Federal Offset Program

1. IMPROVE OBLIGOR FOREIGN ADDRESS SUBMISSION (OCSE REF #1722)

The Federal Offset System (FOS) is being modified to provide States the capability to enter foreign addresses through the online address change process.

1.1 Summary of Changes

An option to allow States to enter a foreign address is being provided by adding a new section on the Enter Weekly Update Records Part 2 of 2 online entry screen.

1.2 Background

In order to provide the most accurate information on international obligor addresses, the online address change process is being modified to accept foreign address updates, using the Address Change transaction type 'Z'.

1.3 Description of Changes

The Enter Weekly Update Records Part 2 of 2 screen is being modified to allow the State to update either a U.S. or foreign address using the online address change process. For a new or re-certified case needing a foreign address, the State user should first add the case without an address using the Add transaction. Then, immediately following the Add transaction as a separate entry using the Enter Weekly Update Records screen, the State can enter the obligor's foreign address using the 'Z' transaction type. The 'Z' transaction will be processed after the Add transaction, and the case will be updated with the foreign address.

The modified Enter Weekly Update Records Part 2 of 2 screen, will be used to enter the foreign address information. The required fields for the foreign address are Address Line 1, City, and Country. If any of these three fields are not filled, the screen will return an error message indicating that data for the required fields is not present. When entering the foreign full country name, refer to Chart H-2, "FMS Country Codes" provided in Version 9.0 of the Federal Offset User Guide, or press F5 to view the Country Name List for Foreign Addresses, and select the country to ensure that the FOS will appropriately convert the foreign country
name to the corresponding FMS country code.

The current Case Address Query Display screen is being modified to allow for the display of foreign addresses. Foreign addresses will display the city and country, separated by a comma, where a U.S. address would display the city and State code separated by a comma. The foreign address will also display the postal code where the U.S. address would display the ZIP Code. If the postal code is not entered, spaces will be displayed.

The Pre-Offset Notice Query Display screen is being modified to allow for the display of a foreign address when it is the address to which a PON was sent. Foreign addresses will display the city and country, separated by a comma, where a U.S. address would display the city and State code separated by a comma. The foreign address will also display the postal code where the U.S. address would display the ZIP Code. If the postal code is not entered, spaces will be displayed.

Table of Contents

1.4 Impact on States

There is no impact on States.

1.5 Screen Layout

Three screens are being modified to provide this functionality to States.

Table of Contents

1.5.1 FEDERAL OFFSET DATA ENTRY

The Enter Weekly Update Records screen is a two-page screen. "Part 1 of 2" in the upper-right corner of the display identifies the first screen, and "Part 2 of 2" identifies the second screen.

The Enter Weekly Update Records Part 1 of 2 screen, shown in Figure 1-1, is not being changed. For the 'Z' transaction, the Enter Weekly Update Records Part 2 of 2 screen, shown in Figure 1-2, is being modified to allow both U.S. and foreign addresses to be updated.

Upon completion of Part 2 of 2, the Weekly Update Final Processing screen, shown in Figure 1-3, will display. This screen is not being changed. The Weekly Update Final Processing screen prompts the State to submit, cancel, or revisit the Weekly Update Record that has been entered.

Figure1-1: Enter Weekly Update Records - Part 1 of 2

1.5.1.1 Address Change

1. Type the letter 'Z' in the Transaction Type field.
2. Enter the following data on the screen (if the field is not required, press Tab to move to the next field):
• Processing Year - not required
• Local Code - not required
• Social Security Number- required
• Case Type - required
• Amount- not required
• Case ID - not required
• Last Name - required
• First Name - not required
3. Press Enter. The Enter Weekly Update Records Part 2 of 2 screen (Figure 1-2) is displayed.

Figure 1-2: Enter Weekly Update Records - Part 2 of 2

1. Enter the following data on the screen (if the field is not required, press Tab to move to the next field):

For U.S. Address

• Line 1 – required
• Line 2 – not required
• City – required
• State – required
• ZIP Code – not required

OR

For Foreign Address

• Line 1 – required
• Line 2 – not required
• City – required
• Full Country Name – required
• Postal Code – not required

(The Full Country Name MUST be typed in, OR press F5 to view and select the Full Country Name.)

2. Press Enter. The Weekly Update Final Processing screen (Figure 1-3) is displayed, as shown below.

Figure 1-3: Weekly Update Final Processing

1. There are three options for completing the Weekly Update Records process:
• Press Enter to submit the new transaction.
• Press F3 to cancel the new transaction.
• Enter any character and press Enter to revisit the data that has been entered for the transaction. The user will be returned to the Enter Weekly Update Records Part 1 of 2 screen (Figure 1-1).

Table of Contents

1.5.2 CASE ADDRESS QUERY

The Case Address Query Display screen is being modified to display a foreign address. It is presented as an example in Figure 1-4 with U.S. and foreign obligor's addresses.

Chart 1-1 gives a descripton of the fields on the Case Address Query Display

1.5.3 PRE-OFFSET NOTICE QUERY

Figure 1-5 displays the obligor's case-specific PON data in response to a query entered on the Pre-Offset Notice Query Entry screen (not shown).

Chart 1-2 describes the fields on the Pre-Offset Notice Query Display screen.