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Child Care Data Viewer

Published: September 17, 2012
Child Care Development Fund (CCDF) Reporting

The Child Care Data Viewer, available to CCDF State and Territory grantees, is a software tool to help improve the quality of ACF-801 data and enhance its utilization. To use the Data Viewer on your desk top computer you must have minimum hardware and software requirements, and you must have access to the ACF-801 monthly data files.

Download the Child Care Data Viewer User's Manual

Download Supplemental Installation Guide

Instructions for the following versions of Microsoft Windows: Windows Vista, Windows Server 2003, Windows XP Professional, Windows XP Home Edition, Windows Millennium Edition (Windows Me), Windows 2000, Microsoft Windows NT® 4.0


Child Care Data Viewer—Minimum Hardware/Software Requirements


450-megahertz (MHz) Pentium II-class processor or higher required
600-MHz Pentium III-class processor recommended

Operating System

The Data Viewer Version 2.0d can be installed onto any of the following systems:

  • Windows Vista
  • Windows Server 2003
  • Windows XP Professional
  • Windows XP Home Edition
  • Windows Millennium Edition (Windows Me)
  • Windows 2000
  • Microsoft Windows NT® 4.0

Microsoft Access

Microsoft Access 2000 (or newer) software is required to run the Data Viewer. Version 2.0d can run on the following versions of Microsoft Access.

  • Microsoft Access 2007
  • Microsoft Access 2003
  • Microsoft Access 2002
  • Microsoft Access 2000


It is recommended that your monitor/screen resolution be set to 1024 X 780 pixels. The minimum resolution must be at least 800 X 600 pixels.

Hard Disk

50 MB of available space is required on system hard drive


CD-ROM/DVD-ROM/CD-RW drive or USB Port. We recommend having a CD-RW drive or a USB Port in order to backup the Data Viewer database.


In order to take full advantage of the Viewer’s capability to print reports, the PC should be connected to a printer capable of printing in color, if available. Although the charts displayed on the reports will print in black and white, they look best when printed in color.

Intranet/Internet Connection

In order to utilize the Data Viewer, you must have access to your State’s ACF-801 monthly data files.

The Data Viewer “reads” the monthly ACF-801 file that you load and examines it for three types of errors: missing information, inconsistent information, and out of range information. A Summary Assessment Report is generated that allows you to identify problem areas and make necessary corrections to your file prior to submitting it to the Office of Child Care. Additional information about the Summary Assessment Report is available in Technical Bulletin #9r-v2: Using the ACF-801 Data Assessment Reports

The Data Viewer also generates a number of data reports based on the information in the ACF-801 file. Examples of reports include family profiles, caseload information, and financial profiles. Some reports may be customized to better meet each program’s specific needs.

If you are a CCDF grantee and wish to receive a copy of the Child Care Data Viewer, contact the National Center on Child Care Data and Technology:

  • By mail at:
    National Center on Child Care Data and Technology
    2600 Tower Oaks Blvd., Suite 600
    Rockville, MD 20852