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ACTION TRANSMITTAL
Office of Child Support Enforcement
OCSE-AT-98-15
April 24, 1998
TO:STATE AGENCIES ADMINISTERING CHILD SUPPORT ENFORCEMENT PLANS UNDER
TITLE IV-D OF THE SOCIAL SECURITY ACT AND OTHER INTERESTED INDIVIDUALS
SUBJECT:Financial Distribution Test Deck Generator for child support
distributions under the Personal Responsibility and Work Opportunities
Reconciliation Act of 1996.
BACKGROUND:The Administration for Children and Families (ACF), Office of
Child Support Enforcement (OCSE), has created a revised Federal Financial
Distribution Test Deck generator to assist states in assessing processing
compliance with the New Federal PRWORA distribution requirements. The test
deck generator prints a defined set of processing scenarios and tailored
results intended to illustrate key features of federal processing
requirements. States are expected to establish these scenarios within
their current child support applications to verify that their distribution
modules generate the expected outcomes.
It is the ACF146s desire that your State146s CSE system development
project will make use of this test deck as part of its comprehensive
acceptance process, and that it may help identify potential problems prior
to the system146s operational use. A request form is included as
Attachment 1 that will permit states to request either the Windows 95 or
Windows 3.1 version on a choice of floppy disks or CD-ROM. In the coming
months, additional updates for the test deck help system will be distributed
to states. These updates will contain additional design materials to assist
states in implementing distribution-related changes.
Within the new test deck generator, users are first asked a series of
policy questions that impact on scenario outcomes. Exhibits 1A and 1B
display the Test Deck Generator Policy options screens.
The new test deck contains 25 scenarios, which are summarized in
attachment #2. It is important to note that this attachment only summarizes
the primary distribution requirements being tested. As such, the exhibit
should not be interpreted as itemizing all requirements that are actually
tested for each scenario.
This version of the test deck has also been enhanced to incorporate
design documentation to assist states in deciding how to best modify their
systems to meet the current PRWORA requirements. Additionally, the test
deck generator contains copies of relevant federal statutes, regulations,
and PIQs related to PRWORA distribution changes. As with the original
release, the revised test deck does not address each collection/distribution
scenario which a State will encounter in actual operation, nor does this
test deck encompass all of the Federal requirements under which State
systems must operate or be evaluated against. Therefore, States should use
this test deck only as a supplement to enhance their system acceptance test
cases.
The Test Deck software was developed using PowerBuilder and is available
in two versions. The first version is full featured and operates in either
a Windows 95 or Windows NT setting. The second version has limited
functionality and is available for the Windows 3.1 environment. The
limitations with the Windows 3.1 version are a result of the loss of
What146s This help which is not available in Windows 3.1 and in the
reformatting of the screen displays to address the lower screen resolution
available in Windows 3.1.
Regardless of which version is selected, the application requires
approximately 30 Megabytes of Disk Storage and 16 Megabytes of Available
RAM to operate correctly. An installation Wizard is available to guide
users through the setup process. Specific installation instructions are
included as attachments 3 and 4. It should be noted that the test deck
application is fully self-contained. As a result, no other special software
products are required to install or operate the application.
For states that do not have a suitable PC available to install the test
deck, please contact your regional office. The region will input your state
specific policy selections to generate a customized hard copy test deck for
your state.
ATTACHMENTS:
1 - Distribution Test Deck Generator request form
2 - Scenarios
3 - Installation instructions for Windows 95 or Windows NT
4 - Installation instructions for Windows 3.1
INQUIRIES: For questions related to installation of the financial
distribution test deck generator or suggestions on how to improve the help
features of the generator, contact Sid Houston at (615) 736-5051.
The request(s) for test deck generators should be faxed to Attention:
Mark Erard at (703) 352-3858, but can also be submitted through ACF Regional
Offices.
For questions related to child support distribution, contact the ACF
Regional Administrator.
RELATED
REFERENCES: OCSE AT-97-17 (October 21, 1997)
___________________
David Gray Ross
Commissioner
Office of Child Support
Enforcement
Attachment 1
Test Deck Software Request Form
|
Windows 95 or Windows NT CD Rom |
|
Windows 95 or Windows NT 3 1/2 Diskettes |
|
Windows 3.1 CD-Rom |
|
Windows 3.1 3 1/2 Diskettes | Name: ___________________________
Agency:__________________________
Address:_________________________
__________________________________
__________________________________
__________________________________
Fax request form to: Attention Mark Erard 703-352-3858
Attachment 2
Scenario Purpose Summaries
Scenario |
Nbr. Description
1 This scenario tests that arrears are correctly accrued and rolled over
as cases change from one case type to another.
2 This scenario tests for correct distribution of administrative, state
tax and IRS offset collections. Month 1 verifies that the
administrative offset collection is treated as a regular payment for
the purpose of distribution. Month 2 verifies that the state tax
offset collection is also distributed as a regular payment. Finally,
month 3 tests that the portion of the federal tax offset payment that
exceeds the available certified arrears is returned to the payer.
3 This scenario is intended to test several distribution features. First,
the scenario tests distribution for a client involving multiple NCPs.
Second, the scenario tests for proper distribution of excess over URA
(former B5 payment). Finally the scenario tests for correct
unassignment of arrears once the family stops receiving assistance.
4 This scenario tests for correct distribution of both child and medical
current support obligations when both types of debts are included
within a single case.
5 The purpose of this scenario is to test that Non IV-D collections are
correctly excluded from the OCSE 34 report.
6 The purpose of this scenario is to test for proper distribution of
prior month wage withholding receipts.
7 The purpose of this scenario is to test that IRS collections receipted
by Plan A after October 1, 2000 or by Plan B after October 1, 1998 are
correctly distributed to the state when Conditionally Assigned arrears
are involved. Notes that states that have selected Plan A may not yet
have systems may not be capable of testing this scenario.
8 The purpose of this scenario is to test the accurate distribution of a
voluntary payment in accordance with OCSE AT 97-17 and further
described in OCSE PIQ 81-9. Voluntary payment should be receipted as
a regular receipt on a case lacking a court order.
9 This scenario tests proper payment allocation for cases that involve
MULTIPLE CP146s for the same payer. The scenario evaluates regular,
wage withholding, and court directed collection types.
10 This scenario tests for the proper prioritization of arrears during
distribution on a case involving multiple arrears types. The scenario
also validates correct assignment and unassignment of arrears as the
client goes on and off of public assistance.
11 The purpose of this scenario is to determine that held future payments
on TANF cases are correctly processed and reported as undistributed on
the OCSE 34 report.
12 This scenario tests for correct distribution and reporting for IRS
intercept collections involving joint tax returns.
13 This scenario tests to ensure that IRS collections that exceed the
available certified arrears balance remaining are not applied to other
existing arrears without the NCP146s approval.
14 This scenario tests to ensure that IRS collections associated with
certified NPA arrears are correctly distributed in situations where
the family is subsequently receiving Public Assistance and the arrears
have now been assigned to the state.
15 This scenario tests for the appropriate distribution on an interstate
case where the state involved is the Responding state where the
Initiating state charges a CP fee.
16 The purpose of this scenario is to validate that when funds are passed
through to clients by states that the URA balance is correctly
adjusted and that the full federal share is preserved.
17 This scenario tests for correct distribution on a case involving a
family with a child excluded from the TANF assistance unit. In this
scenario, our case includes an SSI child that is excluded from the TANF
grant while his sibling is included within the TANF grant. As a result,
child level distribution provides an acceptable method for calculating
the distribution outcome. If the state typically establishes two
separate cases that share a common court order to handle this scenario,
this represents an alternative acceptable solution.
18 The purpose of this scenario is to test the appropriate distribution
of arrears collections applied to Conditionally Assigned arrears, one
being a regular collection and the other being an IRS collection. In
addition, the disbursement to the family is returned because of an
insufficient address and is reported as undistributed on the OCSE 34.
19 This scenario tests the method employed by the state to unassign
arrears in situations where a client has TANF arrears associated with
multiple absent parents and leaves assistance.
20 The purpose of this scenario is to validate that Foster Care
distribution continues to be handled in accordance with 45 CFR 302.52.
Accordingly, Foster Care should NOT be distributed in the same manner as
TANF collections under PRWORA. This scenario also demonstrates that when
the case type is currently Foster Care, that Foster Care arrears take
precedence over TANF arrears for purposes of distribution.
21 This scenario tests for correct unassignment of Permanently Assigned
arrears when a state has mixed Permanently Assigned arrears that accrued
prior to October 1 effective date with those arrears that subsequently
accrued while the client was receiving TANF assistance.
22 This scenario tests to determine that funds passed though to the
family arelimited to the state share of collections on that case for the
same month.
23 The purpose of this scenario is to test OCSE 34 collection source
information
24 This scenario tests that voluntary payments are correctly distributed
in situations where the collection amount exceeds the Unreimbursed
Assistance Balance on Current Assistance cases.
25 This scenario tests for the appropriate distribution of regular
collections that have a prior month effective date.
Attachment 3
Instructions for Windows 95 or Windows NT Installation
Please note that the following instructions are also contained in a
README.TXT file located on the installation diskette or CD-ROM
From the Windows 95 Main Window, close any active windows by clicking on
the X Icon on the upper right hand corner of each window
Insert Floppy #1 or the CD-ROM into Computer
From the Program Manager, click the File Menu bar option.
Select the RUN submenu Option form within the File Menu Bar pull down
If you are using floppies, Type a:\SETUP or b:\SETUP
If you are using a CD-ROM Type d:\SETUP (where d is whatever drive
letter your CD-ROM reader is mapped to)
The Setup program invokes an installation wizard that prompts you through
each remaining step of the installation process. Follow the instructions on
the screen
You are given the following options for installation:
oWhat folder you wish to store the test deck software in 150
Note that the default is c:\testdeck
oSelect what application you wish to install (Note that the test deck is
the only application currently available for selection)
Once these questions are answered, the install wizard creates a folder
containing icons to run the test deck and to uninstall the application. If
desired, you can create a shortcut to this icon by selecting the test deck
run icon with you cursor and drag it to your desktop and then dropping it.
Note that the uninstaller icon permits you to completely remove the
application and all related files and .INI file entries from your PC if
desired.
Attachment 4
Instructions for Windows 3.1 Installation
Please note that the following instructions are also contained in a
README.TXT file located on the installation diskette or CD-ROM
From the Windows 3.1 Program Manager; close any active windows by
clicking on the X Icon on the upper right hand corner of each window
Insert Floppy #1 or the CD-ROM into Computer
From within the Program Manager click the FILE Menu Bar Option
Select the RUN Submenu Option from within the File Menu Bar pull
down
If you are using floppies, Type a:\SETUP or b:\SETUP
If you are using a CD-ROM Type d:\SETUP (where d is whatever drive
letter your CD-ROM reader is mapped to)
The Setup program invokes an installation wizard that prompts you through
each remaining step of the installation process. Follow the instructions on
the screen
You are given the following options for installation:
oWhat folder you wish to store the test deck software in
150 Note that the default is c:\testdeck
oSelect what application you wish to install (Note that the test deck is
the only application currently available for selection)
Once these questions are answered, the install wizard creates a folder
containing icons to run the test deck and to uninstall the application. If
desired, you can create a shortcut to this icon by selecting the test deck
run icon with you cursor and drag it to your desktop and then dropping it.
Note that the uninstaller icon permits you to completely remove the
application and all related files and .INI file entries from you PC if
desired.
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