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Child Care and Development Fund, Report to Congress for Fiscal Years 2002 and 2003

Part VIII: Appendices

Reporting Overview for States and Territories

  State/Territorial Plan Financial Report Aggregate Data Report Case-Level Data Report

Form Number

ACF-118

ACF-696

ACF-800

ACF-801

Purpose

Serves as the agreement between the Lead Agency and the Federal Government as to how CCDF programs will be administered in conformance with legislative requirements, pertinent Federal regulations, and other instructions and guidelines issued by ACF

Lists State estimates and expenditures for the Mandatory Fund, the Matching Fund, and the Discretionary Fund. Territories are required to use the ACF-696 to report estimates and expenditures for the Discretionary Fund only

Provides unduplicated annual counts of children and families served through the CCDF; payment methods; CCDF providers; State licensed capacity by type of child care setting; consumer education methods; and pooling information

Provides case-level data on the families and children served during the month of the report, including demographics, family income and co- payments, and type of setting with licensure status. States have the option of submitting a sample or all cases

Report Frequency

Biennially

Quarterly

Annually

Monthly or Quarterly (grantee's choice)

Reporting Period(s)

  • 2-year periods starting with an even-numbered fiscal year; e.g., FY 2002- FY 2003, or October 1, 2001- September 30, 2003
  • October 1 -December 31
  • January 1 -March 31
  • April 1-June 30
  • July-September 30
  • Federal fiscal year (October 1- September 30)
  • Every month or quarter

Due Date

  • July 1 prior to the reporting period
  • 30 days after the end of the quarter
  • December 31 (3 months after the end of the reporting period)
  • Monthly reporting: 90 days after end of month

  • Quarterly reporting: 60 days after end of quarter

Submission Method

  • Hard copy, or
  • E-mail attachment (to ACF Regional Office, by prior arrangement)
  • Hard copy, or
  • Internet data entry and submission (at https:/extranet.acf.hh s.gov/oldc/)
  • Internet data entry and submission (at http://www.acf.hhs.g ov/cgi- bin/ccis/acf800.cgi)
  • Electronic and attachments (to info@nccic.org)
  • Electronic data files (via Social Security Administration's Connect: Direct Network)

Submit To

  • ACF Regional Office
  • ACF Regional Office and Central Office
  • Child Care Bureau, Reports Manager (via internet)
  • Department of Health and Human Services (via Connect: Direct)

Technical Assistance

  • ACF Regional Office
  • ACF Regional Office
  • Online help for ACF- 800: http://www.acf.dhhs. gov/ programs/ccb/ report/formhelp/acf8OO/
  • ACF Regional Office
  • Child Care Automation Resource Center
  • ACF Regional Office
  • Child Care Automation Resource Center

Reporting Overview for Tribes

  Tribal Application Tribal Plan Financial Report Tribal Annual Report
Form Number N/A Child Care Bureau issues annual Program Instruction ACF-118a ACF-696T ACF-700
Purpose To apply for fiscal year CCDF Tribal Mandatory and Discretionary Funds. NOTE: Tribe must have an approved Plan Preprint Serves as the agreement between the Lead Agency and the Federal Government as to how CCDF programs will be administered in conformance with legislative requirements, pertinent Federal regulations, and other instructions and guidelines issued by ACF Reports expenditures for the Tribal Mandatory, Discretionary, and Construction/ Renovation funds Provides annual counts of children and families served through CCDF; average hours of service per child by type of care; average monthly payment and co-payments per child; number of children served by income; and supplemental narratives.
Report Frequency Annually Biennially (every 2 years) Annually Annually
Reporting Period(s)
  • Federal fiscal year (October 1 -September 30)
  • 2- year plan period (October 1, 2001-September 30, 2003)
  • Federal fiscal year (October 1 -September 30)
  • Federal fiscal year (October 1 -September 30)
Due Date
  • July 1
  • July 1 prior to the new plan period (due every 2 years)
  • 90 days after the end of the fiscal year
  • December 31
Submission Method
  • Hard copy, or
    E-mail attachment (to ACF Regional Office, by prior arrangement)
  • Hard copy, or
    E-mail attachment (to ACF Regional Office, by prior arrangement)
  • Currently: hard copy, or
    Online data collection (OLDC)
ACF-700: Internet data entry http://www.acf.dhhs.gov/cgi- bin/acf700/acf700.cgi or mail to the ACF Regional Office and the Child Care Automation Resource Center 2600 Tower Oak Blvd., Suite 600 Rockville, MD 20852 Fax (301) 692-0700

Supplemental Narratives: E-mail attachment in Word, WordPerfect, or text to ccarc@childcaredata.org, or mail to the ACF Regional Office and the Child Care Automation Resource Center 2600 Tower Oak Blvd., Suite 600 Rockville, MD 20852 Fax: (301) 692-0700
Technical Assistance
  • ACF Regional Office
  • ACF Regional Office
  • ACF Regional Office
  • Online help for ACF-700: http://www.acf.dhhs.go v/programs/ccb/report/formhelp/acf700/
  • Policy: ACF Regional Office
  • New passwords, forgotten passwords, or electronic submission: Child Care Automation Resource Center

Child Care and Development Fund State Information Chart (12/31/03)

State 85% of State Median Income (Annual) 2002-2003 State Plan 1 Income Eligibility Level, as Listed in 2002-2003 State Plan 2 Eligibility Level, as a Percentage of State Median Income Eligibility Level, as a Percentage of 2002 Poverty Level Wait List September 2003 3 TANF Transfer to CCDF FY 2002 4 TANF Direct Spending on Child Care FY 2002 5 TANF Transfer to CCDF FY 2003 6 TANF Direct Spending on Child Care-FY 2003 7
AL $37,416 $19,020 43% 127% 15,884 $24,742,924 $20,723,128 $20,545,839 $35,000,000
AK $53,772 $53,772 85% 286% None: Serves all eligible applicants 9 $13,389,000 $5,977,744 $15,737,700 $6,405,306
AZ $37,872 $24,156 54% 161% 4,600 $749,798 $16,608,727 $0 $30,253,183
AR $33,323 $23,523 60% 157% 800 $0 $790,206 $6,000,000 $0
CA $39,780 $35,100 75% 234% 280,000 $423,361,000 $425,888,948 $572,514,000 $495,054,911
CO $45,288 $32,916 62% 219% Does not maintain awaiting list 9 $33,889,736 $6,340,043 $22,241,896 $1,002,329
CT $53,940 $47,592 75% 317% Does not maintain awaiting list. $0 $0 $0 $0
DE $46,824 $41 ,640 76% 277% None: Serves all eligible applicants $1,019,154 $0 $1,142,400 $0
DC $44,472 $29,280 56% 195% 1,300 $18,521,963 $29,667,574 $18,521,964 $24,491,986
FL $39,684 $29,268 63% 195% 47,489 1 ° $122,549,158 $30,800,331 $122,549,160 $67,321,878
GA $42,828 $42,828 85% 285% 33,859 $23,200,000 $0 $32,200,000 $0
HI $41 ,748 $39,288 80% 227% Does not maintain awaiting list $9,000,000 $0 $11,050,000 $0
ID $34,056 $20,472 51% 136% None: Serves all eligible applicants $9,010,271 $0 $8,731,981 $1,462,112
IL $47,376 $21,816 39% 145% Does not maintain awaiting list $0 $141,605,285 $0 $152,662,453
IN $39,468 $26,484 57% 176% 1,375 $21,052,906 $324,205 $18,352,906 $0
IA $41 ,460 $22,680 46% 151% Does not maintain awaiting list $27,440,320 $4,857 $28,199,491 $5,113,184
KS $46,488 $27,060 49% 180% No data $15,079,471 $0 $12,741,228 $0
KY $37,260 $24,144 55% 161% None: Serves all eligible applicants $36,240,000 $16,990,064 $47,135,000 $10,639,257
LA $35,304 $24,924 60% 166% No data $40,362,082 $0 $39,030,549 $0
ME $36,456 $36,456 85% 243% 2,250 $6,340,215 $9,357,709 $10,699,122 $8,998,797
MD $53,412 $25,140 40% 167% 8,877 $17,737,994 $1,018,367 $48,884,560 $1,190,196
MA $49,248 $28,968 50% 193% 19,800 $91,874,224 $133,479,742 $91,874,222 $123,368,647
Ml $43,740 $26,064 51% 174% Does not maintain awaiting list $0 $221,206,418 $0 $135,909,459
MN $47,604 $42,012 75% 280% 6,086 $22,002,795 $2,242 $26,603,000 $3,177
MS $30,156 $30,156 85% 201% 12,372 $19,160,710 $14,115,524 $19,323,838 $15,739,096
MO $36,120 $17,784 42% 118% Does not maintain awaiting list $12,939,632 $0 $24,882,439 $0
MT $36,384 $21,948 51% 146% 256 $9,372,239 $52,633 $8,612,239 $0
NE $40,476 $25,260 53% 168% Does not maintain awaiting list $9,000,000 $0 $9,000,000 $0
NJ $50,682 $36,575 61% 244% 14,430 $79,806,965 $0 $78,806,965 $0
NM $31 ,896 $29,256 78% 195% Does not maintain a waiting list $29,370,826 $0 $29,813,209 $0
NY $40,800 $29,256 61% 195% Does not maintain a waiting list $394,338,564 $0 $39,900,000 $0
NC $38,784 $34,224 75% 228% 11,654 $75,470,062 $28,192,499 $74,499,688 $27,000,544
ND $36,420 $29,556 69% 197% None: Serves all eligible applicants $0 $1,685,143 $0 $2,717,993
OH $40,152 $27,060 57% 180% Does not maintain a waiting list $145,593,652 $64,558,085 $0 $234,109,125
OK $37,320 $23,232 53% 155% Does not maintain a waiting list $29,518,846 $0 $30,822,071 $0
OR $38,496 $27,060 60% 180% None: Serves all eligible applicants $0 $4,379,552 $0 $5,415,374
PA $42,516 $29,256 58% 195% 2,604 $31 ,447,000 $29,527,838 $124,484,000 $20,007,687
PR $15,348 $15,348 85% 102% 4,065 $1 ,000,000 $0 - $0
Rl $46,128 $32,918 61% 219% None: Serves all eligible applicants $0 $0 $9,091,106 $0
SC $46,134 $21,948 40% 146% 3,000 $1 ,500,000 $0 $1 ,300,000 $0
SD $39,960 $21,948 47% 146% None: Serves all eligible applicants $2,000,000 $0 $1 ,700,000 $0
IN $42,048 $24,324 49% 162% 26,000 $50,600,000 $27,367,540 $52,025,586 $17,092,767
TX $37,116 $38,052 87% 253% 34,970 $2,349,075 $141,649 $0 $8,226,543
UT $40,872 $26,928 56% 179% Does not maintain a waiting list $0 $4,516,052 $0 $5,001,686
VT $34,408 $31,032 77% 207% None: Serves all eligible applicants $7,630,095 $3,094,303 $9,224,074 $3,123,269
VA $45,948 $23,400 43% 156% 4,428 $29,157,034 $191,620 $10,000,000 $16,008
WA $44,040 $32,916 64% 219% None: Serves all eligible applicants $109,930,000 $85,468,259 $107,300,000 $64,477,515
WV $32,268 $28,296 75% 188% None: Serves all eligible applicants $0 $26,039,248 $0 $20,152,360
Wl $45,288 $27,060 51% 180% None: Serves all eligible applicants $63,335,234 $40,431,292 $65,308,581 $97,363,503
WY $39,720 $27,060 58% 180% None: Serves all eligible applicants $3,801,751 $1 ,500,000 $7,660,106 $0

1 Source: FY 2002-2003 CCDF State Plans; median income based on a family of 3
2 Source: FY 2002-2003 CCDF State Plans; median income based on a family of 3   
3 Source: State Child Care Lead Agency   
4 Source: ACF 696 State TANF Report for FY 2002, quarter ending 9-30-02, available at www.acf.hhs.gov/programs/ofs/data/tableA1_spending_2002.html   
5 Source: ACF 196 State TANF Report for FY 2002, quarter ending 9-30-02, available at www.acf.hhs.gov/programs/ofs/data/tableA1_summary_2002.html and www.acf.hhs.gov/programs/ofs/data/tableA1_expend_2002.html   
6 Source: ACF 696 State TANF Report for FY 2003, quarter ending 9-30-03, available at www.acf.hhs.gov/programs/ofs/data/tableA1_spending_2003.html   
7 Source: ACF 196 State TANF Report for FY 2003, quarter ending 9-30-03, available at www.acf.hhs.gov/programs/ofs/data/tableA1_summary_2003.html and www.acf.hhs.gov/programs/ofs/data/tableA1_expend_2003.html   
8 For the purposes of this chart, "None: Serves all eligible applicants" means that no waiting list is necessary; all who are eligible receive services.   
9 For the purposes of this chart, "Does not maintain a waiting list" means that the State does not keep a record of eligible applicants who are not receiving services.   
10 Includes Head Start waiting list
Note: The waiting list number reflects a moment in time; some States have changed their policies recently to start or eliminate waiting lists, and the numbers fluctuate from month to month.

 

FY 2002 CCDF Data From Aggregate and Case-Level Reports >>