State FY 2010 LIHEAP Household Administrative Data
THIS CONTAINS INFORMATION ISSUED BY THE U.S. ADMINISTRATION FOR
CHILDREN AND FAMILIES IN LIHEAP ACTION TRANSMITTAL NO. LIHEAP-
AT-2010-7, DATED 6/18/10
TO: LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP)
INTENDED FOR: X STATES
SUBJECT: State FY 2010 LIHEAP Household Administrative Data
RELATED Sections 2605(b)(14) and 2610(b) of the Low Income
REFERENCES: Home Energy Assistance Act, Title XXVI of the
Omnibus Budget Reconciliation Act of 1981, Public
Law 97-35, as amended
PURPOSE: To request that States maintain FY 2010 LIHEAP
recipiency household data for matching with the
2009 RECS household respondent households
BACKGROUND: Since FY 1982, our office has relied upon data
from the Residential Energy Consumption Survey
(RECS). The U.S. Energy Information Administration
(EIA) conducts this survey every four years to
provide national and regional data on residential
energy use in the United States. We use RECS data
to furnish Congress and the Administration with
important national and regional descriptive data on
the energy needs of low-income households.
The last RECS was conducted in 2005. At that
time, ACF funded the 2005 RECS LIHEAP supplemental
sample and a set of LIHEAP questions that were
added to the RECS. The 2005 RECS LIHEAP
supplemental sample was developed and implemented
through the cooperation of LIHEAP State agencies.
The RECS contractor used administrative household
data from State LIHEAP programs to determine which
RECS households participated in LIHEAP and what
type and amount of benefits they received. This
process is termed "data matching."
As a result, the LIHEAP supplemental sample
enhanced the accuracy, quality, and precision of
RECS estimates for LIHEAP-recipient households.
Equally as important, data matching was a more
efficient method for obtaining LIHEAP performance
data than requesting State LIHEAP offices to
independently collect energy burden data and other
energy-related data for their LIHEAP recipient
ACF has funded a similar effort for the 2009 RECS.
For the 2009 RECS, EIA has more than tripled the
household sample size from 4,000 household
interviews for the 2005 RECS household interviews
to approximately 15,000 household interviews for
the 2009 RECS. The survey is expected to yield
information for about 5,200 low income households
and 1,100 LIHEAP recipients.
In 2009, ACF/EIA contracted with APPRISE to
collect information on what restrictions, if any,
each State had in place on sharing administrative
household data on LIHEAP recipient households as
part of the RECS. Most of the States indicated
that the release of such information was possible
within their own regulations or procedures to
safeguard the privacy of its citizens. The
respondent confidentiality procedures that are
used for the RECS interviews are consistent with
those used for research studies involving other
Federal assistance programs.
CONTENT: ACF has transferred funds to EIA, in part, to
procure a contract later this summer for the
matching of LIHEAP household administrative data
with RECS respondent households. In this way, it
can be determined which of the RECS surveyed
households participated in LIHEAP and what type
and amount of benefits they received in FY 2010.
We realize that it is not ideal for many States to
provide LIHEAP household administrative data when
their FY 2010 programs may have closed.
Unfortunately, we are unable to provide you with
more lead time.
We would appreciate your office's participation in
the 2009 RECS LIHEAP Administrative Data Matching
project through the procedures discussed in the
Attachment. Data will be needed on regular and
crisis fuel assistance benefits for FY 2010. We
ask that you keep the LIHEAP database for FY 2010
accessible until the end of December 2010. Your
cooperation in this effort is greatly appreciated.
Please do not hesitate to contact Leon Litow of my
staff if you have any questions, concerns, or
problems in providing the data.
ATTACHMENT: 2009 RECS LIHEAP Data Matching Requirements Using
State LIHEAP Administrative Data
INQUIRIES TO: Leon Litow, Lead Program Analyst
Policy and Evaluation Branch
Division of Energy Assistance
Office of Community Services, ACF, HHS
370 L'Enfant Promenade, S.W.
Washington, D.C. 20447
Telephone: (202) 401-5304
Fax: (202) 401-5661
Nick St. Angelo
Division of Energy Assistance
Office of Community Services
2009 RECS LIHEAP Data Matching Requirements Using State LIHEAP
Acquiring a File of LIHEAP Recipients
EIA's contractor will ask your State to provide a file of LIHEAP
households that received fuel assistance in FY 2010. States may
choose for whom they will furnish LIHEAP-recipient records:
A. All FY 2010 LIHEAP recipients for the entire state
B. All FY 2010 LIHEAP recipients only in the counties from
your state that are part of the RECS sample (a list will
be provided separately)
C. All FY 2010 LIHEAP recipients only in selected ZIP codes
from your state that are part of the RECS sample (a list
will be provided separately).
Your State will be asked to select one of the following two
options for providing the data needed to facilitate the 2009 RECS
Option 1: One-Step Approach
Your State will provide all of the required data items and as
many of the optional data items as you have available for your FY
2010 LIHEAP recipient households at whatever level you choose
(see options A, B, and C, above).
Option 2: Two-Step Approach
EIA's contractor will ask your State to provide only the name,
address (including ZIP code), and telephone number for all FY
2010 LIHEAP recipients at whatever level you choose (see options
A, B, and C, above).
Later, EIA's contractor will give you a list of a subset of these
LIHEAP recipients who completed a RECS interview and ask you to
provide all of the required data items and as many of the
optional data items as you have available for those households.
Required Data Items
EIA's contractor will need the following data items for each
LIHEAP household you include in your State's file.
• Telephone Number • Address (must include ZIP code)
• Household Size • Gross Income
• Heating assistance awarded • Amount of heating assistance
• Cooling assistance awarded • Amount of cooling assistance
• Crisis assistance awarded • Amount of crisis assistance
Optional Data Items
The following data will enrich the analyses EIA's contractor will
conduct using the RECS data. Please furnish the following data
if they are available in your database(s).
• Tenancy (i.e., own or rent) • Type(s) of fuel used
• Heat included in rent • Presence of children 5 or younger
• Energy costs • Presence of adult 60 or older
• Energy burden • Presence of disabled
EIA's contractor will prefer to receive your data in one of these
following commonly used formats:
• MS Excel,
• MS Access,
• SAS, or
If necessary, EIA's contractor will accept the data in other
formats as well.