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National Human Services IT Resource Center

Establish Overarching Strategic Management Plan

Establish and use the Strategy Project Plan to communicate and coordinate strategic planning activities and results.

Introduction
Activities
  1. Establish Strategy Project Plan
  2. Track and Make Adjustments

Introduction

These activities establish the project plan for the strategy project and track activities against it. Results are reviewed with those having oversight of the project, the HS Agency Decision Makers and the IT Division Makers, as needed.

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Activities

To plan and track the strategic planning project activities, the Strategy Team performs the following activities.

1. Establish Strategy Project Plan

Purpose:

The purpose of this activity is to prepare an overarching project plan to coordinate the management of the actions for developing the HS IT Strategic Plan. This ensures that the Strategy Team has appropriate resources and that any coordination between the Strategy Team, the HS Agency Decision Makers, IT Decision Makers, or others is addressed at the beginning of the strategy project.

Description:

In this activity, the Strategy Team produces the Strategy Project Plan for the HS IT Strategic Plan. When completing the project plan, the Strategy Team should consider the following:

Coordinate the plan, and any updates, with key stakeholders, (such as the HS Agency Decision Makers or IT Decision Makers).

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2. Track and Make Adjustments

Purpose:

The purpose of this activity is to analyze and document the status of strategy project activities against the Strategic Project Plan, noting where the expected results deviate and making adjustments to the project plan or the performance of the activities (e.g., additional resources). Those having oversight of the strategy project receive periodic insight into this status.

Description:

The Strategy Team Lead is responsible for collecting and analyzing status against the Strategy Project Plan, making adjustments to the performance of the activities or revising the project plan. Status addresses cost, schedule, and results of the strategic activities. Some items to consider for this tracking include the following:

Periodically, appropriate reports or briefings are provided to the HS Agency Decision Makers and IT Decision Makers on the status of the strategic planning activities. These reports summarize the overall progress and note any difficulties that those having oversight need to address (e.g., coordination with others within or external to the HS Agency).

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Last Updated: May 4, 2005