Strategic IT Planning and Management Resources

IT Division Data Collection Plan Worksheet

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Purpose:
1. To plan the collection of IT Division data about the IT inventory, skills, strengths and weaknesses, and other pertinent observations.
Instructions:
1. Column 1 lists the IT entity. This includes key automated systems and IT organizational entities (programming, testing, project management, contracting, etc.).
2. Column 2 lists the individual that is responsible for the collection of the entity information.
3. Column 3 lists the individual(s) that will support the collection of the data.
4. Column 4 lists sources of data (e.g., documents and points of contact).
5. Column 5 provides schedule information, such as when the information is expected to be collected.
6. Column 6 gives the current status.
All possible IT stakeholder entities (interfacing systems, key individuals, or organizational structures) should be listed in the table.
Example (TANF)

1. IT Entity	2. Strategy Team Member	3. Support Personnel	4. Potential Sources of Information	5. Date Collection Completed	6. Current Status
Central Computer Complex	John Smith (a member of the Core Strategy Team)	Jane Doe (from the Extended Strategy Team), a person that works in the Central Computer Complex	Y2K Inventory list	12/31/02	Verifying that Y2K list is up to date
HS Agency Headquarters	Jane Smith (a member of the Core Strategy Team)	John Doe (from the Extended Strategy Team), currently working in HS Agency headquarters	John Doe	11/31/02	PC inventory completed, working on servers

1. IT Entity	2. Strategy Team Member	3. Support Personnel	4. Potential Sources of Information	5. Date Collection Completed	6. Current Status