1) The State's revision of the program code is incorrect. The program code will map elements #11 - 15 to "does not apply" if the response to element #10 is "N, no" or "U, undetermined." Elements #11 - 15 should be blank if the response to element #10 is "undetermined" (LN 3717).

2) The State modified the selection screen that workers use to enter this information.

1a) Correct the program code to map the selection of "undetermined" in any of these elements to blank.

1b) Submit revised program code to ACF.

2) Clarify if the change to make the disability categories mandatory is only applicable if the response to "primary basis" is "medical conditions or mental, physical, or emotional disabilities."

Supervision/Training
3) Implement a process to ensure the timely and accurate entry of this information.

4) Implement training and supervisory oversight to ensure workers enter and update this information.

4a) Implement a process to ensure that workers enter all conditions that apply.

5) ACF will review the data to ensure accuracy based on the program code changes.

Screen: AFCARS Foster Care - Episode; Field name: Family Structure

1) The State made corrections to the screen to clarify that workers must use "married" for individuals that are separated. The corresponding changes to the program code were not identified. References were found to foster family structure twice in the program code.

1) Make corrections to the program code related to caretaker family structure.

2) Submit the revised code to ACF.

1) The State needs to check if emergency assistance money is used for foster care.

2) The program code needs to be added to assess this element independently of elements #59 - 64.

2a) Post-site visit analysis: The State's correction is not correct because if there are other sources of income the program code will not pick it up. LN 6750

1) Notify ACF of the State's finding.

1a) If EA money is used, map it to element #65.

2a) Modify the program code to extract other types of income, such as trust funds, title IV-B funds, or Social Services Block Grant funds.

2b) Submit the revised code to ACF.

Supervision/Training
3) Implement a process to ensure the timely and accurate entry of this information.

1) The State staff indicated this is an area workers need to be reminded to enter data in and keep up-to-date.

2) The screen was modified to reflect changes in practice and to identify review types for AFCARS purposes.

1) Implement a process to ensure the timely and accurate entry of this information.

2) Provide training to workers to ensure accurate use of the review type codes.

3) ACF will review the data to ensure accuracy based on the program code changes.

1) Implement a process to ensure the timely and accurate entry of this information.

2) Implement training and supervisory oversight to ensure workers enter and update this information.

3) ACF will review the data to ensure accuracy based on the program code changes.

1) Implement a process to ensure the timely and accurate entry of this information.

2) ACF will review the data to ensure accuracy based on the program code changes.

The State has modified the program code and removed the default of missing data to "not yet determined" from the program code. Missing data will now be mapped to blank.

1) Implement a process to ensure the timely and accurate entry of this information.

2) ACF will review the data to ensure accuracy based on the program code changes.

1) Implement a process to ensure the timely and accurate entry of this information.

2) ACF will review the data to ensure accuracy based on the program code changes.

1) Implement a process to ensure the timely and accurate entry of this information.

2) ACF will review the data to ensure accuracy based on the program code changes.

1) There are four screens associated with the License Resource Facility information.

2) Some of the missing data reflects foster parents associated with contracted child placing agencies. These agencies are not providing the caseworkers/State agency with the information on the foster parents in a timely manner.

3) The State noted some of the missing data may represent records the workers opened as a removal when in fact it was a "family supervision" case and not a foster care case.

4) The program code was modified and the default to "unmarried couple" was removed. The program code now checks for actual marital status.

1) Implement training for the Licensure staff on the accurate use of all the License Resource Facility screens and the fields related to demographics.

2) Implement a process to ensure the accurate and timely receipt of foster parent information from the contracted child placing agencies.

3) Continue utilizing error reports to identify missing foster parent information.

4) Provide training and supervisory oversight to ensure the timely and accurate entry of this information.

Suggestions
1) Make the screen mandatory, 2) Add a requirement to the performance-based contract with the child placing agencies that they must provide this data.

Screen: Adult Data; Field name: DOB and Screen: License Resource Owner; Field name: Owner's Birth Date

The State needs to ensure that this data is entered into the system.

1) Provide training and supervisory oversight to ensure the timely and accurate entry of this information.

1) The State intends to get the extract file from the Child Support office with the monthly payment and then upload to the CPSS.

2) The State's policy is that all children in foster care receive Medicaid. The State hard-codes Medicaid to "applies." The data submitted for 2004A does not represent this change.

3) SSI payment information does not go to the fiscal unit. The State intends to do a batch processing to upload the data they obtain from the Social Security Administration.

1) Notify ACF when this is implemented.

1a) ACF will monitor the State's data submissions to assess the quality of the data.

2) ACF will review the frequencies for the 2004B data in order to determine if the data reflect the change.

3) Notify ACF when this is implemented.

3a) ACF will monitor the State's data submissions to assess the quality of the data.

1) See Foster Care findings for these data elements.

2) This information is carried forward from the child client record and stored.

1) See Foster Care Tasks.

2) Workers need to make sure that the data are current and correct.

The program code was modified to map "not applicable" if the response to #9 is "no."

An error message appears if there is a response of "yes" in the field "special needs" and "primary basis" is left blank.

Implement training and supervisory oversight to ensure the timely and accurate entry of this information.

The screen was modified to include a second field for both the adoptive mother and father. The worker can now select two relationships.

Implement training and supervisory oversight to ensure the timely and accurate entry of this information.

The screen was modified. A field was added to indicate whether the child is receiving Medicaid. The program code was modified by adding code to check this indicator.

The default to "no" was removed.