Strategic IT Planning and Management Resources

CSE IT Division Data Collection Plan Worksheet

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Purpose: To plan the collection of IT Division data about the IT interfaces, inventory, skills, strengths and weaknesses, and other pertinent observations.
Instructions:
1. Column 1 lists the IT entity or interface. This includes key automated systems and IT organizational entities (e.g., programming, testing, project management, contracting)
2. Column 2 lists the individual that is responsible for the collection of the entity information.
3. Column 3 lists the individual(s) that will support collection of the data.
4. Column 4 lists sources of data (e.g., documents and points of contact).
5. Column 5 provides schedule information, such as when the information is expected to be collected.
6. Column 6 gives the current status.
All possible IT stakeholder entities (interfacing systems, key individuals or organizational structures) should be listed in the table.

1. IT Entity/Interfaces	2. Strategy Team Member	3. Support Personnel	4. Potential Sources of Information	5. Date Collection Completed	6. Current Status
Central Computer Complex	John Smith (a member of the Core Strategy Team)	Jane Doe (from the Extended Strategy Team), a person that works in the Central Computer Complex	Y2K Inventory list	12/31/02	Verifying that Y2K list is up to date
EFT/EDI	Jane Smith (a member of the Core Strategy Team)	John Doe (from the Extended Strategy Team), currently working on EFT/EDI staged implementation plan	John Doe, member of employer who transmits payments via EFT/EDI	11/31/02	Staged implementation plan reviewed

1. IT Entity/Interfaces	2. Strategy Team Member	3. Support Personnel	4. Potential Sources of Information	5. Date Collection Completed	6. Current Status