Tribal Toolkit

This toolkit provides resources to help tribes develop their CFSPs and APSRs, including federal guidance and information about documents that must be submitted.

Federal Guidance

This section includes the regulatory reference, the current policy issuance, and additional information to assist states in developing their CFSPs and APSRs.

45 CFR 1357 - This webpage includes the text from the Code of Federal Regulations regarding child welfare issues.

ACYF-CB-PI-14-04 - This Program Instruction (PI) provides instruction to tribes on the June 30, 2014 submission of: (1) the Child and Family Services Plan (CFSP) Final Report for fiscal years (FYs) 2010-2014; (2) the Child and Family Services Plan for FYs 2015-2019 for the Stephanie Tubbs Jones Child Welfare Services and Promoting Safe and Stable Families (PSSF) Programs, the Chafee Foster Care Independence Program (CFCIP) and the Education and Training Vouchers (ETV) Program; and (3) the CFS-101, Part I, Annual Budget Request, Part II, Annual Summary of Child and Family Services, and Part III, Annual Expenditure Report—Title IV-B, Subparts 1 and 2, CFCIP and ETV, as applicable.

Programs Covered in a Tribal CFSP/APSR

Submission Requirements

Match Calculator - This tool can calculate the tribal share of title IV-B expenditures.

Match Calculator - This tool can calculate the state share of Chafee Foster Care Independence program (CFCIP) expenditures.

The CFSP or APSR, as appropriate, must be accompanied by form CFS-101 and the required assurances and certifications. Form CFS-101 provides both the format and instructions for documenting the requirements of the annual report required for the 5-year comprehensive CFSP in order for the tribe to receive funding.

The components of the CFSP submission due by June 30, 2014, are listed below:

  • SF-425 Financial Status Report, which is a fillable federal financial reporting form. (Note: Reporting periods can differ by individual program. See ACYF-CB-PI-14-04 for more information.) Separate SF-425 forms need to be submitted for title IV-B subpart 1 and for title IV-B subpart 2.
  • SF-425 Instructions - This document provides detailed instructions about how to complete an SF-425 short form.

Information on Fiscal Requirements for a Tribal Grant Award

Additional Information to Support Successful CFSPs

Definitions of Child Welfare Activities Allowed Under Title IV-B Subparts 1 and 2 - This list of definitions was compiled from the Social Security Act and title 45 of the Code of Federal Regulations.

Checklist for the June 30th, 2014 Child and Family Services Report (CFSP)/Annual Progress and Services Report (APSR) Submission - This checklist was developed as an optional tool for tribes to ensure that the key elements of the CFSP and APSR are addressed in their plans. Items on the checklist have been shortened. See Program Instruction ACYF-CB-PI-14-04 for a complete description.

CFSP/APSR Reporting Schedule for States and Tribes - This document provides a schedule of the reporting requirements for states' and tribes' CFSPs and APSRs. Please note that 45 CFR 1357.16(b) says, “The State and Indian Tribe must send the APSR and the CFS-101 to the appropriate ACF Regional Office no later than June 30 of the year prior to the fiscal year in which the services will be provided.”

National Child Welfare Training and Technical Assistance Network - Our Training and Technical Assistance (T&TA) Network provides states, tribes, courts, and other components of the child welfare system with assistance in meeting federal requirements; reaching desired outcomes; and using monitoring systems to promote safety, permanency, and well-being for children and families. It provides T&TA, research, and consultation on an array of federal requirements, such as the Child and Family Services Reviews.

Tribal List Serve - The Children’s Bureau maintains a listserv for tribal representatives who work with the funding or program development aspects of the CFSP for a specific tribe. To apply to be a member of the list serve, please provide the name of the tribe you represent, your name, and email address.