Sub-Award Management
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Capacity Project Strategic Leverage Fund
Glossary
Source: Most definitions have been taken from the Code of Federal Regulations (CFR) from the Department of Health and Human Services (45 CFR 74).
Advance – A payment made by Treasury check or other appropriate payment mechanism to a recipient upon its request either before outlays are made by the recipient or through the use of predetermined payment schedules.
Award – Financial assistance that provides support or stimulation to accomplish a public purpose. Awards include grants and other agreements in the form of money, or property in lieu of money, by the Federal government to an eligible recipient.
Funding period – The period of time when Federal funding is available for obligation by the recipient.
Memorandum of Agreement/Understanding – A signed agreement between two or more parties engaged in an endeavor that outlines the responsibilities and contributions of each party. In the context of Federal grants involving sub-awards, the memorandum is usually developed between the intermediary (Federal grantee) and the sub-awardees receiving Federal funds from the intermediary.
Project costs – All allowable costs, as set forth in the applicable Federal cost principles (see 45 CFR Part 74.27—for HHS grants), incurred by a recipient and the value of the contributions made by third parties in accomplishing the objectives of the award during the project period.
Project period – The period established in the award document during which the Federal awarding agency sponsorship begins and ends.
Recipient – An organization receiving financial assistance directly from a Federal awarding agency to carry out a project or program.
Sub-award – An award of financial assistance in the form of money, or property in lieu of money, made under an award by a recipient to an eligible subrecipient or by a subrecipient to a lower tier subrecipient.
Subrecipient – The legal entity to which a sub-award is made and which is accountable to the recipient for the use of the funds provided.
Suspension – An action by the Federal awarding agency (or a recipient organization providing sub-awards) that temporarily withdraws the agency’s (or recipient organization’s) financial assistance and sponsorship.
Termination – The cancellation of the Federal awarding agency’s (or recipient organization’s) sponsorship, in whole or in part, under an agreement at any time prior to the date of completion.
Training – The imparting of knowledge and skills to people in a group setting. Training includes behavioral objectives, opportunities to practice and results in improved performance.
Technical assistance – Providing specialized skills, information and/or support to organizations and/or individuals on a one-to-one basis.
Resources
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Capacity Project Strategic Leverage Fund