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Submitting the OCSE-157 for FY 2013 and Resubmitting Data for FY 2012

DCL-13-24

Published: October 25, 2013
Information About:
State/Local Child Support Agencies
Topics:
Federal Reporting, OCSE-157 Annual Data Report
Types:
Policy, Dear Colleague Letters (DCL)

DEAR COLLEAGUE LETTER

DCL-13-24

DATE:   October 25, 2013

TO:  ALL STATE IV-D DIRECTORS

RE:  Submitting the OCSE-157 for FY 2013 and Resubmitting Data for FY 2012

Dear Colleague:

This letter is being issued as a reminder to state agencies administering Child Support Enforcement Programs under Title IV-D of the Social Security Act of the importance of the timely submission of Child Support Enforcement Annual Data Reports (OCSE-157) to the Office of Child Support Enforcement (OCSE).  Initial reports are due by October 30, 2013, and revised reports are due no later than December 31, 2013 through the Online Data Collections (OLDC) system.  Effective October 1, 2013, you are required to submit your reports using the online system.   We are also reminding states of the importance of correcting and resubmitting any incomplete or unreliable child support data reported for FY 2012 and previous years, and of other circumstances under which states can resubmit data.  States may resubmit previously reported data only if they fall into one of the following three categories:

• A state’s data for any line were found to be incomplete or unreliable and are needed to show improvement in performance for any measure.

• A state’s data were found to be incomplete or unreliable for lines needed to compute a state’s Paternity Establishment Percentage (PEP), lines 5 and 6 (IV-D PEP) or 8 and 9 (Statewide PEP) for FY 2012, or lines 5 (IV-D PEP) or 8 (Statewide PEP) for FY 2011.

• A state is changing its PEP option from the Statewide (lines 8, 8a and 9) to IV-D (lines 5, 5a and 6) or from IV-D to Statewide PEP for FY 2013.  Data must be submitted on the FY 2013 OCSE-157 report for lines 5, 5a, 6, and 8, 8a, and 9.  In addition, if the state performance for FY 2013 is under 90 percent, the state must also submit a 2012 OCSE-157 report showing lines 5a and 6 (IV-D) or lines 8a and 9 (Statewide), if these data were not submitted previously or if the state wishes to revise data previously submitted.

States may revise previous reports by submitting new ones if they meet the above criteria; however, all final revised reports must be in the online system no later than December 31, 2013, to be accepted.  Officials are also reminded to place the state name in the appropriate field, mark the report new or revised, and indicate which PEP the state has chosen.

To request access to the online system for the OCSE-157 report, contact Adrienna Johnson at adrienna.johnson@acf.hhs.gov or (202) 401-9384.

State officials should review reports for accuracy and make sure all fields are completed.  Again, initial reports are due by October 30, 2013 and all final revised reports must be in the Online Data Collections System no later than December 31, 2013.  If you have questions regarding this notice, please contact Dennis Putze at dennis.putze@acf.hhs.gov  or (202) 401-4030. 

Sincerely,

Vicki Turetsky
Commissioner
Office of Child Support Enforcement

cc: ACF/OCSE Regional Program Managers