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Federal Case Registry

Federal Case Registry

Release 06-01– Minor: August 18, 2006
Release Specifications

May 18, 2006

TABLE OF CONTENTS

1.0 ESTABLISH INTERFACE WITH NATIONAL SECURITY AGENCY (FCR 219)

2.0 ADD ADDITIONAL SSN 1 AND SSN 2 VERIFICATION CODES TO FCR RECONCILIATION FILE (FCR 2056)

APPENDICES
  1. FCR PERSON RECONCILIATION RECORD

1.0 ESTABLISH INTERFACE WITH NATIONAL SECURITY AGENCY (FCR 219)

The specifications for this change were previously posted to the OCSE Website as part of Release 05-02, with the notation that the change would be implemented in 2006.

The FCR specifications for FPLS Minor Release 05-02 are available on the OCSE Website at: http://www.acf.hhs.gov/programs/cse/newhire/library/relmgnt/relmgnt.htm

2.0 ADD ADDITIONAL SSN 1 AND SSN 2 VERIFICATION CODES TO FCR RECONCILIATION FILE (FCR 2056)

2.1 Summary of Changes

The FCR is being enhanced to include the verification status code of additional Social Security Numbers (SSNs) in the Reconciliation Record returned to the requesting states.

2.2 Background

The FCR can produce a Reconciliation File of all the case and person data that is stored on the FCR for a state. This process was developed to assist states that have not routinely interfaced with the FCR because of their initial load, or that have experienced problems processing their Acknowledgement Files. The FCR Reconciliation File is intended to provide states with the capability of verifying case and person information stored on the FCR.

When additional SSN(s) are submitted by states for Add/Change Person or Locate Request Transactions, the FCR System attempts to verify the additional SSN(s), as well as the primary SSN. The FCR submits the participant's name and the additional SSN(s) through various SSN verification routines. The SSN verification status of additional SSN(s), while stored on the FCR and returned to the submitter on the FCR Person/Locate Request Acknowledgement/ Error Record, is not returned on the FCR Reconciliation Record.

2.3 Description of Changes

FCR program modifications will insert the SSN Validity Code for Additional SSN(s) into two newly-defined one-byte fields in the FCR Reconciliation Record. The Validity Codes will be in positions 476 (Additional SSN1 Validity Code), and 477 (Additional SSN2 Validity Code). The Validity Codes for the Additional SSN(s) will receive one of two possible values: a 'V' for verified, or 'U' for unverified. A space is returned when there are no additional SSN(s).

2.4 Impact on States

The added positions in the FCR Person Reconciliation Record (Record Identifier 'RS') were placed in non-occupied record positions (filler). State applications must be modified to accept Additional SSN Verification Codes from the new record layouts. States that do not make the modifications will not have access to the Additional SSN Verification Codes.

2.5 Output Record Changes

Refer to Appendix A, "FCR Person Reconciliation Record", for the revised record layout for this change. The material that is highlighted indicates the changes to the existing record layout.

Table of Contents

APPENDICES

A. FCR PERSON RECONCILIATION RECORD

This appendix contains the record specifications for the FCR Person Reconciliation Record that is affected by the changes that were made for this release.

Chart A-1 presents the entire FCR Person Reconciliation Record, with the changes highlighted in turquoise.

CHART A-1: FCR PERSON RECONCILIATION RECORD
Field Name Location Length A/N Comments
Record Identifier 1-2 2 A/N This field contains the characters 'RS'.
Case ID 3-17 15 A/N This field contains the state-assigned Case ID.
Member ID 18-32 15 A/N This field contains the state-assigned Member ID.
Filler 33-35 3 A/N This field contains spaces.
Participant Type 36-37 2 A/N This field contains one of the following values:
CH –
Child
CP –
Custodial Party
NP –
Non-custodial Parent
PF –
Putative Father
Family Violence 38-39 2 A/N If the state has submitted a Family Violence Indicator for this person, the field contains an 'FV'.
If no FV was submitted, this field contains spaces.
Sex Code 40 1 A/N This field contains one of the following values:
F –
Female
M –
Male
Space –
Unknown
Date of Birth 41-48 8 A/N If the date of birth that was submitted was different from the date of birth on SSA's records, this field contains SSA's recorded date of birth for the person.
If the date of birth that was submitted matched the date of birth on SSA's records, this field contains the date of birth that was submitted by the state.
If a date of birth was not submitted, and one could not be found in SSA's records, this field contains spaces.
Filler 49-57 9 A/N This field contains spaces.
Provided/Corrected SSN 58-66 9 A/N The Provided/Corrected SSN is used to store the person record on the FCR Database.
This field is the identified or corrected SSN for the person who was found during the SSN verification routines.
If the SSN Validity Code equals 'C', 'E', 'P', 'R' or 'S', this field contains a valid SSN.
If the SSN Validity Code does not equal 'C', 'E', 'P', 'R' or 'S', this field contains spaces.
FCR Primary SSN 67-75 9 A/N The Primary SSN is the one used in Proactive Matching.
This field contains the SSN that is stored on the FCR Database as the person's primary SSN.
If the SSN verification process identified or corrected the SSN, this field may be different from the SSN that was submitted by the state.
FCR Primary First Name 76-91 16 A/N This field contains the first name of the person who is associated with the primary SSN.
FCR Primary Middle Name 92-107 16 A/N If present, this field contains the middle name of the person who is associated with the primary SSN.
FCR Primary Last Name 108-137 30 A/N This field contains the last name of the person who is associated with the primary SSN.
Additional SSN 1 138-146 9 A/N This field contains an additional SSN for the person as identified by the state.
If the SSN is not available, this field contains spaces.
Additional SSN 2 147-155 9 A/N This field contains an additional SSN for the person as identified by the state.
If the SSN is not available, this field contains spaces.
Additional First Name 1 156-171 16 A/N This field contains an additional first name for the person who was identified by the state.
If an additional name was not submitted when the person was added or last updated, this field contains spaces.
Additional Middle Name 1 172-187 16 A/N This field contains an additional middle name for the person who was identified by the state.
If an additional name was not submitted when the person was added or last updated, this field contains spaces.
Additional Last Name 1 188-217 30 A/N This field contains an additional last name for the person who was identified by the state.
If an additional name was not submitted when the person was added or last updated, this field contains spaces.
Additional First Name 2 218-233 16 A/N This field contains an additional first name for the person who was identified by the state.
If an additional name was not submitted when the person was added or last updated, this field contains spaces.
Additional Middle Name 2 234-249 16 A/N This field contains an additional middle name for the person who was identified by the state.
If an additional name was not submitted when the person was added or last updated, this field contains spaces.
Additional Last Name 2 250-279 30 A/N This field contains an additional last name for the person who was identified by the state.
If an additional name was not submitted when the person was added or last updated, this field contains spaces.
Additional First Name 3 280-295 16 A/N This field contains an additional first name for the person who was identified by the state.
If an additional name was not submitted when the person was added or last updated, this field contains spaces.
Additional Middle Name 3 296-311 16 A/N This field contains an additional middle name for the person who was identified by the state.
If an additional name was not submitted when the person was added or last updated, this field contains spaces.
Additional Last Name 3 312-341 30 A/N This field contains an additional last name for the person who was identified by the state.
If an additional name was not submitted when the person was added or last updated, this field contains spaces.
Additional First Name 4 342-357 16 A/N This field contains an additional first name for the person who was identified by the state.
If an additional name was not submitted when the person was added or last updated, this field contains spaces.
Additional Middle Name 4 358-373 16 A/N This field contains an additional middle name for the person who was identified by the state.
If an additional name was not submitted when the person was added or last updated, this field contains spaces.
Additional Last Name 4 374-403 30 A/N This field contains an additional last name for the person who was identified by the state. If an additional name was not submitted when the person was added or last updated, this field contains spaces.
SSN Validity Code 404 1 A/N This field contains a value to indicate the validity of the SSN that was submitted by the state:
C –
The SSN submitted for this person was corrected and provided in the FCR Primary SSN field.
E –
The SSN and Name combination submitted for this person could not be verified or corrected but the additional person data provided identified an FCR Primary SSN for this person.
P –
The SSN was not submitted, but the additional person data submitted identified an FCR Primary SSN for this person without manual intervention; or the SSN provided did not verify but an FCR Primary SSN was identified using SSA's alpha search.
R –
The person data submitted identified multiple possible SSNs for the person, and the FCR Primary SSN was selected using the Requires Manual Review (RMR) process.
S –
The IRS-U SSN submitted allowed the FCR Primary SSN to be identified using the IRS information.
V –
The SSN and Name combination submitted was verified by the SSA SSN verification routines. In this case, the state-submitted SSN will equal the FCR Primary SSN.
Space –
The SSN provided could not be verified.
Multiple SSN 1 405-413 9 A/N If the SSA SSN verification routines identified multiple valid SSNs for the person, this field contains the first multiple SSN.
Multiple SSN 2 414-422 9 A/N If the SSA SSN verification routines identified multiple valid SSNs for the person, this field contains the second multiple SSN.
Multiple SSN 3 423-431 9 A/N If the SSA SSN verification routines identified multiple valid SSNs for the person, this field contains the third multiple SSN.
Warning Code 1 432-436 5 A/N This field contains one of the following values:
LE001 –
Disclosure Prohibited. If the Family Violence Indicator is a space, this code indicates that family violence has been placed on the person
TW102 –
SSN/Name combination unverified. The SSN Validity Code contains a space.
Spaces –
No warning applicable
Warning Code 2 437-441 5 A/N This field contains one of the following values:
LE001 –
Disclosure Prohibited. If the Family Violence Indicator is a space, this code indicates that family violence has been placed on the person
TW102 –
SSN/Name combination unverified. The SSN Validity Code contains a space.
Spaces –
No warning applicable
Registered Date 442-449 8 N This field contains the date that the person was added to the database. The date is in CCYYMMDD format.
Update Date 450-457 8 A/N If the person record has been updated, this field contains the date that the person update processed. The date is in CCYYMMDD format.
Date Of Death 458-465 8 A/N This field contains the SSA-recorded date of death in CCYYMMDD format, for the person.
If no date of death is available, this field contains spaces.
If the SSA Death Master File contained '00' in the day, the FCR System returns '01' in the day portion of the Date of Death. Spaces imply the assumption that the person is alive.
SSA Zip Code Of Last Residence 466-470 5 A/N This field contains the valid Zip Code of the person's last residence, based on SSA's death records.
If date of death or Zip Code is not available, this field contains spaces.
SSA Zip Code Of Lump Sum Payment 471-475 5 A/N This field contains the valid Zip Code of where the lump sum death benefit payment was sent, based on SSA's death records.
If date of death or Zip Code is not available, this field contains spaces.
Additional SSN 1 Validity Code 476 1 A/N This field corresponds to the Additional SSN 1 field in positions 138-146. It contains one of the following codes to indicate the validity of the SSN submitted.
U –
The Additional SSN 1 and Name Combination that was submitted was not verified by SSA SSN Verification Routines.
V –
The Additional SSN 1 and Name Combination that was submitted was verified by SSA SSN Verification Routines.
Space –
If Additional SSN1 was not submitted, this field contains spaces.
Additional SSN 2 Validity Code 477 1 A/N This field corresponds to the Additional SSN 2 field in positions 147-155. It contains one of the following codes to indicate the validity of the SSN submitted.
U –
The Additional SSN 2 and Name Combination that was submitted was not verified by SSA SSN Verification Routines.
V –
The Additional SSN 2 and Name Combination that was submitted was verified by SSA SSN Verification Routines.
Space –
If Additional SSN2 was not submitted, this field contains spaces.
Filler 478-500 23 A/N This field contains all spaces.

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Last modified: May 18, 2006