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Reporting Requirements

Published: August 30, 2012
Audience:
All
Topics:
Grantee Resources, Performance and Accountability
Types:
Guide
Tags:
Reporting

What is required of an ANA Grantee regarding reporting?

Objective Progress Report (OPR)

This is an OMB approved form used by ANA grantees to report quarterly project progress. The submission of timely quarterly OPRs is a requirement of all grant awards and is one of the most important factors taken into consideration when deciding to continue grant funding. ANA program specialists review these reports against the approved application’s Objective Work Plan and budget and track the implementation of your project. Grantees that are late on these required reports or delay in implementing the project will jeopardize continuation funding. Furthermore, consistent delinquency can results in actions taken by ANA, such as requiring reporting on a more frequent basis or changing the award to reimbursement rather than advance.

Objective Evaluation Report (OER)

At the conclusion of the project period, the grantee is to submit an OER that recaps the entire project’s accomplishments. The OPR form can be used to make the final program report to ANA.

SF-425 Form

All grantees must submit a SF-425 form to the Department of Payment Management within 45 days after each quarter of the budget period.

Objective Progress Reports (OPRs)

When do you submit OPRs?`

Reports are due 30 days after the end of each quarter of the budget period (every three months).

Reporting Due Dates for Continuing Language (Awarded for FY 2010 and prior), SEDS, SI, TG, NABI, ERE

 

1st Quarter

2nd Quarter

3rd Quarter

4th Quarter

Quarter End Date

December 31

March 31

June 30

September 29

OPR Due Date

January 30

April 30

July 30

October 30


Reporting Due Dates for Language EMI and P&M Grants awarded after FY 2011.

 

1st Quarter

2nd Quarter

3rd Quarter

4th Quarter

Progress Report Period End Date

September 30

December 31

March 30

July 31

OPR Due Date

October 30

January 30*

April 30

August 30


* OPR should report on all activities conducted from August 1 through December 31.

In what format should you send your OPRs?

ANA utilizes GrantSolutions (grantsolutions.gov) for the submission of your OPR.  To submit your OPR please go to GrantSolutions to access your grant file.  Once you have gained access to your grant, please click on the OPR link located on the right hand side to begin your report submission. To view a Word version of this form, you may click here to view the OPR form.  This is only for informational purposes as all reports must be inputted online in the GrantSolutions system. 

What information is required?

Each report must provide a project status on all funded objectives and activities and track the progress of the project impact indicators. The OPR must also indicate any project challenges or if there are any exceptions to the approved project approach.

Grantees must respond to ALL questions listed on the form.

Where do you send your reports?

As stated above, your OPR is entered online via GrantSolutions.  You are not required to send a copy of your OPR to ANA or OGM.  

Instructions for filling out an OPR

Financial Status Reports - Standard Form 425 (SF-425)

When do you submit SF-425s?

These financial reports are due 30 days after the end of each quarter of the budget period (every three months).

A final SF-245 is due 90 days after the end of the project period. It must be marked as the final report in section #6 of the form. Section #9 must cover the entire project period.

Reporting Due Dates for Continuing Language (Awarded for FY 2010 and prior), SEDS, SI, TG, NABI, ERE

 

1st Quarter

2nd Quarter

3rd Quarter

4th Quarter

Quarter End Date

December 31

March 31

June 30

September 29

OPR Due Date

January 30

April 30

July 30

October 30


Reporting Due Dates for Language EMI and P&M Grants awarded after FY 2011.

 

1st Quarter

2nd Quarter

3rd Quarter

4th Quarter

Year-End Financial Report

Progress Report Period End Date

September 30

December 31

March 31

June 30

July 31

SF-425 Due

October 30

January 30

April 30

July 30

October 30

In what format should you send your reports?

Grantees must use the SF-425. This form is located on the ANA website. The form must be signed by the Authorized Organizational Representative listed on theNotice of Grant Award (NGA) (Click here to view the SF-425 form)

What information is required?

The form requires grantees to report on information such as the federal and non-Federal share outlays, the unobligated balance, and any program income.

Where do you send your reports?

An electronic copy that is signed and scanned should be emailed to anareports@acf.hhs.gov and a copy should be provided to your ANA Program Specialist.   

Instructions for filling out an SF-425