Measuring Improper Authorizations for Payment in the Child Care Program:
Improper Authorization for Payment Data Collection Instructions [Approved August 31, 2007]
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OMB Control No. 0970-0323
Expiration date: 08/31/2010
PART III. STATE RESPONSE TO ERROR MEASURES FINDINGS
States complete Part III A and include it as part of their first "State Improper Authorizations for Payment Reports." This first report is the only report for which Part III A is completed.
States complete Part III B and include it as part of all "State Improper Authorizations for Payment Reports" after the first report is submitted.
Part III A. State Responses to Error Measures Findings (for first reporting cycle only)
States complete Part III A and include it as part of their first "State Improper Authorizations for Payment Reports." This first report is the only report for which Part III A is completed.
Provide a concise response to each of the Items in Part III A. Item 17A does not require a narrative response. Use supplemental pages, as necessary. Clearly label each supplemental page with the State name and Item number.
| Item # | |
12 A. |
In addition to the State assurance and certification that the improper authorizations for payment data collection process adhered to the "Improper Authorizations for Payment Data Collection Instructions," describe your fieldwork preparation, sampling method, and record review process.
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| Item # | #13A. | Estimate the portion of the percentage of improper authorizations for payment that is attributable to missing or insufficient documentation. Provide examples of the most frequently missed or insufficient documentation.
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| Item # | 14A. | What are the actions that will be taken to correct the causes of improper authorizations for payment identified during the case record review process in order to reduce errors in the future?
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| Item # | 15A. | What is the amount of actual improper payments the State expects to recover as a result of the review? Base this amount on the total amount of improper overauthorizations for payment for the review period, found in 4B.
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| Item # | 16A. | Describe the information systems and other infrastructure that assist the State in identifying and reducing improper authorizations and improper payments. If the Lead Agency does not have these tools, describe actions to be taken to acquire the necessary information systems and other infrastructure.
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| Item # | 17A. | Detail the actions the State is currently taking or plans to take to ensure that the Lead Agency and eligibility workers will be accountable for reducing improper authorizations and improper payments. Describe any Federal or State statutory or regulatory barriers which may limit the State’s corrective action in reducing and recovering improper payments. |
| Item # | 18A. | What are the error rate targets for the amount of errors and improper authorizations for payment to be used in the next reporting cycle? It is expected that State targets will anticipate continual improvement. |
| Error Measures | Target |
|---|---|
| Percentage of cases with an error | |
| Percentage of cases with an improper authorization for payment | |
| Percentage of improper authorizations for payment | |
| Average amount of improper authorization for payment | |
| Estimated annual amount of improper authorizations for payment |
" THE PAPERWORK REDUCTION ACT OF 1995"
Public reporting for this collection of information is estimated to average 374 hours per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information.
An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.
Part III B. (for reporting cycles after first reporting cycle): >>