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Home > Statistics & Research > AFCARS Assessment Reviews > Connecticut Assessment Review > AFCARS Assessment Review Findings - General Requirements
AFCARS Assessment Review Findings - General
Requirements
State: Connecticut
| Requirement |
Finding/Notes |
Rating Factor |
| Population
Requirements |
2 |
45 CFR 1355.40(a) Scope of
the data collection system - foster care
Must include all children in foster care for whom the agency has
responsibility for placement, care, or supervision (45 CFR
1355.40(a)(2)). |
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- All children who are required to be provided the protection of
section 422(b)(10) of the Social Security Act (the Act) (Appendix A
- SECTION II).
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Yes |
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- All children supervised by or under the responsibility of
another public agency with which the title IV-B/E agency has an
agreement under title IV-E and the State makes title IV-E foster
care maintenance payments (Appendix A - SECTION II).
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The State is including the juvenile justice
population that is covered under title IV-E for reimbursement. The
State does not have title IV-E agreements with Tribes. |
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| Includes Native American
children covered under section 422(b)(10) of the Act, (45 CFR
1355.40(a)(2)). |
Yes |
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| Out of State placements. The
State making the placement submits the information on the child (45
CFR 1355.40(a)(2)). |
Yes |
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| Includes all children who
have been in foster care at least 24 hours (Appendix A - SECTION
II). |
According to the State team, children that have
been removed for more than 24 hours are included in the AFCARS
population. State needs to verify that this is the case and ensure
that it is in the new extract code. |
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| Does not include children who
are in their own homes under the responsibility of the State agency
(Appendix A - SECTION II). |
The State does not report on children unless
they have been placed in out of home care. |
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| Include all children who are
in the placement, care, or supervision responsibility of the title
IV-B/E agency that are on "trial home visits". (Child Welfare
Policy Manual, section 1, AFCARS.) |
The State is not extracting the foster care
population as defined by AFCARS. The State considers a case as
being discharged when the child returns home, even if the State
retains care and custody. For AFCARS purposes, these cases should
still be reported in the foster care data file. A child who returns
home, while the State retains placement, care or supervision,
should continue to be included in the AFCARS report as a child in a
"trial home visit" placement setting (element #41). The date that
the trial home visit begins should be entered as the current
setting placement date (element #23), but the number of placement
settings (element #24) should not change. |
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| Includes all children the
State has placement and financial payment responsibility for, but
the State does not have custody (ACYF-PIQ-95-01, 3/8/1995). |
Yes |
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| Includes youth over the age
of 18 if a payment is being made on behalf of the child
(ACYF-PIQ-95-01, 3/8/1995). |
State includes this population. The agency also
provides education and support services up to age 23. |
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| 45 CFR 1355.40(a) Scope of
the data collection system - adoption |
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| Includes all adopted children
placed by the agency, and all adopted children for whom the State
agency is providing adoption assistance (either ongoing or for
nonrecurring expenses), or for whom care or services are provided
directly or by contract or agreement with other private or public
agencies (45 CFR 1355.40(a)(3)). |
Yes |
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- Report on all children adopted in the State during the
reporting period in whose adoption the State has had any
involvement. All adoptions after 10/1/94 that meets the criteria
below must be reported. Failure to report on these adoptions will
result in penalties being assessed. Criteria (Appendix B - Section
II):
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- Children who had been in foster care under the responsibility
and care of the agency.
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- All special needs children, whether or not they were in the
public foster care system prior to their adoption and for whom
non-recurring expenses were reimbursed.
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- Children adopted for whom an adoption assistance payment or
service is being provided based on arrangements with the State
agency.
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| Adoptions prior to 10/1/94,
with title IV-E adoption subsidies, report aggregate data (45 CFR
1355.40(a)(3)). |
State has not yet submitted an adoption
aggregate file. |
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| For children adopted out of
state, the placing State reports the adoption data (45 CFR
1355.40(a)(3)). |
Yes |
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| Voluntarily reports on all
other adoptions. (Appendix B - Section II). |
State does not plan to include non-State agency
adoptions. |
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| Technical
Requirements |
1 |
| 45 CFR 1355.40(b) Foster
care and adoption reporting requirements |
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| The data must be extracted
from the data system as of the last day of the reporting period (45
CFR 1355.40(b)(1)). |
The State is extracting dates that occur after
the end of the report period. |
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| The data must be submitted in
electronic form as described in Appendix C (45 CFR
1355.40(b)(1)). |
Yes |
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| The data must be in record
layouts as delineated in Appendix D (45 CFR 1355.40(b). |
Yes |
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| The State converted all
cases, and has the capability of entering historical data on cases
that re-open for foster care. |
The State converted open and closed cases from
the legacy system (CMS) as far back as 1993. The State converted to
LINK in 1996. Data on removal episodes are not in LINK if the dates
preceded 1993. If a case re-opens, and for those cases open at the
time of conversion, "historical" data cannot be entered into the
system by the worker. |
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Appendix A, 45 CFR 1355 Foster Care Data Elements and
Appendix B, 45 CFR 1355 Adoption Data Elements
State uses sequential numbering of the case record number or
encrypts the record number.
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State does not use the correct methodology for
extracting case record numbers. Record Numbers will be reported in
the current way through 2001B. |
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| Appendix C, 45 CFR 1355
Electronic Data Transmission Format |
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| Data file must be in ASCII
format. |
State uses PC Binary |
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| Elements must be comprised of
integer (numeric) value(s). |
Yes |
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| All records must be a fixed
length. |
Yes |
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| ACYF-PI-CB-95-09, Reissued
May 23, 1995 |
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| State extracts all records
based on the transaction date of discharge. |
Yes |
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| Technical Bulletin #2,
File Format |
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| State uses correct file name
for transmission. |
Yes (State needs to ensure that the new file
name is used for file submission as of October 2001) |
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| Data Extraction |
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| State has a method to ensure
that an individual adoption record is extracted and reported to
AFCARS only once. |
The State has a date stamp associated with the
entry of the adoption legalization date. The State extracts the
adoption record based on the date stamp. |
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| For children who were
discharged during the period, information on the most recent
episode is extracted. |
Yes |
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| File Creation |
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| State attaches footnotes to
files. |
CT does not submit footnotes. |
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| State is using proper format
for the creation of footnotes. |
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| State uses DCU and DQU on its
data file. |
State has in the past used the DCU or DQU prior
to data transmissions. State team unsure of its present use. |
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