Children's Bureau Website - CFSP/APSR Toolkit: Tribal Requirements for FY 2010 CFSP for Tribes

Tools for Developing a FY 2010 CFSP for Tribes

CFSP/APSR Reporting Schedule for States and Tribes (PDF - 35 KB) - Please note that 45 CFR 1357.16(b) specifically says: The State and Indian Tribe must send the APSR and the CFS-101 to the appropriate ACF Regional Office no later than June 30 of the year prior to the fiscal year in which the services will be provided.

Tribal Checklist for the Child and Family Service Plan (CFSP)/Annual Progress and Services Report (APSR) (PDF - 44 KB). This checklist was developed by Region 10 to help Tribes ensure their APSR submission includes all required elements. Items on the checklist have been shortened; see the Program Instruction for a complete description. The item's location in the Program Instruction is provided.

Tribal Requirements for FY 2009 APSR - An APSR must include all of the information outlined on this page. Missing or incomplete information will result in the withholding of funds for the programs affected, until such time as approval can be granted by the Administration for Children and Families.

PI-09-07 - Provides guidance to Indian Tribes, Tribal Organizations or Tribal Consortia (Tribes) on actions they are required to take in order to receive their allotments for FY 2010 (subject to the availability of appropriations) authorized under title IV-B, subparts 1 and/or 2, the Chafee Foster Care Independence Program (CFCIP), and the Education and Training Vouchers (ETV) program. (PDF - 88 KB)

Submittals
The CFS-101 provides both a format and instructions for documenting the requirements of the annual report required for a five-year comprehensive Child and Family Services Plan (CFSP) in order for the State to receive funding.

A final report for the FY 2005-2009 CFSP

The CFSP for FYs 2010-2014

The CFS-101, Part I for FY 2009, applicable if the Tribe has been allotted and requests more than its previously submitted request for funds indicates

The CFS-101, Parts I and II for FY 2010

The CFS-101 Part III for FY 2007

Certifications and Assurances as applicable

269A Financial Status Report - The Short Form is available for downloading.

Additional Information to Support Successful CFSPs

Definitions of Child Welfare Activities Allowed Under Title IV-B Subparts 1 and 2 (compiled from the Social Security Act and 45 Code of Federal Regulations)

Information on Fiscal Requirements for a Tribal Grant Award

Cost Principles for State, Local and Indian Tribal Governments - 2 CFR Part 225 (formerly OMB Circular A-87)

Child Welfare Program Manual/IV-B/Use of Funds

Title IV-B Subparts 1 and 2 of the Social Security Act: A Brief on Tribal Funding (PDF - 27 KB)

Match Calculator - Easily calculate the Tribal share of title IV-B expenditures.

Tribes can submit their financial reports (SF-269A) for the title IV-B subpart 1 (Child Welfare Social Services) and title IV-B subpart 2 (Promoting Safe & Stable Families) program on-line via the On-Line Data Collection System (OLDC) – thereby eliminating the need for hardcopy submission. If a Tribe wants to submit the SF-269A on line they must complete a request form for password access. The link to OLDC Request Form can be found at http://www.acf.hhs.gov/programs/ccb/law/guidance/archives/pi0406/oldc_access_request.doc. Submit the completed OLDC Request Form to the Regional Specialist who can route to the appropriate individual.

269A Financial Status Report (Short Form) - Separate 269A forms will need to be submitted for title IV-B subpart 1 and for title IV-B subpart 2. The forms are within due 90 days after the end of each 12 months of the expenditure period. (PDF - 52 KB)

SF-269A With Explanations - Detailed instructions for how to complete a SF-269 short form. (PDF - 86 KB)

Programs Covered in a Tribal CFSP/APSR

Historical Documents Regarding Tribal CFSP/APSR Submittals - Each year a new Program Instruction is issued to inform States about the specific requirements of the CFSP/APSR for the up coming year. Since requirements may be added through legislation, the Program Instructions clarify when new requirements are added and provide specific information about how to respond to the requirements. A review of historical documents may provide information about why certain requirements were added to the CFSP/APSR in a particular year.

National Child Welfare Training and Technical Assistance Network - There are seven National Resource Centers (NRCs) and AdoptUsKids funded by the Children's Bureau (CB), U.S. Department of Health and Human Services. All the NRCs provide free, onsite training and technical assistance (T/TA) to State and Tribal child welfare agencies focused on core areas related to the Child and Family Services Plans and the Child and Family Services Reviews. The ACF Regional Office can offer suggestions and approval when required for utilizing Children's Bureau technical assistance providers. Technical assistance providers should always be consulted as plans are developed regarding their availability and for suggestions on the plan.

Sign up for Tribal List Serve - A list serve is maintained for Tribal representatives who work with the funding or program development aspects of the Child and Family Services Plan for a specific tribe. To apply to be a member of the list serve, please provide the name of the tribe you represent, your name and E-mail address.

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