TABLE OF CONTENTS PART 1.0 Delete the State-Submitted SSN Field from the FCR Reconciliation File (FCR 1131) 1.1 Summary of Changes 1.2 Background 1.3 Description of Changes 1.4 Impact on States 1.5 Response Record Layouts PART 2.0 Give States the Option to Have CS Locates Return NDNH Data that Their Own State Submitted (FCR 1593) 2.1 Summary of Changes 2.2 Background 2.3 Description of Changes 2.4 Impact on States PART 3.0 Add an Additional DoD code of 'P' for Pension/Retired Military Personnel (FCR 1561) 3.1 Summary of Changes 3.2 Background 3.3 Description of Changes 3.4 Impact on States 3.5 Response Record Layouts APPENDICES FCR PERSON RECONCILIATION RECORD FCR Option to Receive NDNH CS-Locate Data Registration Form RESPONSE RECORD LAYOUT CHARTS Chart A-1. FCR Person Reconciliation Record Chart C-1. FCR NDNH Locate/Proactive Match Response Record FIGURE Figure B-1. FCR Option to Receive NDNH CS-Locate Data Registration Form

PART 1.0 Delete the State-Submitted SSN Field from the FCR Reconciliation File (FCR 1131)

1.1 Summary of Changes

The FCR is being modified to redefine the State-Submitted SSN field on the FCR Person Reconciliation Record as filler.

1.2 Background

When possible, the FCR returns the "State-Submitted SSN" on the FCR Person Reconciliation Record. The FCR is unable to return this field when a state changes a person on the FCR with Additional Names and Additional SSNs, and the state does not submit the Additional Names and Additional SSNs that are associated with the person for that case on every Change Transaction. When the Additional Names and the Additional SSNs are not sent, the FCR deletes the additional information that exists on the FCR for that person in that case. By removing this field from the reconciliation process, potential confusion over the meaning of this field has been eliminated.

1.3 Description of Changes

The FCR is being modified to redefine the State-Submitted SSN field (positions 49-57) as filler in the FCR Person Reconciliation Record (Record Identifier 'RS').

1.4 Impact on States

There is no impact on states that do not request the FCR Reconciliation File.

States that request the FCR Reconciliation File must adjust their State Case Registry system to recognize positions 49-57 of the FCR Person Reconciliation Record as filler.

1.5 Response Record Layouts

Appendix A, "FCR Person Reconciliation Record", provides the revised record layout for this change.

Refer to the following chart for the revised record layout:

Chart A-1, "FCR Person Reconciliation Record"

The material that is highlighted indicates the changes to the existing record layout.

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PART 2.0 Give States the Option to Have CS Locates Return NDNH Data that Their Own State Submitted (FCR 1593)

2.1 Summary of Changes

FCR processing is being modified so IV-D case submitters can request the receipt of all or any of their own UI, QW and W-4 information in response to a CS-type Locate Request.

2.2 Background

Currently the FCR returns only other submitters' UI, QW and W-4 information in response to a IV-D case submitter's CS-type Locate.

IV-D case submitters can now request the receipt of all or any of their own UI, QW and W-4 information in response to their CS-type Locate Requests. This preference is indicated on a form similar to that used by IV-D case submitters to request the receipt of all or any of their own UI, QW and W-4 information in an FCR-to-NDNH Proactive Match or from an NDNH-to-FCR Proactive Match.

The UI, QW and W-4 information that a IV-D case submitter receives in response to a CS-type Locate Request will be contained on the existing FCR NDNH Locate/Proactive Match Response Record (Record Identifier = 'FN', NDNH Match Type = 'L').

2.3 Description of Changes

States request the receipt of all or any of their own UI, QW and W-4 information in response to a CS-type Locate Request by submitting to OCSE the "FCR Option to Receive NDNH CS-Locate Data Registration Form", which is shown in Figure B-1, "FCR Option to Receive NDNH CS-Locate Data Registration Form." States that do not want to receive this information should not submit this form. The descriptive text and form in Appendix B, "FCR Option to Receive NDNH CS-Locate Data Registration Form", will be included in a subsequent FCR Interface Guidance Document (IGD) update.

2.4 Impact on States

This change does not require programming changes by states. Any additional UI, QW or W-4 records will be returned in the record format specified above.

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PART 3.0 Add an Additional DoD Code of 'P' for Pension/Retired Military Personnel (FCR 1561)

3.1 Summary of Changes

The NDNH is being modified to accept a code of 'P' on an NDNH QW record from the Department of Defense to designate pensions for retired military or Coast Guard personnel. This value will be returned on FCR/NDNH Locates and Proactive Matches in the DoD Agency Status Indicator field of the FCR NDNH Locate/Proactive Match Response Record.

3.2 Background

Currently the NDNH receives only codes 'A', 'C', and 'R' from the Department of Defense to designate quarterly wages as being for active duty, civilian, or reserve personnel. There is no provision for retired military or Coast Guard personnel.

The DoD will submit pension payments on its retired personnel as a QW submission because the payments are considered "reduced pay for reduced services". In order to distinguish the pension records from the active duty, civilian, or reserve records, the new code 'P' has been established.

3.3 Description of Changes

A new value ('P') is being added to the list of possible codes that may be returned in the DoD Agency Status Indicator field (position 740 of the redefined QW portion) in the FCR NDNH Locate/Proactive Match Response Record (Record Identifier 'FN'). Because the new value affects only QW, no change is being made to the redefined W-4 and UI portions of the record.

3.4 Impact on States

State systems must be able to accept a new value ('P') in the DoD Agency Status Indicator field (position 740 of the redefined QW portion) of the FCR NDNH Locate/Proactive Match Response Record (Record Identifier 'FN').

3.5 Response Record Layout

Appendix A, "Response Record Layout", provides the states with the revised record layout for this change. The revision is an additional value and explanation of that value in the "Comments" cell of the DoD Agency Status Indicator field in the FCR NDNH Locate/Proactive Match Response Record.

Refer to the following chart for the revised record layout:

Chart C-1, "FCR NDNH Locate/Proactive Match Response Record"

The material that is highlighted indicates the change to the existing record layout.

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APPENDICES

A. FCR PERSON RECONCILIATION RECORD

The following is the FCR Person Reconciliation Record.

CHART A-1: FCR PERSON RECONCILIATION RECORD

Field Name	Location	Length	A/N	Comments
Record Identifier	1-2	2	A/N	This field will contain the characters 'RS'.
Case ID	3-17	15	A/N	This field will contain the state-assigned Case ID.
Member ID	18-32	15	A/N	This field will contain the state-assigned Member ID.
Filler	33-35	3	A/N	This field will contain spaces.
Participant Type	36-37	2	A/N	This field will contain one of the following values: CH - Child CP - Custodial Party NP - Non-custodial Parent PF - Putative Father
Family Violence	38-39	2	A/N	If the state has submitted a Family Violence Indicator for this person, the field will contain an 'FV'. If not, this field will contain spaces.
Sex Code	40	1	A/N	This field will contain one of the following values: F - Female M - Male Space - Unknown
Date of Birth	41-48	8	A/N	If the Date of Birth submitted was different from the Date of Birth on SSA's records, this field will contain SSA's recorded Date of Birth for the person. Otherwise, this field will contain the Date of Birth submitted by the state. If a Date of Birth was not submitted and one could not be found in SSA's records, this field will contain spaces.
Filler	49-57	9	A/N	This field will contain spaces.
Provided/Corrected SSN	58-66	9	A/N	If present, this field will be the identified or corrected SSN for the person found during the SSN verification routines. This field will contain a valid SSN when the SSN Validity Code equals 'C', 'E', 'P', 'R' or 'S'. Otherwise, it will be spaces. The Provided/Corrected SSN will be used to store the person record on the FCR.
FCR Primary SSN	67-75	9	A/N	This field will contain the SSN stored on the FCR as the person's primary SSN. This field may not agree with the SSN submitted by the state if the SSN verification process identified or corrected the SSN. The Primary SSN is the one used in Proactive Matching.
FCR Primary First Name	76-91	16	A/N	This field will contain the first name of the person associated with the Primary SSN.
FCR Primary Middle Name	92-107	16	A/N	If present, this field will contain the middle name of the person associated with the Primary SSN.
FCR Primary Last Name	108-137	30	A/N	This field will contain the last name of the person associated with the Primary SSN.
Additional SSN 1	138-146	9	A/N	If present, this field will contain an additional SSN for the person as identified by the state. If not, this field will contain spaces.
Additional SSN 2	147-155	9	A/N	If present, this field will contain an additional SSN for the person as identified by the state. If not, this field will contain spaces.
Additional First Name 1	156-171	16	A/N	If present, this field will contain an additional first name for the person who was identified by the state. If an additional name was not submitted when the person was added or last updated, this field will contain spaces.
Additional Middle Name 1	172-187	16	A/N	If present, this field will contain an additional middle name for the person who was identified by the state. If an additional name was not submitted when the person was added or last updated, this field will contain spaces.
Additional Last Name 1	188-217	30	A/N	If present, this field will contain an additional last name for the person who was identified by the state. If an additional name was not submitted when the person was added or last updated, this field will contain spaces.
Additional First Name 2	218-233	16	A/N	If present, this field will contain an additional first name for the person who was identified by the state. If an additional name was not submitted when the person was added or last updated, this field will contain spaces.
Additional Middle Name 2	234-249	16	A/N	If present, this field will contain an additional middle name for the person who was identified by the state. If an additional name was not submitted when the person was added or last updated, this field will contain spaces.
Additional Last Name 2	250-279	30	A/N	If present, this field will contain an additional last name for the person who was identified by the state. If an additional name was not submitted when the person was added or last updated, this field will contain spaces.
Additional First Name 3	280-295	16	A/N	If present, this field will contain an additional first name for the person who was identified by the state. If an additional name was not submitted when the person was added or last updated, this field will contain spaces.
Additional Middle Name 3	296-311	16	A/N	If present, this field will contain an additional middle name for the person who was identified by the state. If an additional name was not submitted when the person was added or last updated, this field will contain spaces.
Additional Last Name 3	312-341	30	A/N	If present, this field will contain an additional last name for the person who was identified by the state. If an additional name was not submitted when the person was added or last updated, this field will contain spaces.
Additional First Name 4	342-357	16	A/N	If present, this field will contain an additional first name for the person who was identified by the state. If an additional name was not submitted when the person was added or last updated, this field will contain spaces.
Additional Middle Name 4	358-373	16	A/N	If present, this field will contain an additional middle name for the person who was identified by the state. If an additional name was not submitted when the person was added or last updated, this field will contain spaces.
Additional Last Name 4	374-403	30	A/N	If present, this field will contain an additional last name for the person who was identified by the state. If an additional name was not submitted when the person was added or last updated, this field will contain spaces.
SSN Validity Code	404	1	A/N	This field will contain one of the following codes to indicate the validity of the SSN submitted by the state. C - The SSN submitted for this person was corrected and provided in the FCR Primary SSN field E - The SSN and Name combination submitted for this person could not be verified or corrected but the additional person data provided identified an FCR Primary SSN for this person P - The SSN was not submitted, but the additional person data submitted identified an FCR Primary SSN for this person without manual intervention; or the SSN provided did not verify but an FCR Primary SSN was identified using SSA's alpha search R - The person data submitted identified multiple possible SSNs for the person and the FCR Primary SSN was selected via the Requires Manual Review process S - The IRS-U SSN submitted allowed the FCR Primary SSN to be identified using the IRS information V - The SSN and Name combination submitted was verified by the SSA SSN verification routines. In this case, the state-submitted SSN will equal the FCR Primary SSN. Space - The SSN provided could not be verified.
Multiple SSN 1	405-413	9	A/N	If the SSA SSN verification routines identified multiple valid SSNs for the person, the first multiple SSN will be in this field.
Multiple SSN 2	414-422	9	A/N	If the SSA SSN verification routines identified multiple valid SSNs for the person, the second multiple SSN will be in this field.
Multiple SSN 3	423-431	9	A/N	If the SSA SSN verification routines identified multiple valid SSNs for the person, the third multiple SSN will be in this field.
Warning Code 1	432-436	5	A/N	This field will contain one of the following values: LE001 - Disclosure Prohibited - If the Family Violence Indicator is a space, this code indicates Family Violence has been placed on the person TW102 - SSN/Name combination unverified - The SSN Validity Code will contain a space Spaces - No warning applicable
Warning Code 2	437-441	5	A/N	This field will contain one of the following values: LE001 - Disclosure Prohibited - If the Family Violence Indicator is a space, this code indicates Family Violence has been placed on the person. TW102 - SSN/Name combination unverified - The SSN Validity Code will contain a space. Spaces - No warning applicable
Registered Date	442-449	8	N	This field will contain the date when the person was added to the database. The date will be in CCYYMMDD format.
Update Date	450-457	8	A/N	If the person record has been updated, this field will contain the date when the person update processed. The date will be in CCYYMMDD format.
Date Of Death	458-465	8	A/N	If applicable, this field will contain the SSA-recorded Date of Death in CCYYMMDD format, for the person. If not, this field will contain spaces. Note: The FCR returns '01' in the day portion of the Date of Death when the SSA Death Master File contained '00' in the day. Spaces imply the assumption that the person is alive.
SSA Zip Code Of Last Residence	466-470	5	A/N	If applicable, this field will contain the valid Zip Code of the person's last residence based on SSA's death records. If Date of Death or Zip Code is not available, this field will contain spaces.
SSA Zip Code Of Lump Sum Payment	471-475	5	A/N	If applicable, this field will contain the valid Zip Code of where the lump sum death benefit payment was sent based on SSA's death records. If Date of Death or Zip Code is not available, this field will contain spaces.
Filler	476-500	25	A/N	This field will contain all spaces.

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B. FCR OPTION TO RECEIVE NDNH CS-LOCATE DATA REGISTRATION FORM

The FCR normally filters NDNH information that is sent as a result of an NDNH CS-Locate Response by not sending to a state any records that the state submitted to the NDNH. The state may choose to remove this filtering and receive from the locate process all appropriate NDNH records, including those records that the state sent to the NDNH. States may opt to receive W-4 only, QW only, UI only, or any combination, or all of the W-4, QW and UI records that were submitted by their state. To exercise this option, the state should complete and send the "FCR Option to Receive NDNH CS-Locate Data Registration Form", which is shown in Figure B-1, to:

Department of Health and Human Services
Administration for Children and Families
Office of Child Support Enforcement
Federal Parent Locator Service
2nd Floor East
370 L'Enfant Promenade, S.W.
Washington, D.C. 20447

States may fax the form to Joan O'Connor at 202-401-5647.

The following is the "FCR Option to Receive NDNH CS-Locate Data Registration Form".

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C. RESPONSE RECORD LAYOUT

Chart C-1, "FCR NDNH Locate/Proactive Match Response Record", presents the record layout of the material that will be changed by the FCR part of Release 03-01. It is the response record that is used for NDNH Locate data and for both FCR-to-NDNH and NDNH-to-FCR Proactive Match data.

CHART C-1: FCR NDNH LOCATE/PROACTIVE MATCH RESPONSE RECORD

Field Name	Location	Length	A/N	Comments
Record Identifier	1-2	2	A/N	This field will contain the characters 'FN'.
NDNH Match Type	3	1	A/N	This field will contain one of the following codes to indicate the action that initiated the generation of this record: L - NDNH Locate request response N - NDNH-to-FCR Proactive Response for new information added to the NDNH P - FCR-to-NDNH Proactive Response for a new person or a change to an existing person on the FCR, or a change in Case Type on the FCR from Non IV-D to IV-D
Filler	4-18	15	A/N	This field is reserved for future use. For the current version, it is spaces.
Transmitter State/ Territory Code	19-20	2	A/N	This field will contain the information from the record submitted for Locate processing or the Transmitter State/Territory Code stored on the FCR for a Proactive Match.
Filler	21-60	40	A/N	This field is reserved for future use. For the current version, it is spaces.
Locate Source Response Agency Code	61-63	3	A/N	This field will contain one of the following codes to identify the NDNH Source providing the data: H01 - NDNH data not available. (Only for NDNH Match Type 'L' when the Locate Response Code equals '06', '10' or '39'.) H97 - NDNH Unemployment Insurance H98 - NDNH Quarterly Wage H99 - NDNH W-4
NDNH Name Sent/Matched Indicator	64	1	A/N	This field will contain one of the following codes to indicate which name matched with the name in the NDNH record: 1 - First letter of First Name, first four letters of Last Name 2 - First letter of Additional First Name 1, first four letters of Additional Last Name 1 3 - First letter of Additional First Name 2, first four letters of Additional Last Name 2 4 - Name from QW incomplete or missing, Name not used in match The NDNH name as matched will be in the Name Returned field. This field will be a space if the Name or Additional Names do not match an NDNH Name.
First Name	65-80	16	A/N	This field will contain the information on the record submitted for Locate processing or the First Name stored on the FCR for a Proactive Match.
Middle Name	81-96	16	A/N	This field will contain the information on the record submitted for Locate processing or the Middle Name stored on the FCR for a Proactive Match.
Last Name	97-126	30	A/N	This field will contain the information on the record submitted for Locate processing or the Last Name stored on the FCR for a Proactive Match.
Additional First Name 1	127-142	16	A/N	This field will contain the information on the record submitted for Locate processing. This field will be spaces for an NDNH Match Type 'P'. If an Additional First Name on the FCR was used in the match for the NDNH Match Type 'N', this field will contain the name used.
Additional Middle Name 1	143-158	16	A/N	This field will contain the information on the record submitted for Locate processing. This field will be spaces for an NDNH Match Type 'P'. If an Additional Middle Name on the FCR was used in the match for the NDNH Match Type 'N', this field will contain the name used.
Additional Last Name 1	159-188	30	A/N	This field will contain the information on the record submitted for Locate processing. This field will be spaces for an NDNH Match Type 'P'. If an Additional Last Name on the FCR was used in the match for the NDNH Match Type 'N', this field will contain the name used.
Additional First Name 2	189-204	16	A/N	This field will contain the information on the record submitted for Locate processing. This field will be spaces for a Proactive Match.
Additional Middle Name 2	205-220	16	A/N	This field will contain the information on the record submitted for Locate processing. This field will be spaces for a Proactive Match.
Additional Last Name 2	221-250	30	A/N	This field will contain the information on the record submitted for Locate processing. This field will be spaces for a Proactive Match.
Name Returned Indicator	251	1	A/N	This field will contain one of the following codes to indicate the format of the name returned from the NDNH: 0 - No name returned 2 - Fixed format name, single name
Name Returned	252-313	62	A/N	This field will contain the name as found in the NDNH record. The format will be: 252-267 First Name (16) 268-283 Middle Name (16) 284-313 Last Name (30) This field will be all spaces if the Locate Response Code equals '06', '10' or '39'.
SSN	314-322	9	A/N	This field will be one of the following: for a Proactive Match, this field will contain the Primary SSN stored on the FCR; for a Locate Request with a state-submitted SSN that verified, this field will contain the verified SSN submitted by the state; for a Locate Request with a state-submitted SSN that did not verify but was corrected, this field will contain the unverified SSN submitted by the state (the corrected SSN will be in the Corrected/Additional/Multiple SSN field); and for a Locate Request when the state did not submit an SSN, but an SSN was identified by one of the SSN identification processes, this field will contain the identified SSN If the SSN was identified and corrected, submitters will receive the corrected or identified SSN in the Acknowledgement.
Member ID	323-337	15	A/N	This field will contain the information on the record submitted for Locate processing or the Member ID stored on the FCR for a Proactive Match.
User Field	338-352	15	A/N	This field will contain the information on the record submitted for Locate processing. For a Proactive Match, this field will be spaces.
Locate Closed Indicator	353	1	A	This field will contain a 'C' if this is the last Locate Response being returned for a Locate Request. This field will contain a space if it is not the last Locate Response for this person for this requestor.
Filler	354-355	2	A/N	This field is reserved for future use. For the current version, it is spaces.
FIPS County Code	356-358	3	A/N	This field will contain the information on the record submitted for Locate processing or the FIPS County Code stored on the FCR for a Proactive Match.
Filler	359-363	5	A/N	This field is reserved for future use. For the current version, it is spaces.
Locate Request Type	364-365	2	A/N	This field will contain the information on the record submitted for a response to a Locate Request. This field will be spaces if this record is a response to a Proactive Match.
Date of Address Format Indicator	366	1	A/N	This field will contain one of the following values: 0 - 00000000, date not available 2 - CCYYQ000 4 - CCYYMMDD
Date of Address	367-374	8	A/N	This field will contain the date of the address provided by the agency in one of the following formats: CCYYQ000 - century, year, quarter CCYYMMDD - century, year, month, day 00000000 - date not available
Locate Response Code	375-376	2	A/N	This field will contain one of the following codes that clarify the response received from the NDNH: 06 - Case Type changed from IV-D to Non IV-D, no information returned 10 - NDNH does not have the SSN on file 30 - SSN matched, no address returned 39 - Disclosure Prohibited, person associated with family violence 46 - SSN matched, Locate Source name different from submitted name 47 - SSN matched, QW name incomplete or missing Space - Address returned to state
Corrected/ Additional/ Multiple SSN	377-385	9	A/N	This field will contain one of the following to clarify which SSN was used in the NDNH search: If the SSN Match Indicator is a 'C', this field will contain the corrected SSN. If the SSN Match Indicator is an 'M' or 'X', this field will contain the Additional/ Multiple SSN used in the match. (The SSN in this field will be different from the SSN in the SSN field.) If the SSN Match Indicator is a 'V', this field will be spaces. (The SSN used in the match will be in the SSN field.)
Filler	386	1	A/N	This field is reserved for future use. For the current version, it is spaces.
Employer Name	387-431	45	A/N	This field will contain the name of the employer for the person who is the subject of the Locate search or Proactive Match. If the Employer Name is not supplied by the NDNH, this field will be all spaces.
Filler	432	1	A/N	This field is reserved for future use. For the current version, it is spaces.
Street Address Line 1	433-472	40	A/N	These fields contain the returned address. For a good or a corrected address, the line sequence for the four edited street address lines is top justified as follows: Firm name (if present in the input address) followed by; Non-standard address lines (if present in the input address followed by; The urbanization name for Puerto Rican addresses (if present in the input address and if requiring URB), followed by; The standardized and scrubbed street address line For NDNH Proactive Match Responses, foreign addresses are returned unchanged. For NDNH Locate responses, incorrect U.S. addresses, missing addresses and foreign addresses are returned unchanged. These fields are all spaces if the Locate Source Response Agency Code field contains 'H01' (NDNH data is not available), and if the street address was not supplied by the Locate source.
Street Address Line 2	473-512	40	A/N
Street Address Line 3	513-552	40	A/N
Street Address Line 4	553-592	40	A/N
City	593-622	30	A/N	This field contains the city that is associated with the address. For NDNH Proactive Match Response Records, this field may be all spaces if the address is foreign. For NDNH Locate responses, this field is all spaces if the "Locate Source Response Agency Code" field contains 'H01' (NDNH data is not available), if the city name or if the entire address is missing. It may also occur in the case of foreign or incorrect U.S. addresses.
State	623-624	2	A/N	This field contains the state that is associated with the address. For NDNH Proactive Match Response Records, this field may be all spaces if the address is foreign. For NDNH Locate response records, this field is all spaces: If the Locate Source Response Agency Code field contains 'H01' (NDNH data is not available), If the entire address is missing, or If the state code was not supplied by the Locate source It may also occur in the case of foreign or incorrect US addresses.
Zip Code	625-639	15	A/N	This field contains the Zip Code that is associated with the address. U.S. Zip Codes are 9 digits and foreign Zip Codes may be up to 15 characters. For NDNH Proactive Match Response Records, this field may be all spaces if the address is foreign. For NDNH Locate response records, this field is all spaces: If the Locate Source Response Agency Code field contains 'H01' (NDNH data is not available), If the entire address is missing, or If the Zip Code is not supplied by the Locate source or by FINALIST It may also occur in the case of foreign or incorrect U.S. addresses.
Foreign Country Code	640-641	2	A/N	If the address is in a foreign country, this field contains the two-digit alphabetic FIPS Code of the foreign country. This field is all spaces if the Locate Source Response Agency Code field contains 'H01' (NDNH data is not available), if the entire address is missing, if the FIPS Code is not supplied, or if the address is not in a foreign country.
Foreign Country Name	642-666	25	A/N	If the address is in a foreign country, this field contains the name of the foreign country. This field is all spaces if the Locate Source Response Agency Code field contains 'H01' (NDNH data is not available), if the entire address is missing, if the country name is not supplied, or if the address is not in a foreign country.
Address Scrub Indicator 1	667-668	2	A/N	The first address scrub code represents the general status of the address. It is always present in the Response Record. For NDNH Locate responses, this field contains one of the following codes to indicate the results of the address editing of the address information returned in the response: BA - Bad address: FINALIST determined it to be an undeliverable address. The address is left unchanged CH - Changed address: The address was corrected and is considered by FINALIST to be deliverable EA - Empty address: No address is present in record. The address was not provided by the Locate source. Applies to Locate Responses only (Proactive Match Records with incomplete US addresses are not returned) FA - Foreign Address: The address is not edited and is left unchanged because the value in the foreign country code is other than spaces or 'US' GA - Good address: FINALIST has determined it to be a deliverable address If NDNH Match Type = 'N' or 'P': This field will not return 'EA'; This field will not return 'BA' unless the state has opted to receive Proactive Match Records that fail FINALIST address scrubbing routines.
Address Scrub Indicator 2	669-670	2	A/N	This field contains one of the following codes to further define the results of the address editing of the address information returned in the response. Success or failure of correction attempts is indicated by the value of Address Scrub Indicator 1. If Address Scrub Indicator 1 is 'BA', this field contains one of the following codes: BR - Bad range: The house number is out of range for that street. This type of address error cannot be corrected. BU - Bad unit number: In a multi-dwelling unit, the unit number has a non-standard format, is out of range or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was attempted. BX - Missing state code or missing state code and Zip Code: Assigning state or Zip Code was attempted MA - Mismatched address: The street name is not found in the city (the address may be deliverable because some addresses do not require a street name) MX - Mismatched state and Zip Code: Correction of the Zip Code was attempted NC - Non-determined city name: Correction of the city name was attempted NZ - Non-determined Zip Code: Correction of the Zip Code was attempted but failed If Address Scrub Indicator 1 is 'CH', this field contains one of the following codes: BU - Bad unit number: In a multi-dwelling unit, the unit number has a non-standard format, is out of range or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was successful. BX - Missing state code or missing state code and Zip Code: Assigning state or Zip Code was successful CA - Corrected address: A misspelled or non-standard street name was successfully corrected in the Response Record CC - Corrected city name: Correction of the misspelled or non-standard city name was successful CZ - Corrected Zip Code: Correction of the Zip Code was successful MA - Mismatched address: The street name is not found in the city(the address may be deliverable because some addresses do not require a street name) MX - Mismatched state and Zip Code: Correction of the Zip Code was successful NC - Non-determined city name: Correction of the city name was successful For NDNH Proactive Match Response Records, this field is spaces if the Address Scrub Indicator 1 contains 'FA' or 'GA'. For NDNH Locate Response records, this field is spaces if the Address Scrub Indicator 1 contains 'EA', 'FA' or 'GA'.
Address Scrub Indicator 3	671-672	2	A/N	This field's description is identical to that of Address Scrub Indicator 2 with one exception: In addition to the listed conditions, this field is also spaces if Address Scrub Indicator 1 is 'BA' or 'CH' and a third address scrub code was not generated by the address editor.
Filler	673-700	28	A/N	This field is reserved for future use. For the current version, it is spaces.
Locate Source Specific Information	701-920	220	A/N	This field will contain additional information from the NDNH. The Locate Source Specific Information data will always be found in positions 701-920; however, the format may differ depending on the type of information supplied by the NDNH UI, QW or W-4. For ease of use, positions 701-920 are repeated three times in this table: one for each of the NDNH files as defined in the Locate Source Response Agency Code.
The following 10 rows define the format of the Locate Source Specific Information for UI, Locate Source Code 'H97':
Reporting State	701-702	2	A/N	This field will contain the two-digit numeric FIPS Code of the state or territory that submitted the UI data to the NDNH or spaces if the information is not available.
Benefit Amount	703-713	11	N Signed	This field will contain the gross amount of UI benefits, prior to any deductions, paid to a claimant during the reporting quarter. The last two positions are implied to be to the right of the decimal point. The default is zeros. The last position is signed.
Filler	714-724	11	A/N	This field is reserved for future use. For the current version, it is spaces.
SSN Match Indicator	725	1	A/N	This field will contain one of the following codes to indicate if the SSN contained in the record is the state-submitted SSN, or a corrected or multiple SSN: C - Corrected SSN M - Additional/Multiple SSN V - State-submitted verified SSN X - Multiple SSN from a corrected SSN If this field is 'C', 'M' or 'X', the SSN used in the match will be in the Corrected/ Additional/Multiple SSN fields.
Reporting Quarter	726-730	5	A/N	This will contain the time period for the UI being sent in this record. The format is CCYYQ. CC - Century YY - Year Q - Reporting quarter: 1 - January 1 through March 31 2 - April 1 through June 30 3 - July 1 through September 30 4 - October 1 through December 31 This field will be spaces if the information is not available.
Filler	731-910	180	A/N	This field is reserved for future use. For the current version, it is spaces.
Participant Type	911-912	2	A/N	This field contains one of the following codes to define the person's Participant Type on the case: CP - Custodial Party NP - Non-custodial Parent PF - Putative Father If the NDNH Match Type is 'P', this field will contain the code from the Add or Change Transaction that generated the match. If the NDNH Match Type is 'N' and the person is on multiple cases, the Participant Type that is returned will be determined based on the following hierarchy: NP, PF, CP. If the NDNH Match Type is 'L', the field will be spaces.
Reserved for FCR Processing	913-914	2	A/N	This field will contain spaces.
Reserved for FCR Processing	915-916	2	A/N	This field will contain spaces.
Reserved for FCR Processing	917-918	2	A/N	This field will contain spaces.
Sort State Code	919-920	2	A/N	This field will contain the two position state code used to sort the output response file.
The following 15 rows define the format of the Locate Source Specific Information for QW, Locate Source Code 'H98':
Reporting State	701-702	2	A/N	This field will contain the two-digit numeric FIPS Code of the state or territory that submitted the QW data to the NDNH. This field will be blank if the QW was reported by a Federal agency or if the information is not available.
Address Indicator Type	703	1	A/N	This field will contain one of the following to indicate the type of address provided: 1 - Employer Address 3 - Employer Optional Address Space - No address provided
Wage Amount	704-714	11	N Signed	This field will contain the gross amount of wages an employer reports as paid to an employee during the reporting quarter. The last two positions are implied to be to the right of the decimal point. The default is zeroes. The last position is signed.
FEIN	715-723	9	A/N	This field will contain the employer's Federal Employer Identification Number. This field will be spaces if the information is not available.
Filler	724	1	A/N	This field is reserved for future use. For the current version, it is a space.
SSN Match Indicator	725	1	A/N	This field will contain one of the following codes to indicate if the SSN contained in the record is the state-submitted SSN, or a corrected or multiple SSN: C - Corrected SSN M - Additional/Multiple SSN V - State-submitted verified SSN X - Multiple SSN from a corrected SSN If this field is 'C', 'M' or 'X', the SSN used in the match will be in the Corrected/ Additional/Multiple SSN field.
Reporting Quarter	726-730	5	A/N	This will contain the time period of the QWs being sent in this record. The format is CCYYQ. CC - Century YY - Year Q - Reporting quarter: 1 - January 1 through March 31 2 - April 1 through June 30 3 - July 1 through September 30 4 - October 1 through December 31 This field will be spaces if the information is not available.
Reporting Federal Agency	731-739	9	A/N	This field will contain the code for the Federal agency that reported the QWs. This field will be blank if the QWs were reported by a state, territory or if the information is not available.
DOD Agency Status Indicator	740	1	A/N	This field will contain one of the following codes to indicate the status of an employee reported by DoD: A - Active duty employee C - Civilian employee P - Retired employee R - Reserve employee This field will be blank if the QW was reported by a Federal agency other than DoD, a state, territory or if the information is not available.
State EIN	741-752	12	A/N	This field will contain the State Employer Identification Number. This field will be spaces if the State EIN was not supplied or is not available.
Filler	753-910	158	A/N	This field is reserved for future use. For the current version, it is spaces.
Participant Type	911-912	2	A/N	This field contains one of the following codes to define the person's Participant Type on the case: CP - Custodial Party NP - Non-custodial Parent PF - Putative Father If the NDNH Match Type is 'P', this field will contain the code from the Add or Change Transaction that generated the match. If the NDNH Match Type is 'N' and the person is on multiple cases, the Participant Type that is returned will be determined based on the following hierarchy: NP, PF, CP. If the NDNH Match Type is 'L', the field will be spaces.
Reserved for FCR Processing	913-914	2	A/N	This field will contain spaces.
Reserved for FCR Processing	915-916	2	A/N	This field will contain spaces.
Reserved for FCR Processing	917-918	2	A/N	This field will contain spaces.
Sort State Code	919-920	2	A/N	This field will contain the two position state code used to sort the output response file.
The following 15 rows define the format of the Locate Source Specific Information for W-4, Locate Source Code 'H99':
Reporting State	701-702	2	A/N	This field will contain the two-digit numeric FIPS Code of the state or territory that submitted the W-4 data to the NDNH. This field will be blank if the W-4 was reported by a Federal agency or if the information is not available.
Address Indicator Type	703	1	A/N	This field will contain one of the following codes to indicate the type of address provided: 1 - Employer Address 2 - Employee Address 3 - Employer Optional Address Space - No address provided
Date of Birth	704-711	8	A/N	This field will contain the date of birth of the employee resident in the NDNH W-4 records. The format will be in CCYYMMDD format. This will be blank if the date of birth is not available.
Date of Hire	712-719	8	A/N	This field will contain the date of hire of the employee. The format will be in CCYYMMDD format.
FEIN	720-728	9	A/N	This field will contain the Federal Employer Identification Number. This field will be spaces if the FEIN was not supplied or is not available.
SSN Match Indicator	729	1	A/N	This field will contain one of the following codes to indicate if the SSN contained in the record is the state-submitted SSN, or a corrected or multiple SSN: C - Corrected SSN M - Additional/Multiple SSN V - State-submitted verified SSN X - Multiple SSN from a corrected SSN If this field is 'C', 'M' or 'X', the SSN used in the match will be in the Corrected/ Additional/Multiple SSN field.
Reporting Federal Agency	730-738	9	A/N	This field will contain the code for the Federal agency that reported the W-4 data. This field will be blank if the W-4 was reported by a state, territory or if the information is not available.
DoD Agency Status Indicator	739	1	A/N	This field will contain one of the following codes to indicate the status of an employee reported by DoD: A - Active duty employee C - Civilian employee R - Reserve employee This field will be blank if the W-4 was reported by a Federal agency other than DOD, a state, territory or if the information is not available.
State EIN	740-751	12	A/N	This field will contain the State Employer Identification Number. This field will be blank if the data is not available.
State of Hire	752-753	2	A/N	This field will contain the valid two-letter U.S. Postal Service abbreviation of a state or territory to indicate the state in which the employee was hired. This field will be blank if the data is not available.
Filler	754-910	157	A/N	This field is reserved for future use. For the current version, it is spaces.
Participant Type	911-912	2	A/N	This field contains one of the following codes to define the person's Participant Type on the case: CP - Custodial Party NP - Non-custodial Parent PF - Putative Father If the NDNH Match Type is 'P', this field will contain the code from the Add or Change Transaction that generated the match. If the NDNH Match Type is 'N' and the person is on multiple cases, the Participant Type that is returned will be determined based on the following hierarchy: NP, PF, CP. If the NDNH Match Type is 'L', the field will be spaces.
Reserved for FCR Processing	913-914	2	A/N	This field will contain spaces.
Reserved for FCR Processing	915-916	2	A/N	This field will contain spaces.
Reserved for FCR Processing	917-918	2	A/N	This field will contain spaces.
Sort State Code	919-920	2	A/N	This field will contain the two position state code used to sort the output response file.