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Tip #4 - Be careful about HOW MANY times a child can be counted: Duplicate versus Unduplicated Counts

The general rule is that children or families should be counted only once in the total fields in Column (A) (highlighted in stripes). When counts are required by the type of care in Columns (B) through (L) (highlighted in solid), however, the child should be counted in each of the types of care where services were provided. Read the rules for each data element carefully to find out when children can be counted only once, and when it is expected that the same child may appear in more than one field.

Figure 3: Duplicated vs. Unduplicated Counts

CHILD CARE AND DEVELOPMENT FUND ANNUAL REPORT
ON SERVICES PROVIDED FROM OCTOBER 1, 1999 THROUGH SEPTEMBER 30, 2000
OMB Approval Number: 0980-0241
Expires:11/30/01

COMPLETE NAME OF TRIBAL LEAD AGENCY:

ADDRESS:

CONTACT PERSON/PHONE/E-MAIL:

 (A)
TOTAL 		CATEGORY/TYPE OF CHILD CARE
CARE PROVIDED BY A CCDF PROVIDER -- NO LICENSE CATEGORY AVAILABLE IN A CARE PROVIDED BY A CCDF PROVIDER --LICENSED OR REGULATED IN A
CHILD'S HOME BY A FAMILY HOME BY A GROUP HOME BY A (H)
Center		 (I)
Child's Home		 (J)
Family Home		 (K)
Group Home		 (L)
Center
(B)
Relative 		(C)
Non-Relative 		(D)
Relative 		(E)
Non-Relative 		(F)
Relative 		(G)
Non-Relative
1. Number of families receiving child care services                         
2 a. Average number of children served per month  
2 b. Total number of children receiving child care services                        
3. Age breakdown of children receiving child care services:
a. 0 up to 1 year
b. 1 year up to 2 years
c. 2 years up to 3 years
d. 3 years up to 4 years
e. 4 years up to 5 years
f. 5 years up to 6 years
g. 6 years up to 13 years
h. 0 up to 13 years(sum of rows 3a thru 3g)
i. 13 - and older

a.
b.
c.
d.
e.
f.
g.
h.
i. 		a.
b.
c.
d.
e.
f.
g.
h.
i. 		a.
b.
c.
d.
e.
f.
g.
h.
i. 		a.
b.
c.
d.
e.
f.
g.
h.
i. 		a.
b.
c.
d.
e.
f.
g.
h.
i. 		a.
b.
c.
d.
e.
f.
g.
h.
i. 		a.
b.
c.
d.
e.
f.
g.
h.
i. 		a.
b.
c.
d.
e.
f.
g.
h.
i. 		a.
b.
c.
d.
e.
f.
g.
h.
i. 		a.
b.
c.
d.
e.
f.
g.
h.
i. 		a.
b.
c.
d.
e.
f.
g.
h.
i.
4. Number of children receiving child care services because:
a. Parent is (or parents are) working
b. Parent is (or parents are) in training or education program
c. Child is receiving or in need of protective services		 a.
b.
c.		            
5. Average number of hours of child care service provided
per week per child per month		                        
6. Average monthly amount paid for child care service per child
a. Average monthly CCDF subsidy
b. Average monthly parent copayment		 a.
b. 		                     
7. Number of children receiving child care services from families with income: a. at or below the poverty threhold for families of the same size b. above the poverty threshold but at or below 150 percent of the poverty threshold for families of the same size c. above 150 percent of the poverty threshold but at or below 200 percent of the poverty threshold for families of the same size d. above 200 percent of the poverty threshold for families of the same size

a.
b.
c.
d.

           
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