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NDNH Guide for Data Submission

Version 12.0

Published: August 12, 2011
Information About:
State/Local Child Support Agencies
Topics:
Federal Systems, National Directory of New Hires (NDNH)
Types:
Guides/Publications/Reports, Technical References
Tags:
Quarterly Wages, Unemployment Insurance

The purpose of the National Directory of New Hires (NDNH) Guide for Data Submission (the Guide) is to provide all submitters of NDNH data with a means to easily locate information regarding their specific use of the NDNH system. The Guide provides general information concerning the NDNH and its purpose, as well as broad technical information for data submission.

The Guide is written in a manner to make locating information as easy as possible. This document is divided into five parts:

  • Part 1 (Sections 1 through 7) provides general information about the NDNH portion of the Federal Parent Locator Service (FPLS), including an introduction, an overview and the purpose of the NDNH. This part has information about the environment in which the system operates, technical support, system functionality, security and privacy. Technical information about the application, the Social Security Number (SSN) verification processing, the data transmission software (CyberFusion), and data retention complete this part of the Guide.
  • Part 2 (Sections 8 through 15) covers New Hire (W-4) reporting and includes a description of, and requirements for, processing W-4 data. This part provides information about transmitting data, W-4 records and their validation, updating W-4 data, data being returned to submitters, and management information (MI). This part ends with a section that includes a summary, conclusions and recommendations.
  • Part 3 (Sections 16 through 23) covers Quarterly Wage (QW) reporting and includes a description of, and requirements for, processing QW data. This part provides information about transmitting data, QW records and their validation, updating QW data, data being returned to submitters, and MI. This part ends with a section that includes a summary, conclusions and recommendations.
  • Part 4 (Sections 24 through 31) covers Unemployment Insurance (UI) reporting and includes a description of, and requirements for, processing UI data. This part provides information about transmitting data, UI records and their validation, updating UI data, data being returned to submitters, and MI. This part ends with a section that includes a summary, conclusions and recommendations.
  • Part 5 (Appendices A through I) includes a number of appendices. These include sections about the federal law, state, territory and foreign country abbreviations and codes, form copies and a list of acronyms.

Updates to the Guide are provided when changes are made to the NDNH system.