Compassion
Capital - Hawaii Moving Forward
Procurement Procedures35 |
| Type
of Procurement Action |
Requirement |
| Goods and Contract
Services |
|
Purchase
of goods or services
$0 - $2,499 |
- Approval from grantee's executive
director or fiscal officer indicates
price reasonableness.
|
Purchase
of goods or services
$2,500 - $14,999 |
- A competitive process is required.
A minimum of three verbal quotations
must be requested and documented.
- In the event that the lowest bid
is not selected, or if only one
quote is received, grantees are
required to document price reasonableness.
- Grantees may use agency forms,
or may use the following forms developed
by the project for record keeping:
Record of Verbal Quotation, Determination
of Price Reasonableness.
|
Purchase
of goods or services
$15,000 and above |
- A competitive process is required. A
minimum of three written quotations must
be requested and documented.
- In the event that the lowest bid is
not selected, or if only one quote is
received, grantees are required to document
price reasonableness.
- Grantees may use agency forms, or may
use the following forms developed by the
project for record keeping: Request for
Written Quotation, Determination of Price
Reasonableness.
|
| Sole
source purchase of goods or services
$2,500 and above |
- When a competitive bidding process is
impractical because only one product/service
will meet the need and that one product/service
is only offered by one vendor, justification
for a sole source purchase must be documented.
|
- Price reasonableness must also
be demonstrated and documented.
|
- Grantees may use agency forms, or may
use the following forms developed by the
project for record keeping: Sole Source
Justification, Determination of Price
Reasonableness.
|
| Equipment ($5,000 and
above) |
|
| Competitive purchase
of equipment $5,000 - $14,999 |
- The purchase of equipment requires prior
approval from the Federal Grants Officer.
Therefore, the Equipment Purchase Request
form must be completed and submitted to
the Compassion Capital - Hawaii Moving
Forward Project Coordinator. To expedite
the approval process, forms should be
faxed to 808-956-4147.
- A competitive process is required. A
minimum of three verbal quotations must
be requested and documented.
- In the event that the lowest bid is
not selected, or if only one quote is
received, grantees are required to document
price reasonableness.
- Grantees may use agency forms for Steps
2 and 3, or may use the following forms
developed by the project for record keeping:
Record of Verbal Quotation, Determination
of Price Reasonableness.
|
| Competitive purchase
of equipment $15,000 and over |
- The purchase of equipment requires prior
approval from the Federal Grants Officer.
Therefore, the Equipment Purchase Request
form must be completed and submitted to
the Compassion Capital - Hawaii Moving
Forward Project Coordinator. To expedite
the approval process, forms should be
faxed to 808-956-4147.
- A competitive process is required. A
minimum of three written quotations must
be requested and documented.
- In the event that the lowest bid is
not selected, or if only one quote is
received, grantees are required to document
price reasonableness.
- Grantees may use agency forms for Steps
2 and 3, or may use the following forms
developed by the project for record keeping:
Request for Written Quotation, Determination
of Price Reasonableness.
|
|
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