This toolkit provides resources to help tribes develop their CFSPs and APSRs, including federal guidance and information about documents that must be submitted.
This section includes the regulatory reference, the current policy issuance, and additional information to assist states in developing their CFSPs and APSRs.
45 CFR 1357 - This webpage includes the text from the Code of Federal Regulations regarding child welfare issues.
ACYF-CB-PI-13-03 - This Program Instruction (PI) provides instruction to tribes on the June 30, 2013 Submission of the Annual Progress and Services Report (APSR) required under Title IV-B of the Social Security Act (the Act) for the Stephanie Tubbs Jones Child Welfare Services and Promoting Safe and Stable Families (PSSF) Programs, and the Chafee Foster Care Independence Program (CFCIP), including the Education and Training Vouchers (ETV) program; submission of the CFS-101, Part I, Annual Budget Request; Part II, Annual Summary of Child and Family Services; and Part III, Annual Expenditures for Title IV-B, Subparts 1 and 2.
Programs Covered in a Tribal CFSP/APSR
- Stephanie Tubbs Jones Child Welfare Services program (title IV-B, subpart 1)
- Promoting Safe and Stable Families program (title IV-B subpart 2)
- Chafee Foster Care Independence program (CFCIP), including the Education and Training Vouchers (ETV) program
Match Calculator - This tool can calculate the tribal share of title IV-B expenditures.
Match Calculator - This tool can calculate the state share of Chafee Foster Care Independence program (CFCIP) expenditures.
The CFSP or APSR, as appropriate, must be accompanied by form CFS-101 and the required assurances and certifications. Form CFS-101 provides both the format and instructions for documenting the requirements of the annual report required for the 5-year comprehensive CFSP in order for the tribe to receive funding.
The components of the APSR submission due by June 30, 2013, are listed below:
- APSR for fiscal year 2013
- The CFS-101, Part I for fiscal year 2013 (Excel - 13 KB), which is applicable if the state or tribe has been allotted funds and requests more than its previously submitted request
- The CFS-101, Parts I and II for FY 2014 (Excel - 31 KB)
- The CFS-101, Part III for fiscal year 2011 (Excel - 31 KB)
- Certifications and assurances, as applicable
- Certification for tribes requesting funds for CFCIP and/or ETV for the first time
(Note: A tribe requesting funds for CFCIP and/or ETV for the first time also must also provide a signed copy of the certification added as part of the Patient Protection and Affordable Care Act.)
- SF-425 Financial Status Report, which is a fillable federal financial reporting form. (Note: Reporting periods can differ by individual program. See ACYF-CB-PI-13-03 for more information.)
- Tribes can submit their financial reports (SF-425) for title IV-B subpart 1 (Child Welfare Social Services) and title IV-B subpart 2 (Promoting Safe and Stable Families) programs online via the On-Line Data Collection System (OLDC), which eliminates the need for hardcopy submissions. If a tribe wants to submit the SF-425 online, it must complete a request form for password access. The link to the form can be found at http://www.acf.hhs.gov/programs/ccb/law/guidance/archives/pi0406/oldc.... Submit the completed OLDC Request Form to the applicable Regional Specialist for routing.
- SF-425 Financial Status Report - Separate SF-425 forms need to be submitted for title IV-B subpart 1 and for title IV-B subpart 2. The forms are due within 90 days after the end of each 12-month expenditure period.
- SF-425 Instructions - This document provides detailed instructions about how to complete an SF-425 short form.
Information on Fiscal Requirements for a Tribal Grant Award
- Cost Principles for State, Local and Indian Tribal Governments - 2 CFR Part 225 (formerly OMB Circular A-87) - This Federal Register notice describes the relocation of former Office of Management and Budget Circular A-87 to Title 2 of the Code of Federal Regulations and provides the text of that policy.
- Child Welfare Program Manual/IV-B/Use of Funds - This section of the Child Welfare Policy Manual provides information about the use of title IV-B funds.
Additional Information to Support Successful CFSPs
Definitions of Child Welfare Activities Allowed Under Title IV-B Subparts 1 and 2 - This list of definitions was compiled from the Social Security Act and title 45 of the Code of Federal Regulations.
Checklist for the June 30th, 2013 Child and Family Services Report (CFSP)/Annual Progress and Services Report (APSR) Submission - This checklist was developed as an optional tool for tribes to ensure that the key elements of the CFSP and APSR are addressed in their plans. Items on the checklist have been shortened. See Program Instruction ACYF-CB-PI-13-03 for a complete description.
CFSP/APSR Reporting Schedule for States and Tribes - This document provides a schedule of the reporting requirements for states' and tribes' CFSPs and APSRs. Please note that 45 CFR 1357.16(b) says, “The State and Indian Tribe must send the APSR and the CFS-101 to the appropriate ACF Regional Office no later than June 30 of the year prior to the fiscal year in which the services will be provided.”
National Child Welfare Training and Technical Assistance Network - Our Training and Technical Assistance (T&TA) Network provides states, tribes, courts, and other components of the child welfare system with assistance in meeting federal requirements; reaching desired outcomes; and using monitoring systems to promote safety, permanency, and well-being for children and families. It provides T&TA, research, and consultation on an array of federal requirements, such as the Child and Family Services Reviews.
Tribal List Serve - The Children’s Bureau maintains a listserv for tribal representatives who work with the funding or program development aspects of the CFSP for a specific tribe. To apply to be a member of the list serve, please provide the name of the tribe you represent, your name, and email address.