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The Office of Child Support EnforcementGiving Hope and Support to America's Children

DCL-98-102 Sep 29, 1998

To All State IV-D Directors

Re: OCSE Operates Under New Computer System

Dear Colleague:

The Federal Office of Child Support Enforcement (OCSE) has started to operate under a new computer system. This system will no longer enable OCSE to accomodate States by accepting tapes or cartridges that are not Standard Label and which do not contain the data set name specified in earlier transmittals sent by OCSE. In the past, even though tapes and cartridges were supposed to be sent as Standard Label with the correct data set name, OCSE was able to work around any differences. Now, if a tape or cartridge is sent in a different format than that which we are expecting, it may mean a significant delay in the processing of state information, or the inability for OCSE to process the information at all. This is a situation which is no longer under our control.

Enclosed you will find the correct data set name, record length, and block size that states must use when submitting for each program. We also enclosed a form for your State to send with tapes and cartridges for each of the programs; EVS, Project 1099, Federal Offset Weekly updates/submission specifications for Federal Tax Refund and/or Administrative offset for py1999 (Exhibit N), and local address submission data (exhibit D). These transmittals must accompany each and every tape or cartridge that is sent to OCSE. We would like to stress, that if tapes or cartridges are not sent in correctly, we cannot guarantee that they will be processed. More importantly, we would again like to remind states that beginning January, 1999, all states must begin using electronic transmission via Connect:Direct NDM. Tapes and cartriges will no longer be accepted. PLEASE MAKE SURE THIS INFORMATION IS CONVEYED TO THOSE INDIVIDUALS LOCATED IN YOUR TECHNICAL DIVISION WHO ARE CREATING THE TAPE OR CARTRIDGE.

Enclosed you will also find a contact form to return with the name and number of the technical people in your state who actually create the tape/cartridge sent to OCSE. This will help us in answering any technical questions that may arise in a timely and accurate fashion. Please mail this form, or fax to OCSE on (202) 401-5553. Many changes have taken place in both the state and the Federal OCSE in the processing of data. The best

way to ensure that all data is processed in an accurate and timely fashion is to provide all correct information with each media transmission. We thank you for your cooperation, and feel that these extra efforts will help to make this program the best it can be. Please remember that as of January, 1999, all information must come in Connect:Direct NDM.

If you have any questions or concerns, please feel free to contact the Special Collections Unit, on (202) 401-9389.

Sincerely,

David Gray Ross
Commissioner
Office of Child Support Enforcement

Enclosure(s)

EVS:
All magnetic tapes, cartridges or NDM submitted by States to OCSE
for certification to IRS for EVS MUST conform to the following
specifications:

DSN       			LRECL	BLKSIZE	RECFM	UNIT
PEVS.IRQSTT.stst		80	32000	FB	TAPE
PEVS.IRQSTC.stst		80	32000	FB	CART

PEVS.IRQSTT. = constant (for tapes)
                   stst = state abbreviation and station
PEVS.IRQSTC. = constant (for cartridges)
                   stst = state abbreviation and station

THE PREFERRED METHOD OF DATA TRANSMISSION IS CONNECT:DIRECT/NDM
1. Format:					ASCII Text File
2. Record Size:					MUST BE 80 characters
3. PC Software:					SIMPC version 6.0 (required)
4. Connect:Direct/NDM				Contact OCSE at this time

OR

1. Media					Tape Cartridge
2. Configuration				IBM 3480 Compatible - no compression
3. Character Code				EBCIDIC
4. Recording Density				38,000 BPI
5. Labels					MUST BE IBM Standard Label
6. Record Size (LRECL)				MUST BE 80 characters fixed
7. Blocking Factor				Must be 400
8. Block Size					MUST ONLY BE 32,000


OR

1. Media					Heavy Duty MYLAR magnetic data tape
2. Configuration				IBM 9-track odd parity
3. Recording Density				6250 BPI
4. Labels					MUST BE IBM Standard Label
5. Record Size (LRECL)				MUST BE 80 characters fixed
6. Blocking Factor				Must be 400
7. Block Size					MUST ONLY BE 32,000
8. Character Code				EBCIDIC

								
PROJECT 1099:
All magnetic tapes,cartridges or NDM submitted by States to OCSE for
certification to IRS for 1099 MUST conform to the following specifications:

DSN 		              LRECL  BLKSIZE RECFM    UNIT
PTNN.CLIENT.REQUEST.st.Dmmyy	80     32000	FB	TAPE/
							CART

PTNN.CLIENT.REQUEST. = Constant
                                           st = State Abbreviation
       		       D = Constant
                                    mmyy = 2-Digit Month and Year

THE PREFERRED METHOD OF DATA TRANSMISSION IS CONNECT DIRECT
1. Format:					ASCII Text File
2. Record Size:					MUST BE 80 characters
3. PC Software:					SIMPC version 6.0 (required)
Connect:Direct/NDM				Contact OCSE at this time

OR

1. Media					Tape Cartridge
2. Configuration				18 Tracks
3. Recording Density				38,000 BPI
4. Labels					MUST BE IBM Standard Label
5. Record Size (LRECL)				MUST BE 80 characters fixed
6. Block Size					MUST ONLY BE 32,000
7. Data Code					EBCIDIC

OR

1. Media					Heavy Duty MYLAR magnetic data tape
2. Configuration				IBM 9-track odd parity
3. Recording Density				6250 BPI
4. Labels					MUST BE IBM Standard Label
5. Record Size (LRECL)				MUST BE 80 characters fixed
6. Block Size					MUST ONLY BE 32,000
7. Data Code					EBCIDIC
8. NO DATA COMPRESSION ON CARTRIDGES


FEDERAL TAX REFUND OFFSET/ADMINISTRATIVE OFFSET/UPDATES:
All magnetic tapes, cartridges or NDM submitted by States to OCSE
for certification to IRS for the Federal Tax Refund Offset Program/FMS
Administrative Offset  MUST conform to the following specifications:

DSN 		      	         LRECL	BLKSIZE	RECFM	UNIT

PTAX.CLIENT.CONTACT.st.Dmmyy	220	8800	FB	TAPE/
(Local Addresses)					Cart
PTAX.CLIENT.CONTACT = constant
			st = state abbreviation
			D  = constant
		        mmyy = 2 digit month and year

THE PREFERRED METHOD OF DATA TRANSMISSION IS CONNECT DIRECT
1. Format:					ASCII Text File
2. Record Size:					MUST BE 220 characters
3. PC Software:					SIMPC version 6.0 (required)
Connect:Direct/NDM				Contact OCSE at this time

OR

1. Media					Tape Cartridge
2. Configuration				18 Tracks
3. Recording Density				38,000 BPI
4. Labels					MUST BE IBM Standard Label
5. Record Size (LRECL)				MUST BE 220characters fixed
6. Blocking factor				MUST BE 40
7. Block Size					MUST ONLY BE 8,800
8. Data Code					EBCIDIC

OR

1. Media					Heavy Duty MYLAR magnetic data tape
2. Configuration				IBM 9-track odd parity
3. Recording Density				6250 BPI
4. Labels					MUST BE IBM Standard Label
5. Record Size (LRECL)				MUST BE 220 characters fixed
6. Block Size					MUST ONLY BE 8,800
7. Data Code					EBCIDIC
8. NO DATA COMPRESSION ON CARTRIDGES


DSN 		      		LRECL	BLKSIZE	RECFM	UNIT
PTAX.CLIENT.SUBMITAL.st.Dmmyy	245	31850	FB	TAPE/
(Final Submittals /Administrative Offset- PY 1999)	CART
PTAX.CLIENT.SUBMITAL = constant
                       st = state abbreviation
			D = constant
		       mmyy = 2 digit month and year

PREFERRED METHOD OF DATA TRANSMISSION IS CONNECT DIRECT
1.  Format:					ASCII Text File
2. Record Size:					MUST BE 245 characters
3. PC Software:					SIMPC version 6.0 (required)
Connect:Direct/NDM				Contact OCSE at this time


OR

1. Media					Tape Cartridge
2. Configuration				18 Tracks
3. Recording Density				38,000 BPI
4. Labels					MUST BE IBM Standard Label
5. Record Size (LRECL)				MUST BE 245 characters fixed
6. Block Size					MUST ONLY BE 31,850
7. Data Code					EBCIDIC

OR

1. Media					Heavy Duty MYLAR magnetic data tape
2. Configuration				IBM 9-track odd parity
3. Recording Density				6250 BPI
4. Labels					MUST BE IBM Standard Label
5. Record Size (LRECL)				MUST BE 245 characters fixed
6. Block Size					MUST ONLY BE 31850
7. Data Code					EBCIDIC
8. NO DATA COMPRESSION ON CARTRIDGES

											
DSN 		      		LRECL	BLKSIZE	RECFM	UNIT

PTAX.CLIENT.UPDATE.st.Dmmyy	83	9545	FB      TAPE/
							CART
(Updates until January 1999, after that States must use new 245 record
length stated above, Exhibit N)											

PTAX.CLIENT.UPDATE = constant
                                     st = state abbreviation
		          D = constant
		  mmyy = 2 digit month and year											
PREFERRED METHOD OF DATA TRANSMISSION IS CONNECT DIRECT
1.  Format:					ASCII Text File
2. Record Size:					MUST BE 83 characters
3. PC Software:					SIMPC version 6.0 (required)
Connect:Direct/NDM				Contact OCSE at this time

OR


1. Media					Tape Cartridge
2. Configuration				18 Tracks
3. Recording Density				38,000 BPI
4. Labels					MUST BE IBM Standard Label
5. Record Size (LRECL)				MUST BE 83 characters fixed
6. Block Size					MUST ONLY BE 9545
7. Data Code					EBCIDIC

OR

1. Media					Heavy Duty MYLAR magnetic data tape
2. Configuration				IBM 9-track odd parity
3. Recording Density				6250 BPI
4. Labels					MUST BE IBM Standard Label
5. Record Size (LRECL)				MUST BE 83 characters fixed
6. Block Size					MUST ONLY BE 9545
7. Data Code					EBCIDIC
8. NO DATA COMPRESSION ON CARTRIDGES
				



Contact Form For States to Send to OCSE


Below please find the name and number of the person(s) responsible for the technical
aspects of our program:

STATE:____________________________________



EVS:
Name:___________________________________________________________

Phone #:__________________________________________________________

PROJECT 1099:
Name:____________________________________________________________

Phone #:___________________________________________________________

Federal Tax Refund Offset:
Name:_____________________________________________________________

Phone #:____________________________________________________________


WITHDRAWL OF PASSPORT DENIAL:
Name:_______________________________________________________________

Phone #:______________________________________________________________

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