Program grant recipients should refer U.S. citizen and LPR trafficking victims identified through project activities to appropriate service delivery systems, such as the NHTRC.

Rescue & Restore Program grant recipients may provide urgent case management and direct services to meet immediate needs of potential foreign victims of human trafficking, such as food, clothing, or shelter, up to a limit of $5,000 per budget period, when these needs cannot be met by any other federal or state-funded program, including services provided by ORR's National Human Trafficking Victim Assistance Program (NHTVAP), by OVC's Services for Victims of Human Trafficking Program, or by federally funded benefits and services for which victims of a severe form of trafficking are eligible.

Training and Technical Assistance

Trainings and presentations are pre-scheduled and provide in-depth information on a particular topic or topics; they can be in person in the targeted geographic area, over the phone, or online.

ORR encourages the provision of training to the following: social service organizations (including runaway and homeless youth shelters, substance abuse treatment centers, domestic violence organizations and shelters, sexual assault responders, and organizations dealing with women's issues or child victims of crime); schools; faith-based organizations and congregations; ethnic and mutual assistance organizations; legal services organizations; public health entities (including emergency room staff, clinic staff, family planning clinics, crisis pregnancy centers, and schools of public health and social work); government officials (including state and local law enforcement, state refugee programs, and HHS regional offices); consulates; immigration organizations; business/labor organizations; transportation industry entities; juvenile justice systems; and child welfare agencies.

Technical assistance is specific, detailed guidance and can include the following:

  • Phone calls or e-mails on a specific topic;
  • Providing written materials;
  • Referring callers to service organizations or anti-trafficking organizations;
  • Reviewing and providing comments or advice on materials prepared by individuals or organizations; and
  • On-site visits involving intensive assistance and an exchange of information and resources.

Coalition Building

Coalitions do not exist primarily to support the work of one organization, and should not be dominated by the objectives of one organization. Coalitions should seek to increase the number of victims identified and assisted by providing resources, training, materials, and ongoing support to organizations and individuals who are most likely to come into contact with victims.

The coalition may include:

  • The State Refugee Coordinator;
  • Family court and juvenile justice officials;
  • Survivors of trafficking; and
  • Others working collaboratively to combat trafficking and assist victims in the targeted geographic area.

Public Awareness

ORR encourages the use of Rescue & Restore Victims of Human Trafficking campaign messages, images, and materials.

Public awareness activities may include trafficking demand-reduction strategies, such as the development and dissemination of information and education materials targeted to the potential beneficiaries, users, or purveyors of forced labor or commercial sexual activities.

For more information on application requirements specific to this FOA, please reference Section IV.2 The Project Description.

II. Award Information
Funding Instrument Type: Cooperative Agreement
Estimated Total Funding: $2,200,000
Expected Number of Awards: 20
Award Ceiling: $150,000 Per Budget Period
Award Floor: $50,000 Per Budget Period
Average Projected Award Amount: $110,000 Per Budget Period

Length of Project Periods:

36-month project with three 12-month budget periods

Additional Information on Awards:

Awards made under this announcement are subject to the availability of federal funds.

Applications requesting an award amount that exceeds the Award Ceiling per budget period or per project period, as stated in this section, will be disqualified from competitive review and from funding under this announcement. This disqualification applies only to the Award Ceiling listed for the first 12-month budget period for projects with multiple budget periods. If the project and budget period are the same, the disqualification applies to the Award Ceiling listed for the project period. Please see Section III.3. Other, Application Disqualification Factors.

Note: For those programs that require matching or cost sharing, grantees will be held accountable for projected commitments of non-federal resources in their application budgets and budget justifications by budget period or by project period for fully funded awards, even if the projected commitment exceeds the required amount of match or cost share. A grantee’s failure to provide the required matching amount may result in the disallowance of federal funds.

Awards will be for one-year budget periods, although the project period will be 3 years.  Awards will be contingent upon the outcome of the competition and the availability of funds.  Applications for continuation grants funded under these awards beyond the one-year budget period may be entertained on a non-competitive basis, subject to availability of funds, satisfactory progress of the projects, and a determination that continued funding is in the best interest of the federal government.

Description of ACF's Anticipated Substantial Involvement Under the Cooperative Agreement

Under a cooperative agreement, substantial involvement is anticipated between the awarding office and the recipient during performance of the funded activity.  ORR will provide recipients with a cooperative agreement document that further elaborates on the roles and responsibilities of each party and must be signed before the project begins.  Substantial involvement will require that the ORR Project Officer approve the proposed project plan, performance evaluation plan, and budget prior to implementation.  Substantial involvement will include collaboration by the ORR Project Officer in certain specified activities as determined by ORR and, as appropriate, decision-making at specified milestones related to performance. 

Under the cooperative agreement, the successful applicant must participate in status meetings by telephone with ORR representatives to review project implementation (monthly, or as required by the Project Officer).

A successful applicant must submit the following to the Project Officer for review and prior approval throughout the project period:

  • Resumes and job descriptions for project staff;
  • A detailed description of the grantee's activities, if not described in the project plan; and
  • All non-Rescue & Restore materials that are used or created for trainings, technical assistance, outreach, or public awareness as part of the project supported by Rescue & Restore Program funds must be submitted to Project Officer 30 days before they are used.

Please see Section IV.5 Funding Restrictions for limitations on the use of federal funds awarded under this announcement.

III. Eligibility Information
III.1. Eligible Applicants

This FOA is unrestricted and open to any of the following entities:  State governments; county governments; city or township governments; special district governments; independent school districts; public and state controlled institutions of higher education; Native American tribal governments (federally recognized); public housing authorities/Indian housing authorities; Native American tribal organizations (other than federally recognized tribal governments); nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education; nonprofits without 501(c)(3) status with the IRS, other than institutions of higher education; private institutions of higher education; for-profit organizations other than small businesses; small businesses.

Applications from individuals (including sole proprietorships) and foreign entities are not eligible and will be disqualified from competitive review and from funding under this announcement. See Section III.3. Other, Application Disqualification Factors.

 

 

Faith-based and community organizations that meet the eligibility requirements are eligible to receive awards under this funding opportunity announcement. Faith-based organizations are encouraged to review the ACF Policy on Grants to Faith-Based Organizations at: http://www.acf.hhs.gov/acf-policy-on-grants-to-faith-based-organizations.
See "Legal Status of Applicant Entity" in Section IV.2 for documentation required to support eligibility.
 
III.2. Cost Sharing or Matching
Cost Sharing / Matching Requirement: No
Refer to Section IV.2 for information on pre-application submissions.
 
III.3. Other

DUNS Number and System for Award Management Eligibility Requirements (SAM.gov)

All applicants must have a DUNS Number (http://fedgov.dnb.com/webform) and an active registration with the Central Contractor Registry (CCR) on the System for Award Management (SAM.gov, www.sam.gov).

Obtaining a DUNS Number may take 1 to 2 days.

All applicants are required to maintain an active SAM registration until the application process is complete. If a grant should be made, registration in the CCR at SAM must be active throughout the life of the award. Finalize a new, or renew an existing, registration at least two weeks before the application deadline. This action should allow you time to resolve any issues that may arise. Failure to comply with these requirements may result in your inability to submit your application or receive an award. Maintain documentation (with dates) of your efforts to register or renew at least two weeks before the deadline. See the SAM Quick Guide for Grantees at: https:// www.sam.gov /sam /
transcript /SAM_Quick_Guide_Grants_Registrations-v1.6.pdf
.

HHS requires all entities that plan to apply for, and ultimately receive, federal grant funds from any HHS Agency, or receive subawards directly from recipients of those grant funds to:   

  • Be registered in the SAM prior to submitting an application or plan;
  • Maintain an active SAM registration with current information at all times during which it has an active award or an application or plan under consideration by an OPDIV; and
  • Provide its active DUNS number in each application or plan it submits to the OPDIV.

ACF is prohibited from making an award until an applicant has complied with these requirements.  At the time an award is ready to be made, if the intended recipient has not complied with these requirements, ACF:

  • May determine that the applicant is not qualified to receive an award; and
  • May use that determination as a basis for making an award to another applicant.

Application Disqualification Factors


Applications from individuals (including sole proprietorships) and foreign entities are not eligible and will be disqualified from competitive review and from funding under this announcement.

Award Ceiling Disqualification

Applications that request an award amount that exceeds the Award Ceiling per budget period or per project period as stated in Section II. Award Information, will be disqualified from competitive review and from funding under this announcement. This disqualification applies only to the Award Ceiling listed for first 12-month budget period for projects with multiple budget periods. If the project and budget period are the same, the disqualification applies to the Award Ceiling listed for the project period.

Required Electronic Application Submission

ACF requires electronic submission of applications atwww.Grants.gov. Paper applications received from applicants that have not been approved for an exemption from required electronic submission will be disqualified from competitive review and from funding under this announcement.

Applicants that do not have an Internet connection or sufficient computing capacity to upload large documents to the Internet may contact ACF for an exemption that will allow the applicant to submit applications in paper format. Information and the requirements for requesting an exemption from required electronic application submission are found in "Request an Exemption from Electronic Application Submission" in Section IV.2. Content and Form of Application Submission.

Application Deadlines

The deadline for electronic application submission is 11:59 p.m., ET, on the due date listed in the Overview and in Section IV.3. Submission Dates and Times. Electronic applications submitted to www.Grants.gov after 11:59 p.m., ET, on the due date, as indicated by a dated and time-stamped email from www.Grants.gov, will be disqualified from competitive review and from funding under this announcement. That is, applications submitted to www.Grants.gov, on or after 12:00 a.m., ET, on the day after the due date will be disqualified from competitive review and from funding under this announcement.

Applications submitted to www.Grants.gov at any time during the open application period, and prior to the due date and time, which fail the www.Grants.gov validation check, will not be received at, or acknowledged by, ACF.

Each time an application is submitted via www.Grants.gov, the submission will generate a new date and time-stamp email notification. Only those applications with on-time date and time stamps that result in a validated application, which is transmitted to ACF, will be acknowledged.

The deadline for receipt of paper applications is 4:30 p.m., ET, on the due date listed in the Overview and in Section IV.3. Submission Dates and Times.
Paper applications received after 4:30 p.m., ET, on the due date will be disqualified from competitive review and from funding under this announcement. Paper applications received from applicants that have not received approval of an exemption from required electronic submission will be disqualified from competitive review and from funding under this announcement.

Notification of Application Disqualification

Applications that are disqualified under these criteria are considered to be “non-responsive” and are excluded from the competitive review process. Applicants will be notified of a disqualification determination by email or by USPS postal mail within 30 federal business days from the closing date of this funding opportunity announcement.

IV. Application and Submission Information

IV.1. Address to Request Application Package

Maggie Wynne
Division of Anti-Trafficking in Persons
Office of Refugee Resettlement
370 L'Enfant Promenade SW
8th Floor West
Washington, DC 20447
Phone: (202) 401-4664
Fax: (202) 401-5487
Email: trafficking@acf.hhs.gov


Electronic Application Submission:
The electronic application submission package is available in the FOA's listing at www.Grants.gov.

Applications in Paper Format:
For applicants that have received an exemption to submit applications in paper format, Standard Forms, assurances, and certifications are available at the ACF Funding Opportunities Forms webpage at http://www.acf.hhs.gov/grants-forms and on the Grants.gov Forms page under "424 Family." See Section IV.2.Request an Exemption from Required Electronic Application Submission if applicants do not have an Internet connection or sufficient computing capacity to upload large documents (files) to www.Grants.gov.

Standard Forms that are compliant with Section 508 of the Rehabilitation Act (29 U.S.C. § 794d):
Available at the Grants.gov Forms Repository website at http://www.grants.gov/web/grants/forms/sf-424-family.html.

Federal Relay Service:
Hearing-impaired and speech-impaired callers may contact the Federal Relay Service for assistance at 1-800-877-8339 (TTY - Text Telephone or ASCII - American Standard Code For Information Interchange).

IV.2. Content and Form of Application Submission

Section IV.2. Content and Form of Application Submission

FORMATTING ACF APPLICATIONS


In FY 2013 ACF implemented a new application upload requirement. Each applicant applying electronically via 
www.grants.gov is required to upload only two electronic files, excluding Standard Forms and OMB-approved forms. No more than two files will be accepted for the review, and additional files will be removed. Standard Forms and OMB-approved forms will not be considered additional files.  

FOR ALL APPLICATIONS:

Authorized Organizational Representative (AOR)

AOR is the designated representative of the applicant/recipient organization with authority to act on the organization’s behalf in matters related to the award and administration of grants. In signing a grant application, this individual agrees that the organization will assume the obligations imposed by applicable Federal statutes and regulations and other terms and conditions of the award, including any assurances, if a grant is awarded.

AOR authorization is part of the registration process at www.Grants.gov. where the AOR will create a short profile and obtain a username and password from the Grants.gov Credential Provider. AORs will only be authorized for the DUNS number registered in the System for Awards Management (SAM).

Point of Contact

In addition to the AOR, a point of contact on matters involving the application must also be identified.  The point of contact, known as the Project Director or Principal Investigator, should not be identical to the person identified as the AOR.  The point of contact must be available to answer any questions pertaining to the application.

Application Checklist

Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may be used in developing and organizing application materials.

Details concerning acknowledgment of received applications are available in Section IV.3. Submission Dates and Times of this announcement.

Accepted Font Style

Applications must be in Times New Roman (TNR), 12-point font, except for footnotes, which may be TNR 10-point font.

Page Limitations

Applicants must observe the page limitation(s) listed under“PAGE LIMITATIONS AND CONTENT FOR ALL SUBMISSION FORMATS:".  Page limitation(s) do not include SFs and OMB-approved forms.

All applications must be double-spaced and in Times New Roman, 12-point font.  An application that exceeds the cited page limitation for double-spaced pages in the Project Description file or the Appendices file will have the last extra pages removed and the removed pages will not be reviewed.

Application Elements Exempted from Double-Spacing Requirements

The following elements of the application submission are exempt from the double-spacing requirements and may be single-spaced: the one-page Project Summary/Abstract, required Assurances and Certifications, required SFs, required OMB-approved forms, resumes, logic models, proof of legal status/non-profit status, third-party agreements, letters of support,  footnotes, tables, the line-item budget and/or the budget justification.

Adherence to FOA Formatting, Font, and Page Limitation Requirements

Applications that fail to adhere to ACF’s FOA formatting, font, and page limitation requirements will be adjusted by the removal of page(s) from the application. Pages will be removed before the objective review. The removed page(s) will not be made available to reviewers.   

In instances where formatting and font requirements are not adhered to, ACF uses a formula to determine the actual number of pages to be removed. The formula counts the number of characters an applicant uses when following the instructions and using 12-point TNR and compares the resulting number with that of the submitted application. For example, an applicant using TNR, 11-point font, with 1-inch margins all around, and single-spacing, would have an additional 26 lines, or 1500 characters, which is equal to 4/5 of an additional page. Extra pages resulting from this formula will be removed and will not be reviewed.

Applications that have more than one scanned page of a document on a single page will have the page(s) removed from the review. 

For applicants that submit paper applications, double-sided pages will be counted as two pages. When the maximum allowed number of pages is reached, excess pages will be removed and will not be made available to reviewers.

NOTE: Applicants failing to adhere to ACF’s FOA formatting, font, and page limitation requirements will receive a letter from ACF notifying them that their application was amended. The letter will be sent after awards have been issued and will specify the reason(s) for removal of page(s). 

Copies Required

Applicants must submit one complete copy of the application package electronically. Applicants submitting electronic applications need not provide additional copies of their application package.

Applicants submitting applications in paper format must submit one original and two copies of the complete application, including all Standard Forms and OMB-approved forms. The original copy must have original signatures.

Signatures

Applicants submitting electronic applications must follow the registration and application submission instructions provided at www.Grants.gov.

The original of a paper format application must include original signatures of the authorized representatives.

Accepted Application Format

With the exception of the required Standard Forms (SFs) and OMB-approved forms, all application materials must be formatted so that they are 8 ½" x 11" white paper with 1-inch margins all around. 

If possible, applicants are encouraged to include page numbers for each page within the application.

ACF generally does not encourage submission of scanned documents as they tend to have reduced clarity and readability.  If documents must be scanned, the font size on any scanned documents must be large enough so that it is readable. Documents must be scanned page-for-page, meaning that applicants may not scan more than one page of a document onto a single page.

ELECTRONIC APPLICATION SUBMISSION INSTRUCTIONS

Applicants are required to submit their applications electronically unless they have requested and received an exemption that will allow submission in paper format. See Section IV.2. Application Submission Options for information about requesting an exemption.

Electronic applications will only be accepted via www.Grants.gov. ACF will not accept applications submitted via email or via facsimile.

Each applicant is required to upload ONLY two electronic files, excluding SFs and OMB-approved forms.  

File One: Must contain the entire Project Description, and the Budget and Budget Justification (including a line-item budget and a budget narrative).

File Two: Must contain all documents required in the Appendices. 

Adherence to the Two-File Requirement

No more than two files will be accepted for the review.  Applications with additional files will be amended and files will be removed from the review.  SFs and OMB-approved forms will not be considered additional files.   

Please do not attach additional documents to the SF-424 at Question 14 and/or after Question 15. Instead of providing a separate response to Question 14, all applicants are required to submit the SF for Project/Performance Site Location(s) (SF-P/PSL).  In the SF-P/PSL, applicants may cite their primary location and up to 29 additional performance sites. Documents submitted as attachments to the SF-424 will be removed from the application and will not be reviewed.

Application Upload Requirements

ACF strongly recommends that electronic applications be uploaded as Portable Document Files (PDFs). One file must contain the entire Project Description and Budget Justification; the other file must contain all documents required in the Appendices. Details on the content of each of the two files, as well as page limitations, are listed later in this section.

To adhere to the two-file requirement, applicants may need to convert and/or merge documents together using a PDF converter software. Many recent versions of Microsoft Office include the ability to save documents to the PDF format without need of additional software. Applicants using the Adobe Professional software suite will be able to merge these documents together.  ACF recommends merging documents electronically rather than scanning multiple documents into one document manually, as scanned documents may have reduced clarity and readability.    

However, ACF understands that all applicants may not have access to this software. Grants.gov offers a listing of several free PDF conversion programs. These programs can be found on Grants.gov by clicking on "Applicants" at the top menu bar and selecting "Applicant Resources" from the drop-down list. Go to the "Technical Support & Self-Help" section and click on "Grants.gov Compatible Software." A link to "PDF Conversion Software" is available in the left-hand menu box. Free PDF software, available on this page, will allow users to convert and merge their PDF documents. As an example, ACF is providing written instructions for downloading and using one type of free software listed at Grants.gov at the following link: https:// www.acf.hhs.gov/ sites/default/ files/ assets/ pdf995_instructions_  for_video.pdf. ACF does not endorse any of the software listed on Grants.gov, and applicants are not required to use a specific type of PDF conversion software to submit an application. 

For any systems issues experienced with Grants.gov or with SAM.gov, please refer to ACF’s “Policy for Applicants Experiencing Federal Systems Issues” document for complete guidance at http://www.acf.hhs.gov/grants under "Grants Related Information."

Required Standard Forms (SFs) and OMB-approved Forms

Standard Forms (SFs) and OMB-approved forms, such as the SF-424 application and budget forms and the SF-P/PSL (Project/Performance Site Location), are uploaded separately at Grants.gov. These forms are submitted separately from the Project Description and Appendices files. See Section IV.2. Required Forms, Assurances, and Certifications for the listing of required Standard Forms, OMB-approved forms, and required assurances and certifications.

Naming Application Submission Files


Observe the file naming conventions required by www.Grants.gov.  Applicants should name their application files so that the content is easily identified by ACF.

Use only file formats supported by ACF

It is critical that applicants submit applications using only the supported file formats listed here. While ACF supports all of the following file formats, we strongly recommend that the two application submission files (Project Description and Appendices) are uploaded as PDF documents in order to comply with the two file upload limitation. Documents in file formats that are not supported by ACF will be removed from the application and will not be used in the competitive review. This may make the application incomplete and ACF will not make any awards based on an incomplete application.

ACF supports the following file formats:

  • Adobe PDF – Portable Document Format (.pdf)
  • Microsoft Word (.doc or .docx)
  • Microsoft Excel (.xls or .xlsx)
  • Microsoft PowerPoint (.ppt)
  • Corel WordPerfect (.wpd)
  • Image Formats (.JPG, .GIF, .TIFF, or .BMP only)

Do Not Encrypt or Password-Protect the Electronic Application Files

If ACF cannot access submitted electronic files because they are encrypted or password protected, the affected file will be removed from the application and will not be reviewed. This removal may make the application incomplete and ACF will not make awards based on an incomplete application.

FORMATTING FOR PAPER APPLICATION SUBMISSIONS:

The following requirements are only applicable to applications submitted in paper format. Applicants must receive an exemption from ACF in order for a paper format application to be accepted for review.See Section IV.2. Request an Exemption from Required Electronic Application Submission later in this section under Application Submission Options for more information. 

Format Requirements for Paper Applications

All copies of mailed or hand-delivered paper applications must be submitted in a single package. If an applicant is submitting multiple applications under a single FOA, or multiple applications under separate FOAs, each application submission must be packaged separately. The package(s) must be clearly labeled for the specific FOA it addresses by FOA title and by Funding Opportunity Number (FON).

Because each application will be duplicated, do not use or include separate covers, binders, clips, tabs, plastic inserts, maps, brochures, or any other items that cannot be processed easily on a photocopy machine with an automatic feed. Do not bind, clip, staple, or fasten in any way separate sections of the application. Applicants are advised that the copies of the application submitted, not the original, will be reproduced by the federal government for review. All application materials must be one-sided for duplication purposes.

Addresses for Submission of Paper Applications

See Section IV.6. Other Submission Requirements for addresses for paper format application submissions.

PAGE LIMITATIONS AND CONTENT FOR ALL SUBMISSION FORMATS:

With the exception of Standard Forms (SFs) and OMB-approved forms, the application submission is limited to 60 pages in its entirety.

The two files applicants must submit are:

  • The Project Description file, which includes the one-page Project Summary/Abstract, Table of Contents, Approach, Timeline, line-item budget, and the budget justification; and
  • The Appendices file, which includes required Certifications and Assurances, Proof of Legal Status, Third-Party Agreements, resumes of current staff and/or position descriptions, and letters of support.

Required Forms, Assurances, and Certifications

Applicants seeking grant or cooperative agreement awards under this announcement must submit the listed Standard Forms (SFs), assurances, and certifications with the application. All required Standard Forms, assurances, and certifications will be available in the application kit posted for this funding opportunity at www.grants.gov.

Other versions of required Standard Forms, assurances,and certifications are available at ACF Funding Opportunities Forms at https://www.acf.hhs.gov/grants-forms and at Grants.gov http://www.grants.gov/ web/ grants/ forms.html by using the link to "SF-424 Family," unless specified otherwise.

 
Forms / Assurances / Certifications Submission Requirement Notes / Description

Certification of Filing and Payment of Federal Taxes

Submission of a certification is required prior to award for grantees receiving more than $5,000,000 in Federal funding for the first budget year of a multi-year project; or for grantees receiving more than $5,000,000 in Federal funding for a one-year (12 months) project period; or for grantees receiving more than $5,000,000 in Federal funding for a multiyear project to be fully funded.

Applicants are advised of the following requirement contained in Section 523 of the "Departments of Labor, Health and Human Services, and Education and Related Agencies Appropriations Act, 2008," (P.L. 110-161, Division G). 

This requirement remains in effect: Sec. 523.

None of the funds appropriated or otherwise made available by this Act may be used to enter into a contract in an amount greater than $5,000,000 or to award a grant in excess of such amount unless the prospective contractor or grantee certifies in writing to the agency awarding the contract or grant that, to the best of its knowledge and belief, the contractor or grantee has filed all Federal tax returns required during the three years preceding the certification, has not been convicted of a criminal offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding.  

Accordingly, if applicants request more than $5 million in Federal funds for the first budget year of a multiyear project to be funded in FY 2010, or as a multiyear project to be fully funded in FY 2010, the applicant will be required to submit a certification complying with the requirements, prior to receiving an award. 

SF-424A - Budget Information - Non- Construction Programs

and

SF-424B - Assurances - Non- Construction Programs

Submission is required for all applicants when applying for a non-construction project. Standard Forms must be used. Forms must be submitted by the application due date.

Required for all applications when applying for a non-construction project. By signing and submitting the SF-424B, applicants are making the appropriate certification of their compliance with all federal statutes relating to nondiscrimination.

Certification Regarding Lobbying
(Grants.gov Lobbying Form)

Submission required of all applicants with the application package.  If it is not submitted with the application package, it must be submitted prior to the award of a grant.

Submission of the certification is required for all applicants.

SF-LLL - Disclosure of Lobbying Activities

If submission of this form is applicable, it is due at the time of application.  If it not available at the time of application, it may also be submitted prior to the award of a grant.

If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the applicant shall complete and submit the SF-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

SF-424 Key Contact Form

Submission is required for all applicants by the application due date.

Required for all applications.

SF-Project/Performance Site Location(s) (SF-P/PSL)

Submission is required for all applicants by the application due date.

Required for all applications. In the SF-P/PSL, applicants may cite their primary location and up to 29 additional performance sites. As a Standard Form (SF), this form is not included in the application's page limitation.

DUNS Number (Universal Identifier) and Systems for Award Management (SAM) registration.

A DUNS number is required of all applicants.

To obtain a DUNS number, go to 
http​://fedgo​v​.dnb​.com​/ webfo​rm​

Active registration at the Systems Award Management (SAM) website must be maintained throughout the application and project award period.

SAM registration is available at 
http​://www​.sam​.gov​.

A DUNS number and SAM registration are eligibility requirements for all applicants.

See Section III.3. Other for information on obtaining DUNS number at

http​://fedgo​v​.dnb​.com​/ webfo​rm​ and registration at SAM.gov at http​://www​.sam​.gov​.

SF-424 - Application for Federal Assistance

Submission is required for all applicants by the application due date.

Required for all applications.



Rescue & Restore Program Training Certification

Training Certification

Applicants must sign and date a statement certifying that, to the extent practicable, persons or entities providing legal services, social services, health services, or other assistance have completed, or will complete, training in connection with trafficking in persons.

Non-Federal Reviewers

Since ACF will be using non-federal reviewers in the review process, applicants have the option of omitting from the application copies (not the original) specific salary rates or amounts for individuals specified in the application budget as well as Social Security Numbers, if otherwise required for individuals. The copies may include summary salary information.If applicants are submitting their application electronically, ACF will omit the same specific salary rate information from copies made for use during the review and selection process.
IV.2. Content and Form of Application Submission (contd.)

The Project Description

Part I: The Project Description Overview

Purpose

The project description provides the majority of information by which an application is evaluated and ranked in competition with other applications for available assistance.  It should address the activity for which federal funds are being requested, and should be consistent with the goals and objectives of the program as described in Section I. Funding Opportunity Description.  Supporting documents should be included where they can present information clearly and succinctly.  When appropriate, applicants should cite the evaluation criteria that are relevant to specific components of their project description.   Awarding offices use this and other information in making their funding recommendations.  It is important, therefore, that this information be included in the application in a manner that is clear and complete.

General Expectations and Instructions

Applicants should develop project descriptions that focus on outcomes and convey strategies for achieving intended performance. Project descriptions are evaluated on the basis of substance and measurable outcomes, not length. Extensive exhibits are not required. Cross-referencing should be used rather than repetition. Supporting information concerning activities that will not be directly funded by the grant or information that does not directly pertain to an integral part of the grant-funded activity should be placed in an appendix.

Part II: General Instructions for Preparing a Full Project Description

Introduction

Applicants must prepare the project description statement in accordance with the following instructions while being aware of the specified evaluation criteria in Section V.1. Criteria.  The text options give a broad overview of what the project description should include while the evaluation criteria identify the measures that will be used to evaluate applications.

Letter of Intent

Applicants are strongly encouraged to notify ACF of their intention to submit an application under this announcement. Please submit the letter of intent by the deadline date listed in Section IV.3. Submission Dates and Times.

 The letter of intent should include the following information: number and title of this announcement; the name and address of the applicant organization; and/or Fiscal Agent (if known); and the name, phone number, fax number and email address of a contact person.

 Letter of intent information will be used to determine the number of expert reviewers needed to evaluate applications. The letter of intent is optional.  Failure to submit a letter of intent will not impact eligibility to submit an application and will not disqualify an application from competitive review.

ORR strongly encourages the submission of letters of intent, but they are not required.  ORR should receive letters of intent by 4:30 p.m., Eastern Time, on the due date found in Section IV.3.  Letters should state the funding opportunity number and title, the applicant's name and address, and the name, phone number, fax number, and e-mail address of a contact person.

Letters of intent should be sent to the attention of Maggie Wynne, Director, Division of Anti-Trafficking in Persons (ATIP), Office of Refugee Resettlement, Administration for Children and Families, 370 L'Enfant Promenade SW, 8th Floor West, Washington, DC 20024.

Potential applicants can also fax letters of intent to (202) 401-5487 or e-mail them to traff​ickin​g​@acf​.hhs​.gov​.

Table of Contents

List the contents of the application including corresponding page numbers. The table of contents must be single spaced and will be counted against the total page limitations.

Project Summary/Abstract

Provide a summary of the application’s project description. The summary must be clear, accurate, concise, and without reference to other parts of the application. The abstract must include a brief description of the proposed grant project including the needs to be addressed, the proposed services, and the population group(s) to be served. 

 Please place the following at the top of the abstract: 

  • Project Title
  • Applicant Name
  • Address
  • Contact Phone Numbers (Voice, Fax)
  • E-Mail Address
  • Web Site Address, if applicable 

The project abstract must be single-spaced, in Times New Roman 12-point font, and limited to one page in length. Additional pages will be removed and will not be reviewed.


Objectives And Need For Assistance

Clearly identify the physical, economic, social, financial, institutional, and/or other problem(s) requiring a solution.  The need for assistance including the nature and scope of the problem must be demonstrated, and the principal and subordinate objectives of the project must be clearly and concisely stated; supporting documentation, such as letters of support and testimonials from concerned interests other than the applicant, may be included.  Any relevant data based on planning studies should be included or referred to in the endnotes/footnotes.  Incorporate demographic data and participant/beneficiary information, as well as data describing the needs of the target population and the proposed service area as needed. When appropriate, a literature review should be used to support the objectives and needs described in this section.

Approach

Outline a plan of action that describes the scope and detail of how the proposed project will be accomplished.  Applicants must account for all functions or activities identified in the application. Describe any design or technological innovations, reductions in cost or time, or extraordinary social and/or community involvement in the project. Provide a list of organizations, cooperating entities, consultants, or other key individuals that will work on the project, along with a short description of the nature of their effort or contribution.

Cite potential obstacles and challenges to accomplishing project goals and explain strategies that will be used to address these challenges.

Geographic Location

The applicant must describe the precise location of the project and boundaries of the area in which it will conduct the proposed project, listing cities and counties where it will conduct activities.  The applicant must meet the requirements as defined under PROJECT REQUIREMENTS, Geographic Location in Section I.  Any partnering organizations must also be located within the geographic are of the proposed project.  If the principal office submits an application on behalf of an affiliate, the application must demonstrate that the affiliate supports the application, such as through a letter of intent from the principal officer of the affiliate organization.

Project Plan

The applicant must clearly articulate in its plan how it will achieve each of the four objectives listed under PROJECT OBJECTIVES in Section I.  Applicants are expected to develop activities supporting the ORR Performance Indicators referenced inSection IProgram Performance Evaluation Plan according to current local capacity to address human trafficking issues.  The applicant may partner with other organizations and/or individuals in their targeted geographic location to achieve the objectives of this announcement. If the applicant chooses to partner, the application must clearly describe its own and its partner's roles and responsibilities in the project. 

The applicant must describe a comprehensive plan for increasing identification and referrals of foreign victims of human trafficking, including target communities and populations.  The applicant must describe its experience in addressing different forms of human trafficking to demonstrate that it can successfully conduct effective human trafficking outreach, training, technical assistance, and public awareness activities to identify foreign victims of trafficking.  The applicant must describe how its plan accords with the PROJECT REQUIREMENTS for Identification and Referral of Foreign Victims of Human Trafficking and address the ADDITIONAL PROJECT INFORMATION for this same objective in Section I

The applicant must describe proposed initiatives and training efforts that accord with the Training and Technical Assistance topics listed under PROJECT REQUIREMENTS and address the ADDITIONAL PROJECT INFORMATION for this same objective in Section I, including target communities and planned audiences, and note how these activities will lead to increased identification of trafficking victims.  

The applicant must describe the coalition-building activities it plans to conduct or promote that will increase local capacity to address human trafficking.  The applicant must also state whether it currently leads or actively participates in a local anti-trafficking coalition, and if so, provide letters of support from other coalition members.  The applicant must demonstrate that it is working with and has support from relevant partners in the geographic region, such as law enforcement agents.  The applicant’s description must describe how its coalition participation accords with the PROJECT REQUIREMENTS for Coalition Building and address the ADDITIONAL PROJECT INFORMATION for this same objective in Section I.

The applicant must also describe how its plan accords with the PROJECT REQUIREMENTS for Public Awareness in Section I

Project Timeline and Milestones

Provide year one quantitative monthly or quarterly projections of the accomplishments to be achieved for each of the four objectives.  Data may be organized and presented as project tasks and subtasks with their corresponding timelines during the project period.  For example, each project task could be assigned to a row in the first column of a grid. Then, a unit of time could be assigned to each subsequent column, beginning with the first unit (i.e., week, month, quarter) of the project and ending with the last. Shading, arrows, or other markings could be used across the applicable grid boxes or cells, representing units of time, to indicate the approximate duration and/or frequency of each task and its start and end dates within the project period.

Organizational Capacity

The applicant organization must describe its relevant experience and expertise with administration, development, implementation, management, and evaluation of trafficking programs similar to that offered under this announcement. 

The applicant must describe in detail the professional qualifications of main project staff who will be responsible for leading or actively participating in a regional coalition, providing training and technical assistance on human trafficking and victim identification, providing service or law enforcement referrals, and conducting outreach to victims of trafficking.  The application must include job descriptions for each project staff person and resumes of key project staff, demonstrating appropriate professional background and work experience.

Applicants must provide the following information on the applicant organization, including if applicable, the affiliated organization responsible for implementing the Rescue & Restore project, and on any partnering organizations:

  • Organizational charts;
  • Resumes and/or Curricula Vitae (CV) (no more than two single-spaced pages in length);
  • Evidence that the applicant organization, and any partnering organizations, have relevant experience and expertise with administration, development, implementation, management, and evaluation of programs similar to that offered under this announcement; and
  • Job descriptions for each position.

ORR Performance Indicators

The applicant must provide realistic and achievable target numbers for year one of the project period for the each of the following four project objectives:

Identification and Referral of Foreign Victims

  • The number of outreach events to be conducted by the applicant;
  • The number of people to be reached at outreach events;
  • The number of potential male and female, adult and minor foreign human trafficking victims to be identified through Rescue & Restore project outreach efforts;
  • The number of potential male and female, adult and minor foreign human trafficking victims to be referred by the applicant to service providers; and
  • The number of male and female, adult and minor foreign human trafficking victims who will receive HHS Certification, Eligibility, and/or Interim Assistance Letters as a result of the applicant's efforts.

Training and Technical Assistance

  • The number of persons in social service agencies, law enforcement agencies, and other relevant professional, community-based, and faith-based organizations who will be trained by the applicant;
  • The number of persons whose knowledge of human trafficking will increase as a result of the applicant's training as evidenced by the use of established practices in assessing learning; and
  • The number of social service, law enforcement, health, legal, education, or other professionals that will be provided technical assistance on identifying human trafficking victims and referring them for services or to law enforcement.

Coalition Building

  • The number and percentage of coalition meetings that will be led or attended by the applicant; and
  • The number of coalition meetings in which the applicant proposed or promoted new or more efficient ways to combat human trafficking, improve coalition effectiveness, or assist victims of trafficking in the targeted geographic location.

Public Awareness

  • The number of people, distinguished by professional, occupational, community, or demographic sector, that will be reached during strategic public awareness activities conducted by the applicant; and
  • The number of people who reported knowledge of human trafficking information that was distributed as a result of the applicant's public awareness efforts.

Program Performance Evaluation Plan

Applicants must describe the plan for the program performance evaluation that will contribute to continuous quality improvement.  The program performance evaluation should monitor ongoing processes and the progress towards the goals and objectives of the project. Include descriptions of the inputs (e.g., organizational profile, collaborative partners, staff, budget, and other resources) and the key processes that will support ORR performance indicators.  The plan must explain how the inputs and processes will be evaluated , and how the resulting information will be used to inform improvement of funded activities.

Applicants must include a description of how the organization will collect and manage data (e.g. assigned skilled staff, data management software) in a way that allows for accurate and timely reporting of ORR performance indicators.  Applicants must describe any potential obstacles for implementing the program performance evaluation and how those obstacles will be addressed.

The applicant must clearly articulate how its program performance evaluation plan correlates with collecting and managing ORR performance indicators identified in Section I, PROGRAM REQUIREMENTS, Program Performance Evaluation Plan.

Legal Status of Applicant Entity

Governing Board Membership documentation and/or articles of incorporation.

Non-profit organizations applying for funding are required to submit proof of their non-profit status. Proof of non-profit status is any one of the following:
  • A reference to the applicant organization's listing in the IRS's most recent list of tax-exempt organizations described in the IRS Code.
  • A copy of a currently valid IRS tax-exemption certificate.
  • A statement from a state taxing body, state attorney general, or other appropriate state official certifying that the applicant organization has non-profit status and that none of the net earnings accrue to any private shareholders or individuals.
  • A certified copy of the organization's certificate of incorporation or similar document that clearly establishes non-profit status.
  • Any of the items in the subparagraphs immediately above for a state or national parent organization and a statement signed by the parent organization that the applicant organization is a local non-profit affiliate.

When applying electronically, it is strongly suggested that the applicant attach proof of non-profit status with the electronic application.

Protection of Sensitive and/or Confidential Information

If any confidential or sensitive information will be collected during the course of the project, whether from staff (e.g., background investigations) or project participants and/or project beneficiaries, provide a description of the methods that will be used to ensure that confidential and/or sensitive information is properly handled and safeguarded. Also provide a plan for the disposition of such information at the end of the project period.

Third-Party Agreements

Third-party agreements include Memoranda of Understanding (MOU) and Letters of Commitment. General letters of support are not considered to be third-party agreements. Third-party agreements must clearly describe the project activities and support to which the third party is committing.  Third-party agreements must be signed by the person in the third-party organization with the authority to make such commitments on behalf of their organization.

Provide written and signed agreements between grantees and subgrantees, or subcontractors, or other cooperating entities. These agreements must detail the scope of work to be performed, work schedules, remuneration, and other terms and conditions that structure or define the relationship.
Letters Of Support

Provide statements from community, public, and commercial leaders that support the project proposed for funding.  All submissions must be included in the application package.

Plan for Oversight of Federal Award Funds

Provide a plan describing how oversight of federal funds will be ensured and how grant activities and partner(s) will adhere to applicable federal and programmatic regulations. Applicants must identify staff that will be responsible for maintaining oversight of program activities, staff, and partner(s). Applicants must describe procedures and policies used to oversee staff and/or partners/contractors.

Describe organizational records systems that relate financial data to performance data by identifying the source and application of federal funds so that they demonstrate effective control over and accountability for funds, compare outlays with budget amounts, and provide accounting records supported by source documentation.

The Project Budget and Budget Justification

All applicants are required to submit a project budget and budget justification with their application. The project budget is entered on the Budget Information Standard Form, either SF-424A or SF-424C, according to the directions provided with the SFs. The budget justification consists of a budget narrative and a line-item budget detail that includes detailed calculations for "object class categories" identified on the Budget Information Standard Form.

Project budget calculations must include estimation methods, quantities, unit costs, and other similar quantitative detail sufficient for the calculation to be duplicated. If matching or cost sharing is a requirement, applicants must include a detailed listing of any funding sources identified in Block 18 of the SF-424 (Application for Federal Assistance). See the table in Section IV.2. Required Forms, Assurances, and Certifications listing the appropriate budget forms to use in this application.

Special Note: The Consolidated Appropriations Act, 2012 (Pub.L. 112-74), enacted December 23, 2011, limits the salary amount that may be awarded and charged to ACF grants and cooperative agreements. Award funds issued under this announcement may not be used to pay the salary, or any percentage of salary, to an individual at a rate in excess of Executive Level II. The Executive Level II salary of the Federal Executive Pay scale is $179,700 (http://www.opm.gov/oca/12tables/html/ex.asp). This amount reflects an individual’s base salary exclusive of fringe benefits and any income that an individual may be permitted to earn outside of the duties to the applicant organization.  This salary limitation also applies to subawards/subcontracts under a ACF grant or cooperative agreement.

Provide a budget using the 424A and/or 424C, as applicable, for the first year of the proposed project. Provide a budget justification, which includes a budget narrative budget and a line-item detail, for the first year of the proposed project. The budget narrative should describe how the categorical costs are derived. Discuss the necessity, reasonableness, and allocation of the proposed costs.

Applicants must describe how the budget accords with Section IV.5 Funding Restrictions.

The applicant provides documentation of the Rescue & Restore Program Training Certification referenced in Section IV.2 Required Forms, Assurances, and Certifications.

General

Use the following guidelines for preparing the budget and budget justification.  When a match or cost share is required, both federal and non-federal resources must be detailed and justified in the budget and budget narrative justification. "Federal resources" refers only to the ACF grant funds for which the applicant is applying. “Non-federal resources” are all other non-ACF federal and non-federal resources. It is suggested that budget amounts and computations be presented in a columnar format:  first column, object class categories; second column, federal budget; next column(s), non-federal budget(s); and last column, total budget. The budget justification should be in a narrative form.

Personnel

Description:  Costs of employee salaries and wages.

Justification: Identify the project director or principal investigator, if known at the time of application.  For each staff person provide:  the title; time commitment to the project in months; time commitment to the project as a percentage or full-time equivalent: annual salary; grant salary; wage rates; etc.  Do not include the costs of consultants, personnel costs of delegate agencies, or of specific project(s) and/or businesses to be financed by the applicant. Contractors and consultants should not be placed under this category.

Fringe Benefits

Description:  Costs of employee fringe benefits unless treated as part of an approved indirect cost rate.   

Justification:  Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance, Federal Insurance Contributions Act (FICA) taxes, retirement insurance, and taxes.


Travel

Description:  Costs of out-of-state or overnight project-related travel by employees of the applicant organization. Do not include in-state travel or consultant travel.

Justification:  For each trip show the total number of traveler(s); travel destination; duration of trip; per diem; mileage allowances, if privately owned vehicles will be used to travel out of town; and other transportation costs and subsistence allowances.  If appropriate for this project, travel costs for key project staff to attend ACF-sponsored workshops/conferences/grantee orientations should be detailed in the budget.

Equipment

Description:  "Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year per unit and an acquisition cost that equals or exceeds the lesser of:  (a) the capitalization level established by the organization for the financial statement purposes, or (b) $5,000.  (Note:  Acquisition cost means the net invoice unit price of an item of equipment, including the cost of any modifications, attachments, accessories, or auxiliary apparatus necessary to make it usable for the purpose for which it is acquired.  Ancillary charges, such as taxes, duty, protective in-transit insurance, freight, and installation, shall be included in or excluded from acquisition cost in accordance with the applicant organization's regular written accounting practices.) 

Justification:  For each type of equipment requested applicants must provide a description of the equipment; the cost per unit; the number of units; the total cost; and a plan for use of the equipment in the project; as well as a plan for the use, and/or disposal of, the equipment after the project ends.  An applicant organization that uses its own definition for equipment should provide a copy of its policy, or section of its policy, that includes the equipment definition.

Supplies

Description:  Costs of all tangible personal property other than that included under the Equipment category.  This includes office and other consumable supplies with a per-unit cost of less than $5,000.

Justification:  Specify general categories of supplies and their costs.  Show computations and provide other information that supports the amount requested.

Contractual

Description:  Costs of all contracts for services and goods except for those that belong under other categories such as equipment, supplies, construction, etc.  Include third-party evaluation contracts, if applicable, and contracts with secondary recipient organizations (with budget detail), including delegate agencies and specific project(s) and/or businesses to be financed by the applicant.  This area is not for individual consultants.

Justification:  Demonstrate that all procurement transactions will be conducted in a manner to provide, to the maximum extent practical, open, and free competition. Recipients and subrecipients, other than states that are required to use 45 CFR Part 92 procedures, must justify any anticipated procurement action that is expected to be awarded without competition and exceeds the simplified acquisition threshold fixed by 41 U.S.C. § 134 and currently set at $100,000.  Recipients may be required to make pre-award review and procurement documents, such as requests for proposals or invitations for bids, independent cost estimates, etc., available to ACF.

Note: Whenever the applicant intends to delegate part of the project to another agency, the applicant must provide a detailed budget and budget narrative for each contractor/sub-contractor, by agency title, along with the same supporting information referred to in these instructions.  If the applicant plans to select the contractors/sub-contractors post-award and a detailed budget is not available at the time of application, the applicant must provide information on the nature of the work to be delegated, the estimated costs, and the process for selecting the delegate agency.

Other

Description: Enter the total of all other costs.  Such costs, where applicable and appropriate, may include but are not limited to:  consultant costs, local travel; insurance; food (when allowable); medical and dental costs (noncontractual); professional services costs (including audit charges); space and equipment rentals; printing and publication; computer use; training costs, such as tuition and stipends; staff development costs; and administrative costs.

Justification:  Provide computations, a narrative description, and a justification for each cost under this category.

Indirect Charges

Description:  Total amount of indirect costs.  This category should be used only when the applicant currently has an indirect cost rate approved by the Department of Health and Human Services (HHS) or another cognizant federal agency. 

Justification:  An applicant that will charge indirect costs to the grant must enclose a copy of the current rate agreement.  If the applicant organization is in the process of initially developing or renegotiating a rate, upon notification that an award will be made, it should immediately develop a tentative indirect cost rate proposal based on its most recently completed fiscal year, in accordance with the cognizant agency's guidelines for establishing indirect cost rates, and submit it to the cognizant agency. Applicants awaiting approval of their indirect cost proposals may also request indirect costs. When an indirect cost rate is requested, those costs included in the indirect cost pool should not be charged as direct costs to the grant.  Also, if the applicant is requesting a rate that is less than what is allowed under the program, the authorized representative of the applicant organization must submit a signed acknowledgement that the applicant is accepting a lower rate than allowed.

Paperwork Reduction Disclaimer

As required by the Paperwork Reduction Act of 1995, 44 U.S.C. §§ 3501-3521, the public reporting burden for the Project Description and Budget/Budget Justification is estimated to average 60 hours per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection information. The Project Description information collection is approved under OMB control number 0970-0139, which expires 10/31/2015. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.

IV.2. Content and Form of Application Submission

Application Submission Options

Electronic Submission via www.Grants.gov

  • Additional guidance on the submission of electronic applications can be found at http://www.grants.gov/web/grants/applicants/organization-registration.html.
  • If applicants encounter any technical difficulties in using www.Grants.gov, contact the Grants.gov Contact Center at: 1-800-518-4726, or by email at support@grants.gov, to report the problem and obtain assistance. Hours of Operation: 24 hours a day, 7 days a week. The Grants.gov Contact Center is closed on federal holidays.
  • Applicants should always retain Grants.gov Contact Center service ticket number(s) as they may be needed for future reference.
  • Contact with the Grants.gov Contact Center prior to the listed application due date and time does not ensure acceptance of an application. If difficulties are encountered, the Grants Management Officer listed in Section VII. Agency Contacts will determine whether the submission issues are due to Grants.gov system errors or user error.

Application Validation at www.Grants.gov

After an application has been successfully submitted to www.Grants.gov, it still must pass a series of validation checks.  After an application is submitted, Grants.gov generates a submission receipt via email and also sets the application status to "Received." This receipt verifies that the application has been successfully delivered to the Grants.gov system.

Next, Grants.gov verifies the submission is valid by ensuring it does not contain viruses, the opportunity is still open, and the applicant login and applicant DUNS number match. If the submission is valid, Grants.gov generates a submission validation receipt via email and sets the application status to "Validated."

If the application is not validated, the application status is set to "Rejected." The system sends a rejection email notification to the applicant and the applicant must re-submit the application package. See "What to Expect After Submitting" at www.Grants.gov for more information.

Each time an application is submitted, or resubmitted, via www.Grants.gov, the application will receive a new date and time stamp. Only those applications with on-time date and time stamps that result in a validated application, which are transmitted to ACF, will be acknowledged.

Applicants will be provided with an acknowledgement from Grants.gov that the submitted application package has passed, or failed, a series of checks and validations. Applications that are submitted on time that fail the validation check will not be transmitted to ACF and will not be acknowledged.

NOTE: The Grants.gov validation check can affect whether the application is accepted for review. If an application fails the Grants.gov validation check and is not resubmitted by 11:59 p.m., ET, on the due date, it will not be transmitted to ACF and will be excluded from the review.

Similarly, if an applicant resubmits their application to Grants.gov by 11:59 p.m., ET, on the due date, and the resubmitted application does not pass the validation check, it will not be transmitted to ACF and will be excluded from the review.

Systems Issues

For any systems issues experienced with Grants.gov or with SAM.gov, please refer to ACF’s “Policy for Applicants Experiencing Federal Systems Issues” document for complete guidance at http://www.acf.hhs.gov/grants under "Grants Related Information."

Request an Exemption from Required Electronic Application Submission

ACF recognizes that some applicants may have limited or no Internet access, and/or limited computer capacity, which may prohibit them from uploading large files at www.Grants.gov. To accommodate such applicants, ACF offers an exemption from required electronic submission. The exemption will allow applicants to submit hard copy, paper applications by hand-delivery, applicant courier, overnight/express mail couriers, or by other representatives of the applicant.

To receive an exemption from required electronic application submission, applicants must submit a written request to ACF that must state that the applicant qualifies for the exemption for one of the two following reasons:

  • Lack of Internet access or Internet connection, or
  • Limited computer capacity that prevents the uploading of large documents (files) at www.Grants.gov.

Applicants may request and receive the exemption from required electronic application submission by either:

  • Submitting an email request to electronicappexemption@acf.hhs.gov, or
  • Sending a written request to the Office of Grants Management Contact listed in Section VII. Agency Contacts in this announcement.

Requests for exemption from required electronic application submission will be acknowledged with an approval or disapproval.

Requests that do not state one of the two listed reasons will not be approved.

An exemption is applicable to all applications submitted by the applicant organization during the Federal Fiscal Year (FFY) in which it is received. Applicants need only request an exemption once in a FFY.  Applicants must request a new exemption from required electronic submission for any succeeding FFY.

Please Note: electronicappexemption@acf.hhs.gov may only be used to request an exemption from required electronic submission. All other inquiries must be directed to the appropriate Agency Contact listed in Section VII. of this announcement. Queries or requests submitted to this email address for any reason other than a request for an exemption from electronic application submission will not be acknowledged or answered.

All exemption requests must include the following information:

  • Funding Opportunity Announcement Title,
  • Funding Opportunity Number (FON),
  • The listed Catalog of Federal Domestic Assistance (CFDA) number,
  • Name of Applicant Organization and DUNS Number,
  • AOR name and contact information,
  • Name and contact information of person to be contacted on matters involving the application (i.e., the Point of Contact), and
  • The reason for which the applicant is requesting an exemption from electronic application submission. The request for exemption must state one of the following two reasons: 1) lack of Internet access or Internet connection; or 2) lack of computer capacity that prevents uploading large documents (files) to the Internet.

Exemption requests must be received by ACF no later than two weeks before the application due date, that is, 14 calendar days prior to the application due date listed in the Overview and in Section IV.3. Submission Dates and Times. If the fourteenth calendar day falls on a weekend or federal holiday, the due date for receipt of an exemption request will move to the next federal business day that follows the weekend or federal holiday.

Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may be used in developing and organizing application materials. Details concerning acknowledgment of received applications are available in Section IV.3. Submission Dates and Times of this announcement.

Paper Format Application Submission

An exemption is now required for the submission of paper applications. See the preceding section on "Request an Exemption from Required Electronic Application Submission."

Applicants with exemptions that submit their applications in paper format, by mail or delivery, must submit one original and two copies of the complete application with all attachments. The original and each of the two copies must include all required forms, certifications, assurances, and appendices, be signed by the AOR, and be unbound.  The original copy of the application must have original signature(s). See Section IV.6. of this announcement for address information for paper format application submissions.


Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may be used in developing and organizing application materials.  Details concerning acknowledgment of received applications are available in Section IV.3. Submission Dates and Times in this announcement.

IV.3. Submission Dates and Times

IV.3. Submission Dates and Times

Due Date for Letter of Intent
Due Date for Letter of Intent: 03/24/2014
Due Date for Applications: 04/21/2014

Explanation of Due Dates

The due date for receipt of applications is listed in the Overview section and in this section. See Section III.3. Application Disqualification Factors.

Electronic Applications

The deadline for submission of electronic applications via www.Grants.gov is 11:59 p.m., ET, on the due date. Electronic applications submitted at 12:00 a.m., ET, on the day after the due date will be considered late and will be disqualified from competitive review and from funding under this announcement.

Applicants are required to submit their applications electronically via www.Grants.gov unless they received an exemption through the process described in Section IV.2. Request an Exemption from Required Electronic Application Submission.

ACF does not accommodate transmission of applications by email or facsimile.

Instructions for electronic submission via www.Grants.gov are available at: http://www.grants.gov/applicants/apply_for_grants.jsp.

Applications submitted to www.Grants.gov at any time during the open application period prior to the due date and time that fail the Grants.gov validation check will not be received at ACF. These applications will not be acknowledged.

Mailed Paper Format Applications

The deadline for mailed paper applications is 4:30 p.m., ET, on the due date. Mailed paper applications received after the due date and deadline time will be considered late and will be disqualified from competitive review and from funding under this announcement.

Paper format application submissions will be disqualified if the applicant organization has not received an exemption through the process described in Section IV.2. Request an Exemption from Required Electronic Application Submission.

Hand-Delivered Paper Format Applications

Applications that are hand-delivered by applicants, applicant couriers, by overnight/express mail couriers, or other representatives of the applicant must be received on, or before, the due date listed in the Overview and in this section. These applications must be delivered between the hours of 8:00 a.m. and 4:30 p.m., ET,Monday through Friday (excluding federal holidays). Applications should be delivered to the address provided in Section IV.6.Other Submission Requirements.

Hand-delivered paper applications received after the due date and deadline time will be considered late and will be disqualified from competitive review and from funding under this announcement.

Hand-delivered paper format application submissions will be disqualified if the applicant organization has not received an exemption through the process described in Section IV.2. Request an Exemption from Required Electronic Application Submission.

No appeals will be considered for applications classified as late under the following circumstances:

  • Applications submitted electronically via www.Grants.gov are considered late when they are dated and time-stamped after the deadline of 11:59 p.m., ET, on the due date.
  • Paper format applications received by mail or hand-delivery after 4:30 p.m., ET, on the due date will be classified as late and will be disqualified.
  • Paper format applications received from applicant organizations that were not approved for an exemption from required electronic application submission under the process described in Section IV.2. Request an Exemption from Required Electronic Submission will be disqualified.

Extensions and/or Waiving Due Date and Receipt Time Requirements

ACF may extend an application due date and receipt time when circumstances make it impossible for applicants to submit their applications on time. These events include natural disasters (floods, hurricanes, tornados, etc.), or when there are widespread disruptions of electrical service, or mail service, or in other rare cases. The determination to extend or waive due date and/or receipt time requirements rests with the Grants Management Officer listed as the Office of Grants Management Contact in Section VII. Agency Contacts.

Acknowledgement from www.Grants.gov

Applicants will receive an initial email upon submission of their application to www.Grants.gov. This email will provide a Grants.gov Tracking Number. Applicants should refer to this tracking number in all communication with Grants.gov. The email will also provide a date and time stamp, which serves as the official record of application's submission. Receipt of this email does not indicate that the application is accepted or that is has passed the validation check.

Applicants will be provided with an acknowledgement from www.Grants.gov that the submitted application package has passed, or failed, a series of checks and validations. Applications that are submitted on time that fail the validation check will not be transmitted to ACF and will not be acknowledged.

See "What to Expect After Submitting" at www.Grants.gov for more information.

Acknowledgement from ACF of an electronic application's submission:

Applicants will be sent additional email(s) from ACF acknowledging that the application has been retrieved from www.Grants.gov by ACF. Receipt of these emails is not an indication that the application is accepted for competition.

Acknowledgement from ACF of receipt of a paper format application

ACF will not provide acknowledgement of receipt of hard copy application packages submitted via mail or courier services.

IV.4. Intergovernmental Review of Federal Programs (SPOC)

IV.4. Intergovernmental Review of Federal Programs

This program is covered under Executive Order (E.O.) 12372, "Intergovernmental Review of Federal Programs," and 45 CFR Part 100, "Intergovernmental Review of Department of Health and Human Services Programs and Activities." Under the Executive Order, States may design their own processes for reviewing and commenting on proposed Federal assistance under covered programs.

Applicants should go to the following URL for the official list of the jurisdictions that have elected to participate in E.O. 12372 http://www.whitehouse.gov/omb/grants_spoc/.
Applicants from participating jurisdictions should contact their SPOC, as soon as possible, to alert them of their prospective applications and to receive instructions on their jurisdiction's procedures. Applicants must submit all required application materials to the SPOC and indicate the date of submission on the Standard Form (SF) 424 at item 19.

Under 45 CFR 100.8(a)(2), a SPOC has 60 days from the application due date to comment on proposed new awards.

SPOC comments may be submitted directly to ACF to: U.S. Department of Health and Human Services, Administration for Children and Families, Office of Grants Management, Division of Discretionary Grants, 370 L'Enfant Promenade SW., 6th Floor East, Washington, DC 20447.

Entities that meet the eligibility requirements of this announcement are still eligible to apply for a grant even if a State, Territory or Commonwealth, etc., does not have a SPOC or has chosen not to participate in the process. Applicants from non-participating jurisdictions need take no action with regard to E.O. 12372. Applications from Federally-recognized Indian Tribal governments are not subject to E.O. 12372.
IV.5. Funding Restrictions

IV.5. Funding Restrictions

Costs of organized fund raising, including financial campaigns, endowment drives, solicitation of gifts and bequests, and similar expenses incurred solely to raise capital or obtain contributions, are considered unallowable costs under grants or cooperative agreements awarded under this funding opportunity announcement.

Note: Costs incurred for grant application preparation are not considered allowable costs under an award and may not be included in the project budget or budget justification.

Grant awards will not allow reimbursement of pre-award costs.
Construction is not an allowable activity or expenditure under this grant award.
Purchase of real property is not an allowable activity or expenditure under this grant award.

No funds made available through this grant may be used to promote, support, or advocate the legalization or practice of prostitution.  Nothing in the preceding sentence shall be construed to preclude assistance designed to promote the purposes of the Trafficking Victims Protection Act of 2000 by ameliorating the suffering of, or health risks to, victims while they are being trafficked or after they are out of the situation that resulted from such victims being trafficked.

No more than 20 percent of funds awarded may be used for conducting public awareness activities per budget period.

No more than 5 percent of funds awarded may be used to conduct evaluation activities during the project period.

No more than $5,000 may be used to conduct urgent case management and services for foreign trafficking victims per budget period.

Recipients may not use these funds to act as attorneys of record or provide legal services for victims of trafficking or possible victims of trafficking in matters against the Federal Government.

HHS funds may not be paid as profit to any recipient even if the recipient is a commercial organization (45 CFR 74.81).

IV.6. Other Submission Requirements

IV.6. Other Submission Requirements

Submit paper applications to one of the following addresses. Also see Section IV.2. Request an Exemption from Required Electronic Application Submission.

Submission By Mail

Robin Bunch
Office of Grants Management, 6th Floor East
Division of Discretionary Grants
Administration for Children and Families
370 L'Enfant Promenade, SW
Washington, DC 20447

Hand Delivery

Robin Bunch
Office of Grants Management, 6th Floor East
Division of Discretionary Grants
Administration for Children and Families
901 D St. SW, Aerospace Building
ACF Mailroom, 2nd Floor (near loading dock)
Washington, DC 20024

Electronic Submission

See Section IV.2 for application requirements and for guidance when submitting applications electronically via http://www.Grants.gov.

For all submissions, see Section IV.3. Submission Dates and Times.

V. Application Review Information

V.1. Criteria

Please note: Reviewers will not access, or review, any materials that are not part of the application documents.  This includes information accessible on websites via hyperlinks that are referenced, or embedded, in the application.  Though an application may include web links, or embedded hyperlinks, reviewers will not review this information as it is not considered to be part of the application documents.  Nor will the information on websites be taken into consideration in scoring of evaluation criteria presented in this section. Reviewers will evaluate and score an application based on the documents that are presented in the application and will not refer to, or access, external links during the objective review.

Applications competing for financial assistance will be reviewed and evaluated using the criteria described in this section. The corresponding point values indicate the relative importance placed on each review criterion. Points will be allocated based on the extent to which the application proposal addresses each of the criteria listed. Applicants should address these criteria in their application materials, particularly in the project description and budget justification, as they are the basis upon which competing applications will be judged during the objective review. The required elements of the project description and budget justification may be found in Section IV.2 of this announcement.
 
Objectives and Need for Assistance Maximum Points: 15

1.  The applicant presents a clear description of the need for Rescue & Restore Program funds in a specific geographic area.

  • The applicant demonstrates the need for, and its understanding of the purpose of, the Rescue & Restore Program in the geographic area in which it proposes to implement the project. (0-3 points)
  • The applicant clearly defines the geographic area to be served by the project and demonstrates that its office or the office of the affiliate responsible for implementing the Rescue & Restore project and any partnering organizations are located within this geographic area.  If the principal office submitted an application on behalf of an affiliate, the application demonstrates that the affiliate supports the application. (0-2 points)

2. The applicant presents a clear description of the proposed project that is responsive to the four objectives of this FOA as described in Section I.

  • The applicant presents a clear and concise statement of goals that clearly incorporates each of the four objectives. (0-4 points)
  • The applicant demonstrates an understanding of the target population, identifies specific challenges in engaging with the population in the project’s geographic area, and responds to these appropriately, in terms of the PROJECT REQUIREMENTS defined in this FOA.  Data or other strong evidence for the proposed activities is related to the targeted service area and population. (0-3 points)
  • The applicant describes target communities and populations and its reason for believing those groups include foreign victims of trafficking. (0-3 points)
Approach Maximum Points: 30

The applicant proposes a sound technical approach for addressing the four project objectives:

Identification and Referral of Foreign Victims of Human Trafficking

  • The applicant describes a plan to identify and connect foreign victims to service delivery systems that accords with the PROJECT REQUIREMENTS and ADDITIONAL PROJECT INFORMATION for Identification and Referral of Foreign Victims in Section I and the requirements of Section IV.2, including target communities and populations, and notes how these activities will lead to increased identification of foreign trafficking victims.  (0-8 points)
  • Estimated identification and referral target numbers corresponding to the appropriate ORR Performance Indicators listed in Section I are supported by identified activities, and are reasonable and appropriate. (0-2 points)

Training and Technical Assistance

  • The applicant describes proposed training and technical assistance efforts that accord with the PROJECT REQUIREMENTS and ADDITIONAL PROJECT INFORMATION for Training and Technical Assistance topics in Section I and the requirements of Section IV.2, including planned recipients and audiences, and notes how these activities will lead to increased identification and referral of trafficking victims. (0-8 points)
  • Estimated training and technical assistance target numbers corresponding to the appropriate ORR Performance Indicators listed in Section I are reasonable and appropriate. (0-2 points)

Coalition Building

  • The applicant describes leading or actively participating in an anti-trafficking coalition, and describes capacity building activities that accord with the PROJECT REQUIREMENTS and ADDITIONAL PROJECT INFORMATION for Coalition Building in Section I and the requirements of Section IV.2. (0-3 points)
  • Estimated coalition capacity building target numbers, including percentage of coalition meetings to be attended, corresponding to the appropriate ORR Performance Indicators listed in Section I are reasonable and appropriate. (0-2 points)

Public Awareness

  • The applicant describes a plan and activities to promote the public’s awareness of human trafficking, including the dangers of human trafficking, possible indicators of both sex and labor trafficking, and the protections available to human trafficking victims that accords with the PROJECT REQUIREMENTS for Public Awareness in Section I(0-3 points)
  • Estimated targets of public awareness activity effectiveness corresponding to the appropriate ORR Performance Indicators listed in Section I are reasonable and appropriate. (0-2 points)
Program Performance Evaluation Plan Maximum Points: 10

1. The applicant provides an efficient and effective plan for evaluation of the project as described in Section I and Section IV.2.

  • The applicant describes an evaluation methodology that will assess whether the expected results and benefits are consistent with the proposed project's goals and objectives. (0-3 points)
  • The applicant proposes an effective and efficient plan for data collection.  The description of the data collection tools to be used and the description of the data management system is thorough and adequately aligned with the services to be delivered. (0-2 points)

2. The plan to evaluate the success of the project and to measure the benefits to the targeted population is complete and appropriate.  

  • A detailed evaluation plan is appropriate to the scale of the project and clearly describes the process for how the applicant plans to achieve its target numbers for the ORR performance indicators provided in Section I. (0-3 points)
  • The applicant provides a reasonable description of how ORR performance indicators will be used for continuous program improvement during the project period. (0-2 points)
Timeline and Milestones Maximum Points: 10

1.  The applicant presents a detailed timeline and uses it to discuss how the project will document progress toward project milestones in a manner that is thorough, reasonable, and adequate for the project's size and scope, including resources such as staff experience, data management, etc. (0-5 points)

2.  The applicant's timeline clearly defines progress for each of the four objectives and the corresponding ORR performance indicators referenced in Section I. (0-5 points)

Organizational Capacity Maximum Points: 25

1. The applicant describes its experience in addressing different forms of human trafficking to demonstrate that it can successfully conduct effective human trafficking outreach and public awareness activities to identify and refer foreign victims of trafficking.

  • The applicant demonstrates it has knowledge of the TVPA and the federal definition of trafficking in persons. (0-2 points)
  • The applicant demonstrates it has significant experience in identifying both labor and sex trafficking victims in non-U.S. citizen populations, including providing information on its past record of identifying foreign victims who received an HHS Certification Letter or HHS Eligibility Letter.  If applicable, the applicant provides information on any previous federal anti-trafficking grants or contracts received, describes the purpose of the award(s) and the results achieved with federal funds.(0-5 points)

2. The applicant demonstrates experience providing technical assistance and trainings on human trafficking to service providers and those in communities or professions who may encounter foreign victims of trafficking. (0-4 points)

3. The applicant demonstrates that it is working with and has support from relevant partners in the geographic region, such as law enforcement agents, and has presented one or more letters of support from coalition members. (0-5 points)

4. The responsibilities and roles of the organization's staff, and, if applicable, partnering organizations, are specifically stated and substantiated by requirements stated in Section IV.2. The Project Description, Organizational Capacity. (0-4 points)

5.  The applicant provides a clear plan for oversight of federal award funds.

  • The applicant describes how oversight of federal funds will be ensured and how grant activities and partner(s) will adhere to applicable federal and programmatic regulations.  The applicant identifies staff who will be responsible for program oversight and describes the procedures and policies that will be used to oversee staff and/or partners/contractors. (0-3 points)
  • The applicant describesthe organizational records systems that will be used to ensure financial data accords with programmatic functions. (0-2 points)
Budget and Budget Justification Maximum Points: 10

1. The applicant includes a detailed budget for year one of the project period. The explanations of the calculations sufficiently show the estimated costs are reasonable and critical to the success of the project.

  • The budget is clear, logical, accurate, and incorporates reasonable personnel, travel, and supply costs.  No more than 20 percent of the proposed budget is allocated to completing public awareness activities.  No more than 5 percent of the proposed budget is allocated to completing evaluation activities.  If more than 5 percent is proposed for evaluation activities in the first budget year, the narrative explains a plan to expend no more than 5 percent of total grant funds for these activities during the project period. (0-4 points)
  • The budget narrative is clearly outlined and aligned with the project proposal and includes a detailed narrative justification for the amount requested that clearly states how the applicant derived categorical costs, and how each itemized expense will be used. (0-4 points)

2.  Applicants who are current recipients of federal, state, or local financial assistance have clearly described how they will ensure that any awarded funds from this FOA will not be used to supplant any other funding as referenced in Section IV.2 Plan for Oversight of Federal Award Funds. (0-2 points)

V.2. & V.3. Review and Selection Process
V.2. Review and Selection Process

No grant award will be made under this announcement on the basis of an incomplete application.  No grant award will be made to an applicant or sub-recipient that does not have a DUNS number (www.dbn.com) and an active registration at SAM (www.sam.gov). See Section III.3. Other.

Initial ACF Screening

Each application will be screened to determine whether it meets any of the disqualification factors described in Section III.3.Other, Application Disqualification Factors.

Disqualified applications are considered to be “non-responsive” and are excluded from the competitive review process. Applicants will be notified of a disqualification determination by email or by USPS postal mail within 30 federal business days from the closing date of this funding opportunity announcement.

Objective Review and Results

Applications competing for financial assistance will be reviewed and evaluated by objective review panels using only the criteria described in Section V.1. Criteria of this announcement. Each panel is composed of experts with knowledge and experience in the area under review. Generally, review panels include three reviewers and one chairperson.

Results of the competitive objective review are taken into consideration by ACF in the selection of projects for funding; however, objective review scores and rankings are not binding. Scores and rankings are only one element used in the award decision-making process.

ACF may elect not to fund applicants with management or financial problems that would indicate an inability to successfully complete the proposed project. Applications may be funded in whole or in part. Successful applicants may be funded at an amount lower than that requested. ACF reserves the right to consider preferences to fund organizations serving emerging, unserved, or under-served populations, including those populations located in pockets of poverty. ACF will also consider the geographic distribution of federal funds in its award decisions.

ACF may refuse funding for projects with what it regards as unreasonably high start-up costs for facilities or equipment, or for projects with unreasonably high operating costs.

Selection of Grant Recipients

Because other important factors are taken into consideration, highly ranked applications are not guaranteed funding. Other considerations include whether the applicant has experience in identifying and assisting both sex and labor trafficking victims, providing tips to law enforcement, and providing training and technical assistance on human trafficking; the applicant's timely and successful completion of projects funded with ORR funds within the last 5 years; comments of reviewers and government officials; ORR staff evaluation and input; the amount of funds requested and the proposed project's consistency and compliance with ATIP goals and policy; compliance with grant terms and conditions under previously awarded HHS grants; audit reports; investigative reports; and the applicant's progress in resolving any final audit or other disallowance on previous ORR or other federal agency grants.

Please refer to Section IV.2. of this announcement for information on non-federal reviewers in the review process.

Approved but Unfunded Applications

Applications recommended for approval that were not funded under the competition because of the lack of available funds may be held over by ACF and reconsidered in a subsequent review cycle if a future competition under the program area is planned.  These applications will be held over for a period of up to one year and will be re-competed for funding with all other competing applications in the next available review cycle.  For those applications that have been deemed as approved but unfunded, notice will be given of such determination by postal mail.

 
V.3. Anticipated Announcement and Award Dates
Announcement of awards and the disposition of applications will be provided to applicants at a later date.
VI. Award Administration Information
VI.1. Award Notices

Successful applicants will be notified through the issuance of a Notice of Award (NOA) that sets forth the amount of funds granted, the terms and conditions of the grant, the effective date of the grant, the budget period for which initial support will be given, the non-federal share to be provided (if applicable), and the total project period for which support is contemplated. The NOA will be signed by the Grants Officer and transmitted via postal mail or email. Following the finalization of funding decisions, organizations whose applications will not be funded will be notified by letter signed by the cognizant Program Office head. Any other correspondence that announces to a Principal Investigator, or a Project Director, that an application was selected is not an authorization to begin performance. 

Project costs that are incurred prior to the receipt of the NOA are at the recipient's risk and may be reimbursed only to the extent that they are considered allowable as approved pre-award costs. Information on allowable pre-award costs and the time period under which they may be incurred is available in Section IV.5. Funding Restrictions.

 
VI.2. Administrative and National Policy Requirements

Awards issued under this announcement are subject to the uniform administrative requirements and cost principles of 45 CFR Part 74 (Awards And Subawards To Institutions Of Higher Education, Hospitals, Other Nonprofit Organizations, And Commercial Organizations) or 45 CFR Part 92 (Grants And Cooperative Agreements To State, Local, And Tribal Governments).  The Code of Federal Regulations (CFR) is available at http://www.gpo.gov.

An application funded with the release of federal funds through a grant award does not constitute, or imply, compliance with federal regulations. Funded organizations are responsible for ensuring that their activities comply with all applicable federal regulations.

Prohibition Against Profit

Grantees are subject to the limitations set forth in 45 CFR Part 74, Subpart E-Special Provisions for Awards to Commercial Organizations (45 CFR § 74.81_Prohibition against profit), which states that, "...no HHS funds may be paid as profit to any recipient even if the recipient is a commercial organization. Profit is any amount in excess of allowable direct and indirect costs." 

Equal Treatment for Faith-Based Organizations

Grantees are also subject to the requirements of 45 CFR § 87.1(c), Equal Treatment for Faith-Based Organizations, which says, "Organizations that receive direct financial assistance from the [Health and Human Services] Department under any Department program may not engage in inherently religious activities such as worship, religious instruction, or proselytization, as part of the programs or services funded with direct financial assistance from the Department." Therefore, organizations must take steps to completely separate the presentation of any program with religious content from the presentation of the Federally funded program by time or location in such a way that it is clear that the two programs are separate and distinct. If separating the two programs by time but presenting them in the same location, one program must completely end before the other program begins.

A faith-based organization receiving HHS funds retains its independence from federal, state, and local governments, and may continue to carry out its mission, including the definition, practice, and expression of its religious beliefs. For example, a faith-based organization may use space in its facilities to provide secular programs or services funded with federal funds without removing religious art, icons, scriptures, or other religious symbols. In addition, a faith-based organization that receives federal funds retains its authority over its internal governance, and it may retain religious terms in its organization's name, select its board members on a religious basis, and include religious references in its organization's mission statements and other governing documents in accordance with all program requirements, statutes, and other applicable requirements governing the conduct of HHS-funded activities. 

Regulations pertaining to the Equal Treatment for Faith-Based Organizations, which includes the prohibition against federal funding of inherently religious activities, Understanding the Regulations Related to the Faith-Based and Neighborhood Partnerships Initiative" are available at http://www.hh s.gov/ partner ships /about/r egulations/. Additional information, resources, and tools for faith-based organizations is available through The Center for Faith-based and Neighborhood Partnerships website at http://www.hhs.gov/ partnerships/ index.html and at the https://www.acf.hhs.gov /progra ms/ocs
/resource/capacity- building- toolkits-for- faith-based-and -community- organizations
.

Award Term and Condition under the Trafficking Victims Protection Act of 2000

Awards issued under this announcement are subject to the requirements of Section 106 (g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104).  For the full text of the award term, go to http://www.acf.hhs.gov / grants/ award-term- and- condition -for-trafficking- in-persons. If you are unable to access this link, please contact the Grants Management Contact identified in Section VII. Agency Contacts of this announcement to obtain a copy of the term.

Requirements for Drug-Free Workplace

The Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106) requires that all organizations receiving grants from any federal agency agree to maintain a drug-free workplace. By signing the application, the Authorizing Official agrees that the grantee will provide a drug-free workplace and will comply with the requirement to notify ACF if an employee is convicted of violating a criminal drug statute. Failure to comply with these requirements may be cause for debarment. Government-wide requirements for Drug-Free Workplace for Financial Assistance are found in 2 CFR part 182; HHS implementing regulations are set forth in 2 CFR § 382.400. All recipients of ACF grant funds must comply with the requirements in Subpart B - Requirements for Recipients Other Than Individuals, 2 CFR § 382.225. The rule is available at http://www.gpo.gov /fdsys /pkg/
CFR-2001-title45-vol1/content-detail.html
.

Debarment and Suspension

HHS regulations published in 2 CFR Part 376 implement the governmentwide debarment and suspension system guidance (2 CFR Part 180) for HHS' non-procurement programs and activities. "Non-procurement transactions" include, among other things, grants, cooperative agreements, scholarships, fellowships, and loans. ACF implements the HHS Debarment and Suspension regulations as a term and condition of award. Grantees may decide the method and frequency by which this determination is made and may check the Excluded Parties List System (EPLS) located at https://www.s am.gov/, although checking the EPLS is not required. More information is available at  https://w ww.acf.hhs.gov/ grants-forms.

Pro-Children Act

The Pro-Children Act of 2001, 20 U.S.C. §§ 7181 through 7184, imposes restrictions on smoking in facilities where federally funded children's services are provided. HHS grants are subject to these requirements only if they meet the Act's specified coverage. The Act specifies that smoking is prohibited in any indoor facility (owned, leased, or contracted for) used for the routine or regular provision of kindergarten, elementary, or secondary education or library services to children under the age of 18.  In addition, smoking is prohibited in any indoor facility or portion of a facility (owned, leased, or contracted for) used for the routine or regular provision of federally funded health care, day care, or early childhood development, including Head Start services to children under the age of 18. The statutory prohibition also applies if such facilities are constructed, operated, or maintained with federal funds. The statute does not apply to children's services provided in private residences, facilities funded solely by Medicare or Medicaid funds, portions of facilities used for inpatient drug or alcohol treatment, or facilities where WIC coupons are redeemed. Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000 per violation and/or the imposition of an administrative compliance order on the responsible entity.

HHS Grants Policy Statement

The HHS Grants Policy Statement (HHS GPS) is the Department of Health and Human Services' single policy guide for discretionary grants and cooperative agreements.  ACF grant awards are subject to the requirements of the HHS GPS, which covers basic grants processes, standard terms and conditions, and points of contact, as well as important agency-specific requirements.  Appendices to the HHS GPS include a glossary of terms and a list of standard abbreviations for ease of reference.  The general terms and conditions in the HHS GPS will apply as indicated unless there are statutory, regulatory, or award-specific requirements to the contrary that are specified in the Notice of Award (NOA). The HHS GPS is available at https://www.acf.hhs.go v/
grants/ discretionary-competitive-grants


Freedom of Information Act (FOIA)

Applications funded by federal grant programs are subject to disclosure under the Freedom of Information Act (FOIA), 5 U.S.C. § 552. Such applications are frequently requested under the FOIA, consistent with the FOIA’s requirement to proactively disclose frequently requested materials at 5 U.S.C. § 552(a)(2)(D). Each released application will receive appropriate redaction of specific information to protect personal privacy and competitively sensitive commercial information. Information on filing a FOIA request is available at http://www.acf.hhs.gov/submit-a-foia-request.

VI.3. Reporting

Grantees under this funding opportunity announcement will be required to submit performance progress and financial reports periodically throughout the project period. The frequency of required reporting is listed later in this section. Final reports may be submitted in hard copy to the Grants Management Office Contact listed in Section VII. Agency Contacts of this announcement. Instructions on submission of reports electronically will be provided with award documents.

Performance Progress Reports (PPR)

Notice of Award documents will inform grantees of the appropriate performance progress report form or format to use. Grantees should consult their Notice of Award documents to determine the appropriate performance progress report format required under their award.  Performance progress reports are due 30 days after the end of the reporting period.

Final program performance reports are due 90 days after the close of the project period.  For awards that implement the use of the SF-PPR, that form may be found under "Reporting" at https://www.acf.hhs.gov/ grants-forms

Federal Financial Reports (FFR)

As of February 1, 2011, HHS began the transition from use of the SF-269, Financial Status Report (Short Form or Long Form) to the use of the SF-425 Federal Financial Report for expenditure reporting. SF-269s will no longer be accepted for expenditure reports due after that date. If an SF-269 is submitted, the ACF will return it and require the recipient to complete the SF-425.

The transition strategy is allowing individual HHS Operating Divisions to select--from a limited number of options--the approach that best fits their programs and business process. This transition does not affect completion or submission of the cash reporting to the HHS Division of Payment Management's Payment Management System (PMS). The primary features of this transition for recipients are that OPDIVs that previously required electronic submission of the SF-269 will receive the SF-425 expenditure reports electronically and, until further notice, OPDIVs that have been receiving expenditure reports in hard copy will continue to do so.

All expenditure reports will be due on one of the standard due dates by which cash reporting is required to be submitted to PMS or at the end of a calendar quarter as determined by the Operating Division. As a result, a recipient that receives awards from more than one OPDIV may be subject to more than one approach, but will not be required to change its current means of submission or be subjected to more than eight standard due dates.

Beginning with budget periods which end from January 1 - March 31, 2011, and for all budget periods thereafter, all affected ACF grantees will be required to submit an SF-425 report as frequently as is required in the terms and conditions of their award using due dates for reports to PMS.

For budget periods ending in the months of: The FFR (SF-425) is due to ACF on: 
January 01 through March 31 April 30
April 01 through June 30 July 30
July 01 through September 30 October 30
October 01 through December 31 January 30


Fillable versions of the SF-425 form in Adobe PDF and MS-Excel formats, along with instructions, are available at http://www.whitehouse.gov/ omb/ grants_forms and at https://www.acf.hhs.gov/ grants-forms. Further instructions will be provided, as necessary, with award terms and conditions that will address specific reporting periods and due dates on an award-by-award basis.

For planning purposes, ACF reporting periods for awards made under this announcement are as follows:

 
Program Progress Reports: Quarterly
Financial Reports: Semi-Annually

Awards issued as a result of this funding opportunity may be subject to the Transparency Act subaward and executive compensation reporting requirements of 2 CFR Part 170.  See ACF's Award Term for Federal Financial Accountability and Transparency Act (FFATA) Subaward and Executive Compensation Reporting Requirement implementing this requirement and additional award applicability information at https:// www.acf.hhs.gov/ grants/ discretionary-competitive-grants.

Tangible Property Report (SF-428) and Real Property Status Report (SF-429)

As of April 1, 2012, the Administration for Children and Families began requiring the use of the SF-428 (Tangible Personal Property Form) as well as the SF-429 (Real Property Status Report).

Beginning with budget periods ending September 30, 2012, and for all budget periods thereafter, all ACF grantees are required to submit (as applicable) the SF-428 and/or the SF-429 report(s) as frequently as required in the terms and conditions of their award(s).

Tangible Personal Property (SF-428)

The SF-428 is a standard form used by awarding agencies to collect information related to tangible personal property (equipment and supplies) when required by a federal financial assistance award. The form consists of the cover sheet, SF-428, and three attachments to be used as required: Annual Report; Final (Award Closeout) Report and a Disposition Request/Report. A Supplemental Sheet, SF-428S, may be used to provide detailed individual item information.

Real Property Status Report (SF-429)

The SF-429 is a standard report used by recipients of federal financial assistance to report real property status (Attachment A) or to request agency instructions on real property (Attachments B, C) that has been/will be provided as Government Furnished Property (GFP) or acquired (i.e., purchased or constructed) in whole or in part under a federal financial assistance award (i.e., grant, cooperative agreement, etc.). This includes real property that was improved using federal funds and real property that was donated to a federal project in the form of a match or cost share donation. This report is used for awards that establish a federal Interest on real property.

The forms are available under "Reporting" at http://www.acf.hhs.gov/ grants-forms and at http:// www.whitehouse.gov/ omb/ grants_forms.

 

VII. Agency Contacts

Program Office Contact

Maggie Wynne
Administration for Children and Families
Office of Refugee Resettlement
Division of Anti-Trafficking in Persons
370 L'Enfant Promenade SW
8th Floor West
Washington, DC 20447
Phone: (202) 401-4664
Phone 2: (202) 401-5510
Fax: (202) 401-5487
Email: trafficking@acf.hhs.gov
 

Office of Grants Management Contact

Robin Bunch
Administration for Children and Families
Office of Grants Management
Division of Discretionary Grants
370 L'Enfant Promenade SW
6th Floor East
Washington, DC 20447
Phone: (202) 401-5513
Phone 2: (202) 401-5548
Email: acfogme-grants@acf.hhs.gov
 

Federal Relay Service:

Hearing-impaired and speech-impaired callers may contact the Federal Relay Service for assistance at 1-800-877-8339 (TTY - Text Telephone or ASCII - American Standard Code For Information Interchange).

VIII. Other Information

Reference Websites


U.S. Department of Health and Human Services (HHS) http:// www.hhs.gov/.

HHS Grants Forecast http://www.acf.hhs.gov/ hhsgrantsforecast/ index.cfm.

Administration for Children and Families (ACF) http:// www.acf.hhs.gov/.

ACF Grants Homepage https:// www.acf.hhs.gov/ grants.    

ACF Funding Opportunties http://www.acf.hhs.gov/grants/open/foa/.

ACF "How to Apply for a Grant" https://www.acf. hhs.gov/ grants/ how-to-apply-for-grants.       

Catalog of Federal Domestic Assistance (CFDA) https:// www.cfda.gov/.

For submission of a paper format application, all required Standard Forms (SF), assurances, and certifications are available on the ACF Grants-Forms page at
https ://www. acf.hhs.gov/ grants -forms
.

Standard grant forms are available at the Grants.gov Forms Repository webpage at

http:// www. grants.gov/web/ grants/ forms.html. See "SF- 424 Family."

For information regarding accessibility issues, visit the Grants.gov Accessibility Compliance Page at http://www07.grants.gov/ web/ grants/ support/ technical-support/
accessibility-compliance.html
.

Code of Federal Regulations (CFR)  http://www.gpo.gov/fdsys/.  See link under "Featured Collections."

The Federal Register http://www.gpo.gov/fdsys/. See link under "Featured Collections."

United States Code (U.S.C.)  http://www.gpo.gov/fdsys/. See link under "Featured Collections."

 

Application Checklist

 
What to Submit Where Found When to Submit

The Project Budget and Budget Justification

Referenced in Section IV.2. The Project Budget and Budget Justification of the announcement.

Submission is required in addition to submission of SF-424A or SF-424C.
It must be submitted with the application package by the due date in the Overview and in
Section IV.3. Submission Dates and Times
.

SF-LLL - Disclosure of Lobbying Activities

"Disclosure Form to Report Lobbying" is referenced in
Section IV.2. Required Forms, Assurances, and Certifications.

For electronic application submission, this form is available on
the FOA's Grants.gov "Download Opportunity Instructions and Application"
page under "Download Application Package" in the section entitled, "Optional."

The form is also available at http​://www​. acf​.hhs​.gov​ /grant​s​-forms​

and at http​://www​.grant​s​.gov​/ web​/ grant​s​/ forms​.html​ by using the link to "SF-424 Family."

If applicable, submission of this form is required if any funds have been
paid, or will be paid, to any person for influencing, or attempting to influence,
an officer or employee of any agency, a member of Congress, an officer or
employee of Congress, or an employee of a member of Congress in connection
with this commitment providing for the United States to insure or guarantee a loan.

If submission of this form is applicable, it is due at the time of application. 
If it not available at the time of application, it may also be submitted prior to the
award of a grant.

Certification of Filing and Payment of Federal Taxes

Referenced in Section IV.2. Forms, Assurances, and
Certifications
 of the announcement.

The Certification may be found at
http​:// www​.acf​.hhs​.gov​/ grant​s​-forms​.

If applicable to the applicant, it must be submitted prior to the award of a grant.

The Project Description

Referenced in Section IV.2. The Project Description

Submission is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.

SF-424A - Budget Information - Non- Construction Programs

and

SF-424B - Assurances - Non- Construction Programs

Referenced in Section IV.2. Required Forms, Assurances, and Certifications.

For electronic application submission, these forms are available on the FOA's Grants.gov "Download Opportunity Instructions and Application" page under "Download Application Package" in the section entitled, "Mandatory."

Also available at

http​://www​.acf​.hhs​.gov​ /grant​s​-forms​ and at

http​://www​.grant​s​.gov​/ web​/ grant​s​/ forms​.html​ by using the link to "SF-424 Family."

These forms are required for applications under this FOA:

  •  Projects that include only non-construction activities must submit the SF-424A and SF-424B, along with the SF-424 and SF-P/PSL.

Submission is due by the application due date found in the Overview and in Section IV.3. Submission Dates and Times.


Certification Regarding Lobbying
(Grants.gov Lobbying Form)

Referenced in Section IV.2. Required
Forms, Assurances, and Certifications.

For electronic application
submission, these forms are available
on the FOA's Grants.gov page under the
"Application Package" tab
in the section entitled, "Mandatory."

Available at http​:// www​.acf​.hhs​.gov​/grant​s​- forms​ and at http​://www​. grant​s​.gov​/ web​/ grant​s​/ forms​. html​ by using the link to "SF-424 Family."

 

Submission is due with the application package. If it is not
submitted with the application package, it must be submitted prior
to the award of a grant.

SF-424 - Application for Federal Assistance

Referenced in Section IV.2.Required Forms, Assurances, and Certifications.

For electronic application submission, these forms are available on the
FOA's Grants.gov "Download Opportunity Instructions and Application" page
under "Download Application Package" in the section entitled, "Mandatory."

Also available at http​://www​.acf​.hhs​.gov​/ grant​s​-forms​ and at 

http​://www​.grant​s​.gov​/web​/ grant​s​/ forms​.html​

by using the link to "SF-424 Family."

Submission is due by the application due date found in the
Overview
and in Section IV.3. Submission Dates and Times.

Do not attach required application elements or additional
pages to the SF-424 at Questions 14 or 15!
See Section IV.2. Formatting ACF Applications.

SF-424 Key Contact Form

Referenced in Section IV.2. Required Forms, Assurances, and Certifications.

For electronic application submission, this form is available on the FOA's Grants.gov
"Download Opportunity Instructions and Application" page under "Download Application Package"
in the section entitled, "Optional."

The form is also available at http​://www​.acf​.hhs​.gov​/ grant​s​-forms​ and at

http​:// www​. grant​s​. gov​/ web​/ grant​s​/forms​.html​

by using the link to "SF-424 Family."

Submission is due with the application by the application due date found in the
Overview and in Section IV.3. Submission Dates and Times.

SF-Project/Performance Site Location(s) (SF-P/PSL)

Referenced in Section IV.2.Required Forms, Assurances, and Certifications.

For electronic application submission, these forms are available on the
FOA's Grants.gov "Download Opportunity Instructions and Application" page
under "Download Application Package" in the section entitled, "Mandatory."

Also available at http​://www​.acf​.hhs​.gov​/ grant​s​-forms​ and at 

http​://www​.grant​s​.gov​/web​/ grant​s​/ forms​.html​ 

by using the link to "SF-424 Family."

Submission is due by the application due date found in the
Overview
and in Section IV.3. Submission Dates and Times.

DUNS Number (Universal Identifier) and Systems for Award Management (SAM) registration.

Referenced in Section III.3. Other in the announcement.

To obtain a DUNS number, go to

http​://fedgo​v​.dnb​.com​/webfo​rm​.

To register at SAM, go to http​://www​.sam​.gov​.

A DUNS number and registration at SAM.gov are required for all applicants.

Active registration at SAM must be maintained throughout the application
and project award period.

Letter of Intent

Referenced in Section IV.2. Project Description.

Submission is due by the Letter of Intent due date found in the Overview and in Section IV.3.

Table of Contents

Referenced in Section IV.2. The Project Description

Submit with the application by the due date found in the
Overview
and in Section IV.3. Submission Dates and Times.

Project Summary/Abstract

Referenced in Section IV.2. The Project Description. The Project
Summary/Abstract is limited to one single-spaced page.

Submission is due by the application due date found in the
Overview
and in Section IV.3. Submission Dates and Times.

Third-Party Agreements (also, MOUs and Consortia Agreements)

Referenced in Section IV.2. Project Description.

If available, submission is due by the application due date
found in the Overview and in Section IV.3
If not available at the time of application submission,
due by the time of award.

Letters of Support

Referenced in Section IV.2. The Project Description

Submission is due by the application due date listed in the
Overview
and in Section IV.3. Submission Dates and Times.

Proof of Non-Profit Status

Referenced in Section IV.2. The Project Description,
Legal Status of Applicant Entity

Proof of non-profit status should be submitted with the application
package by the due date listed in the Overview and Section IV.3.
Submission Dates and Times.
  If it is not available at the time of
application submission, it must be submitted prior to the award of a grant.

Training Certification

Referenced in the Rescue & Restore Program Training Certification in Section IV.2 Required Forms, Assurances, and Certifications.

Submission due by the application due date.