Introductions

Overview of Project Goals and Objectives

Overview of Improper Payments in Child Care in your State (Please cover the following topics in your presentation)

    How are improper payments defined in legislation or policy in your State?

    Describe any activities for which your State has policies or regulations in place for the program, such as:

• Definition of an improper payment

• Steps involved in identifying a potential improper payment

• Steps involved in verifying an improper payment

• Establishing claims for underpayments

• Collecting overpayments

• Sources of funding for addressing improper payments

    What data sources does your State use to ensure accurate payments?

    What steps does your State take to prevent and detect improper payments?

    How will your State utilize an error rate to improve payment accuracy?

    What automated systems are in place in your State?

    Do you use automation to determine eligibility?

    Are family data, provider data, licensing, attendance or payments/authorizations data automated?

    Do child care staff have access to other State systems, such as employment/wage data, TANF, Child Support, etc.?

Describe any automated systems features such as edits, exception reports or red flags used to identify potential errors.

Break

Overview of the Client Eligibility Process in your State

Lunch

Overview of the Record Review Process

    Record Review Worksheet criteria

    Data sources for the Data Entry Form

Demonstration of the Record Review Process with the Record Review Worksheet and Data Entry Form

Break

Overview of State Review Process

    Sampling frame and number per county sampled

    Logistics of the review process

    Timeframe

    Next steps

Meet with Additional Staff (The States identified additional staff who would add to the understanding of the Child Care system—child care payment or fiscal staff or other quality control staff from associated programs such as TANF or Food Stamps.)