SACWIS Assessment Review Process

After a state's automated child welfare system is operational, the Division of State Systems (DSS) conducts a review to assess the system's compliance to Federal regulations.  SACWIS data are used to support the State’s policy and practice and their data requirements and Federal reporting, such as Adoption and Foster Care Analysis and Reporting System (AFCARS), National Youth and Transition Database (NYTD), National Child Abuse and Data Set (NCANDS)  and the Child and Family Services Review (CFSR) process.

A SACWIS/TACWIS assessment review helps a state or tribe:

  • Recognize its system’s conformity to federal requirements
  • Identify system deficiencies
  • Determine improvement or corrective action plans
  • Obtain technical assistance

After a SACWIS/TACWIS is in operational status, the Division of State Systems (DSS) conducts a week-long onsite view with an in-depth look at the system’s functionality. DSS assesses the SACWIS/TACWIS for the following:

  • Functionality requirements
  • Support of child welfare business practices throughout the state or tribe
  • Usage by front-line workers, supervisors, managers, and other functional positions that the state or tribe identifies as system users

Before the Onsite Review

The state or tribe must provide DSS with background information about its SACWIS/TACWIS application. They may submit additional system documentation, such as the following:

  • User guides
  • Training materials
  • Screen shots

States or tribes must complete the SACWIS/TACWIS Review Guide Appendices at least 6 weeks prior to the review. States or tribes should refer to the SACWIS/TACWIS Assessment Review Guide when completing the appendices document. On July 24, 2011, the Office of Management and Budget (OMB) approved changes to the guide. Please review Summary of Changes 2008 to 2011 to learn more about these modifications. For a Microsoft Word version of the SACWIS/TACWIS Review Guide Appendices, please contact your DSS Analyst.

After the Onsite Review

During the review’s exit conference, initial findings are presented to the state or tribe. Next, a detailed report is generated from DSS that provides the state or tribe with all the findings. The review is final when the state or tribe modifies the system or creates an acceptable corrective action plan. For more information about creating acceptable action plans, states and tribes should review Action Plan Technical Bulletin #1.