< Back to Search

State FY 2010 LIHEAP Household Administrative Data

Published: June 18, 2010

THIS CONTAINS INFORMATION ISSUED BY THE U.S. ADMINISTRATION FOR
CHILDREN AND FAMILIES IN LIHEAP ACTION TRANSMITTAL NO. LIHEAP-
AT-2010-7, DATED 6/18/10
                                                               

TO:            LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP)
               STATE GRANTEES

 

GUIDANCE
INTENDED FOR:    X  STATES
              
               _____TRIBES/TRIBAL ORGANIZATIONS
              
               _____TERRITORIES

 

SUBJECT:       State FY 2010 LIHEAP Household Administrative Data
               Matching

 

RELATED        Sections 2605(b)(14) and 2610(b) of the Low Income
REFERENCES:    Home Energy Assistance Act, Title XXVI of the
               Omnibus Budget Reconciliation Act of 1981, Public
               Law 97-35, as amended

 

PURPOSE:       To request that States maintain FY 2010 LIHEAP
               recipiency household data for matching with the
               2009 RECS household respondent households

 

BACKGROUND:    Since FY 1982, our office has relied upon data
               from the Residential Energy Consumption Survey
               (RECS).  The U.S. Energy Information Administration
               (EIA) conducts this survey every four years to
               provide national and regional data on residential
               energy use in the United States.  We use RECS data
               to furnish Congress and the Administration with
               important national and regional descriptive data on
               the energy needs of low-income households.

               The last RECS was conducted in 2005.  At that
               time, ACF funded the 2005 RECS LIHEAP supplemental
               sample and a set of LIHEAP questions that were
               added to the RECS.  The 2005 RECS LIHEAP
               supplemental sample was developed and implemented
               through the cooperation of LIHEAP State agencies.
               The RECS contractor used administrative household
               data from State LIHEAP programs to determine which
               RECS households participated in LIHEAP and what
               type and amount of benefits they received.  This
               process is termed "data matching."

               As a result, the LIHEAP supplemental sample
               enhanced the accuracy, quality, and precision of
               RECS estimates for LIHEAP-recipient households.
               Equally as important, data matching was a more
               efficient method for obtaining LIHEAP performance
               data than requesting State LIHEAP offices to           
               independently collect energy burden data and other
               energy-related data for their LIHEAP recipient
               households.
              
               ACF has funded a similar effort for the 2009 RECS.
               For the 2009 RECS, EIA has more than tripled the
               household sample size from 4,000 household
               interviews for the 2005 RECS household interviews
               to approximately 15,000 household interviews for
               the 2009 RECS.  The survey is expected to yield
               information for about 5,200 low income households
               and 1,100 LIHEAP recipients.

               In 2009, ACF/EIA contracted with APPRISE to
               collect information on what restrictions, if any,
               each State had in place on sharing administrative
               household data on LIHEAP recipient households as
               part of the RECS.  Most of the States indicated
               that the release of such information was possible
               within their own regulations or procedures to
               safeguard the privacy of its citizens.  The
               respondent confidentiality procedures that are
               used for the RECS interviews are consistent with
               those used for research studies involving other
               Federal assistance programs.

 

CONTENT:       ACF has transferred funds to EIA, in part, to
               procure a contract later this summer for the
               matching of LIHEAP household administrative data
               with RECS respondent households.  In this way, it
               can be determined which of the RECS surveyed
               households participated in LIHEAP and what type
               and amount of benefits they received in FY 2010. 
               We realize that it is not ideal for many States to
               provide LIHEAP household administrative data when
               their FY 2010 programs may have closed. 
               Unfortunately, we are unable to provide you with
               more lead time.

               We would appreciate your office's participation in
               the 2009 RECS LIHEAP Administrative Data Matching
               project through the procedures discussed in the
               Attachment.  Data will be needed on regular and
               crisis fuel assistance benefits for FY 2010.  We
               ask that you keep the LIHEAP database for FY 2010
               accessible until the end of December 2010.  Your
               cooperation in this effort is greatly appreciated.

               Please do not hesitate to contact Leon Litow of my
               staff if you have any questions, concerns, or
               problems in providing the data.

 

ATTACHMENT:    2009 RECS LIHEAP Data Matching Requirements Using
               State LIHEAP Administrative Data

 

INQUIRIES TO:  Leon Litow, Lead Program Analyst
               Policy and Evaluation Branch
               Division of Energy Assistance
               Office of Community Services, ACF, HHS
               370 L'Enfant Promenade, S.W.
               Washington, D.C.  20447
               Telephone:  (202) 401-5304
               Fax:  (202) 401-5661
               E-mail:  llitow@acf.hhs.gov

 

                         ______________/s______________
                         Nick St. Angelo
                         Director
                         Division of Energy Assistance
                         Office of Community Services

 

2009 RECS LIHEAP Data Matching Requirements Using State LIHEAP
                       Administrative Data

Acquiring a File of LIHEAP Recipients

EIA's  contractor will ask your State to provide a file of LIHEAP
households that received fuel assistance in FY 2010.  States  may
choose for whom they will furnish LIHEAP-recipient records:

   A.   All FY 2010 LIHEAP recipients for the entire state
   B.   All FY 2010 LIHEAP recipients only in the counties from
        your state that are part of the RECS sample (a list will
        be provided separately)
   C.   All FY 2010 LIHEAP recipients only in selected ZIP codes
        from your state that are part of the RECS sample (a list
        will be provided separately).

Protocol Options

Your  State  will  be asked to select one of  the  following  two
options for providing the data needed to facilitate the 2009 RECS
LIHEAP Supplement.

Option 1:  One-Step Approach

Your  State  will provide all of the required data items  and  as
many of the optional data items as you have available for your FY
2010  LIHEAP  recipient households at whatever level  you  choose
(see options A, B, and C, above).

Option 2:  Two-Step Approach

EIA's  contractor will ask your State to provide only  the  name,
address  (including ZIP code), and telephone number  for  all  FY
2010  LIHEAP recipients at whatever level you choose (see options
A, B, and C, above).

Later, EIA's contractor will give you a list of a subset of these
LIHEAP  recipients who completed a RECS interview and ask you  to
provide  all  of  the  required data items and  as  many  of  the
optional data items as you have available for those households.

Required Data Items

EIA's  contractor  will need the following data  items  for  each
LIHEAP household you include in your State's file.

• Name
• Telephone Number             • Address (must include ZIP code)
• Household Size               • Gross Income
• Heating assistance awarded   • Amount of heating assistance
• Cooling assistance awarded   • Amount of cooling assistance
• Crisis assistance awarded    • Amount of crisis assistance

Optional Data Items

The following data will enrich the analyses EIA's contractor will
conduct  using the RECS data.  Please furnish the following  data
if they are available in your database(s).

• Tenancy (i.e., own or rent)  • Type(s) of fuel used
• Heat  included  in rent      • Presence of children 5 or younger
• Energy costs                 • Presence of adult 60 or older
• Energy burden                • Presence of disabled

Data Format

EIA's contractor will prefer to receive your data in one of these
following commonly used formats:

•   MS Excel,
•   MS Access,
•   SAS, or
•   Stata

If  necessary,  EIA's contractor will accept the  data  in  other
formats as well.