 |
Giving Hope and Support to America's Children |
It is time once again to start thinking about a new processing year for the Federal Tax Refund offset Program. The 1993 processing year will soon have deadlines for the States to meet. This serves as a reminder to everyone of these dates, and also lets you know any changes we are aware of for 1993.
Some important dates for the States to note are:
JUNE 1 - JULY 10 - TEST TAPE SUBMITTAL PERIOD
JUNE 19 - ALTHOUGH STATES HAVE UNTIL JULY 10
TO SUBMIT THE TEST TAPE TO OCSE, WE STRONGLY SUGGEST THAT WE RECEIVE THE TAPES BY JUNE 19. THIS IS BECAUSE ALL CASES OCSE RECEIVES BY THIS DATE WILL
BE SENT TO IRS FOR PROCESSING DURING
THE WEEK OF JUNE 22. STATES WILL
RECEIVE THE RESULTS AND ADDRESSES
DURING THE FIRST OR SECOND WEEK OF JULY GIVING STATES MORE TIME TO
ANALYZE RESULTS AND CORRECT ERRORS FOR THE FINAL SUBMITTAL. IN ADDITION, THOSE STATES WHO ISSUE
THEIR OWN NOTICE WILL HAVE MORE TIME TO PROCESS THE ADDRESS INFORMATION IN
CASES SUBMITTED AFTER JUNE 19. WILL NOT BE SENT TO IRS UNTIL THE WEEK OF
JULY 13TH AND THE RESULTS WILL NOT BE
SENT TO THE STATES UNTIL THE WEEK OF
JULY 15 - CUT-OFF DATE TO RECEIVE MONIES FOR
PRE-OFFSET NOTICES ISSUED BY OCSE BASED ON ESTIMATED CASELOAD.
REGARDING PRE-OFFSET NOTICES DUE TO REGIONAL OFFICES. REGIONAL OFFICES MUST REVIEW PRE-OFFSET NOTICES.
AUGUST 24 - EARLIEST DATE FOR SUBMITTING 1993
FINAL SUBMITTAL TAPES TO OCSE.
AUGUST 28 - STATES TO PROVIDE INFORMATION FOR
OFFSET NOTICE. EXHIBITS R, S, M, AND X.
STATES MUST PROVIDE INFORMATION FOR ELECTRONIC FUND TRANSFERS. EXHIBIT BB.
LOCAL ADDRESS TAPES DUE TO OCSE.
EXHIBIT X CERTIFICATION MUST BE INCLUDED. **PLEASE NOTE THAT THERE WILL BE A CHANGE IN THE LOCAL ADDRESS TAPE SPECIFICATIONS FOR PY 1993. **
SEPTEMBER 18 - FINAL SUBMITTAL TAPES FOR 1993
PRE-OFFSET NOTICE. **THIS DATE CANNOT BE EXTENDED BECAUSE OCSE MUST
SUBMIT CASES TO IRS FOR ADDRESSES ACCORDING TO AN IRS SCHEDULE.**
SEPTEMBER 21 - OCTOBER 31- PROCESSING YEAR 1993 PRE-OFFSET NOTICES MAILED BY OCSE, (NOTICES MUST BE MAILED BY OCTOBER 31) .
**AGAIN, THIS IS A SHORT TIME FRAME TO PROCESS AND MAIL ABOUT 2 MILLION NOTICES, SO PLEASE REVIEW ALL TAPES FOR ACCURACY BEFORE SUBMITTAL**
OCTOBER - DECEMBER 11 - PHASE I FOR PY 1993 UPDATES (PROCESSED AGAINST OCSE MASTER FILE BEFORE FINAL REFERRAL TO IRS).
**PLEASE REMEMBER THAT STATES WHO SUBMIT NOVEMBER 30-DECEMBER 4 SHOULD NOT BE SENDING IN UPDATES SINCE WE HAVE NO MASTER FILE OF CASES TO PROCESS THESE UPDATES AGAINST. STATES WHO CHOOSE THE LATER SUBMITTAL DATE ARE RESPONSIBLE FOR PROCESSING ALL UPDATES INHOUSE BEFORE THE FINAL SUBMITTAL TAPE IS SENT TO OCSE.
NOVEMBER 30 - DECEMBER 4 - PY 1993 FINAL SUBMITTAL TAPES DUE FROM STATES ISSUING OWN PRE-OFFSET NOTE. **DECEMBER 4, IS THE LAST DAY FOR OCSE TO RECEIVE FINAL SUBMITTALS. THIS IS ADVANCE NOTICE, SO PLEASE PLAN.
DECEMBER 14 - PHASE II FOR PY 1993 UPDATES (WILL BE PROCESSED AGAINST IRS DEBTOR MASTER FILE). **PLEASE REMEMBER THAT NO PROCESSING IS DONE AT IRS FORM APPROXIMATELY THE SECOND WEEK IN DECEMBER UNTIL APPROXIMATELY THE THIRD WEEK IN JANUARY. CASES SENT FOR UPDATE DURING THIS TIME ARE HELD BY AUKS UNTIL THE FIRST UPDATE AT IRS IN LAT JANUARY. STATES SHOULD BE TRACKING ALL UPDATES FORWARDED TO AUKS DURING THIS TIME, BECAUSE THE RESULTS WILL BE CONSULATED INTO ONE REPORT TO THE STATE.**
WEEK OF DECEMBER 14 - AUKS CERTIFICATION TAPE DUE TO IRS
DECEMBER 18 - CUT-OFF DATE FOR REPORTING PY 1992 MODIFICATIONS/DELETIONS FOR CURRENT PROCESSING YEAR. NO CUT-OFF FOR STATE PAYMENTS - HOWEVER THESE TOO WILL BE HELD UNTIL FURTHER PROCESSING IN JANUARY.
JANUARY-3RD WEEK - IRS FLAGS CASES FOR POTENTIAL OFFSET. FIRST UPDATE FOR CASES ACCEPTED BY IRS (THOSE THAT HAVE BEEN HELD SINCE DECEMBER 14).
FEBRUARY - DECEMBER - MONTHLY COLLECTION REPORTS TO STATES.
A programming change that the State will need to make this year pertaining to the submittal of the LOCAL ADDRESS TAPE. The format has been modified to allow States to submit extension members and to also allow for an 800 number in addition to the State telephone number. Although this will require a programming change for States, we know it is one that has been needed by many for quite some time and hope that this change will be helpful.
This year, AUKS will be returning a nine-digit zip code as part of the taxpayer's address received from IRS. This however should not require any programming change on the part of the State because the fields for this have always been in the tape specifications even though they were not used.
Another change that IRS has made this year allows the State to change the local code of individual cases throughout the year. This does not mean that States can change the local code of a child support address, only of a case. The details on how this will be accomplished have not been finalized.
Please note that deadlines for updates have been extended until December 11. This should be helpful to those States who had a hard time meeting the earlier deadline last year due to requests from taxpayers at the end of November for administrative reviews.
If we can be of any further assistance, please feel free to contact the Special Collections Unit on (202) 401-9389.
Enclosure
Download FREE Adobe Acrobat® Reader™ to view PDF files located on this site.
OCSE Home
|
Press Room
|
Events Calendar
|
Publications
|
Systems:
FPLS
|
FIDM
|
State and Tribal
|
State Profiles
Resources:
Grants Information
|
Información en Español
|
International
|
NECSRS
|
Tribal
|
Virtual Trainer's Library
