Sub-Award Management
Step
2: Reviewing and Selecting Sub-Awardees |
Step
4: Reporting on Sub-Awards
Step 3: Distributing Funds and Monitoring Sub-Awardees
Page: 1 | 2A. Distributing
Funds
Distributing the funds to the selected sub-awardees is the fun part,
and there are a number of ways to do so. Check with your Federal
Project Officer to determine if there are any guidelines or restrictions
that you must follow for your particular grant. Let’s briefly
look at some of the ways organizations can distribute Federal funds
to sub-awardees:
- Provide award payment in installments based on receipts provided by sub-awardee
- Provide award payment in one installment at the beginning of the project period
- Provide award payment in two or more installments: one payment at the beginning of the project period and the other payment(s) either at the mid-point or at the end of the award period based on review and approval of expenditures to date23
As many smaller nonprofit organizations have never competed for or received public funds, you, as the sub-grantor of those funds, may need to provide sub-awardees with procurement guidelines for the receipt and use of Federal funds in purchasing goods and services. The University of Hawaii’s Compassion Capital Fund (CCF)’s program developed a manual for their sub-awardees on procurement guidelines based on the University’s purchasing procedures. The manual details requirements for each type of procurement action for goods and contract services as well as for equipment purchases. A copy of the Procurement Procedures grid is included in the Appendix.
Page: 1 | 2
Step 2:
Reviewing and Selecting Sub-Awardees |
Step 4: Reporting on Sub-Awards