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Financial Reporting for Indian Tribes: ACF-696T Form, ARRA of 2009

Program Instruction CCDF-ACF-PI-2009-09

Published: October 29, 2009
Categories:
Program Administration
Topics:
ACF-696T, Archived Guidance, ARRA, Tribes
Types:
Program Instructions
ACF
Administration for Children and Families
U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
  1. Log No: CCDF-ACF-PI-2009-09
  2. Issuance Date: October 29, 2009
  3. Originating Office: Child Care Bureau, Office of Family Assistance
  4. Key Words: Child Care and Development Fund (CCDF); Financial Reporting Form for Indian Tribes; American Recovery and Reinvestment Act (ARRA) of 2009

TO: Tribal Lead Agencies administering child care programs under the Child Care and Development Block Grant (CCDBG) Act of 1990, as amended and other interested parties.

SUBJECT: Revised Form ACF-696T for FY 2009 Grant Award—a Financial Reporting Form for Child Care and Development Fund (CCDF) Tribal Lead Agencies.

REFERENCES: The Child Care and Development Block Grant (CCDBG) Act of 1990 as amended; section 418 of the Social Security Act; 45 CFR Parts 98 and 99; the American Recovery and Reinvestment Act (ARRA) of 2009.

PURPOSE: This Program Instruction distributes the Form ACF-696T and describes the CCDF financial reporting requirements for Tribal CCDF Lead Agencies. The Office of Management and Budget (OMB) approved the Form ACF-696T under OMB 0970-0195.

BACKGROUND: Attached is a copy of the Child Care and Development Fund Financial Report (ACF-696T) for the FY 2009 grant award. Tribes are required to use the ACF-696T to report expenditures for the Tribal Mandatory, Discretionary, and construction and renovation funds issued under CCDF. Tribes are also required to report expenditures for the supplemental Discretionary and construction and renovation funds awarded under ARRA in FY 2009. Tribes must submit the ACF-696T form to the Administration for Children and Families (ACF) on an annual basis.

 The new version of the ACF-696T form for the FY 2009 grant award includes 2 additional columns [Columns (F) and (G)] and an additional line (Line 12) in order to track and report separately on expenditures from FY 2009 funds made available through ARRA. Specifically, Column (F) reports the expenditure of ARRA Discretionary funds, and Column (G) reports the expenditure of ARRA funds used for construction and renovation. Line 12 requires Lead Agencies to report estimated child service months funded by ARRA. The instructions for completing the ACF-696T include details on how to complete each of these new fields.

ACF-696T is available for submission through the Internet using Online Data Collection (OLDC). Tribal Lead Agencies with OLDC assignments may access the system at https://extranet.acf.hhs.gov/ssi. Tribal Lead Agencies without OLDC assignments may access the system at the above address after submitting the OLDC Request Form to the appropriate ACF Regional Office contact.

For Tribes that would like to use OLDC but currently lack access, please request access using the OLDC Request Form, which is available (along with OLDC help sheets, user guides, and tutorials) at https://extranet.acf.hhs.gov/oldcdocs/materials.html. The completed OLDC Request Form may be emailed or faxed to your Regional Office contact. Please submit an OLDC Request Form for each staff person who will play a role in using OLDC. ACF will create a User Identification (ID) based on the information provided on the OLDC Request Form. An e mail message is automatically sent to the staff member identified on the Request Form when an OLDC User ID and password is created for that person.

ACTION REQUIRED: Tribal Lead Agencies have the option of submitting their ACF-696T either electronically through OLDC or manually by mailing hard copies. ACF encourages grantees to use OLDC since it reduces paperwork, allows for quicker processing, automatically completes required calculations, and checks for potential errors.

Electronic or manually-submitted forms must be received by ACF within 90 days after the end of the Federal fiscal year (i.e., December 29, 2009).

For manual submissions:

  • One copy with an original signature must be submitted to:

The Administration for Children and Families
Office of Administration
Division of Mandatory Grants
370 L’Enfant Promenade, SW.
Washington, D.C. 20447

NON-REPORTING PENALTIES: Failure to submit the ACF-696T report on or before the due date may be a basis for withholding financial payments, suspension, or termination.

INQUIRIES: Inquiries should be made to the appropriate ACF Regional Office.

ATTACHMENTS:

A. A copy of Form ACF-696T for FY 2009 funds
B. Instructions for completing Form ACF-696T
C. Contact information for ACF Regional Grants Staff

 

/s/
__________________________
Ann H. Barbagallo
Acting Director
Office of Family Assistance

Last Reviewed: November 30, 2015