Skip Navigation
acfbanner  
ACF
Department of Health and Human Services Administration for Children and Families
          
ACF Home   |   Services   |   Working with ACF   |   Policy/Planning   |   About ACF   |   ACF News   |   HHS Home

  Questions?  |  Privacy  |  Site Index  |  Contact Us  |  Download Reader™Download Reader  |  Print Print      

The Office of Child Support Enforcement Giving Hope and Support to America's Children
Federal Parent Locator Service Home Page Logo   Federal Parent Locator Service
Main Menu
skip to primary page content
 
Federal Case Registry

Federal Case Registry

Release 04-01 – Minor: August 20, 2004
Release Specifications

May 14, 2004

TABLE OF CONTENTS

PART 1.0
CREATE AN EDIT FOR ASTERISK AND BACKSLASH IN THE CASE ID (FCR 1871)

PART 2.0
RETURN SELF-EMPLOYMENT INFORMATION ON SSA LOCATES (FCR 1875)

APPENDICES
  1. FCR LOCATE RESPONSE RECORD

CHARTS


PART 1.0 CREATE AN EDIT FOR ASTERISK AND BACKSLASH IN THE CASE ID (FCR 1871)

1.1 Summary of Changes

The Federal Case Registry (FCR) is being modified to disallow the use of asterisks and backslashes in the FCR Case ID field.

1.2 Background

As a result of the Interstate Case Reconciliation (ICR) project, states have been directed to ensure that they are using the same Case ID, formatted in the same manner, for all external data exchanges, including the FCR. In order to support this directive, there is a need to perform consistent editing of the Case ID throughout the FPLS systems. This enhancement supports OAPO goals for providing more effective interstate communications, the ICR project, and ongoing Case ID synchronization. 

1.3 Description of Changes

The FCR edit program has been modified to perform enhanced editing of the Case ID field.  The special characters asterisk (*) and backslash (\) are no longer allowed in the Case ID field.

These changes affect the following specific transaction types:

  • FCR Case add transactions (Record Type 'FC' with Action Type Code 'A')
  • FCR Case ID change transactions (Record Type 'FC' with Action Type Code 'C') with previous Case ID greater than spaces
  • FCR Person add transaction (Record Type 'FP' with Action Type Code 'A')
  • FCR Person Locate transactions (Record Type 'FP' with Action Type Code 'L' and a Locate Request Type of 'CS')
  • FCR Query transaction (Record Type 'FR')

The following transaction types are excluded from the enhanced edit:

  • FCR Case change transactions (Record Type 'FC' with Action Type Code 'C') with previous Case ID of spaces
  • FCR Case delete transactions (Record Type 'FC' with Action Type Code 'D')
  • FCR Person change transaction (Record Type 'FP' with Action Type Code 'C')
  • FCR Person delete transaction (Record Type 'FP' with Action Type Code 'D')

Error code TE005 will be issued for transactions that fail the new enhanced Case ID edit. A new condition has been added to error code TE005 to describe this edit as follows:

Chart 1-1 : FCR Record Error And Warning Codes
Error Code Record Type Error Message and Description
TE005   Case ID required.
An exception to one of the following conditions was found:
FP Case ID must be present and not equal to zero or all spaces for Record Identifier 'FP' with Action Type Codes 'A', 'C' or 'D'.
If the record identifier is 'FP' with Action Type Code 'A', the Case ID may not contain an asterisk or backslash.
If the Action Type Code is 'L' with a Request-Type of 'CS', the Case ID may not contain an asterisk or backslash.
If the Action Type Code is 'L' and the Locate Request Type is 'CS', the Case ID must be present and not equal to zero or all spaces.
FC
FR		 Case ID must be present and not equal to zero or all spaces if the Record Identifier is 'FC' or 'FR'. If the record identifier is 'FC' with Action Type Code 'A', or the Record Identifier is 'FC' with Action Type Code 'C' and there is a Previous Case-ID, or the Record Identifier is 'FR', the Case ID may not contain an asterisk or backslash.
Note: If Case ID is present, a space is not allowed in the first position.

1.4 Impact on States

Specific add, change, locate and query transactions containing special characters in any position of the Case ID field will be rejected and error code TE005 will be returned.

Table of Contents

PART 2.0 RETURN SELF-EMPLOYMENT INFORMATION ON SSA LOCATES (FCR 1875)

2.1 Summary of Changes

The FCR and FPLS are being modified to return a Self-Employment Indicator in the FCR Locate Response Record. An annual wage amount field will also be added to the record. For this release the wage field will not contain data. The wage field will be populated in a future release.

2.2 Background

SSA currently returns a Self-Employment Indicator in its response to the FPLS. However, this indicator is not returned to the state that submitted the Locate. The Federal Office of Child Support Enforcement considered this indicator to be of value to states in the enforcement and establishment of orders and therefore decided the indicator should be returned via the FCR. In addition, in a future release, SSA will return the annual wage amount that was reported for an individual.

2.3 Description of Changes

A Self-Employment Indicator field will be added to positions 706-707 (formerly defined as Filler) in the FCR Locate Response Record for the SSA Locate Source Response Agency Code 'E01'. If a person is self-employed, 'SE' will appear in this field. Their annual wage as reported to SSA will be added to positions 708-716 (also formerly defined as Filler) in the FCR Locate Response Record. The annual wage field will not contain data. The field will be populated in a future release.

2.4 Impact on States

State systems must be able to accept a new Self-Employment Indicator field. If convenient, states may want to proceed to program for the wage amount, which will be populated at a future date.

2.5 Response Record Layouts

Appendix A, "FCR Locate Response Record", provides the revised record layout for this change.

Table of Contents

APPENDICES

A. FCR LOCATE RESPONSE RECORD

This appendix contains the record specifications for the FCR Locate Response Record that is affected by the changes made for this release.

Chart A- 1 presents the entire FCR Locate Response Record with the changes highlighted in turquoise.

Chart A-1: FCR Locate Response Record
Field Name Location Length A/N Comments
Record Identifier 1-2 2 A/N This field will contain the characters 'FF'.
Filler 3-18 16 A/N This field is reserved for future use. For the current version, it is spaces.
Transmitter State / Territory Code 19-20 2 A/N This field will contain the information on the record submitted.
Filler 21-60 40 A/N This field is reserved for future use. For the current version, it is spaces.
Locate Source Response Agency Code 61-63 3 A/N This field will contain one of the following codes to identify the Locate Source providing the data:
A01 –
Response from Department of Defense/Office of Personnel Management
A02 –
Response from Federal Bureau of Investigation
C01 –
Response from Internal Revenue Service
E01 –
Response from Social Security Administration
E03 –
Response from Social Security Administration/MBR
F01 –
Response from Department of Veteran's Affairs
FPLS Name Sent/Matched Indicator 64 1 A/N This field will contain one of the following codes to indicate which name matched with the name in the Locate Source record:
1 –
First Name, Middle Name, Last Name
2 –
Additional First Name 1, Additional Middle Name 1, Additional Last Name 1
3 –
Additional First Name 2, Additional Middle Name 2, Additional Last Name 2
Space –
Information not available. (Only for Locate Response Codes '06', '10' and '39'.)
First Name 65-80 16 A/N This field will contain the information on the record submitted.
Middle Name 81-96 16 A/N This field will contain the information on the record submitted.
Last Name 97-126 30 A/N This field will contain the information on the record submitted.
Additional First Name 1 127-142 16 A/N This field will contain the information on the record submitted.
Additional Middle Name 1 143-158 16 A/N This field will contain the information on the record submitted.
Additional Last Name 1 159-188 30 A/N This field will contain the information on the record submitted.
Additional First Name 2 189-204 16 A/N This field will contain the information on the record submitted.
Additional Middle Name 2 205-220 16 A/N This field will contain the information on the record submitted.
Additional Last Name 2 221-250 30 A/N This field will contain the information on the record submitted.
Name Returned Indicator 251 1 A/N This field will contain one of the following codes to indicate the format of the name returned from the Locate Source:
0 –
No name returned
1 –
Free format name: Arrangement of name fields unknown
2 –
Fixed format name, single name
3 –
Free format name, joint name
Name Returned 252-313 62 A/N This field will contain the name returned by the Locate source. The Name Returned may vary in format: Free Format, Fixed Format or Joint Name Returned in Free Format as indicated by the Name Returned Indicator.
0 –
No name returned
1 –
Free format, 62 positions for any name or names
2 –
Fixed format, single name: 16 position first name, 16 position middle name, 30 position last name and suffix
3 –
Free format, joint name: 32 position first name, middle initial & first name, middle initial; 30 position last name and suffix. Example: Joe E. & Mary Smith. Last Names may include hyphens or suffixes (for example, Jr.).
SSN 314-322 9 A/N This field will contain the SSN used in the Locate search. This may be an SSN:
  • submitted by the state with the Locate Request,
  • corrected by SSA,
  • identified as a valid multiple by SSA, or
  • identified by one of the SSN identification processes, if the state did not submit an SSN with the Locate Request
If the SSN has been corrected, identified or identified as a multiple, submitters will have received the SSN in the Acknowledgement.
Member ID 323-337 15 A/N This field will contain the information on the record submitted.
User Field 338-352 15 A/N This field will contain the information on the record submitted.
Locate Closed Indicator 353 1 A This field will contain a 'C' when this is the last Locate Response returned for a Locate Request.
Filler 354-355 2 A/N This field is reserved for future use. For the current version, it is spaces.
FIPS County Code 356-358 3 A/N This field will contain the information on the record submitted.
Filler 359-363 5 A/N This field is reserved for future use. For the current version, it is spaces.
Locate Request Type 364-365 2 A/N This field will contain the information on the record submitted.
Date of Address Format Indicator 366 1 A/N This field will contain one of the following codes to indicate the format of the Date of Address:
0 –
00000000, date not available
1 –
CCYYMM00, century, year, month
2 –
CCYYQR00, century, year, quarter
3 –
CCYY0000, century, year
4 –
CCYYMMDD, century, year, month, day
Date of Address 367-374 8 A/N This field will contain the date of the address provided by the agency in one of the following formats:
00000000 –
date not available
CCYYMM –
century, year, month
CCYYQR –
century, year, quarter
CCYY –
century, year
CCYYMMDD –
century, year, month, day
Locate Response Code 375-376 2 A/N This field will contain one of the following codes that clarify the response received from the Locate Source:
02 –
Beneficiary or Person deceased (FBI, SSA)
03 –
Beneficiary suspended (SSA)
05 –
SSN identified, no IRS address (IRS)
06 –
FCR Case Type changed from IV-D to Non IV-D, no information returned
10 –
Locate source does not have the SSN on file (DoD, DVA, FBI, IRS, SSA)
12 –
Submitted name does not agree with Locate Source name (DoD, FBI, IRS, SSA, DVA)
19 –
Address not on the SSA automated system (SSA)
22 –
Good SSN, no record of earnings (SSA)
28 –
Address not available from Locate Source (DoD, FBI, SSA)
30 –
SSN matched, no address returned (DoD, FBI)
39 –
Disclosure Prohibited, person associated with family violence (All Locate Sources)
40 –
SSN Identified, address provided (IRS)
Spaces –
Address returned to state (DoD, FBI, IRS, SSA, DVA)
Filler 377-386 10 A/N This field is reserved for future use. For the current version, it is spaces.
Employer Name 387-431 45 A/N This field will contain the name of the employer for the person subject to the Locate process. If the Employer Name is not supplied by the Locate Source, this field will be all spaces.
Address Format Indicator 432 1 A/N This field will contain one of the following codes to indicate the format of the Returned Address:
C –
Fixed format: City, State and Zip Code breakdown
F –
Free format: Lines separated by a back slash (\) and with an isolated Zip Code when possible
X –
Fixed format: Street Address Lines 1 through 4, City, State, Zip Code breakdown
Space –
No address
Returned Address 433-666 234 A/N This field will contain the address as returned by the Locate Source. The format of the address is based on the Address Format Indicator. The Returned Address will always be found in positions 433-666; however, the format may differ depending on the address supplied by the Locate Source. Positions 433-666 are repeated three times in this table: one for each format as indicated by the Address Format Indicator.
The following 5 rows define the format of the Returned Address when the Address Format Indicator is 'C':
Street Address Lines 1- 4 433-592 160 A/N This field contains up to four Street Address Lines. Each address line is separated by a back slash (\). If address information is not supplied, the field is all spaces. There is no allowance for foreign addresses in this address format. Incorrect U. S. addresses and empty addresses are returned in their original fields and format, unchanged (good and corrected addresses are returned in the 'X' format).
City 593-622 30 A/N This field will contain the City associated with the address. If the City is not supplied, this field will be all spaces.
State 623-624 2 A/N This field will contain the state associated with the address. If the state is not supplied, this field will be all spaces.
Zip Code 625-639 15 A/N This field will contain the Zip Code associated with the address. If the Zip Code is not supplied, this field will be all spaces. U.S. Zip Codes will be 5/4 digits and foreign Zip Codes may be up to 15 characters.
Filler 640-666 27 A/N This field is reserved for future use. For the current version, it is spaces.
The following 3 rows define the format of the Returned Address when the Address Format Indicator is 'F':
Street Address Lines 1- 4, City, State 433-624 192 A/N This field contains up to four Street Address Lines, the City and the State. Each line is separated by a back slash (\). If the address is not supplied, this field is all spaces. There is no allowance for foreign addresses in this address format. Incorrect U. S. addresses and empty addresses are returned in their original fields and format, unchanged (good and corrected addresses are returned in the 'X' format).
Zip Code 625-639 15 A/N This field will contain the Zip Code associated with the address. If the Zip Code is not supplied, this field will be all spaces. U.S. Zip Codes will be 5/4 digits and foreign Zip Codes may be up to 15 characters.
Filler 640-666 27 A/N This field is reserved for future use. For the current version, it is spaces.
The following 11 rows define the format of the Returned Address when the Address Format Indicator is 'X':
Street Address Line 1 433-472 40 A/N These fields contain the edited street address supplied by the Locate source. Incorrect U. S. addresses, missing addresses and foreign addresses are returned unchanged in their original fields and formats ('C', 'F' or 'X'). Good and corrected addresses, regardless of their Locate source format, are returned in 'X' format. For a good or a corrected address the line sequence for the four edited street address lines is top justified as follows:
  • Firm name (if present in the input address) followed by:
  • Non-standard address lines (if present in the input address) followed by:
  • The urbanization name for Puerto Rican addresses (if present in the input address and if requiring URB) followed by:
  • The standardized and scrubbed street address line
If no address is being returned, these fields are all spaces.
Street Address Line 2 473-512 40 A/N
Street Address Line 3 513-552 40 A/N
Street Address Line 4 553-592 40 A/N
City 593-622 30 A/N This field contains the city that is associated with the address. In Locate Responses, this field may be all spaces if the address is foreign, missing or incorrect.
State 623-624 2 A/N This field contains the state that is associated with the address. In Locate Responses, this field may be all spaces if the address is foreign, missing or incorrect.
Zip Code 625-639 15 A/N This field contains the Zip Code that is associated with the address. U.S. Zip Codes are nine digits and foreign Zip Codes may be up to fifteen characters. In Locate Response records, this field is all spaces if the address space is empty or if the Zip Code is not supplied by the source or by FINALIST.
Foreign Country Code 640-641 2 A/N If the returned address is in a foreign country, this field contains the two-digit alphabetic FIPS Code of the foreign country. This field is all spaces if the address format was 'F' or 'C', if the entire address is missing, if the FIPS Code is not supplied or if the address is not in a foreign country.
Foreign Country Name 642-666 25 A/N If the returned address is in a foreign country, this field contains the name of the foreign country. This field is all spaces if the address format was 'F' or 'C', if the country name is not supplied or if the address is not in a foreign country.
Address Scrub Indicator 1 667-668 2 A/N The first address scrub code represents the general status of the address. It is always present in the Response Record. This field contains one of the following address scrub codes to indicate the results of the address editing of the address information returned in the response:
BA –
Bad address: FINALIST determined it to be an undeliverable address The address is left unchanged
CH –
Changed address: The address was corrected and is considered by FINALIST to be deliverable
EA –
Empty address: No address is present in record. The address was not provided by the Locate source
FA –
Foreign Address: The address is not edited and is left unchanged because the value in the foreign country code is other than spaces or 'US'
GA –
Good address. FINALIST has determined it to be a deliverable address
IA –
Unrecognized Address Format Indicator: The address is not edited and is left unchanged because the Address Format Indicator is other than 'C', 'F' or 'X' (Relevant to FCR Locate Response Records only)
Address Scrub Indicator 2 669-670 2 A/N This field contains one of the following codes to further define the results of the address editing of the address information returned in the response. Success or failure of address correction attempts is indicated by the value of Address Scrub Indicator 1. If Address Scrub Indicator 1 is 'BA', this field contains one of the following codes
BR –
Bad range: The house number is out of range for that street. This type of address error cannot be corrected.
BU –
Bad unit number: In a multi-dwelling unit, the unit number has a non-standard format, is out of range or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was attempted.
BX –
Missing state code or missing state code and Zip Code: Assigning state or Zip Code was attempted
MA –
Mismatched address: The street name is not found in the city (the address may be deliverable because some addresses do not require a street name)
MX –
Mismatched state and Zip Code: Correction of the Zip Code was attempted
NC –
Non-determined city name: Correction of the city name was attempted
NZ –
Non-determined Zip Code: Correction of the Zip Code was attempted but failed
If Address Scrub Indicator 1 is 'CH', this field contains one of the following codes:
BU –
Bad unit number: In a multi-dwelling unit, the unit number has a non-standard Indicator 1 format, is out of range or is missing. In PO Box addresses, the box number does not match the Zip+4 code. Standardization was successful.
BX –
Missing state code or missing state code and Zip Code: Assigning state or Zip Code was successful
CA –
Corrected address:  A misspelled or non-standard street name was successfully corrected in the Response Record
CC –
Corrected city name: Correction of the misspelled or non-standard city name was successful
CZ –
Corrected Zip Code: Correction of the Zip Code was successful
MA –
Mismatched address: The street name is not found in the city (the address may be deliverable because some addresses do not require a street name)
MX –
Mismatched state and Zip Code: Correction of the Zip Code was successful
NC –
Non-determined city name: Correction of the city name was successful
If Address Scrub Indicator 1 contains 'EA', 'FA', 'GA' or 'IA', this field will be spaces.
Address Scrub Indicator 3 671-672 2 A/N This field's description is identical to that of Payee Address Scrub Indicator 2 with one exception: In addition to the listed conditions, this field is also spaces if Address Scrub Indicator 1 is 'BA' or 'CH' and a third address scrub code was not generated by the address editor.
Filler 673-700 28 A/N This field is reserved for future use. For the current version, it is spaces.
Locate Source Specific Information 701-920 220 A/N This field will contain additional information from the following Locate Sources: DoD, FBI, IRS, SSA, SSA's MBR and DVA. The Locate Source Specific Information data will always be found in positions 701-920; however, the format may differ depending on the type of information supplied by the Locate Source. For ease of use, positions 701-920 are repeated seven times in this chart: one for each of the Locate Sources as defined in the Locate Source Response Agency Code.
The following 12 rows define the format of the Locate Source Specific Information for the DoD, Locate Source Response Agency Code 'A01':
DoD Status Code 701 1 A/N This field will contain one of the following codes to indicate the person's employment status:
1 –
Civilian DoD
2 –
Active Duty Military
3 –
Retired Military (Pay Status)
4 –
Reserve Military (Pay Status)
6 –
Administrative Office of U.S. Courts (AOUSC)
7 –
Civilian Non-DoD
8 –
Civilian Retiree
B –
Executive Office of the President (EXOP) Employee
E –
Retired Military (Non-Pay Status)
F –
Reserve Military (Non-Pay Status)
G –
Army Non-Appropriated Fund (Army NAF) Employee
M –
Marine Corps Non-Appropriated Fund Employee
P –
Bureau of Personnel Non-Appropriated Fund (BUPERS NAF)
T –
Army & Air Force Exchange Service (AAFES)
X –
Navy Exchange Commission Non-Appropriated Fund (NEXCOM)
Y –
Navy Non-Appropriated Fund (Navy NAF) Employee
Z –
Air Force Moral Welfare Recreation (AFMWR NAF)
Space –
Information not available
DoD Service/Agency Code 702-705 4 A/N This field will contain one of the following two or four character codes to indicate the person's branch or agency. If the DoD Status Code equals '7', this field will contain a four-character code as defined in the OPM's, Guide to Personnel Data.
AR –
Army
AF –
Air Force
CG –
Coast Guard
CR –
Civil Service Retired
DD –
Other DoD
NF –
Non-Appropriated Funds
JB –
Judicial Branch
EX –
EXOP
NO –
NOAA
NV –
Navy
PH –
Public Health
ZZ –
Unknown Agency
MC –
Marine Corps
1TNF –
AAFES NAF
2ZNF –
AFMWR NAF
3GNF –
ARMY NAF
4PNF –
BUPERS NAF
5XNF –
NEXCOM NAF
6MNF –
Marine Corps NAF
Spaces –
Not Available
DoD Pay Grade/Rank 706-709 4 A/N This field will contain a three or four character code to indicate the person's pay grade and/or rank. Military pay grades will be one of the following codes:
E01 – E09 -
Enlisted Grades
W01 – W04 -
Warrant Officer Grades
O01 – O10 -
Officer Grades Pay grades/ranks for civilians and for those in reserve status will be one of the following two-letter codes followed by two digits that identify the grade (where applicable):
MO –
Navy Canal Zone Manual (Non-Supervisory)
MS –
Navy Canal Zone Manual (Supervisory)
NM –
Navy Canal Zone Non-Manual
NU –
Navy Foreign Nationals Ungraded
AG –
Navy Foreign Nationals Graded
MG –
DMA Canal Zone Wage Grade
Spaces –
Not Available
Additional codes may be present. The additional codes are defined in the OPM's, Guide to Personnel Data.
Annual Salary - DoD 710-715 6 N This field will contain the person's annual salary amount in dollars. If the salary is not available, this field will be all zeroes.
Date of Birth 716-723 8 A/N This field will contain the person's date of birth resident in DoD's records. The format will be CCYYMMDD format. This field will be spaces if the information is not available.
Submitting Office Number 724-727 4 A/N This field will contain the Submitting Office Number/Personnel Office Identifier (POI) assigned by OPM, if the DoD Status Code equals '1', '7' or 'B'. This field will be all spaces if the DoD Status Code does not equal '1', '7' or 'B', or if the information is not available.
APO-FPO Indicator 728 1 A/N This field contains a 'Y' if the person's address is an APO or FPO. This field will be a space if the person's address is not an APO or FPO, or the information is not available.
Filler 729-912 184   This field is reserved for future use. For the current version, it is spaces.
Filler 913-918 6 A/N Reserved for FCR processing. This field will contain spaces.
Sort State Code 919-920 2 A/N This field will contain the two position state code used to sort the output response file.
The following 13 rows define the format of the Locate Source Specific Information for the FBI, Locate Source Response Agency Code 'A02':
Address Indicator Type 701 1 A/N This field will contain one of the following codes to indicate the type of address provided in Returned Address field:
1 –
Employer Address
2 –
Employee Address
Space –
No Address Returned
Annual Salary 702-708 7 N This field will contain the employee's annual salary amount, dollars only. If the salary is not available, this field will be all zeroes.
Health Insurance Benefit Indicator 709 1 A/N This field will contain one of the following codes to indicate the employee's type of health insurance coverage.
F –
Family
I –
Individual
Space –
Not Available
Employment Status 710 1 A/N This field will contain one of the following codes to indicate the employee's employment status:
A –
Active
L –
On Annual Leave
M –
On Military Leave
I –
Inactive
R –
Retired
V –
Vacation
Space –
Not Available
Employment Indicator 711 1 A/N This field will contain one of the following codes to indicate the employee's type of employment:
P –
Permanent
T –
Temporary
C –
Consultant
I –
Independent Contractor
Space –
Not Available
Termination Date 712-719 8 A/N This field will contain the employee's termination date in CCYYMMDD format. If not available, this field will be all spaces.
Date of Death 720-727 8 A/N This field will contain the person's date of death resident in the FBI's records in CCYYMMDD format. If not available, this field will be all spaces.
Date of Hire 728-735 8 A/N This field will contain the employee's date of hire in CCYYMMDD format. If not available, this field will be all spaces.
Filler 736-912 177 A/N This field is reserved for future use. For the current version, it is spaces.
Filler 913-918 6 A/N Reserved for FCR processing. This field will contain spaces.
Sort State Code 919-920 2 A/N This field will contain the two position state code used to sort the output response file.
These fields are reserved for future use when additional Federal Agencies provide Locate information. The following 15 rows will define the format of the Locate Source Specific Information for the Federal Agencies (other than NDNH data), Locate Source Response Agency Code 'B01':
Address Indicator Type 701 1 A/N This field will contain one of the following codes to indicate the type of address provided in the Returned Address field:
1 –
Employer address
2 –
Employee address
Space –
No address returned
Annual Salary 702-708 7 N This field will contain the employee's annual salary amount, dollars only. If the salary is not available, this field will be all zeroes.
Health Insurance Benefit Indicator 709 1 A/N This field will contain one of the following codes to indicate the employee's type of health insurance coverage.
F –
Family
I –
Individual
Space –
Not available
Employment Status 710 1 A/N This field will contain one of the following codes to indicate the employee's employment status:
A –
Active
L –
On Annual Leave
M –
On Military Leave
I –
Inactive
R –
Retired
V –
Vacation
Space –
Not available
Employment Indicator 711 1 A/N This field will contain one of the following codes to indicate the employee's type of employment:
P –
Permanent
T –
Temporary
C –
Consultant
I –
Independent Contractor
Space –
Not available
Termination Date 712-719 8 A/N This field will contain the employee's termination date in CCYYMMDD format. If not available, this field will be all spaces.
Date of Death 720-727 8 A/N This field will contain the person's Date of Death resident in the Federal agencies' records. This will be in CCYYMMDD format. If not available, this field will be all spaces.
Date of Hire 728-735 8 A/N This field will contain the employee's date of hire in CCYYMMDD format. If not available, this field will be all spaces.
Reporting Federal Agency 736-744 9 A/N This field will contain the code of the Federal agency returning information. This field will be all spaces if the name is not available.
FEIN 745-753 9 A/N This field will contain the Federal Employer Identification Number for the Federal agency. This field will be all spaces if not available.
Filler 754-912 159 A/N This field is reserved for future use. For the current version, it is spaces.
Filler 913-918 6 A/N Reserved for FCR processing. This field will contain spaces.
Sort State Code 919-920 2 A/N This field will contain the two position state code used to sort the output response file.
The following 10 rows define the format of the Locate Source Specific Information for the IRS, Locate Source Response Agency Code 'C01':
IRS Name Control 701-706 6 A/N This field will contain the first six positions of the name returned by the IRS. This field will be spaces if the information is not available.
Filler 707-715 9 A/N This field is reserved for future use. For the current version, it is spaces.
Tax Year 716-719 4 A/N This field will contain the year the tax return was filed in the CCYY format. This field will be spaces if the information is not available.
IRS 2nd Name Returned Format Indicator 720 1 A/N This field will contain one of the following codes to indicate the format of the IRS 2nd Name Returned.
0 –
No Name
1 –
Name in Free Format
2 –
Fixed format, single name
3 –
Free format, joint name
This field will be a space if the Locate Response Code equals '10'.
IRS 2nd Name Returned 721-782 62 A/N This field will contain the name returned. The name returned may vary in format as indicated by the IRS 2nd Name Returned Format Indicator.
0 –
No name returned
1 –
Free Format: 62 positions for any name
2 –
Fixed format, single name: 16 position first name, 16 position middle name, 30 position last name
3 –
Free format, joint name: 32 position first name, middle initial, first name middle initial; 30 position last name and suffix
Last Names may include hyphens or suffixes (for example, Jr.).
Filler 783-912 130 A/N This field is reserved for future use. For the current version, it is spaces.
Filler 913-918 6 A/N Reserved for FCR processing. This field will contain spaces.
Sort State Code 919-920 2 A/N This field will contain the two position state code used to sort the output response file.
The following 7 rows define the format of the Locate Source Specific Information for the SSA, Locate Source Response Agency Code 'E01', which is the database of W-2 information submitted by employers to the SSA:
Filler 701 1 A/N This field is reserved for future use. For the current version, it is a space.
SSA Corp Div 702-705 4 A/N This field will contain the Employee's Corporate Division (SSA). This field will be spaces if the information is not available.
Self-Employment Indicator 706-707 2 A/N This field will contain the Self-Employment Indicator. If the individual is self-employed, this field will contain 'SE'. The default is spaces.
Annual Wage Amount 708-716 9 A/N This field will contain the annual wage amount in a future release.  For the current version, this field will contain spaces.
Filler 717-912 196 A/N This field is reserved for future use. For the current version, it is spaces.
Filler 913-918 6 A/N Reserved for FCR processing. This field will contain spaces.
Sort State Code 919-920 2 A/N This field will contain the two position state code used to sort the output response file.
The following 5 rows define the format of the Locate Source Specific Information for the Master Beneficiary Record (SSA's MBR), Locate Source Response Agency Code 'E03':
Benefit Amount - MBR 701-706 6 N This field will contain the member benefit amount. Default is zeros.
Date of Death 707-714 8 A/N This field will contain the date of death resident in SSA's MBR records in CCYYMMDD format. This field will be spaces if the information is not available.
Filler 715-912 198 A/N This field is reserved for future use. For the current version, it is spaces.
Filler 913-918 6 A/N Reserved for FCR processing. This field will contain spaces.
Sort State Code 919-920 2 A/N This field will contain the two position state code used to sort the output response file.
The following 13 rows define the format of the Locate Source Specific Information for the DVA, Locate Source Response Agency Code 'F01':
VA Benefit Indicator 701 1 A/N This field will contain one of the following codes to indicate the VA Amount of Award benefit type:
1 –
Compensation and Pension
2 –
Education
Space –
Information not available
Date of Death 702-709 8 A/N This field will contain the date of death resident in the VA's records in CCYYMMDD format. This field will be spaces if the information is not available.
VA Effective 710-717 8 A/N This field will contain the effective date of the benefit award in CCYYMMDD format. This field will be spaces if the information is not available.
VA Amount of Award 718-723 6 N This field will contain the amount of the veteran benefit award. Default is zeros.
VA Suspense Indicator 724 1 A/N This field will contain one of the following codes to indicate the status of the VA Amount of Award:
0 –
Receiving payments
1 –
Payments temporarily stopped
Space –
Information not available
VA Incarceration Indicator 725 1 A/N This field will contain one of the following codes to indicate the veteran's incarceration status:
0 –
Released
1 –
Incarcerated
Space –
Information not available
VA Retirement Pay Indicator 726 1 A/N This field will contain one of the following codes to indicate VA retirement eligibility:
0 –
Not eligible to receive retirement pay
1 –
Eligible to receive retirement pay or is receiving retirement pay
Space –
Information not available
VA Active Reserve 727 1 A/N This field will contain one of the following codes to indicate the veteran's reserve duty status:
0 –
Veteran not active dut
1 –
Veteran active duty
2 –
Veteran active duty Space – Information not available
Filler 728-912 185 A/N This field is reserved for future use. For the current version, it is spaces.
Filler 913-918 6 A/N Reserved for FCR processing. This field will contain spaces.
Sort State Code 919-920 2 A/N This field will contain the two position state code used to sort the output response file.

Top of Page

Last modified: May 12, 2004