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Office of Child Support Enforcement Quarterly Statement of Financial Plan (OCSE-OA-25)

AT-75-04

Published: August 8, 1975
Information About:
State/Local Child Support Agencies
Topics:
Federal Reporting
Types:
Policy, Action Transmittals (AT)

ACTION TRANSMITTAL

OCSE-AT-75-04

August 8, 1975

TO: STATE AGENCIES ADMINISTERING CHILD SUPPORT PROGRAMS UNDER IV-D OF THE SOCIAL SECURITY ACT.

SUBJECT: Office of Child Support Enforcement Quarterly Statement of Financial Plan (OCSE-OA-25).

ATTACHMENTS: Instructions and Form for State IV-D Agency Quarterly Statement of Financial Plan.

BACKGROUND: The Office of Management and Budget has approved, through June 30, 1978, this new form whose purpose is to provide quarterly updates of funding requirements by quarter for the current year interim period, and budget year.

Need for this report is dictated by:

1. Congressional reporting requirements

2. Financial planning

3. Development of budget year funding requirements

The first report under this system is due August 15, 1975 except those States whose transmittals may have been prepared based on previous instructions. In such cases, the attached form will be used for the November 15, 1975 submission.

CURRENT REPORTING: New reporting requirement.

INQUIRIES:

Regional Office of Child Support Enforcement
Acting Director Office of Child Support Enforcement

Instructions for Completion of State IV-D Agency Quarterly Statement of Financial Plan (Form OCSE-OA-25)

General Instructions

Beginning August 15, 1975, and continuing each November 15, February 15 and may 15, thereafter, State agencies administering a Child Support Enforcement Program under title IV-D of the Social Security Act, are required to submit two copies of the attached form and supporting statements to:

Director, Office of Child Support Enforcement
Department of Health, Education, and Welfare
Room 5212
Mary E. Switzer Building
330 "C" Street, S.W.
Washington, D.C. 20201

In addition one copy of this material shall also be sent to the appropriate Regional Office of Child Support Enforcement.

This reporting system consists of two parts:

State IV-D Agency Quarterly Statement of Financial Plan (OCSE-OA-25) A projection of collections, payments to families, retention by State offices, incentive payments, Federal shares of collections and Federal shares of administrative costs by quarter for, at present, fiscal year 1976, the interim period, and by quarter for fiscal year 1977.

Statement of Assumptions for Projections and Reasons for Differences Between Quarters - Brief narrative descriptions of premises and assumptions supporting estimates together with reasons for differences between quarters. Assumptions must be costed.

No State agency administering a plan under title IV-D is exempted from reporting on this system, and all reports must be in the Office or enroute on each reporting date.

Specific Instructions

Form OCSE-OA-25 - State IV-D Agency Statement of Quarterly Financial Plan

Description of column content

Column 1 -Enter the totals of the entries in columns 2 through 5.

Column 2 through 5 -Enter the estimates or achieved actual totals as appropriate.

Column 6 -Enter the estimates for the period 7/1/76 through 9/30/96.

Column 7 -Enter the totals of the entries in Columns 8 through 11.

Column 8 through 11-Enter the estimates for these respective periods.

Note: The amounts to be entered are in thousands of dollars, 000's omitted. Variances between consecutive quarters larger than 5 percent for Lines A.1 and B.1 must be explained via submission of a Statement of Reasons for Difference (see General Instructions).

Description of Line content

A. Collections

Line 1 - Enter total estimated annually and quarterly amounts of AFDC Child Support collections required to be distributed pursuant to Section 457 of the Social Security Act. (Line 1 is the sum of lines 2,3 and 4.)

Line 2 - Enter estimates of annual and quarterly amounts of collections reported on Line 1 which will be paid to the family pursuant to Sections 457 (a) (1), (3) and (4) (B) and after 9/30/76, Sections 457 (b) (2) and (3) (B) of the Social Security Act.

Line 3 - Enter the annual and quarterly estimates of amounts to be retained by the State to reimburse the State's share of assistance payments pursuant to Sections 457 (a) (2) and 4(A) and 457 (b) (1) and (3) (A) of the Social Security Act.

Line 4 - Enter annual and quarterly estimates of the Federal share of amounts retained to reimburse assistance payments.

Line 5 - Enter annual and quarterly estimates of amounts to be paid as incentives to collecting jurisdictions pursuant to Section 458 (a) of the Social Security Act.

Line 6 - Enter annual and quarterly estimates of net Federal share (Line 4 minus Line 5).

B. Administration

Line 1 - Enter annual and quarterly estimates of the Federal share of costs at the 75 percent FFP rate for the administration of the State Child Support Enforcement Program under Section 455 of the Social Security Act.

When properly completed, this report will be in consonance with Quarterly Statement of Expenditures and Quarterly Estimates of

Expenditures. Example: For the August 15, 1975 report, the entries in Column 1 (8/1-9/30) must equal the latest estimate for the quarter as provided on the Quarterly Estimate of Expenditures for that period. For the November 15, 1975 report the data entered in Column 1 must equal data submitted on the Quarterly Report of Expenditures for that period.

Quarterly Statement of Financial Plan reports will be reviewed at Regional Office and in Washington, D.C. in order to compare the States' estimated mated and actual program funding.

Specific Instructions

Statements of Assumptions for Projections and Reasons for Differences Between Quarters

General

At each submission date variances between quarters amounting to more than 5 percent for each such variance must be explained by brief narrative statements.

At each submission date the assumptions used in developing the annual projection must be spelled out and the cost figures for each assumption must be provided.

Collections

Variances of 5 percent or more between quarters of the entries on Line A.1., Total AFDC Child Support Collections, must be explained. In addition, costed out statements of assumptions for number of cases, amount of collection per case, etc., must be transmitted in support of the annual projections.

Administration

Variances of 5 percent or more between quarters of the entries on Line B.1. Administration must be explained. In addition, costed out statements of assumptions for number of staff, contractual agreements, pay raises, data processing costs, etc., must be transmitted in support of the annual projections.

There is one additional page to this Action Transmittal. It is a spreadsheet which because of its format cannot be included in this electronic version. If you wish to see the spreadsheet, contact the Reference Center.