Program Guidance: ACYF-PI-CC-99-03

4. Key Words: Child Care and Development Fund (CCDF) Fiscal Year 2000 Funding; Indian Tribes and Tribal Consortia

Child Care and Development Fund Tribal Plan Preprint

Tribal Lead Agencies administering child care programs under the Child Care and Development Block Grant Act of 1990, as amended, and other interested parties.

This Program Instruction (PI) conveys the preprinted Tribal Plan for Child Care and Development Fund (CCDF) services for the FY 2000 - 2001 biennium and provides guidance for completing and submitting it. This plan is required by Section 658E of the Child Care Development Block Grant Act.

Section 418 of the Social Security Act; the Child Care and Development Block Grant Act of 1990 as amended. 45 CFR Parts 98 and 99.

We strongly recommend that you review the attached "Guidance for Completing the Plan" as you develop your plan preprint for the FY 2000 - 2001 plan period
(October 1, 1999 - September 30, 2001). Tribal Lead Agencies should also be guided by the amended Act and the CCDF regulations. Each Plan section includes a statutory citation or reference to the applicable regulation.

A Tribe with fewer than 50 children under age 13 may participate in a consortium of eligible tribes. In order to be eligible to receive CCDF funds on behalf of its member Tribes, a consortium must:

• Consist of Tribes that meet the eligibility requirements for the CCDF program or that would meet the eligibility requirements if the Tribe or tribal organization had at least 50 children under age 13; and
• Adequately demonstrate it has authorization from each participating Tribe to receive CCDF funds on behalf of the Tribe.

Only specified Alaska Native entities may receive Tribal Mandatory Funds. The Metlakatla Indian Community of the Annette Islands Reserve and the following Alaska Native regional nonprofit corporations are eligible to receive Tribal Mandatory Funds:

Arctic Slope Native Association;

Kawerak, Inc.;

Maniilaq Association;

Association of Village Council Presidents;

Tanana Chiefs Conference;

Cook Inlet Tribal Council;

Bristol Bay Native Association;

Aleutian and Pribilof Islands Association;

Chugachmuit;

Tlingit and Haida Central Council;

Kodiak Area Native Association; and

Copper River Native Association.

Tribal Lead Agencies with FY 1999 CCDF allocations equal to or greater than $500,000 are considered non-exempt grantees; therefore: 1) no less than 4 percent of the aggregate CCDF funds expended in a fiscal year must be used for quality activities; and 2) the Tribal Lead Agency must operate a certificate program that offers parental choice from a full range of providers (i.e., center-based, group home, family and in-home care).

Discretionary Funds - funding that is provided under the Child Care and Development Block Grant Act, as amended; and

Tribal Mandatory Funds - funding that is provided to eligible Tribes and tribal organizations under Section 418 of the Social Security Act.

ACF estimates that $70,993,440 in FY 2000 CCDF funds will be available for tribal grantees on October 1, 2000 ($23,653,440 in Discretionary Funds and $47,340,000 in Tribal Mandatory Funds).

Grants from Discretionary Funds will include a base amount of $20,000 plus a
per child amount (approximately $19 per child in FY 1999) for each Tribe or tribal
consortium with a minimum of 50 children. Grants from Tribal Mandatory Funds
are calculated solely on a per-child basis (approximately $83 per child in FY
1999) and do not include a base amount.

Since the per-child amount for both Discretionary and Tribal Mandatory Funds
depends upon the total number of children in all participating Tribes, ACF cannot
calculate in advance the exact per-child amount. However, Tribes and tribal
organizations may use the FY 2000 Tribal Estimates Chart (See Attachment B)
as a guide. A new applicant should use the base amount plus approximately
$19 per child to estimate its allotment for Discretionary funding, and should use
approximately $83 per child to estimate its allotment for Tribal Mandatory
funding.

A tribal consortium should estimate its allotment for Discretionary funding for
each of its members by calculating a portion of the base amount that is
equivalent to the ratio of the number of children in each member Tribe to 50, plus
the additional per child amount. For example, a Tribe with 49 children is allotted
49/50ths of $20,000, or $19,600. The per child amount is then multiplied by 49
and added to the $19,600 base amount.

These amounts are provided for the purpose of estimating the allotments that will
become available on October 1, 1999 and may increase or decrease when
updated data become available before the final grant awards are issued.

After the Plan is approved by ACF, substantive changes to the CCDF program must be reflected by amending the Plan per 45 CFR 98.18(b).

The Plan is available in word processing format from the ACF Regional Administrators. If you would like a copy of the Plan in an electronic format, or to submit the Plan electronically, contact your ACF Regional Office and specify the word processing format you use (e.g., MS Word, Word Perfect, etc.).

One (1) copy to: One (1) copy to:
ACF Regional Administrator Administration on Children,
(see Attachment A) Youth and Families
Child Care Bureau
Room 2046
330 C Street, S.W.
Washington, D.C. 20447

The instructions contained in this Program Instruction and the plan preprint process do not apply to those Tribes and tribal organizations that apply to have CCDF funds consolidated under P.L. 102-477. A separate Program Instruction (ACYF-PI-CC-99-04) containing 102-477 application and plan requirements will be issued simultaneously and mailed with this Program Instruction.

Direct all inquiries to the ACF Regional Administrators

Attachment A - ACF Regional Administrators List
Attachment B - FY 2000 Tribal Estimates Chart
Attachment C - Guidance for Completing the Plan