Submit OCSE-157 Report for FY 2011 and Resubmit FY 2010 Data Found to be Incomplete or Unreliable
DEAR COLLEAGUE LETTER
DATE: October 17, 2011
TO: ALL STATE AND TRIBAL IV-D DIRECTORS
RE: Submittal of the OCSE-157 Report for FY 2011 and Resubmission of FY 2010 Data Found to be Incomplete or Unreliable
This letter is being issued as a reminder to state agencies administering Child Support Enforcement Programs under Title IV-D of the Social Security Act of the importance of the timely submission of Child Support Enforcement Annual Data Reports (OCSE-157) to the Office of Child Support Enforcement (OCSE). Initial reports are due by October 30, 2011, and revised reports are due no later than December 31, 2011 via mail or online reporting.
We are also reminding states of the importance of correcting and resubmitting any incomplete or unreliable child support data reported for FY 2010 and previous years, and of other circumstances under which states can resubmit data. States may only resubmit previously reported data if they fall into one of the following three categories:
- A state’s data for any line were found to be incomplete or unreliable and are needed to show improvement in performance for any measure.
- A state’s data were found to be incomplete or unreliable for lines needed to compute a state’s Paternity Establishment Percentage (PEP), lines 5 and 6 (IV-D PEP) or 8 and 9 (Statewide PEP) for FY 2010, or lines 5 (IV-D PEP) or 8 (Statewide PEP) for FY 2009.
- A state is changing its PEP option from the Statewide (lines 8, 8a and 9) to IV-D (lines 5, 5a and 6) or from IV-D to Statewide PEP for FY 2011. Data must be submitted on the FY 2011 OCSE-157 report for lines 5, 5a, 6, and 8, 8a, and 9. In addition, if the state performance for FY 2011 is under 90 percent, the state must also submit a 2010 OCSE-157 report showing lines 5a and 6 (IV-D) or lines 8a and 9 (Statewide), if these data were not submitted previously or if the state wishes to revise data previously submitted.
States may revise previously submitted reports by submitting new ones; however, all final revised reports must be in OCSE or postmarked no later than December 31, 2011, to be accepted.
When submitting the report, please be sure that an original is submitted to OCSE in Washington, DC, via mail or the Online Data Collection (OLDC). If a state chooses to submit the OCSE-157 report through the OLDC system, it must also submit a hard copy to the regional office, in addition to its submission through OLDC. Officials are also reminded to place the state name in the appropriate field, mark the report new or revised, and indicate which PEP the state has chosen.
The OLDC system is the most convenient and efficient way to submit the required report, so we encourage all states to use this electronic system. To request access to the OLDC system for the OCSE-157 report, contact Delores M. Johnson at firstname.lastname@example.org or (202) 401-5537.
State officials should review reports for accuracy and make sure all fields are completed. Again, all final revised reports must be in OCSE or postmarked no later than December 31, 2011.
The reports should be sent to Dennis Putze at:
Department of Health and Human Services
Administration for Children and Families
Office of Child Support Enforcement
DPRE, 4th Floor
370 L'Enfant Promenade, S.W.
Washington, DC 20447
If you have questions regarding this notice, please contact Dennis Putze at (202) 401-4030 or e-mail him at email@example.com.
Office of Child Support Enforcement
cc: Tribal IV-D Directors