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Low Income Home Energy Assistance Program skip to primary page contentassistance with heating and cooling costs

Information Memoranda*

Transmittal No.  LIHEAP-IM-2009-09                             Date:  May 26, 2009

TO:  

LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP) STATE GRANTEES
SUBJECT:
Data on State-Level Recipiency Targeting Indexes and Rankings for Elderly and Young Child Households that Received Heating Assistance in Federal Fiscal Year (FFY) 2006; Release of the LIHEAP Study on Targeting Elderly and Young Child Households
RELATED REFERENCES:

Low Income Home Energy Assistance Act, as amended (Title XXVI of Public Law 97-35, the Omnibus Budget Reconciliation Act of 1981, as amended); 45 Code of Federal Regulations, Part 96; Final Rule amending HHS block grant regulations (64 Federal Register, 55843, October 15, 1999); Government Performance Results Act of 1993 (Public Law 103-62); LIHEAP AT-2008-4, dated June 21, 2008; LIHEAP IM-2009-03, dated January 26, 2009

PURPOSE:

To transmit State-level data on recipiency targeting indexes and rankings for elderly and young child households that received in FFY 2006 LIHEAP heating assistance which is the largest component of LIHEAP assistance.

To transmit the OCS commissioned study titled:  Recipiency Targeting Analysis for Elderly and Young Child Households.

BACKGROUND:

In 2003, OCS developed the national recipiency targeting index to quantify the level of household participation in LIHEAP.  OCS developed national recipiency targeting indexes for receipt of heating assistance by eligible vulnerable households with either an elderly person (60 years or older) or young child (five years or under).   The recipiency targeting indexes are proxies for long-term, health and safety outcome measures.  Outcome measures are a crucial component of annual program performance reporting under the Government Performance Results Act (GPRA) of 1993 (Public Law 103-62).

As targeting of these two vulnerable populations has since been regularly tracked and reported to the Administration and Congress, OCS made it a priority last year to learn more about which targeting practices are used most often and which activities have the most positive and negative effects on program recipiency.  OCS contracted with APPRISE Incorporated (“APPRISE”) to conduct this research and, in the summer of 2008, APPRISE contacted approximately 17 State LIHEAP grantees to survey their LIHEAP targeting activities.  APPRISE also completed a literature review and interviewed staff concerning approximately 11 other Federal social welfare programs’ targeting efforts and compared those efforts to the ones identified by State LIHEAP grantees.

Also last year, at the February 2008 meeting of the National Energy Assistance Directors' Association (NEADA), OCS notified grantees that rankings of State-level heating recipiency targeting indexes would be developed for FFY 2006 for the two groups of vulnerable households.  APPRISE under contract to OCS’ Division of Energy Assistance, prepared State-level targeting performance data that indicate the extent to which States targeted heating assistance to low income, vulnerable households in FFY 2006.

LIHEAP AT-2008-4, dated June 21, 2008, provided each State with its heating recipiency targeting indexes and rankings for elderly and young child households that received heating assistance households in FFY 2006.  The indexes and rankings were computed separately for the Federal maximum income standard and the State’s income maximum.   The AT requested each State to review and comment on its heating assistance recipiency targeting indexes and national rankings for FFY 2006.  Several corrections were made to the data based on the reviews.

The LIHEAP Federal income maximum for FY 2006 was the greater of 60 percent of State median income or 150 percent of the poverty level.  A State’s LIHEAP income standard could range from 110 percent of the poverty level up to the State’s LIHEAP Federal income maximum.  Such households are referred to occasionally in this IM as “low income” households.

At the February 2009 NEADA meeting, OCS announced the following:

  • OCS would distribute future recipiency targeting rankings for FFY 2006, based on each State’s targeting recipiency indexes in the near future.  See Attachment A for the rankings and Attachment B for the indexes.
  • OCS’ funded study, Recipiency Targeting Analysis for Elderly and Young Child Households would be sent to the States.  The study provides States with information on best practices identified from other Federal social welfare programs and comments on the relationship between FY 2006 LIHEAP targeting efforts and targeting performance, based on a review of a sample of State recipiency targeting performance for heating assistance.
CONTENT:

Targeting Study Findings

The OCS study on targeting vulnerable households focused primarily on outreach and is now available on the LIHEAP web site.  With respect to the section of the study concerning other Federal social welfare programs, the study found that some of the objectives of targeting vulnerable households apply to both target populations—elderly and young child households—but the specific activities that are most effective in achieving those objectives may vary depending upon which group is targeted.   

Table 1 below lists the common objectives of targeting these populations and identifies which activities appear to be the most effective for each group.  The table findings are based primarily on findings from the Federal means-tested Food Stamps Program (FSP) and the State Child Health Insurance Program (SCHIP). 

Table 1:  Targeting Study Findings about Other Federal Means-Tested Programs

State Activities

Elderly Households

Young Child Households

Objective:  Increase Program Awareness

Outreach tailored to group-focused community organizations, e.g., AARP offices, Offices on Aging, schools, Head Start programs, etc.

Yes

Yes

Objective:  Increase Program Understanding

Outreach materials tailored to elderly households, e.g., addressing stigma concerns, clarifying program rules on income eligibility and lack of an assets test, etc.

Yes

No

Outreach materials tailored to young child households, e.g., addressing issues faced by working families, particularly regarding any impact on immigration status.

No

Yes

Objective:  Reduce Program Barriers

Simplified applications

Yes

Possibly

Application assistance

Yes

Possibly

Alternative intake sites, e.g., at Head Start offices and community organizations

Yes

Yes

Intake sites with flexible hours and policies, e.g., allow children or have assistance.

Possibly

Yes

 

 

The study’s findings from the survey of 17 State LIHEAP grantees indicate that the two most common outreach activities geared towards elderly households are conducting outreach through other elderly programs and establishing alternative intake sites.  On the other hand, fewer than half of the States queried responded that they engaged in any outreach activity tailored to young child households.  Of those that did use outreach methods specific to young child households, the most common method was establishing alternative intake sites of which seven States reported doing so. 

Overall, the three most notable conclusions from the report showed that:

    • the greatest barriers to program recipiency apply to those households that are not receiving any other form of public assistance;
    • while every State LIHEAP program has implemented an outreach plan, relatively few have implemented procedures that the research suggests are effective in reducing program application barriers for elderly and young child households; and
    • the difference in how States currently ranked in their targeting performance related more to special features of their State LIHEAP program rules—such as distribution of LIHEAP benefits through the State income tax process, State office processing of LIHEAP applications, and separate application periods for the target group(s)— than any particular outreach activities used.

Based on these findings, State can incrementally increase LIHEAP targeting by following some practices identified in the other Federal programs, but to be effective grantees need to examine carefully their program and how it impacts targeting activities.

Relation of State-Level Targeting Indexes to the National Targeting Indexes

In response to program performance monitoring required under GPRA, in FFY 2003, OCS calculated the baseline (initial data) national recipiency targeting indexes for elderly households as 79 and young child households as 122, under the Federal LIHEAP income maximum.  Beginning in FFY 2004, OCS has tracked the actual indexes achieved nationwide for both household types compared to the annual performance goals set for each index.  OCS reports annually on the performance goals and indexes achieved to the U.S. Department of Health and Human Services and the U.S. Office of Management and Budget. 

Table 2:  FFY 2006 National LIHEAP Performance Goals and Actual Targeting Indexes Achieved      

FFY 2006
Targeting Measures

Baseline FFY 2003 National Data

National
Performance Goals

Actual National
Indexes Achieved

Elderly Households

79

92

74

Young Child Households

122

122

115

 

The data indicate the need for national improvement in LIHEAP performance targeting for both household groups.  As a block grant program, the improvement in nationwide targeting performance is based upon the targeting performance of each State.

Based on the most inclusive income standards applied, approximately 22 States met or exceeded the FFY 2006 national recipiency targeting index goal for elderly households.  Twenty-three States met or exceeded the FFY 2006 national recipiency targeting goal for young child households. 

State-Level Recipiency Targeting Indexes and Rankings

The reporting of State recipiency targeting indexes serves the following purposes:

    • as feedback to States on where improvements can be made in LIHEAP meeting or exceeding future national recipiency LIHEAP targeting index goals;
    • as feedback to States on how well they are targeting vulnerable households relative to other States;
    • to allow each State to assess its recipiency targeting performance with respect to its income eligible elderly and young child populations with respect to heating assistance; and
    • to allow for examination of the program design features of those State LIHEAP programs that achieved higher rankings.

     

    How the indexes and rankings are calculated

    Heating recipiency targeting indexes for each State have been calculated as follows:

    • calculate the percent of LIHEAP heating assisted households that are members of the target group (as obtained from the State’s LIHEAP Household Reports);
    • divide that percent by the percent of all LIHEAP-income eligible households that are members of the target group in the State; and
    • multiply the result by 100.

    For example, if 25 percent of LIHEAP assisted households are elderly households and 20 percent of all income eligible households are elderly households, the recipiency targeting index for elderly households is 125 (25 divided by 20 multiplied by 100).  A State's recipiency targeting index indicates whether its LIHEAP program is serving a target group of households at a higher rate (recipiency targeting index greater than 100) or at a lower rate (recipiency targeting index less than 100) than all LIHEAP income eligible households that are members of the target group.

    In other words, the recipiency targeting indexes measure whether the program is serving each of these two types of households at a higher or lower rate than their prevalence in the low income target household population.

    The calculation of State-level recipiency targeting indexes and rankings rely on:

    • 2005 and 2006 Census Bureau’s American Community Survey (ACS) statistical estimates of the number of State LIHEAP income eligible (low income ) populations, including for both vulnerable household types; and
    • FFY 2006 State-reported numbers of heating assistance households, including for both vulnerable populations.

    Based on each State’s FY 2006 heating assistance targeting index, the States were ranked from high to low at the Federal LIHEAP maximum income standard and State LIHEAP maximum income standard for elderly and young child households.
     
    As explained in Attachment C, the recipiency targeting indexes and rankings include the estimate, and the upper and lower limits for each State’s recipiency targeting index and ranking, using a 95 percent confidence interval.  Intervals which overlap between or among States indicate that the difference in the targeting index estimates for those States are not statistically significant. 

    The width of the confidence interval will vary depending on a number of factors. In general, confidence intervals for smaller States are wider than for larger States, though there are certain exceptions to that.  In addition, confidence intervals are generally wider for State maximum income than for the Federal maximum income. In both cases, the confidence intervals are wider because the statistic is based on a smaller sample size. The reliability and preciseness of estimates decrease as the width of the confidence interval increases.

    Analysis of the Rankings 

    Overall, the data indicate that at least half of the States ranking at the top for targeting one vulnerable group, consistently ranked near the bottom for targeting the other vulnerable group.  One reason for this could be that activities are—intentionally or unintentionally—focused primarily on at one vulnerable group rather than equal focus on both vulnerable groups.  Another possibility could be that benefit amounts are higher for one vulnerable group compared to the other. 

    Another finding from the data indicates that a few States are at the extreme ends of the performance range for targeting both vulnerable groups.  For example, three States ranked low for targeting both groups under the Federal maximum and four States ranked low for targeting both groups under the State maximum.  Table 3 shows which States ranked high for targeting both vulnerable groups.

    Table 3:  High Ranked States for Recipiency Targeting of Both Vulnerable Groups

    Income Cutoff

    HiGH RANKED STATES

    Federal Maximum Income Standard

    District of Columbia
    Hawaii
    South Dakota

    State Maximum Income Standard

    Alaska
    District of Columbia
    Hawaii
    South Dakota

    As seen in Figures 1-4 of Attachment A, the following States obtained the statistically significant highest rankings for recipiency targeting performance:

    Table 4:  Highest Ranked States for Recipiency Targeting for One Vulnerable Group

    Income Cutoff

    Elderly Targeting

    Young Child Targeting

    Federal Maximum Income Standard

    Georgia

    Nebraska

    State Maximum Income Standard

    Georgia

    Nebraska and North Dakota

    Irrespective of which LIHEAP income standard is applied; however, the data demonstrate that less than one percent of all State LIHEAP grantees are consistently targeting both vulnerable groups at a high level.  The data also show that less than one percent of State grantees are targeting both households at a low level.  This shows that most State LIHEAP grantees are either targeting both groups at a moderate level or targeting each group inconsistently, i.e.,  one group at a high level and the other at a low level.  

    Performance Classifications

    Generally, recipiency targeting indexes of 100 or greater indicate that a low income vulnerable group is adequately targeted compared to its representation in the total low income population. 

    Elderly Households:  The targeting data on elderly households have been grouped in the following performance categories in relation to the 100 adequate mark and the national performance goal:

    • High:  A State having a point estimate or its upper confidence interval limit that is equal to or greater than 100;
    • Moderate:  A State having a point estimate or its upper confidence interval limit that is between 82 and 99; and
    • Low:  A State having a point estimate or its upper confidence interval limit that is lower than 82. 

    Charts 1-2 show the number and percentage of States ranking high, moderate, and low in LIHEAP targeting of low income elderly households for heating assistance.

    Chart 1:  Federal LIHEAP Maximum Income Standards—Targeting Ranking for Low Income Elderly Households, FFY 2006
    chartChart 2:  State LIHEAP Maximum Income Standards—Targeting Ranking for Low Income Elderly Households, FFY 2006
    chart2

    A comparative analysis of the charts shows that more States are categorized as having a high elderly recipiency targeting index if the State income standard is used to compute the number of LIHEAP eligible households.  For most States, using the State maximum income reduces the percent of LIHEAP eligible households that are elderly and increases the elderly recipiency targeting index.

    Young Child Households:  The targeting data on low income young child households have been grouped into the following performance categories in relation to the 100 adequate mark and the national performance goal:

    • High:  A State having a point estimate or an upper confidence interval limit that is equal to or greater than 112; 
    • Moderate:  A State having a point estimate or an upper confidence interval limit that is between 100 and 111; and
    • Low:  A States having a point estimate or an upper confidence interval limit that is lower than 100.

    Charts 3-4 show for FFY 2006 the number and percentage of States ranking high, moderate, and low in LIHEAP targeting of low income young child households for heating assistance.

    Chart 3:  Federal LIHEAP Maximum Income Standards—Targeting Ranking for Low Income Young Child Households, FFY 2006
    chart3 Chart 4:  State LIHEAP Maximum Income Standards—Targeting Ranking for Low Income Young Child Households, FFY 2006chart4

    A comparative analysis of the charts indicates that fewer States are categorized as having a high young child recipiency targeting index if the State maximum income standard is used to compute the number of LIHEAP eligible households. For most States, using the State income standard increases the percent of LIHEAP eligible households that are young child and reduces the young child recipiency targeting index.

    Future Plans for Reporting State-Level Recipiency Targeting Indexes and Rankings

    OCS will issue the States’ annual recipiency targeting indexes and rankings to document recipiency targeting performance over time.  It is our intention that the national targeting indexes achieved will improve based on States’ monitoring their own indexes and adjusting their targeting efforts accordingly.  It is expected that improvement attributed to State targeting program redesign will not be reflected in the indexes achieved before FFY 2010.  OCS will also continue to work with its States’ LIHEAP Performance Measures Work Group in developing outcome measures for LIHEAP aside from the targeting proxy measures discussed herein.

    OCS is planning for the following:

    • A discussion of the targeting study and the State-level targeting indexes and rankings will be the focus of the Track C workshop session at 11 a.m. on June 16, 2009, at the National Energy and Utility Affordability Conference;
    • OCS will use a three year State ACS estimates to reduce sampling error in the estimates of the number of low income households and vulnerable groups;
    • Recipiency targeting indexes and rankings for heating assistance will be issued for FFY 2007 and 2008 over the course of this calendar year.  Beginning in FFY 2009, OCS plans to issue future recipiency targeting indexes and rankings in the summer following the close of the FFY upon which the data are based; 
    • Beginning with data for FFY 2011, States will also report to OCS unduplicated numbers of households receiving any type of LIHEAP assistance, including the associated data on vulnerable households (see LIHEAP IM 2009-03, dated January 26, 2009.  OCS will then be able to measure recipiency targeting performance for the entire program instead of just heating assistance; and
    • OCS is considering implementing some form of national recognition to those States that exhibit high targeting performance for a given FFY.

    Organization of Data Tables and Figures

    The attached figures show separate rankings of all States depending upon which household group and which income cutoff is being analyzed.  The attached tables provide the data values for the rankings, including the point estimate, the confidence interval upper and lower limits, and the numerical rankings for each State.  All figures are in Attachment A and all tables are in Attachment B.

    Income Cutoff

    Elderly Households

    Young Child Households

    Federal Income Maximum

    Figure 1
    Table 1
    Table 5

    Figure 3
    Table 3
    Table 5

    State Income Standard

    Figure 2
    Table 2
    Table 6

    Figure 4
    Table 4
    Table 6

ATTACHMENTS:

A.State LIHEAP Recipiency Targeting Index Rankings, Figures 1-4
B.State LIHEAP Recipiency Targeting Index Values, Tables 1-6
C.Technical Notes on Estimates of LIHEAP Recipiency Targeting Indexes for Households Receiving LIHEAP Heating Assistance in FFY 2006
D. LIHEAPstudy:  Recipiency Targeting Analysis for Elderly and Young Child Households

LINKS:
INQUIRIES TO:
Leon Litow
Lead Program Analyst
Division of Energy Assistance
Tel: (202) 401-5304
E-mail: leon.litow@acf.hhs.gov
Concerning State targeting indexes
Lauren Christopher
Program Analyst
Division of Energy Assistance
Tel: (202) 401-4870
E-mail: lauren.christopher@acf.hhs.gov
Concerning the targeting study

 

 

________________/s______________

Yolanda J. Butler, Ph.D.
Acting Director
Office of Community Services
Administration for Children and Families
U.S. Department of Health and Human Services
370 L'Enfant Promenade, S.W.             
Washington, D.C.  20447