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Objective Progress Report

Published: August 29, 2012
Audience:
All
Topics:
Grantee Resources, Performance and Accountability, Project Management
Types:
Form, Guide
Tags:
Impact Indicators, Leveraged Resources, Objective Progress Report, Objectives, OPR

Performance Narrative

This form can be unprotected in order to add rows to the objective tables.  However, the form should be returned to its protected status in order for fill in boxes, check boxes and drop down menus to work properly. 

Item 1: Objective Work Plan Update

  • Select “yes” if any changes have been made to the Objective Work Plan (OWP) and provide an explanation of the changes.  Select “no” if no changes were made to the OWP.
  • Next, select “yes” if you requested approval from your Awarding Agency for the changes made to the OWP and “no” if you did not.
  • Next, select “yes” if you received approval from your Awarding Agency for the changes to the OWP and “no” if you did not.

Item 2: Objective Work Plan:

  • Enter the goal of the project and the current budget year.
  • List each objective for that budget year and all the activities for each objective, exactly as they appear in the approved OWP.
  • In the second column, describe how each activity was accomplished during each quarter (i.e., Q1, Q2, Q3, Q4) of the budget period. Report on activities should be specific and include numbers and dates when possible.  The report should demonstrate how much progress has been made on the activity.  If the activity has been delayed, identify the causes and what, if any, steps are being taken to address the challenge.  The information on activities is cumulative for each project year and should be maintained for the duration of the budget year (i.e. do not delete information from previous quarters for the current budget period).
  • In the third and fourth columns, enter the originally anticipated “begin date” and “end date” from the approved OWP.
  • In the last column, identify the status of the activity.  This column should be updated each quarter.  From the pull-down menu, select the correct status:Completed if the activity was completed based on originally anticipated “end date”; Ongoing only if the activity is supposed to continue past this quarter according to the OWP; N/A if the activity is not scheduled to start until later in the project period; Delayed if the activity was not completed based on the originally anticipated end date and is still active.  If the activity is delayed, enter the expected day, month, and year that the activity is expected to be completed.
  • Finally, list the results and benefits expected from the approved OWP.   Describe the current status of those results and benefits, including quantitative tracking for each quarter.

 Item 3: Partnerships

  • In the first table, identify the targeted number of partnerships from your application, the total number of new partnerships formed during the reporting period (quarter), and the cumulative number of partnerships formed since the project began.
  • In the second table, provide detail which supports the data in the first table. Identify each partner during the quarter that partnership was formed.  Do not identify the same partner more than once. In column one, enter the name of the agency, organization, or Tribe with which the grantee established a partnership to support the ANA project.
  • In column two provide a brief description on how the partnership is benefiting the ANA project.'
  • In columns three and four, enter the year and quarter in which the partnership was formed utilizing the drop-down list. This information is cumulative and should be maintained from the beginning of the grant to the last day of the project period.

Item 4: Leveraged Resources
A leveraged resource is any cash or in kind goods/services received by the grantee to support the project; that are over and above the non-federal share match obligation.  First, identify the target from the application.  For each leveraged resource, identify:

  • whether each is a Federal (F) or Non-Federal (NF) source (columns 1 and 2),
  • the source (e.g. Bob’s Diner – catering for monthly meeting) of each leveraged resource (column 3), and
  • the dollar value of each resource under the correct Year and quarter column. 

All totals at the bottom and to the right of the table should be calculated. This information is cumulative and should be maintained from the beginning of the grant to the last day of the project period.

Item 5: Impact Indicator
Identify the impact indicator, tracking mechanism, pre-grant status (for comparison with end of year and three year targets), end of grant target, and three year target, which were approved during award negotiations.

Item 5a: This is only completed for 4th quarter reports.  Utilizing the indicator noted under item 5, assess the change in the baseline measure.  For example if your impact indicator is the unemployment rate, list the actual unemployment rate at the end of each budget period.

Item 5b: This is only completed for 4th quarter reports.  Utilizing the information stated in item 5a, check the box that corresponds to how the stated impact indicator was achieved at the end of each budget period. 

Comments-Use this space to provide follow up comments on Items 5, 5a, and 5b or to report on any additional impact indicators being tracked.

Item 6: Native American Youth and Elder Opportunities
Select “yes” if the project provided opportunities or activities for Native American youth or elders during this reporting period. Select “no” if the project did not provide opportunities for Native American youth or elders. Select “NA” (not applicable) if Native American youth or elders are not a component of the ANA project.

If opportunities were provided, complete the table as follows:

  • Column one - enter each activity for the reporting period only.
  • Column two - enter the number of youth participating in the specific activity.
  • Column three - enter the number of new youth participating (first time participants) for the reporting period. For example, if you had 50 youth participate in quarter 1 and in quarter 2, 60 youth participated but only 10 were first time participants, please only input ten in this column.  
  • Column four - enter the number of elders that participated in the specific activity.
  • Column five - enter the number of new elders participating (first time participants).  For example, if you had 20 elders participate in quarter 1 and in quarter 2, 30 elders participated but only 10 were first time participants, please only input ten in this column. 
  • Column six – Check “yes” if the project included intergenerational activities during this reporting period and “no” if it did not.

Complete calculations at the bottom of the table.

  • First row – Include totals for all new participants for the reporting period.
  • Second row – Input the unduplicated number of youth and elders from the previous OPR.
  • Third row – Add the first and second row together and input the amount in this row.

Item 6a: Intergenerational
Check “yes” if the project included intergenerational activities between grandparents and grandchildren during this reporting period and “no” if it did not.

Item 7: Project Personnel
Select “yes” if all key personnel were hired as outlined in the OWP.  Select “no” if one or more key personnel were not hired as outlined in the OWP. I f “no” is selected, list any positions which have not yet been filled and provide an explanation for why there were hiring delays and state when the position will be filled.

Item 7a: Select “yes” if there were any changes or turnover in key personnel, consultants or contractors in this reporting period or “no” if no changes occurred.  If “yes,” list each position, consultant, or contractor that has changed and provide an explanation for the change.  You should also note how long the position has been opened and if the position has been filled.

Item 7b: Jobs
A job is classified as being currently filled and required for this project to be completed.  Complete the table as follows:

  • Column one - enter the position title for each job created. 
  • Column two - enter the name of the individual filling the position. 
  • Column three - enter the type of position (project position, consultant, stipend, intern, other). 
  • Column four - enter the year the job was created utilizing the drop down button. 
  • Column five - enter the quarter the job was created utilizing the drop down button.
  • Column six - enter the hours worked per week by the position. 
  • Column seven - enter if the position was paid with federal funds or in kind.

This information is cumulative and should be maintained from the beginning of the grant to the last day of the project period.