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Instructions for Completing Form OCSE-157, Child Support Enforcement Annual Data Report

AT-98-20

Published: July 10, 1998
Information About:
State/Local Child Support Agencies
Topics:
Federal Reporting, OCSE-157 Annual Data Report
Types:
Policy, Action Transmittals (AT)
Tags:
Data Reliability, Performance Management

(This document is referenced by Dear Colleague Letter: DCL-98-65 )
ACTION TRANSMITTAL OCSE-AT-98-20
REPORTING REQUIREMENTS

ISSUED:July 10, 1998

TO: State agencies administering child support enforcement plans under Title IV-D of the Social Security Act and other interested individuals.

SUBJECT: Instructions for Completing Form OCSE-157, "Child Support Enforcement Annual Data Report."

EFFECTIVE DATES: Agencies should begin using the OCSE-157 to report for the Federal fiscal year beginning October 1, 1998.

CONTENT: This Action Transmittal contains instructions for completing the above form which is to be used to report program status and accomplishments under title IV-D of the Social Security Act. State agencies administering child support enforcement programs under title IV-D of the Social Security Act are required to submit this form. The information from this form will be compiled and presented in the Child Support Enforcement Annual Report to Congress and will be used to compute individual State incentive and program performance measures.

State and local procedures and systems for compiling data should be reviewed and modified to enable completing this form. Questions about the form or the procedures for its completion should be directed to the appropriate ACF Regional Office.

RELATED MATERIAL:
OCSE-AT-91-09, dated September 5, 1991
OCSE-AT-93-09, dated August 6, 1993
OCSE-AT-97-14, dated September 29, 1997

SUPERCEDED MATERIAL:
OCSE-AT-90-12, dated November 2, 1990
OCSE-DCL-94-43, dated July 18, 1994
OCSE-AT-95-04, dated January 1995

ATTACHMENTS: Form OCSE-157 and instructions for completing

INQUIRIES TO: ACF Regional Administrators

Deputy Director
Office of Child Support Enforcement


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GENERAL REPORTING INSTRUCTIONS

States will use the OCSE-157 to report statistical and some financial information on their Child Support Enforcement (CSE) program to the Department of Health and Human Services (HHS). The reporting of this information will enable the Secretary of HHS to comply with Section 452(a) and (g) and Section 469 of the Social Security Act. The Act requires the Secretary to establish standards for an effective Child Support Enforcement program, to establish minimum organization and staffing requirements and to provide an annual report to Congress on the program. This information will also enable HHS to compute individual State incentive and outcome measures to be used in evaluating State performance in running a CSE program. The authority to collect this information is also set forth in regulations at 45 CFR 302.15(a).

1. Submittal and Due Dates

The OCSE-157 report is to be completed by State IV-D agencies for each Federal fiscal year ending September 30th. The report is due within 30 calendar days after the last day of the fiscal year.

One copy of each report must be submitted to the appropriate ACF Regional Office and one copy must be submitted to the OCSE Central Office at the following address:

Department of Health and Human Services Administration for Children and Families Office of Child Support Enforcement DPP, P&E, Fourth Floor East 370 L'Enfant Promenade, S.W. Washington, D.C. 20447

2. Revised Reports

States are expected to submit accurate reports on time. However, States may revise previously submitted reports by submitting new ones. Revised reports must be submitted within 90 days of the end of the fiscal year for which the report was due. Be aware that revised data may not be included in the Child Support Enforcement Annual Report to Congress for the year in question, if the revised report is received after the Annual Report is prepared for clearance, and may not be included in incentives calculations, if the reports are received after these calculations have been made.

3. Consequences of reporting unreliable data

It is important that States submit information that is reliable and complete. If audit results determine that a State's data is incomplete or unreliable, the amounts otherwise payable to the State under title IV-A may be reduced by 1 to 5 percent.

4. Variances

States are no longer required to submit an explanation of variances in their data from one reporting period to the next. However, States should be able to provide such explanations, should the need arise.

5. Internal Edits

OCSE will perform the following edits on data received from States and encourages States to check their data against these edits before sending in their reports:

Line 1a < Line 1
Line 1b < Line 1
Line 1c < Line 1
Line 1a + 1b + 1c not equal Line 1
Line 2a < Line 2
Line 2b < Line 2
Line 2c < Line 2
Line 2d < Line 2
Line 2a + 2b + 2c + 2d not equal Line 2
Line 3 < Line 1
Line 5 < Line 4
Line 6 < Line 5
Line 7 < Line 4
Line 10 < Line 9
Line 18a < Line 18
Line 22 <= Line 21
Line 23 < Line 22
Line 29 < Line 28
Line 33+34+35+36+37 = Line 1 on OCSE-396

6. Start Up

Initial supplies of the OCSE-157 Annual Data Report will be mailed to each State IV-D agency. States must use the form to report data for the fiscal year beginning October 1, 1998 (Federal Fiscal Year 1999), and subsequent Federal fiscal years. An electronic copy of the form will also be made available along with instructions on how to electronically submit the report.

7. Signature

The OCSE-157 must be signed and dated by the director of the State's title IV-D program. The individual who signs the report is certifying that the information provided there and on all accompanying documents is accurate.

8. Public Reporting

 


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THE PAPERWORK REDUCTION ACT OF 1995

Public reporting burden for this collection of information is estimated to average 4.0 hours per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information.

An agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a currently valid OMB control number.

Send comments regarding this burden estimate or any other aspect of this request for information, including suggestions for reducing this burden, to Reports Clearance Officer, Administration for Children and Families, Department of Health and Human Services, 370 L'Enfant Promenade, S.W., Washington, D.C. 20447; and to Office of Management and Budget, Paperwork Reduction Project, Washington, D.C. 20503.


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DEFINITIONS TO USE IN COMPLETING FORM OCSE-157, CHILD SUPPORT ENFORCEMENT PROGRAM ANNUAL DATA REPORT

 

The following definitions of terms are to be used in completing form OCSE-157.

Case Inventory Definitions

IV-D Case - A parent (mother, father, or putative father) who is now or eventually may be obligated under law for the support of a child or children receiving services under the title IV-D program.

A parent is reported as a separate IV-D case for each family with a dependent child or children that the parent may be obligated to support. If both parents are absent and liable or potentially liable for support of a child or children receiving services under the title IV-D program, each parent is considered a separate IV-D case.

1.Current Assistance Case - A case where the children are: (1) recipients of Temporary Assistance For Needy Families (TANF) under title IV-A of the Social Security Act or (2) entitled to Foster Care maintenance payments under title IV-E of the Social Security Act. In addition, the children's support rights have been assigned by a caretaker relative to a State and a referral to the State IV-D agency has been made.

a.TANF Case - A case where the children have been determined to be eligible for Temporary Assistance for Needy Families (TANF) under title IV-A of the Social Security Act, the children's support rights have been assigned by a caretaker relative to a State, and a referral to the State IV-D agency has been made. A TANF case is reported as a current assistance case.

b.Foster Care Case - A case involving children entitled to foster care maintenance payments under title IV-E of the Social Security Act for whom a referral to the State IV-D agency has been made. A foster care case is reported as a current assistance case.

2.Former Assistance Case - A case where the children formerly received title IV-A (AFDC or TANF) or IV-E Foster Care services.

3.Never Assistance Case - A case where the children are receiving services under the title IV-D program, but are not currently eligible for and have not previously received assistance under titles IV-A or IV-E of the Social Security Act.

A never assistance case includes cases where the family is receiving IV-D services as a result of a written application for IV-D services, including cases where the children are receiving State (not title IV-E) foster care services or a case where they are Medicaid recipients not receiving additional assistance.

a.Medicaid Only Case - A case where the children have been determined eligible for or are receiving Medicaid under title XIX of the Social Security Act, but whom are not current or former recipients of aid under title IV-A or IV-E of the Act. Medicaid Only cases are reported as never assistance cases.
Services Definitions

Location - Information concerning a noncustodial parent's or putative father's address (including a post office box), employer, sources of income, or assets that are sufficient and necessary to lead to the next appropriate action in a case.

In the interstate context, if a responding State's central registry receives a Child Support Enforcement Interstate Transmittal form on which location is the requested service, the responding State opens an official interstate case. If a request for "quick locate" is made directly to another State's State Parent Locator Service, no official interstate case is opened (OCSE-AT-91-09).

Medical Support - Medical support refers to the responsibility of a parent to provide health coverage for a child or children. This includes: (1) payment of health insurance premiums, (2) payment of medical bills, or (3) cash payments for health insurance and/or medical bills. Medical support may be provided by either the custodial or the noncustodial parent.

Support Order - The legal establishment of: (1) an amount of money that is due and owed by a parent for the support of the parent's children and/or (2) the responsibility to provide health insurance and/or medical support for those children. This amount or responsibility must be established by court order or administrative process, voluntary agreement (in States where such agreements are filed in the court or agency of the administrative process as an order and are legally enforceable) or other legal process. This includes judgment for arrears. This does not include judgments under State laws that create a debt owed to the State by the non-custodial parent for public assistance paid for that parent's child or children (laws of general obligation).

Paternity - The legal establishment of fatherhood for a child, either by court determination, administrative process, or voluntary acknowledgment. A paternity acknowledgment involves the legal establishment of fatherhood for a child through a voluntary acknowledgement signed by both parents as part of an in-hospital or other acknowledgement service. Paternity resolved refers to all children born within a marriage, legitimized by marriage or adoption and children with paternity established or acknowledged.

 


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INSTRUCTIONS FOR COMPLETING FORM OCSE-157, CHILD SUPPORT ENFORCEMENT PROGRAM ANNUAL DATA REPORT

Form OCSE-157 was developed to obtain information on the status and accomplishments of each State's Child Support Enforcement program. The form contains ten sections: A-Case Inventory, B-Paternity Establishment, C-Services Required, D-Services Provided, E-Medical Support, F-Collections Due and Distributed, G-Staff, H-Program Expenditures, I-Noncooperation and Good Cause, and J-Administrative Enforcement.

Section A, C, and most of Section B require counting the entire open IV-D caseload, while most of sections D through J require counting activities for the fiscal year for which the State is reporting. The sections' introductions and line item information give specific details related to that section or line. Particular attention should be given to the time period for counting the line items--during the fiscal year or on the last day of the fiscal year; and whether reporting is required in the individual status columns (b through d) or just the total column (a).

 


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SECTION A: CASE INVENTORY

In this section, report the number of IV-D cases in the State's inventory in each of three status categories: (b) current assistance cases; (c) former assistance cases; and (d) never assistance cases. It is not necessary to report in column (a) in the case inventory section. Totals will be determined at OCSE using the information provided by States for columns (b) through (d).

Remember, a IV-D case is a parent (mother, father or putative father) who is or may be liable for support. A parent is reported as a separate case for each family with a dependent child or children that the parent may be obligated to support. See definition section at front of this AT. If there are multiple putative fathers for one child, only one case should be reported.

Report all IV-D cases open at the end of the fiscal year. If a parent has more than one child in the same family and any of the children are currently receiving assistance, report the case as a current assistance case.

Include both cases sent to and received from other States in the count. County-to-county transfers of cases and multiple county involvement in cases within a State should not be reflected in case inventory counts. A case should be counted only once within a State. When IV-D services continue to be provided to former IV-A or IV-E recipients, change status to a former assistance case. Also, report as a former assistance case any former IV-A or IV-E case in which the family has declined continued IV-D services, but there are arrearages assigned to the State that the State will attempt to collect.

Line 1 - Cases Open at the End of the Fiscal Year

Report the number of IV-D cases open on the last day of the fiscal year. Include cases open at end of the fiscal year as a result of requests for assistance received from other States, as well as cases open in your State that you have referred to another State. Do not include on this line Native American and international cases over which the State has no jurisdiction. These cases should be reported separately on line 3.

Cases received on standard interstate forms from other States are counted as open IV-D cases only if specific action is required on the part of the responding State's IV-D agency and the activity required qualifies for Federal financial participation.

Report in columns (b), (c), and (d) for each item except for line 1c, that should be reported under column (d) only.

Line 1a - Interstate Cases Initiated in This State Open at the End of the Fiscal Year

Report the number of cases open on the last day of the fiscal year that have been sent to another State. Report a case only once, even if the case was sent to more than one State. Cases included on this line are a subset of and should have been counted in line 1.

Line 1b - Interstate Cases Received from Another State Open at the End of the Fiscal Year

Report the number of cases open on the last day of the fiscal year that have been received from another State. Report a case only once, even if the case was received from more than one State. These cases are a subset of and should have been counted in line 1.

Line 1c - Medicaid Only Cases Open at the End of the Fiscal Year

Report the number of Medicaid Only cases open on the last day of the fiscal year. Report these cases under column (d). These cases are a subset of and should have been counted in line 1.

Line 2 - Cases Open at the End of the Fiscal Year with Support Orders Established

Report the number of IV-D cases open on the last day of the fiscal year that have support orders established. Cases reported on line 2 are a subset of and should have been included in line 1. Include cases with orders entered prior to the case becoming a IV-D case, as well as, cases with orders established by the IV-D agency. Include judgments for arrears, regardless of whether there is a payment schedule or an order for ongoing support. Do not include judgments under State laws that create a debt owed to the State by the non-custodial parent for public assistance paid for that parent's child or children (laws of general obligation).

Remember, count cases only once regardless of the number of orders.

Do not include voluntary support agreements in this line unless the agreements are legally enforceable in the reporting State. Include all interstate cases--both cases sent to and received from other States.

Report under columns (b), (c), and (d) for each item except for line 2d, that should be reported under column (d) only.

Line 2a - Interstate Cases Initiated in this State With Support Orders Established

Report the number of cases open on the last day of the fiscal year that have a support order established or a judgment for arrears that this State referred to another State. Do not include judgments under laws of general obligation. These cases are a subset of and should have been counted in line 2.

Line 2b - Interstate Cases Received from Another State With Support Orders Established

Report the number of cases open on the last day of the fiscal year that have a support order established or a judgment for arrears that this State received from another State. Do not include judgments under laws of general obligation. These cases are a subset of and should have been counted in line 2.

Line 2c - Cases With Orders With Zero Cash Support

Report the number of cases open on the last day of the fiscal year that have an order established but no amount of cash support is included in the order. This should include orders that were established for health insurance only. Do not include judgments under laws of general obligation. These cases are a subset of and should have been counted in line 2.

Line 2d - Medicaid Only Cases With Orders Open at the End of the Fiscal Year

Report the number of Medicaid Only cases open on the last day of the fiscal year that have a support order established or a judgment for arrears. Do not include judgments under laws of general obligation. Report these cases under column (d). These cases are a subset of and should have been counted in line 2.

Line 3 - Cases Open for Which the State has No Jurisdiction

Report the number of open cases on the last day of the fiscal year over which the State has no jurisdiction. This includes cases that involve an individual over whom the IV-D agency has no civil jurisdiction (e.g. subject matter, territorial, or personal jurisdiction) available to pursue or effectuate any child support actions. In addition, no formal or informal reciprocal or cooperative agreement or other mechanism is in place to enable the State agency to take actions necessary to establish paternity, establish a child support order, or enforce an order.

These cases most often involve a non-custodial parent who resides in the civil jurisdictional boundaries of another country or a Federally recognized Indian Tribe and no income or assets of this individual are located or derived from outside that jurisdiction. However, these cases remain open for IV-D purposes and are periodically monitored to determine if there is a change in circumstances that could lead to further action.

Non-jurisdiction cases report on this line should not be reported in any other section and on any other line on this report. Please note that the accuracy of this information is subject to audit review.


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SECTION B: PATERNITY ESTABLISHMENT

The out-of-wedlock birth and paternity information provided in this section from current and prior years' reports will be used to compute the Paternity Establishment Percentage (PEP). States are to report the number of children in each line item and not the number of cases. Include children in both initiating and responding interstate IV-D cases. A paternity can only be counted once--either when a voluntary acknowledgement is obtained or at the time an order determining paternity is established.

States have the choice of being evaluated on a PEP that includes all the children in their caseload (the IV-D PEP) or all the children in their State (the Statewide PEP). Check the appropriate bracket (IV-D or Statewide) on the "Section B" line of the OCSE-157. The option can be changed at a later date, however, for calculation purposes, "like" data must be compared from year-to-year. For example, if a State uses the IV-D PEP in Years 1 and 2 and decides to use the Statewide PEP in Year 3--that State must also provide OCSE with Statewide data for Years 1 and 2, so that yearly increases and decreases can be determined using comparable data.

Report the data only under column (a) in Section B: Paternity Establishment. If a State chooses not to use the Statewide PEP, the reporting of information on line 9 is optional.

Line 4 - Number of Children in Cases Open at the End of the Fiscal Year

Report the number of children in the IV-D caseload in cases open at the end of the fiscal year reported in line 1. If there is more than one putative father for a child, count the child only once.

Line 5 - Children in IV-D Cases Open at the End of the Fiscal Year Who Were Born Out of Wedlock

Report the number of children in the IV-D caseload in cases open at the end of the fiscal year who were born out of wedlock.

Line 6 - Children in IV-D Cases Open at the End of the Fiscal Year With Paternity Established or Acknowledged

Report the number of children born out of wedlock in the IV-D caseload in cases open at the end of the fiscal year who have paternity established or acknowledged. States have the option of including paternities established or acknowledged during the fiscal year for cases closed during the fiscal year. Paternity does not have to have been established by the IV-D agency.

Line 7- Children in IV-D Cases Open at the End of the Fiscal Year With Paternity Resolved

Report the number of children in the IV-D caseload open at the end of the fiscal year with paternity resolved. Include all children born within a marriage, legitimized by marriage or adoption and children with paternity established or acknowledged.

Line 8 - Children in the State Born Out of Wedlock During the Fiscal Year

Report the total number of children in the State who were born out of wedlock during the fiscal year.

Line 9 - Children in the State with Paternity Established or Acknowledged During the Fiscal Year (Optional)

Report the number of minor children who were born out of wedlock in the State for whom paternity has been established or acknowledged during the fiscal year.

Line 10 - Children in the State with Paternity Acknowledged During the Fiscal Year

Report the number of children born out of wedlock in the reporting State for whom paternity has been acknowledged during the fiscal year. This includes acknowledgments after genetic testing, but before adjudication, if applicable. Include children with paternity acknowledged through the State's voluntary in-hospital acknowledgment program and other acknowledgment processes. If the State reported on line 9, this count is a subset of and should have been included in that line.

 


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SECTION C: SERVICES REQUIRED

In this section, report the number of IV-D cases open at the end of the fiscal year that need the specific service listed. If a case requires multiple services, that is locate, paternity establishment, and/or enforcement, the case should be reported only where it "sits" at the time of reporting. In interstate cases both the initiating and responding State report services required.

Under Section C, report the information by case status under columns (b) through (d). Do not report a line total for these items under column (a).

Line 11 - Cases Requiring Location Services at the End of the Fiscal Year

Report the number of open IV-D cases that need location services in order to establish paternity or to establish, enforce or adjust a support order. Include all cases open at the end of the fiscal year where the agency has to locate a parent, employer, income or assets for these purposes, in order to proceed to the next step in the process. "Quick locate" cases do not need to be reported in this line since no case is opened in the responding State.

A parent responsible for the support of children of more than one custodial parent is counted as a separate case for each--thus, a parent responsible for supporting children of three custodial parents would be counted as three locates needed.

Line 12- Cases Requiring Services to Establish an Order

Report the number of IV-D cases open at the end of the fiscal year that need services to establish a support order.

Line 13- Children Requiring Paternity Determination Services at the End of the Fiscal Year

Report the number of children in cases open at the end of the fiscal year requiring paternity establishment. Count all children whose paternity has not been established, including children in the process of having paternity established. If there is more than one putative father for a child, count the child only once.


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SECTION D: SERVICES PROVIDED

In this section, report the number of cases in which services were successfully provided at any time during the fiscal year. Count each service that a case received. If a case changes status during the fiscal year (e.g. from an assistance to a former assistance case), report the case status as of the end of the fiscal year. In interstate cases, both the initiating and the responding States report the service that either provided.

In Section D, report under column (a) only for line 14 and report under columns (b) through (d) for lines 15 through 20.

Line 14 - Title IV-A Cases Closed During Fiscal Year Where a Child Support Payment Was Received

Report all cases terminated from TANF during the fiscal year in which there was any child support collection in the month of termination. Report the information for the fiscal year in which it is received from the IV-A agency, regardless of when the termination actually took place.

Line 15 - Cases Receiving Successful Location Services During the Fiscal Year

Report the number of IV-D cases in which a non-custodial parent, employer, income or assets was successfully located during the fiscal year. Report these cases regardless of whether the location led to successful follow up activity.

Remember, a parent responsible for the support of children of more than one custodial parent is counted as a separate case for each; thus, a parent responsible for supporting children of three custodial parents would, when located, be counted as three locates. If there is more than one successful locate during the fiscal year on a case, count the case once for each successful locate.

In interstate IV-D cases, both States should report the case. However, consistent with reporting instructions in OCSE-AT-91-09, "quick locate" cases, where no official interstate case is opened, are reported only by the initiating State.

Line 16 - Children in the IV-D Caseload for Whom Paternity Was Established or Acknowledged During the Fiscal Year

Report the number of children in cases in the IV-D caseload for whom paternity was established or acknowledged during the fiscal year. A paternity established or acknowledged prior to a case's referral to IV-D is not to be counted in this item. If more than one child is included in a single paternity action, each child is counted separately. If a paternity determination action includes an order for support, the paternity is counted on line 16 and the support order is counted on line 17.

Line 17 - Cases with Support Orders Established During the Fiscal Year

Report the number of cases in which support orders were established by the IV-D agency during the fiscal year. Include support orders established for medical support or health insurance. A support order established before the case became a IV-D case is not counted. Also do not include judgments under State laws that create a debt owed to the State by the non-custodial parent for public assistance paid for that parent's child or children (laws of general obligation).

A single support order for payment of current support and arrearages is counted as the establishment of one support order. If an order includes medical support and child support, it should be counted only once.

Line 18 - Cases with Collections During the Fiscal Year

Report the number of cases for which one or more collections were made during the fiscal year. Each case should be counted only once, regardless of the type or number of collections made for that case during the fiscal year. For example, if a Federal or State tax refund offset collection was made during the fiscal year, as well as a regular collection report one case with a collection. Include cases where no support order is established but a voluntary payment was made.

Line 18a - Interstate Cases Received From Another State With Collections During the Fiscal Year

Report the number of interstate cases received from another State for which one or more collections were made during the fiscal year. The number reported on this line is a subset and should be included in the number reported on line 18.

Line 19 - Cases Sent to Another State During the Fiscal Year

Report the number of interstate cases your State sent to other States during the fiscal year. This is the number of cases for which referrals were made, not the actual number of requests made with respect to a particular case. For example, if referrals were sent to multiple States for the same case, this would be reported once. Report a case if there has been an interstate case submittal for location, establishment of paternity or support order, enforcement of support, or any other IV-D activity.

Line 20 - Cases Received from Another State During Fiscal Year

Report the number of interstate cases received from another State during the fiscal year. Each case should be counted only once, regardless of the number of requests received for one case during the fiscal year.

 


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SECTION E: MEDICAL SUPPORT

As explained in the definition's section, medical support is a parent's responsibility to provide health coverage for a child or children. This support may be provided by either the custodial or the noncustodial parent. It includes cash payments to be used for health insurance and health care.

In Section E, Medical Support, report line totals in column (a) only.

Line 21 - Cases Where Medical Support is Ordered

Report the number of cases open on the last day of the fiscal year for which medical support is ordered to be paid. This includes cash medical support amount and/or health insurance coverage. Include cases where the custodial or the noncustodial parent is ordered to provide the medical support.

Line 22 - Cases Where Health Insurance is Ordered

Report the number of cases on the last day of the fiscal year where health insurance is ordered. Do not include orders for cash medical support (where there is no health insurance policy). Include all cases with orders where health insurance is addressed, however, States may exclude cases where the unavailability of health insurance at reasonable cost is confirmed. The cases reported on line 22 are a subset of and should have been counted on line 21.

Line 23 - Cases Where Health Insurance is Provided as Ordered

Report the number of cases open on the last day of the fiscal year in line 22 for which health insurance was actually provided as stated in the order. Count only one order per case. Do not include Medicaid and cash medical support (where there is no health insurance policy). These cases are a subset of and should have been counted in line 22.

 


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SECTION F: COLLECTIONS DUE AND DISTRIBUTED

In this section, report the amount of collections due and the amount of collections that were distributed in the fiscal year. These amounts should be computed monthly and the total of all months reported at the end of the year. Include cash medical support payments and support due in cases that closed during the fiscal year. For purposes of this report, distributed means disbursed collections.

Report amounts due and distributed for both initiating and responding interstate cases. If the initiating State has no order within the State, but there is an order in a responding State, the initiating State should report the amount due in the other State. If there is an order in both the initiating and the responding States, each State should report consistent with its own order.

Report under columns (b) through (d) for lines 24 through 27 and only under column (a) for lines 28 and 29.

Line 24 - Total Amount of Current Support Due for the Fiscal Year

Report the total amount of current support due for the fiscal year for all IV-D cases. Include total voluntary collections as amounts due. Do not include current amounts due on arrears.

Line 25 - Total Amount of Support Distributed as Current Support During the Fiscal Year

Report the total amount of support collected and distributed as current support during the fiscal year for all IV-D cases. Voluntary payments are considered current support and should be reported here even though there is no order to require payment.

Line 26 - Total Amount of Arrears Due for All Fiscal Years

Report the total amount of arrears due and unpaid as of the end of the fiscal year for all fiscal years, including the fiscal year covered by the report. Interests and penalties on arrearages may be included.

Line 27 - Total Amount of Support Distributed as Arrears During the Fiscal Year

Report the total amount of support distributed this fiscal year as arrearages. The amounts reported should include judgments ordered and paid this fiscal year for prior year support.

Line 28 - Cases with Arrears Due During the Fiscal Year

Report the number of cases with arrears due during the fiscal year. Include cases closed during the fiscal year with arrearages.

Line 29 - Cases Paying Toward Arrearages During the Fiscal Year

Of those cases reported on line 28, report the number that made at least one payment toward the arrears during the fiscal year. Only include those cases in which all or part of the past-due support was distributed to the family, or for those cases in which all the past-due support was subject to an assignment to the State. Do not include cases where the past-due support was received through the State or Federal tax offset systems.

 


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SECTION G: STAFF

Report the number of staff employed on the last working day of September of the reporting year. Report these numbers in full-time equivalent (FTE) figures (divide the total number of hours worked by all part-time staff by 2080 hours). This makes staffing figures reported by States with varying staffing patterns comparable.

For Section G, report under column (a) only.

Line 30 - Full-time Equivalent Employees of State and Local Title IV-D Offices

Report the total number of FTE staff employed by the State and local IV-D agencies. Do not include any staff working under cooperative agreements (see line 31) or for private IV-D agencies (see line 32).

Line 31 - Full-time Equivalent Employees Under Cooperative Agreements

Report the total number of FTE staff employed by an agency (public or private) working under a cooperative agreement with the IV-D agency. Do not count any staff already counted in line 30.

Line 32 - Full-time Equivalent Employees of Privatized IV-D Agencies

Report the total number of FTE staff employed by privatized IV-D agencies. Do not include any staff already counted in line 30 or 31.

 


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SECTION H: PROGRAM EXPENDITURES

In Section H, report the amount of expenditures by the functional categories that are listed. Report under column (a) only.

Lines 33 through 37 - Amount of Expenditures by Functional Category

The reporting of expenditures by function should be based on an approved (by the Regional Office) cost allocation plan, a time study, or a valid work sample. Total expenditures as reported on line 1 of the OCSE-396 for the fiscal year must be allocated to the following categories as listed in lines 33 through 37:

Establishing paternity (line 33)
Locating parents (line 34)
Establishing support orders (line 35)
Enforcing support orders (line 36)
Distributing collections (line 37)

 


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SECTION I: NONCOOPERATION AND GOOD CAUSE

Report the number of cases at the end of the fiscal year in which an applicant for or recipient of TANF has refused to cooperate in identifying and locating the noncustodial parent. Also report the number of cases in which the refusal is based on good cause as determined by the State.

For Section I, report only under column (b).

Line 38 - Cases at the End of the Fiscal Year in Which There is a Determination of Noncooperation

Report the number of IV-D TANF cases open at the end of the fiscal year in which a determination was made that the custodial parent refused to cooperate with State agencies in identifying and locating the noncustodial parent.

Line 39 - Cases During the Fiscal Year With Good Cause Determinations

Report the number of cases open during the fiscal year in which it was determined by the State that the custodial parent has a good cause for refusing to cooperate with State agencies in identifying and locating the noncustodial parent.

 


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SECTION J: ADMINISTRATIVE ENFORCEMENT

States are required to respond promptly to a request made by another State to enforce a support order. For these "quick enforcement" cases, the responding State does not open a case and neither State considers the case to be transferred to the caseload of the responding State. The responding State is to conduct "high-volume automated administrative enforcement" in which the request is matched against State data bases to determine if information on the location and income of the obligor is available, and if income or assets are found, enforcement action is taken.

Line 40 - Administrative Enforcement Requests Received From Another State During the Fiscal Year

Report the number of cases in administrative enforcement requests that were received from another state during the fiscal year.

Line 41 - Administrative Enforcement Cases With a Collection During the Fiscal Year

Report the number of administrative enforcement cases received from another State for which one or more collections were made during the fiscal year.

Line 42 - Amount of Support Collected on Administrative Enforcement Cases During the Fiscal Year

For those cases reported on line 41, report the amount of collections received during the fiscal year.


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Attachment B: Form OCSE-157


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(This document is referenced by Dear Colleague Letter: DCL-98-65 )

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