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Submittal of the OCSE-157 Report for FY 2009 and Resubmission of FY 2008 Unreliable and Incomplete Data

DCL-09-31

Published: December 1, 2009
Information About:
State/Local Child Support Agencies
Topics:
Program Audit, Federal Reporting, OCSE-157 Annual Data Report
Types:
Policy, Dear Colleague Letters (DCL)
Tags:
Data Reliability, Performance Management

DEAR COLLEAGUE LETTER

DCL-09-31

DATE: December 1, 2009

TO: ALL STATE IV-D DIRECTORS

RE: Submittal of the OCSE-157 Report for FY 2009 and Resubmission of FY 2008 Data Found to be Incomplete or Unreliable

Dear Colleague:

This letter is being issued as a reminder to state agencies administering Child Support Enforcement Programs under Title IV-D of the Social Security Act of the importance of submitting initial Child Support Enforcement Annual Data Reports (OCSE-157) to the Office of Child Support Enforcement (OCSE) that were due on October 30, 2009, and that the revised reports are due no later than December 31, 2009 via mail or online reporting.

We are also reminding states of the importance of correcting and resubmitting any incomplete or unreliable child support data reported for FY 2008 and previous years, and of other circumstances under which states can resubmit data. States may only resubmit data if they fall into one of the following three categories:

  • A state’s data were found to be incomplete or unreliable and are needed to show improvement in performance for any measure.
  • A state’s data were found to be incomplete or unreliable for paternity lines 5 and 6 (IV-D) or 8 and 9 (statewide) for FY 2008, or lines 5 (IV-D) or 8 (Statewide) for FY 2007.
  • A state is changing its paternity establishment percentage (PEP) option from statewide (lines 8, 8a and 9) to IV-D (lines 5, 5a and 6) or from IV-D to statewide PEP for FY 2009. Data must be submitted on the FY 2009 OCSE-157 report for lines 5, 5a, 6, and 8, 8a, and 9. In addition, if the state performance for FY 2009 is under 90 percent, the state must also submit a 2008 OCSE-157 report showing lines 5a and 6 or lines 8a and 9, if these data were not submitted previously, and, perhaps, lines 5a or 8a for 2007, if the state performance is under 90 percent.

States may revise previously submitted reports by submitting new ones; however, all final revised reports must be in OCSE or postmarked no later than December 31, 2009, to be accepted.

When submitting the report, please be sure that an original is submitted to OCSE in Washington, DC, via mail or the Online Data Collection (OLDC). If a state chooses to submit the OCSE-157 report through the OLDC system, it must also submit a hard copy to the regional office, in addition to its submission through OLDC. Officials are also reminded to place the state name in the appropriate field, mark the report new or revised, and indicate which PEP the state has chosen.

The OLDC system is the most convenient and efficient way to submit the required report, so we encourage all states to use this electronic system. To request access to the OLDC system for the OCSE-157 report, contact Delores M. Johnson at djohnson@acf.hhs.gov or (202) 401-5537.

Also, as indicated in AT-08-10, agencies were given the option of a phase-in period for the reporting of lines 1d, 1e, 1f, 1g, 2f, 2g, 2h, 2i, 33, 34, 35, and 36 until Federal Fiscal Year 2009. Thus this information must have been reported on the OCSE-157 report by October 30, 2009 with final revisions in by the December 31 deadline.

State officials should review reports for accuracy and make sure all fields are completed. Again, all final revised reports must be in OCSE or postmarked no later than December 31, 2009.

The reports should be sent to:

Department of Health and Human Services
Administration for Children and Families
Office of Child Support Enforcement
DPRE, 4th Floor
370 L'Enfant Promenade, S.W.
Washington, DC 20447

An audit trail as described in DCL-09-27, dated September 17, 2009, must be submitted to the appropriate audit office. If you have any questions concerning the audit trail, please contact your local audit office.

 

Sincerely,

Vicki Turetsky
Commissioner
Office of Child Support Enforcement

cc: Tribal IV-D Directors