AFCARS Assessment Review Findings - General Requirements

AFCARS Assessment Review Findings - General Requirements
State: North Dakota

Requirement	Finding/Notes	Rating Factor
Population Requirements		2
45 CFR 1355.40(a) Scope of the data collection system - foster care Must include all children in foster care for whom the agency has responsibility for placement, care, or supervision (45 CFR 1355.40(a)(2)). All children who are required to be provided the protection of section 422(b)(10) of the Social Security Act (the Act) (Appendix A - SECTION II). All children supervised by or under the responsibility of another public agency with which the title IV-B/E agency has an agreement under title IV-E and the State makes title IV-E foster care maintenance payments (Appendix A - SECTION II).	The State agency has interagency agreements with the Division of Juvenile Services, Department of Corrections. The State includes these youth in the foster care population.	blank cell
Includes Native American children covered under section 422(b)(10) of the Act, (45 CFR 1355.40(a)(2)).	The State has inter-agency agreements with four Indian Tribes and includes these children in the foster care population.	blank cell
Out of State placements. The State making the placement submits the information on the child (45 CFR 1355.40(a)(2)).	The program code excludes children placed in North Dakota by other State child welfare agencies.	blank cell
Includes all children who have been in foster care at least 24 hours (Appendix A - SECTION II).	The system does not have time fields associated with the time a removal and a discharge occurs. Children in care for less than 24 hours would be extracted into the AFCARS file.	blank cell
Does not include children who are in their own homes under the responsibility of the State agency (Appendix A - SECTION II).	The State reports only those children that have been removed from their home.	blank cell
Include all children who are in the placement, care, or supervision responsibility of the title IV-B/E agency that are on "trial home visits" (Child Welfare Policy Manual, Section 1.3, AFCARS Reporting Population).	The State does not include children that are placed back in their own homes while under the agency's responsibility for care, placement or supervision.	blank cell
Includes youth over the age of 18 if a payment is being made on behalf of the child (Child Welfare Policy Manual, Section 1, AFCARS).	Yes. Also, the State's age of majority is 18.	blank cell
45 CFR 1355.40(a) Scope of the data collection system - adoption Includes all adopted children placed by the agency, and all adopted children for whom the State agency is providing adoption assistance (either ongoing or for non-recurring expenses), or for whom care or services are provided directly or by contract or agreement with other private or public agencies (45 CFR 1355.40(a)(3)). Report on all children adopted in the State during the reporting period in whose adoption the State has had any involvement. All adoptions after 10/1/94 that meets the criteria below must be reported. Criteria (Appendix B - Section II): Children who had been in foster care under the responsibility and care of the agency. All special needs children, whether or not they were in the public foster care system prior to their adoption and for whom non-recurring expenses were reimbursed. Children adopted for whom an adoption assistance payment or service is being provided based on arrangements with the State agency.	In ND the Department of Human Services is involved in all adoptions. By law they are the respondent for all types of adoptions. If a private adoption has a child that is identified as special needs, the Department will obtain custody of the child and open a placement on the system as a "birth counseling" case.	blank cell
Adoptions prior to 10/1/94, with title IV-E adoption subsidies, report aggregate data (45 CFR 1355.40(a)(3)).	Yes	blank cell
For children adopted out of state, the placing State reports the adoption data (45 CFR 1355.40(a)(3)).	Yes	blank cell
Voluntarily reports on all other adoptions. (Appendix B - Section II).	N/A	blank cell
Technical Requirements		4
45 CFR 1355.40(b) Foster care and adoption reporting requirements	blank cell	blank cell
The data must be extracted from the data system as of the last day of the reporting period (45 CFR 1355.40(b)(1)).	Yes	blank cell
The data must be submitted in electronic form as described in Appendix C (45 CFR 1355.40(b)(1)).	Yes	blank cell
The data must be in record layouts as delineated in Appendix D (45 CFR 1355.40(b).	Yes	blank cell
Appendix A, 45 CFR 1355 Foster Care Data Elements and Appendix B, 45 CFR 1355 Adoption Data Elements State uses sequential numbering of the case record number or encrypts the record number.	The State encrypts the case record number.	blank cell
Appendix C, 45 CFR 1355 Electronic Data Transmission Format	blank cell	blank cell
Data file must be in ASCII format.	Yes	blank cell
Elements must be comprised of integer (numeric) value(s).	Yes	blank cell
All records must be a fixed length.	Yes	blank cell
ACYF-PI-CB-95-09, Reissued May 23, 1995	blank cell	blank cell
State extracts all records based on the transaction date of discharge.	Yes	blank cell
Technical Bulletin #2, File Format	blank cell	blank cell
State uses correct file name for transmission.	Yes	blank cell
Data Extraction	blank cell	blank cell
For children who are in care on the last day of the reporting period, information as of the last day of the period is extracted.	Yes	blank cell
For children who were discharged during the period, information on the most recent episode is extracted.	Yes	blank cell
File Creation	blank cell	blank cell
State attaches footnotes to files.	blank cell	blank cell
State is using proper format for the creation of footnotes.	blank cell	blank cell
State uses DCU and DQU on its data file.	Yes	blank cell

AFCARS Assessment Review Findings - General Requirements State: North Dakota

AFCARS Assessment Review Findings - General Requirements
State: North Dakota