Submitting Processing Fees to FPLS for Non-AFDC Cases, Locate Only, and Parental Kidnapping
January 26, 1993
TO:STATE AGENCIES ADMINISTERING CHILD SUPPORTENFORCEMENT PLANS UNDER TITLE IV-D OF THE SOCIAL SECURITY ACT AND OTHER INTERESTED INDIVIDUALS
SUBJECT:Revised payment procedures for submitting processing fees to the Federal Parent Locator Service (FPLS) for non-AFDC cases, locate only, and parental kidnapping/child custody cases.
ATTACHMENTS:Quarterly Invoice (Attachment "A")
Child Support Enforcement Program Financial Status Report, Form OCSE-131 (Attachment "B")
RELATED OCSE-AT-92-01, dated July 6, 1992
REFERENCE:OCSE-AT-92-04, dated August 12, 1992
OCSE-AT-81-30, dated November 24, 1981
SUPERCEDED MATERIALS:Action Transmittal OCSE-AT-81-12, dated June 15, 1981
Action Transmittal OCSE-AT-82-17, dated
November 12, 1982
PURPOSE:The purpose of this Action Transmittal is to inform Child Support Enforcement (CSE) agencies of revised cost/recovery procedures established by the Office of Child Support Enforcement (OCSE) for submitting non-AFDC, locate only and parental kidnapping/child custody cases to the FPLS. This Action Transmittal amends OCSE-AT-92-04 which required States to estimate, in advance, the number of non-AFDC IV-D cases that would be submitted to the Federal Parent Locator Service (FPLS) during the next fiscal year and to remit the funding for such services in the beginning of a new fiscal year.
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BACKGROUND:The final rule for FPLS fees was published in the Federal Register on June 24, 1992 (57 FR 28103). The final rule, at 45 CFR 303.70(e)(1)(i), provides for charging the FPLS fee "in IV-D cases in which there is no assignment of support rights to the State under 45 CFR 301.1 of this chapter", as well as in non-IV-D locate only cases and parental kidnapping and child custody cases.
The final rule, at 45 CFR 303.70(e)(4)(i), provides that "for costs of processing requests for information..., the federal government will charge the IV-D agency periodically."
Public Law 102-394, Department of Labor, Health and Human Services, and Education, and Related Agencies Appropriations Act of 1993, at Section 214 specifies that, "for any program funded in this Act or subsequent Departments of Labor, Health and Human Services, and Education, and Related Agencies Appropriations Acts, the Secretary of Health and Human Services is authorized, when providing services or conducting activities for a State with respect to such program for which the Secretary is entitled to reimbursement by the State, to obtain such reimbursement as an offset against Federal payments to which the State would otherwise be entitled under such program from funds appropriated for the same or any subsequent fiscal year. Such offsets shall be credited to the appropriation account which bore the expense of providing the service or conducting the activity, and shall remain available until expended." Under this authority, the FPLS fee will be offset against federal payments due to the State and States will report actual charges on Form
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REPORTING PROCEDURES:FISCAL YEAR 1993 (Interim procedure)
Under the new procedures, OCSE will notify each State of the actual charges for submitting non-AFDC, locate only, and parental kidnapping/child custody cases to the the FPLS for services during the quarter by the 10th of the month following the end of the quarter (See Attachment "A", Quarterly Invoice). In view of the advance payments made by States for FY 1993 based on previous instructions (OCSE-AT-92-04), States should not reflect actual charges on line 11, Child Support Enforcement Program Financial Status Report, Form OCSE-131 (See Attachment "B") until the actual charges for non-AFDC, locate only and parental kidnapping/child custody cases exceed the advance payment previously paid to FPLS by the State. If advances exceed charges for FY 1993, the excess is to be carried over to the following fiscal year and handled in the same manner as outlined above, until the advance payment is completely offset. The FPLS will notify the State via the quarterly invoice when the advance payments have been completely offset and will advise them of the amount to report on line 11, Form OCSE-131 for that quarter.
States that have not made advance payments are to begin reporting the amount reported by OCSE each quarter on line 11, Form OCSE-131, effective with the report due on or before January 30, 1993.
Fiscal Year 1994 and Beyond
All services provided to States by FPLS for non-AFDC, locate only and parental kidnapping/child custody cases will reduce the Federal reimbursement to the State through an offset on line 11, Form OCSE-131.
The procedures are as follows:
oThe FPLS will compute the estimated cost
of operating the FPLS for the next fiscal year and furnish the estimated unit cost per case to the States by June 15 of the currentfiscal year.
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oThe FPLS will calculate the quarterly cost for services requested by each State and advise each State of the appropriate cost for the quarter via the quarterly invoice. The quarterly invoice will be sent to the State by the 10th of the month following the end of the quarter. These costs are to be reported by the State on line 11 of the OCSE Financial Report, Form OCSE-131, for the quarter.
EFFECTIVE DATE:For the reporting period beginining October 1, 1992, report due January 30, 1993.
INQUIRIES TO:Federal Parent Locator Service at (202) 401-9267
ACF Regional Administrators
Office of Child Support