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Home > Laws & Policies > Policy/Program Issuances > Program Instructions > PI-04-04

Part IV:
Additional Information

  1. Closing Date for Receipt of Applications

    The closing date for receipt of all applications under Title II of CAPTA for the Community-Based Grants for the Prevention of Child Abuse and Neglect program is 60 days from the issuance date (June 7, 2004).

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  1. Grant Administration Regulations

    The regulations that apply to the administration of these grants are contained in 45 CFR Part 92, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments." (See Attachment 1 for a weblink to the 45 CFR Part 92 revised regulations.)

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  1. Expenditure of Funds

    A State must obligate these Federal funds not later than three years after the end of the Federal fiscal year in which the funds are allocated, and they must be liquidated by the year 2009. This means that these FFY 2004 funds must be obligated by September 30, 2007, and liquidated by September 30, 2009. The Office of Administration, Office of Grants Management, in cooperation with the Administration on Children, Youth and Families (ACYF), will review the State's financial reports, and if the State does not fully obligate these funds within the three-year period, all unobligated funds will be recouped for return to the Treasury.

    If it is not possible for a State to obligate all of the FFY 2004 CBCAP funds by September 30, 2007, the lead agency may submit a written request for a no-cost extension, not to exceed 12 months, to obligate the remaining funds. The letter should be addressed to the Federal project office not-later-than June 30, 2007, and should include the following information:

    1. The amount of funds requested to be extended;
    2. The amount of time necessary to obligate the funds;
    3. The reason the funds will not be obligated by September 30, 2007; and
    4. The purpose for which the extended funds will be used.

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  1. Reporting Requirements

    Under the provisions of CFR Part 92, each State receiving a grant under the CBCAP program must provide both a financial report and a program report. These reports are required annually and are due 90 days after the close of each Federal fiscal year, (i.e., on or before December 31 of 2005, 2006, and 2007). A grant year runs 12 months from the date of issuance of the award. The project period for the CBCAP grant is 36 months with an additional 24 months to liquidate.

    1. Financial Reports:

      Total expenditures under the CBCAP program (including the 20% match) are to be reported by the lead agency, using the Financial Status Report (Standard Form 269A). Each financial report must cover an entire 12-month period. The annual financial status reports are due no later than 90 days after September 30 of each year. Final Financial Status Reports are due 90 days after the end of the grant period (i.e., December 31, 2009). Financial reports are to be mailed concurrently to the State's ACF Regional Administrator (see Attachment 10), and to:

      Administration for Children and Families
      Office of Administration
      Office of Grants Management
      Division of Mandatory Grants
      ATTN: Doris Lee
      370 L'Enfant Promenade, SW
      Washington, D.C. 20447

    2. State Program Report:

      1. General Requirement. Each State's annual program report should (1) document activities conducted during the grant award period on which the report is based, and (2) provide specific information to demonstrate compliance with the requirements for these funds:

      2. Performance Measures. Section 207 of the Act provides that any State receiving a grant under the CBCAP program shall, through reports provided to the Secretary, do the following:

        1. Demonstrate (through contracts, interagency agreements, and other means) the effective development, operation and expansion of community-based and prevention-focused programs and activities that meets the requirements of the CBCAP program; (§207(1))

        2. Provide the inventory and description of the services provided to families by local programs that meet identified community needs, including core and optional services as described in §202 of this legislation; (207(2))

        3. Demonstrate that they have addressed the unmet needs identified by the inventory and description required by §205(3) of this legislation; (§207(3))

        4. Include a description of the number of families served, noting and including families with children with disabilities, parents with disabilities, and the involvement of a diverse representation of families in the design, operation, and evaluation of community-based and prevention-focused programs and activities funded under this legislation (§207(4)). This section should also include a description of the actual outreach activities for special populations conducted by the lead agency during the reporting period;

        5. Include a description of the training, technical assistance and evaluation assistance activities conducted or sponsored by the lead agency during the reporting period;

        6. Include a description of the Child Abuse Prevention Month activities conducted during the reporting period;

        7. Provide evaluation data on the outcomes of programs and activities funded under this program. This should include a demonstration of the high level of satisfaction among families who have used the services of the CBCAP program (§207(5)). Include a description of the results of the peer review process conducted under the State program (§207(7)). In addition, the report should include evaluation data, where appropriate and available, on the effectiveness of funded programs, the lead agency, and the network;

        8. Demonstrate (through information and documentation) the establishment or maintenance of innovative funding mechanisms, at the State or community level, that blend Federal, State, local and private funds, and innovative, interdisciplinary service delivery mechanisms for the development, operation, expansion and enhancement of CBCAP programs;

        9. Describe the lead agency's activities to ensure the leadership of parents in the on-going planning, implementation, and evaluation of CBCAP programs; (§207(8))

        10. Describe the lead agency's actions to advocate for systemic change during the reporting period. Include the lead agency's involvement in statewide systemic change efforts such as the CFSR/PIP, IV-B plans, and other related activities, as appropriate.

      3. Final Program Report. The final program report must include:

        1. All of the information listed above; and

        2. A statement indicating how the lead agency, in conjunction with the collaborative network, plans to continue to improve its system of child abuse and neglect prevention and the delivery of family resource services.

      4. Submission of Program Reports. One copy of the Program Reports should be mailed to the State's ACF Regional Administrator and the original and two copies of the Report should be mailed to:

        Office on Child Abuse and Neglect
        ATTENTION: Melissa Lim Brodowski
        Switzer Building, Room 2417
        330 C Street, SW
        Washington, DC 20447

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    1. Intergovernmental Review of Federal Programs (Executive Order 12372)

      This program has been excluded from the provisions of Executive Order 12372, "Intergovernmental Review of Federal Programs," and 45 CFR Part 100, "Intergovernmental Review of Department of Health and Human Services Programs and Activities" (52 FR 161).

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    1. Paperwork Reduction Act

      An agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a currently valid Office of Management and Budget (OMB) Control Number. Public reporting burden for this collection of information is estimated to average 40 hours per application response, and 24 hours per Annual Program Report response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information.

      In accordance with the Paperwork Reduction Act of 1995 (Pub.L. 104-13), the information collection requirements in this Program Instruction have been approved through April 30, 2005 by the Office of Management and Budget under OMB Control Number: 0970-0155.

      Catalog of Federal Domestic Assistance # 93.590

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    1. Address Inquiries to:

      Melissa Lim Brodowski
      Office on Child Abuse and Neglect
      Switzer Building; Room 2417
      330 C Street, SW
      Washington, DC 20447
      Office: (202) 205-2629; FAX: (202) 205-8221
      email: mbrodowski@acf.hhs.gov

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    1. Effective Date

      Upon Issuance

        ________________________________
      Joan E. Ohl
      Commissioner
      Administration on Children, Youth and Families

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Last Updated: April 17, 2007