Child Care and Development Fund, Using the ACF-801 Data Assessment Reports
Technical Bulletin #9r, revised February 2007
Using the ACF-801 Data Assessment Reports (Download in Word and PDF.)
I. Introduction |
Section II: Overview of the CCBIS Data Check Process |
Section III: The Summary Report |
Section IV: The Detail Report |
Section V: Summary and Conclusions
II. Overview of the CCBIS Data Check Process
Once data are transmitted to the CCBIS, they are passed through a series of quality checks to validate the formatting and the content of the data. These checks are conducted in the following order and data must pass each check before proceeding to the next:
1. File Format Check - checks the length of the records and determines whether all the necessary parts for each record are present. (See Technical Bulletin #4r for the file standards used.) The actual content of the data is not checked at this stage.
2. Data Quality Check - checks the content of properly formatted records. (See Technical Bulletin #3r-v2 for further discussion of the data standards used.) If at any stage data fail the check, then the remaining sequence of data quality checks are not conducted on the data (for instance, if, in a properly formatted record, the data for an element are missing, then the out-of-range, internal consistency, and cross file checks are not conducted for that data):
- Missing- checks the data in properly formatted files to ensure that there are values present (rather than blanks) for the required data elements.
- Out-of-Range - checks to ensure that the data which passed the file format and missing checks are within the range of valid values.
- Internal Inconsistency - checks to ensure that values of data elements which passed the file format, missing, and out-of-range checks are consistent with related data elements.
3. Cross File Check - checks all the data in the entire submission and determines whether the characteristics of the data submission conform to standards that are generally true of child care programs, though they may not be true for an individual State.