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CSBG Model Plan American Recovery and Reinvestment Act (ARRA) FY 2009

Published: May 1, 2009
Audience:
Community Services Block Grants (CSBG)
Category:
Guidance, Policies, Procedures, Model Plan

 

Outline for Model State Community Services Block Grant (CSBG)
American Recovery and Reinvestment Act (“Recovery Act”) of 2009 Plan

 

I.   Federal Fiscal Years Covered by this State CSBG Recovery Act Plan
Note: States must submit Recovery Act Plans that cover Federal Fiscal Year (FFY) 2009 through FFY 2010.  States cannot submit an annual Recovery Act Plan.

II.  Letter of Transmittal - Cover letter to the Director, Office of Community Services; include the CSBG Program Contact Person, the State CSBG Official who is to receive the CSBG Recovery Act Grant Award with complete addresses, telephone and fax numbers.

III. Executive Summary

A.  CSBG State Legislation - Describe and provide a reference for the State's statutory authority for the Community Services Block Grant program.

B. Designation of Lead State Agency to Administer the CSBG Recovery Act Program
Section 676(a) of the CSBG Act requires the Chief Executive of each State designate an appropriate State agency to act as lead agency for administration of the Community Services Block Grant. (Include letter of designation)

Designated State Lead Agency ______________________________________________

Director/Administrator of Designated State Agency _____________________________

C. Public Inspection Requirement
Describe and provide documentation on how the State will comply with public inspection requirements of the CSBG Act regarding the State CSBG Recovery Act Plan, as follows:

Public Inspection of State CSBG Recovery Act Plan: Describe how the State made available for public inspection and comment the current State plan or revision to the State plan. (Section 676(e)(2) of the Act requires each State to make available for public inspection each plan or revised State plan in such a manner as will facilitate review of and comment on the plan.)

IV. Statement of Federal and CSBG Recovery Act Assurances

A.  As part of the plan required by Section 676 of the Community Services Block Grant Act, as amended, (The Act), the designee of the chief executive of the State hereby agrees to the Assurances in Section 676 of the Act, unless otherwise stated in the American Reinvestment and Recovery Act (“Recovery Act”) of 2009.

B. The State further agrees to the following, as required under the Recovery Act:

(1)    To submit a plan to the Secretary containing information and provisions that describe the programs for which assistance is sought under the Community Services Block Grant program prepared in accordance with and containing the information described in the Recovery Act.

(2)    To distribute not less than 99 percent of the Recovery Act allocations made available to the State by the Secretary to make grants to “eligible entities” as defined by Section 673(1) of the CSBG Act for the stated purposes of the Recovery Act.

(3)    To make such funds available to eligible entities for obligation during the fiscal year and the succeeding fiscal year, subject to the provisions regarding carryover of unobligated funds as stated in the Appropriations Act. (H.R. 3061)  

(4)    To spend no more than 1 percent of the State allotment received under the Recovery Act for benefits enrollment coordination activities relating to the identification and enrollment of eligible individuals and families in Federal, State, and local benefit programs.

(5)    To fulfill supplemental reporting requirements for CSBG Recovery Act funds.

(6)    To provide information describing how the State will carry out activities and services supported by Recovery Act funds. (This is the Narrative State CSBG Recovery Act Plan)

 

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Signature

 

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Administrator/Director of Designated Lead Agency                           Date

 

V.    THE NARRATIVE STATE PLAN
Provide the following information, as outlined below:
A. Administrative Structure

(1) State Administrative Agency
(a) Outline the mission and responsibilities of the lead agency designated to administer the State's Community Services Block Grant Recovery Act program.
(b) Goals and Objectives: Outline the goals and objectives of the lead agency that administers the State's Community Services Block Grant Recovery Act program.

(2) Eligible Entities
(a) Provide a list of eligible entities
(b) Show geographic areas served

(3) Distribution and Allocation of Funds
(a) Planned Distribution of CSBG ARRA Funds to eligible entities.

B. Description of Criteria and Distribution Formula
Describe criteria and distribution formula for allocation of CSBG Recovery Act funds to eligible entities. Describe limitations on funding and procedures for use of carry-over balances.

C. Description of Distribution and Use of Restricted Funds
Show the planned distribution of funds allocated for benefits enrollment coordination activities relating to the identification and enrollment of eligible individuals and families in Federal, State, and local benefit programs and provide a description of how funds will be used by the State to further the stated purposes of the Recovery Act for FFY 2009 and 2010.

D. State Community Services Program Implementation
(1) Program Overview: Describe the following using information provided to the State by eligible entities:

(a) The Service Delivery System of Benefit Enrollment Coordination Activities
A description of the service delivery system for benefit enrollment coordination activities for purposes of identifying and enrolling eligible individuals and families in Federal, State and local benefit programs.  Include a description of the geographical area served, a listing of State agencies or sub-grantees providing the services and service areas.

(b) Description of Recovery Act Projects
A description of Recovery Act projects for purposes of creating and sustaining economic growth and employment opportunities. Include a description of targeted individuals and families; services and activities; and how the services and activities are tailored to the specific needs of the community.

(c) The Service Delivery System for Recovery Act Projects
A description of the service delivery system for Recovery Act projects for purposes of providing a wide range of innovative services and activities.  Include a description of the geographical area served, a listing of eligible entities and service areas.

(d) Linkages
A description of how linkages will be developed by local entities to fill identified gaps in services, through the provision of information, referrals, case management, and follow up consultations.

(e) Coordination with Other Public and Private Resources
A description of how funds made available through grants to eligible entities will be coordinated with other public and private resources, to include how States and eligible entities will avoid duplication and/or supplanting.

(f) Innovative Community and Neighborhood-based Initiatives
A description of how local entities will use the funds to support innovative community and neighborhood-based initiatives related to the purposes of the Recovery Act, which promotes food, housing, health services and employment-related services and activities.

(2) Community Needs Assessments
Describe how the State will comply with the following assurance in '676(b)(11): The State will secure from each eligible entity in the State, as a condition to receipt of funding by the entity, a community action plan (which shall be submitted to the Secretary, at the request of the Secretary, with the State plan) that includes a community-needs assessment for the community served, which may be coordinated with community-needs assessments conducted for other programs.

E. Fiscal Controls  

(1) State Program Monitoring:
Describe the lead agency's plans for conducting the following reviews of eligible entities, as required under Section 678B(a) of the Act:
(a) a full onsite review of each such entity at least once during each 3-year period;
 (b) an onsite review of each newly designated entity immediately after the completion of the first year in which such entity receives funds through the community services block grant program;
(c) follow-up reviews including prompt return visits to eligible entities, and their programs, that fail to meet the goals, standards, and requirements established by the State;
(d) other reviews as appropriate, including reviews of entities with programs that have had other Federal, State or local grants (other than assistance provided under the community services block grant program) terminated for cause.
(e) Specify the date of the last audit conducted and the period covered by the audit for each eligible entity.

(2) Corrective Action, Termination and Reduction of Funding:
Describe the State's plan for complying with the requirements of Section 678C of the Act. (Section 678C of the Act requires states to comply with certain requirements in the event that the State determines that an eligible entity fails to comply with the terms of an agreement or the State plan, to provide services under the community services block grant program or to meet appropriate standards, goals, and other requirements established by the State, including performance objectives.)

(3) Tracking:
Describe the State's systems of fiscal controls, procedures, and plans for tracking separately expenditures from funds made available by the Recovery Act and in accordance with Section 1512 of the American Recovery and Reinvestment Act of 2009.

F. Reporting and Registration Requirements
In accordance with Section 1512 of the American Recovery and Reinvestment Act of 2009, Public Law 111-5, the designee of the chief executive of the State hereby agrees to the following reporting and registration requirements:
(a) This award requires the recipient to complete projects or activities which are funded under the American Recovery and Reinvestment Act of 2009 (“Recovery Act”) and to report on use of Recovery Act funds provided through this award. Information from these reports will be made available to the public.
(b) The reports are due no later than ten calendar days after each calendar quarter in which the recipient receives the assistance award funded in whole or in part by the Recovery Act.
(c) Recipients and their first-tier recipients must maintain current registrations in the Central Contractor Registration (www.ccr.gov) at all times during which they have active federal awards funded with Recovery Act funds.  A Dun and Bradstreet Data Universal Numbering System (DUNS) Number (www.dnb.com) is one of the requirements for registration in the Central Contractor Registration.
 (d) The recipient shall report the information described in section 1512(c) using the reporting instructions and data elements that will be provided online at www.FederalReporting.gov and ensure that any information that is pre-filled is corrected or updated as needed.

VI. Appendices
A. Documentation of and Public Hearings (Include copies of public notices, letters, newspaper articles, etc.,)

B. Additional Data or Information (as needed)