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Case File Summary Report
State: Texas

The purpose of the case file review is to ensure that information that is submitted to AFCARS accurately reflects what is in the hard copy case records. This process generally does not identify new problems, but usually confirms the findings of the test case scenarios and the review of the State's AFCARS system documentation. The case file review involved all members of the State and Federal teams, technical and program.

This summary report provides information on the number of cases selected in the sample, the number of cases reviewed, and any relevant general information regarding the analysis of the results. The matrix that follows provides information on the number of records that had matching information and the number of records that had information that did not match what was submitted to AFCARS. The chart below provides information on how many cases were in the sample, how many were reviewed on-site and how many were actually analyzed during the post-site visit phase. Some cases could not be analyzed because of insufficient information provided by the reviewer. For elements having a significant number of inconsistencies between the AFCARS record and the paper file, the information has been incorporated into the findings matrices under Tab A.

As a result of the case file review, problems were identified regarding data entry for the Juvenile Justice cases. One problem is that the circumstances associated with removal are not reported. The information is never put into the system. This is because the circumstances of removal are associated with the investigation stage and the section does not get completed on the juvenile justice youth. Another problem is with the dates of first and current removal. The dates reported to AFCARS are reflecting the dates the youth left home, not when they entered a community based reimbursable placement.